AGENDA
ITEM
11 CITY COUNCIL
CALEXICO
AGENDA STAFF REPORT
DATE: June 07, 2022
TO: Mayor and City Council
APPROVED BY: Esperanza Colo Warren Cly Manager Ca) Hal Man PREPARED BY: Denise Garcia, HRIRM Manager
SUBJECT: Authorize the City Manager to Sign a One Year Agreement with SER Senior Community Service Employment Program (SCSEP)
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Recommendation:
Authorize the City Manager to sign a one year agreement with SER Senior Community Service Employment Program (SCSEP) for fiscal years 2023-24.
Background:
SER Senior Community Service Employment Program (SCSEP) through partnerships with non-profit organizations and public agencies provide on the job training/work experience for individuals 55 years of age and over having an economic need.
The program provides a monetary stipend to the participant with no cost to the City. The partnership with SCSEP program allows the City to provide work experience to the participant while the participant provides assistance to the City.
Training agreements are renewed annually for a one year period ending June 30 each year.
Discussion & Analysis:
In partnering with the SER SCSEP, the City will provide training and supervision to participants in areas such as clerical, customer service, filing, copying, answering telephones, scanning documents, etc.
AGENDA
Participants must be supervised at all times by a full time City employee and ITEM are provided training to learn new skills.
Fiscal Impact: None
Attachments:
SER SCSEP Host Agency Agreement
SER -Jobs for Progress, Inc.
Cultivating America's Greatest Resource: People •
Date: May 31,2023
To: City of Calexico
From: Ser Jobs for Progress Inc
Subject: Host Agency Agreement
Thank you for Partnering with SER Senior Community Service Employment Program (SCSEP) to enhance Employment Training for Our valued participant.
We appreciate your Participation and Cooperation with our Program and continue working with our Agency. Our New Fiscal Year 2023/2024 is coming and we need to have Agreements ready.
I would like to ask you to take a moment to review the Host Agency Agreement. Have it sign and send it back on the envelope provided.
Our deadline is June 30, 2023.
If you have any questions, please don't hesitate to call me at:
(760) 592-4281.
Sincerely
rma Bobadilla
Case Manager/Placement Specialist
155 W. Main Street * El Centro, California 92243
(760) 592-4281 * Fax (760) 592-4345
SER SCSEP
(This is a Training Program for SCSEP Participants)
61 - HOST AGENCY AGREEMENT
See Sections 10, 11, & 25 of the SOP
Agency/Organization: City of Calexico FEIN: 95 6000684
The Senior Community Service Employment Program (SCSEP) aids unemployed low income individuals, 55 years and older, in re-entering the workforce by providing subsidized community service training assignments with non-profit and government agencies to gain experience. Thank You for partnering with SER SCSEP to enhance employment opportunities for the participants that will be assigned with your agency/organization. Your agency will assist participants with meaningful training opportunities to update and/or develop job skills needed to obtain unsubsidized employment.
SER SCSEP responsibilities: Agency/Organization responsibilities:
Assessment of the participant's skills; - Provide supervision, orientation, training, safe training site and Development of a customize employment plan; adhere to all applicable state laws regarding meal/rest breaks; • Abide by agreed-upon training schedule and submit properly Assignment to a suitable training site; prepared and signed timesheets.
Create a list of training activities and appropriate • Adhere to the policies/procedures outlined in the SER SCSEP schedule for each participant; Handbook;
• Provide compensation (at the federal/state or hiring the paris pant if apropriate openings occur minimum wage) to participants for training; [no special consideration is implied]; • Provide job search guidance through *n Cover the cost for background checks, health screenings or drug employment referrals and job readiness testing required by the agency; workshops; • Maintain open communication with the SCSEP staff regarding Communicate to host agencies any changes in the participant's training and any issues/situations; regards to training and/or SCSEP policies and Inform SCSEP staff when the participant gets a job. procedures; Agree not to use participants as substitutes for permanent employees; to displace currently employed or laid off employee Make available opportunities for participants to
rotate to other host sites for additional training [within 2 years]; or to reduce regular hours, wages or benefits. experience; Agree not to compensate the participant in any form or manner; Attend SER SCEP host agency meetings; and
Conduct annual/bi-annual informational Host
Agency meetings; and Provide a copy of the following upon request: General Liability Insurance, IRS 501(c)(3) letter [non-profits], an annual HA • Cover all SER participants under a worker's Assessment of SCSEP, and supervisor hours for In-kind services compensation insurance policy during training provided [if applicable]. hours.
This agreement will be in effect from the date signed until June 30 of following year [one program year]; a renewal of this partnership must be signed each program year [July - June].
The subsequent representative's signature on this agreement acknowledges that each supervisor will read and adhere to the above requirements. It further signifies your agency accepts and agrees to cooperate with SER SCSEP.
Please check each appropriate box:
Type of Agency/Organization: Participant Supervisor is Paid From: Additional Sites:
X Non-Profit Organization - IRS code • Federal funds • No 501(c)(3)- documentation attached
• Public Organization - Government agency X Non-federal funds * Yes - fill out Form# 62 (HAA- Additional Including federal, state, county, or city Sites)
Supervisor Hourly Pay Rate:
City of Calexico SER San Joaquin/Oceanside -Imperial
Agency/Organization - Main Office Location SER SCSEP Site 608 Heber Ave Calexico, CA 92231 155 W Main Street STE 2 El Centro, CA 92243 Address City, State, ZIP Address City, State, ZIP
(760) 592-4281 (760) 592-4345
Telephone & Fax Telephone & Fax
ibobadilla @sercalifornia.ora
Email Email
Irma Bobadilla
Agency/Organization Representative Name (Print) SER SCSEP Staff Name (Print) Agency/Organization Representative Signature Date Signed SER SCSEP Staff Signature Date Signed Copy: Host Agency File, Host Agency, SER National-In-Kind Effective 12/01/2021
SER SCSEP
(This is a Training Program for SCSEP Participants)
62 - HOST AGENCY AGREEMENT-ADDITIONAL SITES
Please attach to the Host Agency Agreement
See Sections 10, 11, & 25 of the SOP
Host Agency Name: City of Calexico
608 Heber Ave Calexico CA 92231
Mailing Address City State ZIP
608 Heber Ave Calexico CA 92231
Physical Address City State ZIP
Telephone & Fax 760) 768-2107 [email protected] Denise Garcia Human Resources Manager
Contact Person Name (Print) Title
Other Host Agency Authorized Sites [each site listed below must have a separate Host Agency File] Name: City of Calexico Phone No. (760) 768-2107
608 Heber Ave Calexico CA 92231
Address City State ZIP
Telephone & Fax (760) 768-2102 [email protected] Gabriela Garcia Department City Clerk
Contact Person Name (Print) Title
********
Name: Calexico Community Center Phone No. (760) 768-2176 707 Dool Ave Calexico CA 92231
Address City State ZIP
Telephone & Fax (760) 768-2194 [email protected] Norma Gerardo Debbie Flores Recreation Manager
Contact Person Name (Print) Title
3*******************? *********
Name: kiki Camarena Memorial Library Phone No. (760 ) 768-2170 850 Encinas Ave Calexico CA 92231.
Address City State ZIP
Telephone & Fax (760) 357-0404 [email protected] Lizeth Legaspi Library Manager
Contact Person Name (Print) Title
********************* ***********
Name: Calexico Police Department Phone No. (760 )768-4046 420 E 5th Street Calexico CA 92231
Address City State ZIP
Telephone & Fax (760) 768-1241 [email protected] Martha Gutierrez Executive Assistant Secretary
Contact Person Name (Print) Title
Copy: Host Agency File of Main Site, Host Agency File [for each site listed] Effective 12/01/2021
SER SCSEP
(This is a Training Program for SCSEP Participants)
62 - HOST AGENCY AGREEMENT-ADDITIONAL SITES
Please attach to the Host Agency Agreement
See Sections 10, 11, & 25 of the SOP
Host Agency Name: City of Calexico
608 Heber Ave Calexico CA 92231
Mailing Address City State ZIP
608 Heber Ave Calexico CA 92231
Physical Address City State ZiP
Telephone & Fax (760) 768-2107 [email protected] Denise Garcia Human Resources Manager
Contact Person Name (Print) Title
Other Host Agency Authorized Sites [each site listed below must have a separate Host Agency File] Name:_ Carmen Durazo Cultural Art Center Phone No. (760) 357-5575 707 Dool Ave Calexico CA 92231
Address City State ZIP
Telephone & Fax (760) 357-5575 [email protected] Eduardo Quintero Supervisor
Contact Person Name (Print) Title
**********. *********
Name: Phone No. L
Address City State ZIP
Telephone & Fax Email
Contact Person Name (Print) Title
******************** **********
Name: Phone No. (.).
Address City State ZIP
Telephone & Fax Email_
Contact Person Name (Print) Title
***************** * * ********1*01*0*
Name: Phone No. (
Address City State ZIP
Telephone & Fax Email_
Contact Person Name (Print) Title
Copy: Host Agency File of Main Site, Host Agency File [for each site listed] Effective 12/01/2021
SER SCSEP
(This is a Training Program for SCSEP Participants)
64 - HOST AGENCY ORIENTATION
See Sections 10, 11, & 25 of the SOP
Host Agency Name: City of Calexico
List host agency staff attending this SCSEP Orientation: (Include in these orientations any HA employee who will oversee participants)
1. Gabriela Garcia _ 4. _
2.. _ 5.
6. Orientation conducted by: Irma Bobadilla ETS
Name Title
Instructions: Conduct the orientation along the following guidelines. Place a check mark next to the topic as it is discussed
1 1. SER SCSEP Handbook (HB)Number of copies of the handbook provided
2. SCSEP Orientation Explain the agreement and goals and mission of SCSEP
3. Participant Training Plan Discuss the development of the training plan
4. Assignments/Rotations/Community Service Assignment (CSA) Discuss length of assignments, and CSA purpose
5. In-Kind Contributions
Discuss importance of federal funds in relation to in-kind and its purpose
6. Evaluation of Participants Discuss how feedback is used to benefit the participant
7. Participant Meetings Discuss frequency, length and purpose
8. Safety and Accident Reporting
Explain SER injury reporting and the importance of immediate reporting
9. Payroll and Timesheets
Explain the periods, procedures for completing the Time and Attendance Report, & schedule
10. Host Agency Meetings Discuss the importance of the HA attending SER SCSEP Staff Conducting Orientation Signature Date Signed Host Agency Representative Name (Print)
Host Agency Representative Signature Date Signed
Copy: Host Agency File Effective 12/01/2021
SER SCSEP
(This is a Training Program for SCSEP Participants)
66 - HOST AGENCY SITE VISIT
See Sections 10 & 25 of the SOP
This form is used to document the local office's monitoring of the host agency. Review the participants' Community Service Assignment descriptions prior to completing this form. This form must be filled out by SER SCSEP staff only, not the host agency.
HOsT AGENCY SUPERVISOR'S INTERVIEW:
Host Agency: Date of Site Visit: Date of SCSEP Staff last Safety Inspection:
City of Calexico
Name of Participants (Please list each participant currently assigned to this host site):
1.Emilia E Carranza Soto 4.
2. 5.
3. 6.
1. Is the training site safe, sanitary and hazard-free? If 'no' please explain. LYes No
2. Any layoffs or reduced hours of current staff in the last 2 years? If yes, by law •Yes No duties of the participant's assignment cannot duplicate duties or lay-off or reduced-hours employees. List positions/duties & dates of lay off or reduced hours:
3. Are the participants following their scheduled training hours? If 'no' please •Yes No explain.
4. Are the participants' training based on their CSAs? If 'no' please explain. •Yes •No
5. Does the supervisor have suggestions for changes and/or improvements for •Yes •No the training?
6. Are the participants performing any duties that may be considered risky or •Yes •No unsafe, such as, climbing ladders, using pesticides, working with machinery, etc? If yes, please address corrective action in the comments section.
7. Are the participants being adequately supervised at the training site? (Ensure • Yes No compliance with maintenance of effort.)
8. Have there been any changes in training environment or supervisory staff? •Yes LINo If yes, please explain.
9. Has the current training site supervisor attended the SCSEP meetings? • Yes •NO If yes, give last date attended:
If no, please explain.
10. Any possibility of hiring the participant? If 'no' please explain. •Yes •NO Note: Participants are Prohibited from Volunteering at Host Agency Assignment Site.
Host Agency Representative Name (Print) Host Agency Representative Signature Date Signed Copy: Host Agency File Page 1 of 2 Effective 12/01/2021
SER SCSEP
(This is a Training Program for SCSEP Participants)
66 - HOST AGENCY SITE VISIT
See Sections 10 & 25 of the SOP
PARTICIPANTS' INTERVIEWS:
11. Are the participants' satisfied with the assignment? •Yes •No
12. Do the participants understand accident/incident reporting, payroll and •Yes •No workers' compensation procedures? If 'no' to any of the above, please explain.
13. Are the participants being asked to train extra hours or volunteer? •Yes •No
14. Are the participants making an effort to seek and obtain unsubsidized •Yes •No employment?
15. Have there been any changes at the HA site [such as layoffs, schedule •Yes No changes, reduction in staff hours, etc...] or supervisory staff? If yes, please explain.
SAFETY CONSULTATION:
16. Has the host agency supervisor conducted safety training with the participants Yes •No including what to do in the case of an emergency?
17. Are the participants aware of what to do in the case of an emergency, •Yes No including, but not limited to what to do in case of a fire and the location of fire extinguisher?
18. Do the participants know the location of the nearest exit? •Yes No
19. Do the participants know how to report an incident or injury? •Yes No Results of the Monitoring & Safety Consultation / ETS' Comments:
Note: Participants are Prohibited from Volunteering at Host Agency Assignment Site.
SER SCSEP Staff Conducting the Visit (Print) SER SCSEP Staff Signature Date Signed Copy: Host Agency File Page 2 of 2 Effective 12/01/2021