AGENDA
ITEM
17 AGENDA STAFF REPORT
CALEXICO
DATE: June 7, 2023
TO: Mayor and City Council
APPROVED BY: Esperanza Collo Warren, City Manager meaNe REVIEWED BY: Sandra L. Fonseca, Interim Finance Director 5 - PREPARED BY: Liliana Falomi, Pubio Worke Manager- Administrative Telem SUBJECT: John F. Kennedy Park and Robert F. Kennedy Park a) Authorize City Manager to Waive Advanced Lighting
Services, Inc. Encroachment Permit Fee in the Amount
of $3,366.81.
b) Approve Advanced Lighting Services, Inc.
Encroachment Permit for the Replacement and
Refurbishing of Park Lights at John F. Kennedy Park
and Robert F. Kennedy Park.
== ======
Recommendation:
It is recommended that the City Council of the City of Calexico approve the following:
a) Authorize City Manager to Waive Advance Lighting Services, Inc. Encroachment Permit Fee in the Amount of $3,366.81.
b) Approve Advance Lighting Services, Inc. Encroachment Permit for the Replacement and Refurbishing of Park Lights at John F. Kennedy Park and Robert F. Kennedy Park.
Background:
On January 9, 2023, Citizens Energy Corporation hired Advance Lighting Services, Inc. to perform a lighting assessment at various parks and green areas at Kennedy Gardens Subdivision. On January 24, 2023, Advance Lighting Services, Inc. performed the lighting assessment and provided their recommendations to Citizens Energy Corporation.
Citizens Energy Corporation was founded by former U.S. Congressman AGENDA Joseph P. Kennedy Il in 1979 to make life's basic needs more affordable. ITEM In the past 43 years, we have provided over $600 million in charitable benefits through our profits from dozens of successful businesses. 17 Discussion & Analysis:
Citizens Energy Corporation has reviewed Advance Lighting Services, Inc. lighting assessment and has agreed to donate the funding to replace and refurbish existing park lights at John F. Kennedy Park and Robert F. Kennedy Park. Citizens Energy Corporation has hired Advance Lighting Services, Inc. to provide the services; therefore, City staff is recommending that the City Council of the City of Calexico approve the following:
a) Authorize City Manager to Waive Advance Lighting Services, Inc. Encroachment Permit Fee in the Amount of $3,366.81.
b) Approve Advance Lighting Services, Inc. Encroachment Permit for the Replacement and Refurbishing of Park Lights at John F. Kennedy Park and Robert F. Kennedy Park.
Please note that the estimated cost of said project is $25,000.00 which will be donated by Citizens Energy Corporation to the City of Calexico.
Fiscal Impact:
FY 2022-2023 Revenue for General Fund in the amount of $3,366.81.
Coordinated With:
City Manager's Office.
Public Works Department.
Attachments):
1. Advance Lighting Services, Inc. Encroachment Permit Application. a. Scope of Work.
b. Certificate of Liability Insurance.
c. City of Calexico Business License.
CITY OF CALEXICO * ENGINEERING/DEVELOPMENT SERVICES DEPARTMENT 608 HEBER AVENUE * CALEXICO, CA 92231 * TEL: (760) 768-2100 * FAX: (760) 357-7862
APPLICATION FOR ENCROACHMENT PERMIT
Name of Business: Advanced Lighting Services, Inc. Permit No:
Applicant's Name: Catherine Monday Date:
Telephone: 925-323-9146 / 925-829-7801 Issued By:
Project Location: Kennedy Gardens Park Approved By:
Inspected By:
INSPECTION LOG
Date
L Pass/Fail
The applicant hereby applies for permission to excavate construct and/or otherwise encroach in pubic right-of way of the City of Calexico to perform the following work:
Repair Park Lighting
(Attach two coples of drawings)
The applicant agrees to do the work in accordance with the City of Calexico rules, regulations and their reference and Standard specifications. Work will be subject to Inspection and approval by the City of Calexico. Please call 24 hours in advance to schedule an inspection at (760) 768-2100.
STATEMENT OF ACCEPTANCE OF THE CONDITIONS FOR ISSUANCE OF PERMIT:
I have read and understand each of the conditions set forth for the issuance of the Encroachment Permit on behalf of Anese cond loiting Services, Incand being duly authorized to do 30; 1 accept the encroachment permit subject to Catherine Monday 515•0003
Name of Applicant/Owner Sigrature of Applicght/Owner Date ENCROACHMENT PERMIT FEES (Check type RESIDENTIAL / COMMERCIAL & INDUSTRIAL / UTILITY $480.23 $1,627.52 $3,366.81
. Concrete Work (Driveways, sidewalks, curb & gutter
Excavation (Trenches, sub-grade & grading)
Asphalt Paving
V Other Lighting
IMPORTANT NOTICE: Section 4216/4217 of the Government Code required a Dig Alert Identification Number to be issued before a "Permit to Excavate" will be valid. For your Dig alert I.D. Number Call Underground Service Alert TOLL FREE 1-800-422-4133 (Call two (2) working days before you dig). * HAVE A COPY OF THE PERMIT AT SITE *
Engineering - Form ENG Page 1 of 8
GENERAL PROVISIONS
LIMITS OF WORK
This permit is to be strictly construed and no work other than that specifically mentioned above is authorized hereby.
COMPLIANCE
The party to whom this permit is granted shall comply with all City of Calexico ordinances, rules and regulations and with all provisions made herein under.
3. VALIDITY
No permit shall be valid unless assented to the City duly authorized agent or his representative and is case any party assenting to said permit is not duly authorized agent, said party shall be personally liable.
4. RESPONSIBIILTY FOR ACCIDENTS
The permittee shall be responsible for any and all liability for damage proximately caused by any of the work herein permitted or proximately caused by the permitee's failure to perform this obligation under the permit. In the event is made against the City of Calexico or any department, officer, or employee thereof, for damages arising out of said work of failure, the application shall and by acceptance of this permit does agree to defend, indemnify and hold them and each of the harmless there from.
5. EXPENSES
All fees and expenses incurred by the City of Calexico representative or other City officer or employee occasioned directly or indirectly by the granting of this permit shall be paid by the permittee.
6. LIABIILTY FOR DAMAGES (See Attachment 1)
7. INSURANCE (See Attachment 2)
IECHNICAL PROVISIONS
8. TRAFFIC CONTROL
The permittee shall be responsible to provide, maintain, and install traffic control signs, lights, flagmen and other devises during working and non-working hours; to protect his work, and excavations and to protect vehicular and pedestrian traffic passing through or near his work area, in accordance to the "State of California Manual of Traffic Control for Construction and Maintenance Work Zones" as publish by the State of California Department of Transportation (Caltrans). El Centro office phone number is (760) 352-2071.
9. APPROVALS
All work to be performed and all materials to be furnished for the completion of the work call for in this permit and its approval drawings, shall be subject to the inspection and approval of an authorized representative of the City of Calexico and shall not be covered, buried or otherwise concealed until such work has been so inspected and approved.
Engineering - Form ENG Page 2 of 8
10. INSPECTION NOTICE
The permittee shall five no less than 24 hours notice to the City of Calexico for the inspection of work. Phone number is 760) 768-2100 from 8:00 a.m. to 4:00 p.m. Monday through Friday.
11. REFERENCE STANDARDS
All work to be performed and all materials to be furnished to the completion of the work for in this permit and its approval drawings shall conform to the standards and reference specifications of the City of Calexico, applicable according to the work being done.
12. NON-COMPLIANCE
In case the permittee failing to comply with any of the aforesaid ordinance, rules, regulations, standards, and provisions implicated by this permit or failing to do the work within a reasonable time, or in case in the judgment of the City of Calexico representative, the public necessity required that any excavation or other work be immediately filled up or complete, then, said representative hereby that right to fill up or indicate to full up such excavation or take charge of such work, all the expense of the permittee.
Engineering - Form ENG Page 3 of 8
ENCROACHMENT PERMIT
ATTACHMENT 1
LIABILITY FOR DAMAGES
The permittee is responsible for all liability for personal injury or property damages which may arise out of work herein permitted or which may arise out of failure on the permittee's part to perform his obligations under this permit in respect to maintenance of resulting from defects or obstructions or from any case whatsoever during the progress of the work or at any subsequent time work is being performed under the obligation provided and contemplated by the permit.
By acceptance of receipt of the encroachment permit, the permittee agrees to indemnify and save harmless the city of Calexico, and all officers, agents and employees thereof, including but not limited to the City of Calexico, and the Director of Public Works, from all claims, suits or actions of every name, kind and description brought for or on account of injuries to or death of any person, including but not limited to the permittee, persons employed and/or contracted by the permittee, persons acting on behalf of the permit, or arising out of the failure on the permitee's part to perform his obligations under any permit in respect to maintenance or any other obligations resulting from defects or obstruction, or from any cause whatsoever during the obligations provided and contemplated by the permit, except as otherwise provided by statue. The duty of the permittee is to indemnify and save harmless includes the duties to defense as set forth in Section 2778 if the California Civil Code. The permittee waives any and all rights to any type of express or implied indemnify against the City of Calexico, its officers or employees.
It is the intent of the parties that the permittee will indemnify and hold harmless that the City of Calexico, its offices and employees from and all claims, suits, or actions as set forth above regardless of the existence or degree of fault or negligence, whether active or passive, primary or secondary, on the part to the city of Calexico, its offices, agents and employees or the permittee, persons employed and/or contracted by the permittee or person acting on behalf of the permittee.
RESPONSIBILITY FOR DAMAGES
The City of Calexico and all officers, agents and employees thereof, including but not limited to the City Council and the Director of Public Works, shall not be answerable or accountable in any manner: For injury or the death of any person, including but not limited to the permittee, person employed by the permittee, person acting on behalf of the permittee; or for damages to the property from any cause which have been prevented by the permittee.
Engineering - Form ENG Page 4 of 8
ENCROACHMENT PERMIT
ATTACHEMNT 2
INSURANCE
This permit shall not be effective for any purpose unless and until the permittee files which the grantor, and insurance policy which shall have limits in the amount of no less than ($1,000,000.00) and deductible amount of no greater that one thousand dollars ($1,000.00)1. The City of Calexico, its officers, agents and employees shall be expressly listed as named insured under this insurance policy and shall provide coverage for general negligence claims and for claims of errors and omissions. The permittee shall be responsible for keeping this insurance policy in full force and effect until final completion of the work contemplated in the request for an encroachment permit. The cost of any and all premlums for this insurance coverage may not be canceled without thirty (30) days written notice to the Director of Public Works of City of Calexico.
STATEMENT OF ACCEPTANCE OF THE CONDITIONS FOR ISSUANCE OF THE ENCROACHMENT PERMIT: I have read and understand each of the conditions set forth for ssuance of the encroachment permit on behalf of Havance hahana Smus man eing duly authorized to do so, I accept the encroachment permit subject to these conditions 05/15/2023
Signature of Owner Date
Catherine Monday
Print Name
IMPORTANT NOTICE: Section 4216/4217 of the Government Code requires a Dig Alert identification Number be issued before a "Permit to Excavate" will be valid. For your Dig Alert 1.D.
Number Call Underground Service Alert TOLL FREE 1-800-422-4133 (Call to (2) working days before you dig).
Amount may vary depending on type of project.
Engineering - Form ENG Page 5 of 8
EXHIBIT "B"
SCOPE OF SERVICES
1. SCOPE OF WORK
EXHIBIT A
Citizens Energy Corporation John F. Kennedy Park & Robert F. Kennedy Park
SCOPE OF WORK
Existing Proposed
Item Fixture Name Solution Name Action
HPS-HPS250-1 75W Area Light 5000k with Occupancy Sensor _aty Replace MH-MH1000-1 ESL-AL-250W-250-BZROM4-T4-OCC Replace
Pole Miasing 20-4° Round Lighting Pole - R&R only Install Pole 20 Pole Primer and Paint Install
NOT. Pole Double Headed Bull Hom • N Instal
Exposed Condulit Christy Box Install
Electrical Cabinet Electrical Cabinet - Primer and Paint Refurbish Electrical Cabinet Repair/Secure electrical wires in electrical cabinet Install Line 1
Line 2
Proposed 250w LED Area Light
Line 3
Line 4
81211.0010141151689.2
Line 5
Line 6
Line 8
Line 7
10 81211.00101\41151689.2
ADVALIG-02 SNUNEZ
ACORD: CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/MY) 4/20/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements).
PRODUCER CONTACT
Paramount Exclusive Insurance Services, Inc. (AC, No, Ext): (818) 986-7283 (AC, No): (818) 986-4949 15760 Ventura Blvd. Suite 500
Encino, CA 91436 ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Atain Specialty Ins. Co. 17159
INSURED INSURER B: Travelers Casualty Ins. Co. 19046
Advanced Lighting Services, Inc INSURER C: Kinsale Insurance Company 38920 6681 Sierra Lane, Suite A INSURER D: Security National Insurance Co 19879 Dublin, CA 94568-2621
INSURER E: Greenwich Insurance Company 22322
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR
TR TYPE OF INSURANCE NSD WVD POLICY NUMBER LIMITS
A COMMERCIAL GENERAL LIABILITY 1,000,000
EACH OCCURRENCE
CLAIMS-MADE X OCCUR BWPF0075915 10/1/2022 10/1/2023 100,000 5,000
MED EXP (Any one person)
1,000,000
PERSONAL & ADV INJURY
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 2,000,000 X POLICY SECT LOC PRODUCTS - COMP/OP AGG 2,000,000
OTHER:
B AUTOMOBILE LIABILITY OMBINED SINGLE LIMIT 1,000,000
a accident
ANY AUTO BA-6W469259-23-42-G 5/3/2023 6/8/2023 BODILY INJURY (Per person) AUTOS ONLY BODILY INJURY (Per accident) $
AUTOS ONLY Per peden DAMAGE
UMBRELLA LIAB OCCUR 5,000,000
EACH OCCURRENCE
X EXCESS LIAB CLAIMS-MADE 0100208550-0 10/1/2022 10/1/2023
AGGREGATE
DED RETENTION S Annual Agg 5,000,000
D X I STATUTE
AND EMPLOYERS
YIN SWC1395645 6/8/2022 6/8/2023 1,000,000
NY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT
Y N/ A
E.L. DISEASE - EA EMPLOYEE S 1,000,000
ESCRIBE OOPERATIONS beto 1,000,000
E Property 2860262 10/1/2022 10/1/2023 BP DISEASE - POLICY LIMIT S 250,000 E Installation / Build 2860262 10/1/2022 10/1/2023 Installation floater 50,000 City of Calexico is named as additional insured.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Calexico EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 608 Heber Avenue
Calexico, CA 92231
AUTHORIZED REPRESENTATIVE
Paina Kees
ACORD 25(2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
POLICY NUMBER: BWPF0075915 COMMERCIAL GENERAL LIABILITY CG 20 37 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location And Description Of Completed Operations Any person or organization with whom the insured has Locations as required by written contract for agreed by written contract to perform services within commercial work or residential remodeling only. the terms and conditions of this policy to which this Residential "new construction", including any single form is attached. family dwelling, duplexes, three and four family dwellings, townhomes or condominiums is excluded
along with any appurtenances at such properties
including clubhouses, detached garages, detached
building and swimming pools. "New construction"
means operations that involve the original construction of a building or a building unit.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II - Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury" or
"property damage" caused, in whole or in part, by B. With respect to the insurance afforded to these "your work" at the location designated and additional insureds, the following is added to Section described in the Schedule of this endorsement Ill - Limits Of Insurance:
performed for that additional insured and included If coverage provided to the additional insured is in the "products-completed operations hazard". required by a contract or agreement, the most we will However: pay on behalf of the additional insured is the amount
1. The insurance afforded to such additional
insured only applies to the extent permitted by 1. Required by the contract or agreement: or law: and
2. Available under the applicable Limits of Insurance
2. If coverage provided to the additional insured shown in the Declarations; is required by a contract or agreement, the whichever is less. insurance afforded to such additional insured
will not be broader than that which you are This endorsement shall not increase the applicable required by the contract or agreement to Limits of Insurance shown in the Declarations. provide for such additional insured.
CG 20 37 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 POLICY NUMBER: BWPF0075915 COMMERCIAL GENERAL LIABILITY CG 20 10 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location(s) Of Covered Operations
ANY PERSON OR ORGANIZATION WITH WHOM THE AS REQUIRED BY WRITTEN CONTRACT,
INSURED HAS AGREED BY WRITTEN CONTRACT
TO PERFORM SERVICES WITHIN THE TERMS AND
CONDITIONS OF THIS POLICY TO WHICH THIS
FORM IS ATTACHED
[Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II - Who Is An Insured is amended to 1. All work, induding materials, parts or include as an additional insured the person(s) or equipment furnished in connection with such organization(s) shown in the Schedule, but only work, on the project (other than service, with respect to liability for "bodily injury", "property maintenance or repairs) to be performed by or damage" or "personal and advertising injury" on behalf of the additional insured(s) at the caused, in whole or in part, by: location of the covered operations has been
1. Your acts or omissions; or completed; or
2. The acts or omissions of those acting on your 2. That portion of "your work" out of which the behalf; injury or damage arises has been put to its
intended use by any person or organization
in the performance of your ongoing operations for other than another contractor or subcontractor the additional insured(s) at the location(s) engaged in performing operations for a designated above. principal as a part of the same project.
However:
C. With respect to the insurance afforded to these
1. The insurance afforded to such additional additional insureds, the following is added to insured only applies to the extent permitted by Section III - Limits Of Insurance:
law; and If coverage provided to the additional insured is
2. If coverage provided to the additional insured is required by a contract or agreement, the most we required by a contract or agreement, the will pay on behalf of the additional insured is the insurance afforded to such additional insured amount of insurance:
will not be broader than that which you are 1. Required by the contract or agreement; or required by the contract or agreement to
provide for such additional insured. 2. Available under the applicable Limits of Insurance shown in the Declarations;
B. With respect to the insurance afforded to these
additional insureds, the following additional whichever is less. exclusions apply: This endorsement shall not increase the applicable This insurance does not apply to "bodily injury" or Limits of Insurance shown in the Declarations. "property damage" occurring after:
CG 20 10 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 CITY OF CALEXICO 230075
BUSINESS LICENSE
IB t.a. 1/17/2023
608 HEBER AVENUE
CALEXICO (760) 768-2120
ISSUE DATE _
CAPUEELIA
ADVANCED LIGHTING SERVICES INC
BUSINESS NAME:
6681 SIERRA LANE STE A DUBLIN, CA 94568
BUsINESS ADDRess:.
330948
ACCOUNT NUMBER:,
TYPE OF BUSINESS. RETAIL WHOLESALE FOOD
GENERAL/ SUB-CONTRACTOR SERVICES OTHER
DEGEMBER 31, 2023.
EXPIRATION DATE:
FINANCE DEPARTMENT: _ CLERK
Where Valilornio and Mexico Mee
ORICINAT, IONNSE TiD NOT GOPY
(ONIEINALDICENSEMUSI E) ROSTED AT ELANCAS OQ4 TON INA VISIBLE PLACE