AGENDA
ITEM
2 CITY COUNCIL
CALEXICO
AGENDA STAFF REPORT
DATE: April 24, 2023
TO: Mayor and City Council
APPROVED BY:
PREPARED BY: Diego Favila, Fire Chief
SUBJECT: Adopt Budget Amendment Resolution for Reallocation of Resources from ARPA for Payment of Past Due Fire
Department Invoices from Fiscal Year 2021-2022 & 2022 & 2023.
Recommendation:
It is recommended that the City Council of the City of Calexico adopt the attached Budget Amendment Resolution for $150,000.00 for reallocation of funds for payment of past due Fire Department invoices from Fiscal Year 2021-2022 and 2022-2023 from ARPA account 255-91-908 to the Fire Department Account 255-91-907-53011-000.
Background:
The Fire Department recommends adjustments to the Fire Departments Vehicle Maintenance and Repairs budget. Between the months of July 2021 and May 2022 invoices for services rendered were reviewed and we realized that there were invoices that required price modifications.
The amount of the unpaid invoices for July 2021 and May 2022 is 36,636.76 The amount of the unpaid invoices for from July 2022 to September 2022 is $40,695.61 The amount of the unpaid invoices for from February 2023 to March 2023 is $22,073.36 Invoice pending payment for fire engine repairs is $19,757.15.
Additional $30,837.12 to meet the needs of presented by the current fiscal year. AGENDA
ITEM
Total Request: $36,636.76 + $40,695.61 + $22,073.36 + $19,757.15 + $30,837.12 + = $150,000
The Calexico Fire Fleet consists of 2 ambulances, 5 fire apparatus, and 4 staff vehicles. Currently, there are vehicles as old as 20 years with over 120,000 - 140,000 miles which are being utilized for critical operations. Maintenance costs for Fire Engine consistently surpass the allotted budgeted allocations for these reasons.
Discussion & Analysis:
When a citizen dials 9-1-1 from any area of the City of Calexico or the surrounding areas, a Fire Engine and an Ambulance respond to their emergency. These emergency vehicles used to respond have surpassed their life expectancy. These vehicles require frequent repairs due to the age of vehicles. The City of Calexico does not have a hospital, so all patients are transported to the City of El Centro and to the City of Brawley, therefore, increasing the maintenance and repairs of our ambulances. The increase in call volume has also placed a high burden on these emergency vehicles.
Major mechanical repairs on the fire engines and ambulances have surpassed the budgeted amount. With this Budget Resolution approval, the Fire Department will be able to repair and maintain these units through the 2022-2023 budget.
Fiscal Impact:
$150,000.00 from Fund 255 - American Rescue Plan Act (ARPA) Account: 91-908 - Downtown Rehabilitation.
Coordinated With:
City Manager.
Finance Department.
Attachment(s):
1. Budget Amendment Resolution of the City Council of the City of Calexico for Reallocation of Resources from ARPA to Fire Department.
2. 2022-2023 Fire Department Vehicle Maintenance and Repair budget.
3. Claims for owed invoices to Ricks Diesel, Inc.
BUDGET AMENDMENT RESOLUTION NO. 2023-_
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
TO THE FINAL BUDGET FOR FISCAL YEAR 2022-23
CALEXICU
WHEREAS, the Final Budget for Fiscal Year 2022-23 was adopted by Resolution No. 2022-48 of the City Council on August 10, 2022; and
WHEREAS the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and
NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s) AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total 0
2) Record Appropriation(s)
Division/ Account Sub-Account Amount
Fund No. Department Project/ Account Name
Project
Total
3) Record Transfer of Funds:
FROM:
Division/ Account Sub-Account Amount
Fund No. Department Project Project/ Account Name
255 91 , 908 Downtown Rehabilitation 56000 000 $ 150,000.00 Total $ 150,000.00
TO:
Department Division/ Project/ Account Name Account Sub-Account Amount Fund No.
Project
255 91 907 Vehicle Parts & Repairs 53011 000 $ 150,000.00 Total $ 150,000.00
5)Purpose of Budget Amendment:
Shortfall of Insufficient Funds on Account for Vehicle Parts & Repairs. : Finance Departme
ORM FIN003(Revised 07/2016
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Calexico at the special meeting this 24th day of April, 2023.
Raul Ureña, Mayor
ATTEST:
GABRIELA T. GARCIA, City Clerk
APPROVED AS TO FORM:
CARLOS CAMPOS, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ) ss.
COUNTY OF IMPERIAL)
1, Gabriela T. Garcia, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2023-— was duly adopted by the City Council at a special meeting of said City Council held on the 24th day of April, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
GABRIELA T. GARCIA, City Clerk
City of Calexico
cc: Finance Department
FORM FIN003(Revised 07/2016)
CLAIM
AGAINST THE
CITY OF CALEXICO
ALEXICO
VENDOR# 11529
BUSINESS LICE
CHECK#
AMOUNTS $36,636.76
DATE: 04/20/23
PAYEE: RICKS GROUP DIESEL, ING INVOICE #
ADDRESS: 684S. SECOND ST AMBULANCES AND FIRE ENGINE REPAIRS EL CENTRO, CA 92243
[email protected]
EXPENSE DISTRIBUTION
ACCOUNT # AMOUNTS
111-25-250-53011-000
INV. #26843 JULY 28, 2021 $ 219.89
INV. #1924623 OCT. 25, 2021 $ 200.00
INV. #1924625 OCT. 25, 2021 $ 1,800.00
INV. #1924624 OCT. 25, 2021 $ 3,485.85
INV. 1924626 OCT. 25, 2021 $ 2,114.46
INV.#1924742 MARC 29, 2022 $ 2,613.52
INV. #27867 APRIL 5, 2022 $15,580.46
INV. 27930 APRIL 26, 2022 $ 331.64
INV. #28053 MAY 25, 2022 $10,290.94
TOTAL: $36,636.76
APPROVED:
Yolanda C. Auyon
PREPARED BY: Yolanda C. Auyon. DEPARTMENT HEAD - Diego Favila CITY MANAGER - Esperanza Colio Warren
FINANCE DEPARTMENT - Sandra Fonseca
(Revised: 06/2012)
CLAIM
AGAINST THE
CITY OF CALEXICO
Hala
(OAUEXI0O
VENDOR# 11529
BUSINESS LIC#
CHECK#
AMOUNT$ $40,695.61
DATE: 04/20/23
PAYEE: RICKS GROUP DIESEL, INC INVOICE #
ADRESS: 684 S. SECOND ST AMBULANCES AND FIRE ENGINE REPAIRS EL CENTRO, CA 92243
[email protected]
EXPENSE DISTRIBUTION
ACCOUNT # AMOUNT$
111-25-250-53011 INV.28221 AMB.2012JULY 18,2022 $ 1,814.95 INV. 28204 AMB.2013 JULY 11, 2022 $ 300.00
INV. 28247 AMB. 2010 JULY 25, 2022 $19,692.84
INV. 28281 KME 2007 FIRE ENG. AUG. 2M 2022 $ 7,081.01
INV. 28314 AMB. 2013 AUG. 10, 2022 $ 1,200.00
INV. 28319 KME 2007 FIRE ENG. AUG. 10, 2022 $ 1,372.56
INV. 28355 FIRE ENG. B-11 AUG. 22, 2022 $ 4,918.19
INV. 28362 AMB. 2012 AUG. 25, 2022 $ 1,865.11
INV. 28370 AMB. 2012 AUG. 26, 2022 $ 550.00
INV. 28385 AMB. 2012 AUG. 31, 2022 $ 1.12.18
INV. 284.30 AMB. 2012 SEPT. 12,2022 758.18
TOTAL: $40,695.61
APPROVED:
Yolanda C. Auyon
PREPARED BY: Yolanda C. Auyon. DEPARTMENT HEAD - Diego Favila CITY MANAGER - Esperanza Colio Warren
FINANCE DEPARTMENT - Sandra Fonseca
(Revised: 06/2012)
CLAIM
AGAINST THE
CITY OF CALEXICO
1888
VENDORI 11529
BUSINESS LIC#
CHECK#
AMOUNT$ $22,073.36
DATE: 04/12/23
PAYEE: RICKS GROUP DIESEL, INC
ADDRESS: 684 S. SECOND ST INVOICES FOR AMBULANCE AND FIRE EL CENTRO, CA 92243 ENGINE REPAIRS
[email protected]
EXPENSE DISTRIBUTION
ACCOUNT # AMOUNTS
111-25-250-53011-000 INV 28914 Feb. 7, 2023 681.11
INV. 28810 Jan. 3, 2023 $ 934.78
INV. 28833 JAN. 10, 2023 $ 100.00
INV. 28863 JAN. 18, 2023 $ 8,397.49
INV.28887 JAN. 30, 2023 $ 852.76
INV. 28895 JAN. 31, 2023 $ 1,006.94
INV. 28913 FEB. 6, 2023 $ 650.00
INV.28925 FEB. 10, 2023 650.89
INV. 28926 FEB. 10, 2023 600.00
INV. 28954 FEB. 20, 2023 $ 5,844.20
INV. 29006 MARCH 7, 2023 $ 1,471.56
NV.29075 MARCH 30, 2023 $ 883.63
TOTAL: $22,073.36
APPROVED:
Yolanda C. Auyon
PREPARED BY: Yolanda C. Auyon. DEPARTMENT HEAD - Diego Favila CITY MANAGER - Esperanza Colio Warren
FINANCE DEPARTMENT - Sandra Fonseca
(Revised: 06/2012)
CLAIM
AGAINST THE
CITY OF CALEXICO
VENDOR#I 11529
BUSINESS LIC#
CHECK#
AMOUNTS $19,757.15
DATE: 04/12/23
PAYEE: RICKS GROUP DIESEL, INC INV #405
ADDRESS: 684 S. SECOND ST FIRE ENGINE #3822 DAMANGED ENGINE EL CENTRO, CA 92243 AND NEED REPAIRS
[email protected]
EXPENSE DISTRIBUTION
ACCOUNT # AMOUNTS
111-25-250-53011-000
$19,757.15
TOTAL: $19,757.15
APPROVED:
Yolanda C. Auyon
PREPARED BY: Yolanda C. Auyon. DEPARTMENT HEAD - Diego Favila CITY MANAGER - Esperanza Colio Warren
FINANCE DEPARTMENT - Sandra Fonseca
(Revised: 06/2012)