AGENDA
ITEM
6 CITY OF CALEXICO
CALEXICO
AGENDA STAFF REPORT
DATE: June 21, 2023
TO: Mayor and City Council
APPROVED BY: Esperanza Colio Warren, City Manager Emmy, Wan REVIEWED BY: Sandra Fonseca, Interim Finance Director
PREPARED BY: Lizeth Legaspi, Library Manager Il
SUBJECT: Approval of Revised Library Board of Trustees Bylaws ======= ======== ==================
Recommendation:
Approval of Revised Library Board of Trustees Bylaws as recommended by Library Board of Trustees.
Background:
On December 16, 2020, the Calexico City Council adopted Ordinance No. 1211 amending the Calexico Municipal Code to establish the Library Board of Trustees to advice the Library in accordance with Chapter 5 of Title 1 of the California Education Code commencing at Section 18900.
Discussion & Analysis:
The Library Board of Trustees at their March 18t, 2021 meeting, unanimously approved the Bylaws. At their meeting of April 3, 2023 the board of trustees considered a revised version of the bylaws due to the adoption of Ordinance 1226 which compensation clause adopted by City Council in their May 18*, 2022 meeting in which commissions will received a $50 stipend for meetings attended.
Fiscal Impact:
Account Description Amount
111-10-110-55043-003 Commission - Library $1,000
AGENDA
Coordinated With:
ITEM
City Attorney.
6 Attachment:
1. Library Board of Trustees Bylaws.
2. Chapter 2.26 Library Board of Trustees
3. Ordinance No. 1226
BYLAWS
LIBRARY BOARD OF TRUSTEES
CAMARENA MEMORIAL LIBRARY
ESTABLISHED
A board to be known and designated as the Library Board of Trustees ("Board") of the Camarena Memorial Library ("Library") is created and established by City of Calexico Ordinance No. 1211 on December 16, 2020 to advise the Library in accordance with Chapter 5 of Title 1 of the California Education Code commencing at Section 18900, as it may be amended ("Municipal Libraries Act").
ORGANIZATION
The Board shall consist of five members. Each city council member will appoint one Board member. If after a reasonable amount of time (not to exceed forty-five) days after an election is certified or vacancy otherwise exists), a city council member has failed to make an appointment, the appointment will be made by a majority vote of the city council and the appointee shall not be removed from office except by majority vote of the city council.
Members shall hold office for three years.
All members shall be residents of Calexico or shall regularly work within the City during their term and are governed under Chapter 2.19 and Chapter 2.26 of the Calexico Municipal Code.
POWERS AND DUTIES
The Board shall have the following duties and powers:
1. Support the Camarena Memorial Library and other public libraries;
2. Aid in meeting the community's educational, recreational, informational, and cultural needs to encourage lifelong learning and the pursuit of knowledge;
3. Encourage the use of traditional and innovative library services;
4. Promote and encourage of public knowledge and use of library services and facilities;
5. Advise the City Council with regards to the library and its services; The Board shall have such specific duties and powers as the City Council from time to time invest in it.
LIBRARY BOARD OF TRUSTEES BYLAWS dare han
The Board shall have no independent duties and no authority to take actions that bind the City of Calexico.
VACANCIES AND REMOVAL OF MEMBERS
1. A Board member may be removed at any time by the City Council Member who appointed such Board member to the Board for any reason and/or if the Board member is absent from three (3) regularly scheduled meetings in a calendar year.
2. Members will also be automatically removed for violating the Political Reform Act of 1974 as determined by the appropriate agency with authority to render such decisions or failing to comply with mandatory ethics training or conflict-of-interest filings required by the State of California or the City of Calexico.
COMPENSATION
Members of the Board shall receive compensation for attendance of scheduled meetings in the amount of $50 as approved by City Council per ordinance 2022-1226 in the May 18'h, 2022, City Council meeting.
OFFICERS
The officers of the Board shall consist of a Chairperson and Vice-Chairperson, to be elected by the Board, and such other officers as the Board may from time to time designate.
1. Chairperson and Vice-Chairperson will serve for a one-year term.
2. In the event of a vacancy in the Chairperson's position, the Vice-Chairperson shall succeed as Chairperson for the balance of the Chairperson's term and the Board shall elect a successor to fill the vacancy in the Vice-Chairperson's position for the remainder of the Vice-Chairperson's term.
3. Members willing to serve in either of these positions may submit their names for nomination. Members may also submit names of other members for nomination.
4. The Vice-Chairperson shall perform the duties of the Chairperson when the Chairperson is absent.
MEETINGS
1. Regular meetings of the Board shall be held on the first Monday of each month. The Board meetings shall commence at 6:00 p.m., at the Fernando "Nene" Torres Council Chambers in City Hall 608 Heber Avenue, Calexico, California. Whenever a regular LIBRARY BOARD OF TRUSTEES BYLAWS auct: d Maich ' 1 ..
meeting falls on a holiday observed by the City of Calexico, the meeting shall be held on another day or canceled at the direction of Library Administration.
2. The Board meetings shall be subject to the "Brown Act" (California Government Code Section 54952.3) for purposes of notices, agendas and holding meetings open to the public.
3. Quorum: For the purpose of conducting business the Board of the whole shall have a quorum if a majority of members currently on the roster are present. If no majority after 15 minutes, the members may adjourn their meeting.
4. Agendas and meeting notes: All meetings of the Board of the whole shall be announced by a printed agenda, emailed, or distributed to all members, staff, and City Council members at least three working days prior to the meeting. Regular scheduled meetings must be posted 72 hours prior to meeting, and special meetings must be noticed 24 hours prior to the meeting.
5. The Library Manager will act as secretary but may be assisted by a library clerk to keep a proper record of the proceedings.
These Bylaws shall be adopted and amended by the Board by the affirmative vote of a majority of its total membership and with the approval of the City Council.
CONSUELO CAMACHO, CHAIR
ATTEST:
GABRIELA GARCIA, CITY CLERK
APPROVED AS TO FORM:
CARLOS CAMPOS, CITY ATTORNEY
LIBRARY BOARD OF TRUSTEES BYLAWS : Jeet •i fl - 323
Title 2 - ADMINISTRATION AND PERSONNEL
Chapter 2.26 LIBRARY BOARD OF TRUSTEES
Chapter 2.26 LIBRARY BOARD OF TRUSTEES!
2.26.010 Established.
A board to be known and designated as the library board of trustees ("board") of the Camarena Memorial this chapter will control.
(Ord. No. 1226, § 4, 5-18-22; Ord. No. 1211, § 2, 12-16-20)
2.26.020 Organization.
The board will consist of five members. The organization of the board shall comply with the provisions set forth in Chapter 2.19.
(Ord. No. 1226, § 4, 5-18-22; Ord. No. 1211, 9 2, 12-16-20)
2.26.030 Duties.
The board shall have the following duties and powers:
1. Support the Camarena Memorial Library and other public libraries.
2. Aid in meeting the community's educational, recreational, informational, and cultural needs to encourage lifelong learning and the pursuit of knowledge.
3. Encourage the use of traditional and innovative library services.
Promote and encourage public knowledge and use of library services and facilities.
Advise the city council with regard to the library and its services.
The board shall also have such specific duties and powers as the city council shall from time to time invest in it.
(Ord. No. 1226, § 4, 5-18-22; Ord. No. 1211, § 2, 12-16-20) 'Editor's note(s)-Ord. No. 1211, § 2, adopted December 16, 2020, repealed Ch. 2.26, §§ 2.26.005—2.26.020, and enacted a new Ch. 2.26 as set out herein and later amended. Former Ch. 2.26 pertained to the library, arts, and historical board and derived from Ord. No. 1172, adopted September 21, 2016.
Calexico, California, Code of Ordinances Created: 2023-03-02 14:14:56 [EST] (Supp. No. 20)
ORDINANCE NO. 2022-1226
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CALEXICO, CALIFORNIA, AMENDING CALEXICO
MUNICIPAL CODE CHAPTERS 2.19, 2.20, 2.23, 2.26, 2.27,
2.28, 2.32, and 2.56 REGARDING GENERAL COMMISSION
PROCEDURES, PERSONNEL COMMISSION, 2010
GENERAL TAX CITIZEN OVERSIGHT ADVISORY
COMMITTEE, LIBRA
RY BOARD OF TRUSTEES, ARTS AND HISTORICAL
COMMISSION, PLANNING COMMISSION, PARKS,
RECREATION, BEATIFICATION, AND SENIOR SERVICES
COMMISSION, AND COMMUNITY POLICE ADVISORY
COMMISSION
The City Council of the City of Calexico, California, does hereby ordain as follows:
SECTION 1. Amendment to Calexico Municipal Code. Calexico Municipal Code Chapter 2.19 Eligibility and Procedures for Commissions, Boards and Committees is hereby amended as follows:
"Chapter 2.19 Eligibility and Procedures for Commissions, Boards and Committees
2.19.010 - Appointments to Commissions, Boards and Committees-Process.
A. Appointments to all city commissions, boards and committees, shall be made by the following process:
1. Five (5) Member Commissions, Boards or Committees.
(a) Each City Council Member will appoint one commissioner, board member or committee member. If after a reasonable amount of time (not to exceed forty-five (45) days after an election is certified or vacancy otherwise exists), a City Council Member has failed to make an appointment, the appointment will be made by a majority vote of the City Council and the appointee shall continue for the duration of the term of office of the City Council member who failed to make the appointment and shall not be removed from office except by majority vote of the City Council. When the term of a commissioner, board member, or committee member appointed by the majority vote of the City Council expires or the member's seat becomes vacant, the original Council Member who failed to appoint that member shall regain the ability to make an appointment for that particular commission, board, or committee.
(b) This subsection will not apply to the Planning Commission where instead commissioners will be chosen pursuant to an application, interview, and appointment process set by City Council resolution.
Seven (7) Member Commissions, Boards or Committees.
81211.00100134943056.3
Ordinance No. 2022-1226
(a) Each City Council Member will appoint one commissioner, board member or committee member. If after a reasonable amount of time (not to exceed forty-five (45) days after an election is certified or vacancy otherwise exists), a City Council Member has failed to make an appointment, the appointment will be made by a majority vote of the City Council and the appointee shall continue for the duration of the term of office of the City Council member who failed to make the appointment and shall not be removed from office except by majority vote of the City Council. When the term of a commissioner, board member, or committee member appointed by the majority vote of the City Council expires or the member's seat becomes vacant, the original Council Member who failed to appoint that member shall regain the ability to make an appointment for that particular commission, board, or committee.
(b) The remaining two (2) members will be appointed by majority vote of the City Council for a two year term. If the member's seat becomes vacant during the term, a new member will be appointed by a majority vote of the City Council to serve out the remainder of the term.
This subsection will not apply to the Community Police Advisory Commission where instead each City Council Member will appoint one commissioner, the City Manager will appoint one commissioner, and the Chief of Police will appointment one commissioner following an application and interview process as set by City Council resolution.
B. Pursuant to this code and Government Code Section 54974, the following procedures shall be employed in filling vacancies on commissions, boards and committees in the city:
1. The City Clerk shall advise the City Council of the names of those persons whose term of office on a City commission, board or committee will be expiring thirty (30) days prior to such expiration.
2. The City Clerk shall promptly advise the City Council of any unscheduled vacancy whether due to resignation, death, termination or other causes. a. Whenever an unscheduled vacancy occurs in any commission, board or committee for which the City Council has the appointing power, whether due to resignation, death, termination or other causes, a special vacancy notice shall be posted in the office of the City Clerk, and in other places as directed by the City Council not earlier than twenty (20) days before or not later than twenty (20) days after the vacancy occurs.
Final appointment to the board, commission or committee shall not be made by the city council for at least ten (10) working days after the posting of the notice in the city clerk's office.
Notwithstanding subsection (C)(2)(a) of this section, the City Council may, if it finds that an emergency exists, fill the unscheduled vacancy immediately. Such emergency appointments shall be made by the Mayor with the approval of the City 81211.00100\34943056.3
Ordinance No. 2022-1226
Council. A person appointed to fill the vacancy shall serve only on an acting basis until the final appointment is made pursuant to this section.
3. The Department Director of the department assigned to each City commission, board or committee shall notify the City Clerk of any position which should be declared vacant pursuant to the provisions of this code or state law. The City Clerk shall in turn advise the City Council of all such notification.
4. The City Council shall provide by ordinance any additional procedures necessary for appointments to commissions, boards and committees.
2.19.020 - Vacancies and removal of members.
A. Any member of the commission may resign from any commission, board or committee at any time.
B. A member of any commission, board, or committee may be removed at any time by the city council member who appointed such member to the respective commission, board, or committee for any reason and/or if absent from three regularly scheduled meetings in a calendar year. Such removal must be announced at a public meeting of the city council.
C. Notwithstanding any other provision of this chapter, any member of any commission, board or committee (except non-voting ex-officio members) who absents himself or herself from any three regularly scheduled meetings (for any reason) in a twelve-month period shall automatically forfeit his or her position and shall automatically be removed from the membership of the commission, board or committee. Any member so removed shall not be reappointed for a period of one year to any city commission, board or committee. It shall be the responsibility of the assigned department to report attendance at each meeting of the commission, board or committee to the city clerk.
D. Members will also be automatically removed for violating the Political Reform Act of 1974 as determined by the appropriate agency with authority to render such decisions or failing to comply with mandatory ethics training or conflict-of-interest filings required by the state or the city.
2.19.030 - Eligibility.
A. To be eligible for, and to hold appointment, each appointee shall neither hold public office, or city employment, nor shall he/she be an officer of any local, state or national partisan official group. All members of commissions, boards and committees of the city shall be residents of the city or shall regularly work within the city.
B. Members of the city council may be appointed by the majority of the city council to attend commission, board or committee meetings as liaisons to the city council.
C. Appointee shall be subject to the conflict-of-interest sections of the Political Reform Act of 1974.
81211.00100134943056.3
Ordinance No. 2022-1226
D. An individual may serve on only one committee, board or committee at any time.
E. With the exception of the planning commission, which shall receive compensation as determined by the city council, commission, board and committee members shall receive a stipend of fifty dollars ($50) for each meeting that the member attends. The city manager or city council may authorize the reimbursement of reasonable expenses incurred by the members in the performance of their duties.
2.19.040 - Disqualifying activity.
In the event that any commissioner, board member, or committee member shall place his/her name as a candidate or permit his/her name to be placed as a candidate for any elective office in the city, the term of said commissioner shall automatically terminate effective on the date that his/her name is received by the public officer charged with the duty of receiving said names as candidates for elective office in the city.
2.19.050 - Terms of office.
A. The term of office of any commissioner, board member, or committee member appointed under this chapter shall commence upon his/her appointment to said office and shall continue for the duration of the term of office of the appointing councilperson, automatically terminating at the day and hour that the city clerk shall certify the results of the election for the office to which the appointing councilperson was elected If a city council member is elected to serve another term of office, that city council member is entitled to make all new appointments to city commissions, boards, and committees, however, such city council member can choose to re-appoint his/her previous appointees for a new term concurrent with the respective city council member's new term of office. If the appointing councilperson shall die while holding office or be sooner removed from office by recall or resignation, the term of said city council member's appointee on the commission, board or committee shall terminate upon the appointment or election of a new city council member assuming the office of the said deceased or removed city council member.
By way of clarification, therefore, in the event the nominating city council member shall not be a full term city council member then the appointment of said new commissioner, board member or committee member shall be only for the unexpired portion of the term of the commissioner, board member or committee member being replaced by said appointment.
B. The term of office of any commission, board or committee member appointed by the City Manager or Department Director on a seven-member commission, the current member appointed by the previous City Manager or Department Director. 81211.00100\34943056.3
Ordinance No. 2022-1226
C. The term of office of a commissioner, board member, or committee member can also be terminated pursuant to Section 2.19.020.
2.19.060 - Alternates and interim members.
A. Any commissioner, board member, or committee member appointed pursuant to this chapter who is unable to attend a scheduled meeting shall immediately notify the city council member who appointed them of their anticipated absence at the meeting. The city council member who appointed the commissioner, board member, or committee member may serve as an alternate at the meeting.
B. Whenever a vacancy occurs on any commission, board, or committee, the city council member who has the power to appoint a successor pursuant to this chapter may serve as an interim member of the commission, board, or committee until the vacancy has been filled.
C. Any city council member serving as an alternate or interim member of a commission, board, or committee shall be counted for the purposes of reaching a quorum and may vote and otherwise participate in all matters before the commission, board, or committee.
D. This section does not apply to the planning commission, personnel commission, 2010 General Tax Citizen Oversight Committee, or Business Improvement District Advisory Board.
E. No more than two city council members may serve as alternates or interim members of the same commission, board, or committee at any given time.
2.19.070 - Organization.
A. The officers of city commissions, boards and committees shall consist of a chairperson and vice chairperson to be elected by the commission, board, or committee.
B. Each commission, board and committee shall make its own bylaws and fix the procedure for calling, holding and conducting meetings; providing, that such are not in conflict with the Brown Act or with the provisions of any laws of the state or the city.
Bylaws shall be submitted to the city council for approval.
2.19.080 - Meetings and quorum.
A. Except as otherwise provided in the Municipal Code, each commission, board or committee shall meet quarterly (February, April, July, November) at a date and time to be determined by the commission, board or committee. Meetings shall not be held on legal holidays of the city.
B. Except as otherwise provided in the Municipal Code, special meetings may be called by the Department Director, or city manager. Notice of special meetings shall 81211.00100\34943056.3
Ordinance No. 2022-1226
be given each member of the commission, board or committee in compliance with the Brown Act and in a reasonable time in advance of the meeting.
For five (5) member commissions, boards, and committees, three voting members shall constitute a quorum for the purpose of transacting business. For seven (7) member commissions, boards, and committees, four voting members shall constitute a quorum for the purpose of transacting business. If there is no majority after 15 minutes, the members may adjourn the meeting.
D. No recommendation for the expenditure of funds shall be taken by the commission, board or committee at any meeting other than a regular meeting by a majority vote, as long as it does not conflict with any State or City laws.
E. Each commission, board or committee shall keep a public record of its transactions, findings, determinations and recommendations.
F. All meetings shall be held at Calexico City Hall.
2.19.085 - Agenda-Order of business.
A. All Agenda item requests must be filed with the commission, board, or committee Department Director as provided for in the "Commission, Board and Committee Agenda Policy" as adopted by the city council. The Department Director will add items to future agendas at his or her discretion. Whenever feasible, each item on the agenda shall contain a staff recommendation and the specific action requested to be taken by the commission, board, or committee. All material pertaining to and accompanying the agenda shall be made available to the public when made available to the commission, board, or committee.
B. No matters other than those listed on the agenda shall be finally acted upon by the commission, board, or committee.
C. The business of the commission shall be taken up for consideration and disposition in the following order:
Call to order;
Pledge of Allegiance;
Approval of the agenda;
Presentations;
5. Public comments;
Consent calendar;
Discussion and Potential Action Items;
81211.00100 34943056.3
Ordinance No. 2022-1226
Public hearings (Planning Commission Only);
9. Information items;
10. Commissioner Comments and Reports of Meetings Attended (non-action items);
11. Department Director's Report
12. Adjournment.
The regular order of business may be changed or suspended for any purpose at any particular meeting by the presiding officer with the consent of a majority of the commission members present.
2.19.090 - Commission, board or committee staff support.
The city manager will assign a department to each commission, board or committee.
2.19.100 - Commission, board or committee budget.
Each commission, board and committee may receive funds by an annual appropriation in the city budget or by government corporate or private grants or donations, and from the proceeds of city-approved functions. All such funds shall be held and managed as the city manager or city council may direct." SECTION 2. Amendment to Municipal Code. Calexico Municipal Code Chapter
2.20 Personnel Commission, Section 2.20.050 Election of chairman of commission is hereby amended as follows:
"Chapter 2.20 - Personnel Commission
2.20.010 - Personnel commission established.
A "personnel commission" for the city of Calexico is established. The rules and regulations set forth in Chapter 2.19 shall apply to this commission, except as otherwise required by state law. If there is any conflict or inconsistency between the provisions of this chapter and Chapter 2.19, the provisions of this chapter will control.
2.20.050 - Election of chairman of commission.
Annually, during the month of January, the commission shall elect a chairman and vice chairperson • from its duly appointed membership who shall preside at the commission's hearings and meetings.
81211.00100134943056.3
Ordinance No. 2022-1226
SECTION 3. Amendment to Municipal Code. Calexico Municipal Code Chapter
2.23 2010 General Tax Citizen Oversight Advisory Committee is hereby amended as follows:
"Chapter 2.23 - 2010 General Tax Citizen Oversight Committee
2.23.010 - Established.
A committee known as the 2010 General Tax Citizen Overnight Advisory Committee was created and established pursuant to Calexico Municipal Code ("CMC") Section 3.27.180. The committee shall last as long as the 2010 general tax is in effect.
The rules and regulations set forth in Chapter 2.19 shall apply to this committee, except as otherwise required by state law. If there is any conflict or inconsistency between the provisions of this chapter and Chapter 2.19, the provisions of this chapter will control.
2.23.020 - Organization.
The committee shall consist of five members. The organization of the committee shall comply with the provisions set forth in Chapter 2.19.
2.23.030 - Appointment; eligibility; removal.
Committee member appointment, eligibility, and removal shall be governed the provisions set forth in Chapter 2.19.
2.23.040 - Compensation.
Member compensation shall be governed by Chapter 2.19.
2.23.050 - Officers.
Committee officers and their election shall be governed by Chapter 2.19.
2.23.060 - Bylaws.
Committee bylaws shall be governed by Chapter 2.19.
2.23.070 - Powers and duties.
The committee shall have the following duties:
A. To oversee expenditure of the proceeds of the tax created by CMC Chapter
3.27 to ensure they are consistent with the expenditure plan set forth in CMC Section
3.27.070.
B. As soon as practicable following the quarterly meeting in April, the committee shall review, make recommendations, and report upon the tax expenditures to the city council.
81211.00100134943056.3
Ordinance No. 2022-1226
C. To perform any other functions as directed by the city council from time to time.
2.23.080 - Meetings; time; quorum.
Committee meetings, schedule, and quorum shall be governed by Chapter 2.19.
SECTION 4. Amendment to Municipal Code. Calexico Municipal Code Chapter
2.26 Library Board of Trustees is hereby amended as follows:
"Chapter 2.26 - Library Board of Trustees
2.26.010 - Established.
A board to be known and designated as the Library Board of Trustees ("Board") of the Camarena Memorial Library ("Library") is created and established to advise the Library in accordance with Chapter 5 of Title 1 of the California Education Code commencing at Section 18900, as it may be amended ("Municipal Libraries Act"). The rules and regulations set forth in Chapter 2.19 shall apply to this board, except as otherwise required by state law. If there is any conflict or inconsistency between the provisions of this chapter and Chapter 2.19, the provisions of this chapter will control.
2.26.020 - Organization.
The board will consist of five members. The organization of the board shall comply with the provisions set forth in Chapter 2.19.
2.26.030 - Duties.
The board shall have the following duties and powers:
1. Support the Camarena Memorial Library and other public libraries;
2. Aid in meeting the community's educational, recreational, informational, and cultural needs to encourage lifelong learning and the pursuit of knowledge;
3. Encourage the use of traditional and innovative library services; Promote and encourage public knowledge and use of library services and facilities;
5. Advise the City Council with regard to the Library and its services.
The board shall also have such specific duties and powers as the city council shall from time to time invest in it.
SECTION 5. Amendment to the Calexico Municipal Code. Calexico Municipal Code Chapter 2.27 Arts and Historical Commission is hereby amended as follows:
81211.00100134943056.3
Ordinance No. 2022-1226
"Chapter 2.27 - Arts and Historical Commission
2.27.010 - Established.
A commission to be known and designated as the arts and historical commission of the city is created and established. The rules and regulations set forth in Chapter 2.19 shall apply to this commission, except as otherwise required by state law. If there is any conflict or inconsistency between the provisions of this chapter and Chapter 2.19, the provisions of this chapter will control.
2.27.020 - Organization.
The board shall be composed of five members. The organization of the commission shall comply with the provisions set forth in Chapter 2.19.
2.27.030 Powers and Duties
•..
B. In addition, the board shall have the following duties and powers:
1. Arts.
a. Encourage individuals and organizations that provide educational experience in the arts for the citizens;
b. Provide support for continued development and presentation of a variety of arts in the city;
C. Recommend a wide range of programs that develop the skills of the participants at all levels of creative expression;
d. Provide a forum whereby the public can provide recommendations and voice concerns regarding arts issues;
e. Encourage citizens to take advantage of the arts programs offered by agencies and institutions in the community;
f. Make recommendations to the City Council regarding public arts program funding for the department during the budget process;
Promote school and community cooperation to create artistic and cultural events;
h. Recognize those who have specialized knowledge and skills in the arts; i. Encourage the planning and development of new or improved arts facilities as may be needed;
81211.00100\34943056.3
Ordinance No. 2022-1226
j Make recommendations regarding art in public places;
k. Encourage private businesses to display works of art in their public places; I. Assist in seeking private funding in all areas of the arts; Promote cooperative arrangements between the city and other agencies (local, state, and federal) to provide works of fine art for display in public places; o. Facilitate the use of free public exhibition spaces; Review and make recommendations upon all works of art to be acquired by the city, either by purchase, gift or otherwise, and their proposed locations; Review and make recommendations with reference to any existing works of art in the city's possession regarding the removal, relocation or alteration thereof; n. Act as a liaison between the city and other art organizations, such as the Calexico Arts Council."
SECTION 6. Amendment to Calexico Municipal Code. Calexico Municipal Code Chapter 2.28 Planning Commission is hereby amended as follows:
"Chapter 2.28 - Planning Commission
2.28.010 - Created.
There is created in and for the city a planning commission which may be known and referred to as the "city planning commission" or the "planning commission." Said commission is created and established under and pursuant to the provisions of that certain act of the legislature of the state of California which is designated and referred to as the "Conservation and Planning Act," Statutes of 1947, Chapter 807, as amended to date, and as the same may be amended after the effective date of the ordinance codified in this chapter. The rules and regulations set forth in Chapter 2.19 shall apply to this commission, except as otherwise required by state law. If there is any conflict or inconsistency between the provisions of this chapter and Chapter 2.19, the provisions of this chapter will control.
2.28.020 - Organization.
The planning commission shall consist of five members. The organization of the board shall comply with the provisions set forth in Chapter 2.19.
2.28.045 - Powers and duties-Street naming.
A. Changing Existing Street Names and Addresses.
81211.00100134943056.3
Ordinance No. 2022-1226
Street names, or addresses, may be changed at the request of the city council, or under limited circumstances, at the request of property owner if an error has been made in assigning the original street name or address. Valid reasons to initiate a change include:
a. To correct past errors in spelling and address;
b. Duplication of layout as the result of redevelopment or consolidation of properties;
C. Creation of conflict or confusion.
2. All recommendations for change of existing street names or addresses shall be made only after consultation with the local United States Post Office administration.
3. The city shall pay costs related to changes in municipal signage only.
Residents and property owners shall be responsible for all private costs relating to a change in street name and address.
2.28.050 - Powers and duties-Organization, rules and meetings.
Except as otherwise provided by law, the commission shall have power to, and shall, provide for its own organization; shall adopt bylaws for the transaction of business before it; and shall designate the time and place of the meeting of the commission, which shall be submitted to the city council for approval.
2.28.060 Officers and appointments.
The officers of this commission shall consist of a Chairperson and a Vice Chairperson. The Chairperson and Vice Chairperson shall be members of the commission, and shall be elected at the first regular meeting of the commission held on or after the 15th day of January of each year; or at a subsequent meeting, the date of which shall be fixed by the commission at the first regular meeting on or after the 15th day of January each year. They shall hold office for one year or until their successors are elected.
2.28.070 Meetings.
A. Regular meetings of the commission shall be open and public and shall be held twice a month, unless cancelled.
B. Special meetings of the commission shall be open and public and shall be held at such times as the commission may determine. Special meetings may be called by the chairperson for any time, and must be called by the chairperson upon the written request of three members of the commission, filed with development services director." 81211.00100\34943056.3
Ordinance No. 2022-1226
SECTION 7. Amendment to Calexico Municipal Code. Calexico Municipal Code Chapter 2.32 Parks, Recreation, Beatification, and Senior Services Commission is hereby amended as follows:
"Chapter 2.32 Parks, Recreation, Beautification, and Senior Services Commission
2.32.010 - Established.
A commission to be known and designated as the parks, recreation, beautification, and senior services commission of the city is created and established. The rules and regulations set forth in Chapter 2.19 shall apply to this commission. If there is any conflict or inconsistency between the provisions of this chapter and Chapter 2.19, the provisions of this chapter will control.
2.32.020 - Organization.
The commission shall consist of seven members. The organization of the commission shall comply with the provisions set forth in Chapter 2.19.
2.32.030 Power and duties
...
B. In addition, the commission shall have the following duties and powers:
1. Parks and Recreation.
Be available to staff and the city council to assist as volunteers in implementing the recreation department's goals;
b. Advise the city council and recreation department on policies, procedures, rules and regulations relating to the recreation centers, public parks, facilities, programs and services in the city, including rates or fees to be charged; C. Provide advice on recreation programs, services and special events administered by the recreation department to meet the needs of the community and recommend review by the city council as needed;
d. Assist in collecting and disseminating information on the parks and recreation facilities and programs available to the city residents; e. Advise and guide civic groups, youth organizations, senior organizations, and interested individuals who wish to plan community events or engage in community service projects for the benefit of the city and the community as staff resources and time permits;
f. Communicate the value of parks and recreation as an essential service by creating community through people, parks, and programs. 81211.00100\34943056.3
Ordinance No. 2022-1226
2. Beautification.
a. Make recommendations to city council, for improving the health, sanitation, safety and cleanliness of the city by beautifying the streets, highways, alleys, lots, yards and other similar places in the city;
Encourage and promote the planting, placing and/or preservation of trees, flowers, plants, shrubbery and other objects of ornamentation in the city; C. Advise with and recommend plans to other agencies of the city for the beautification thereof and otherwise promote public interest in the general improvement of the appearance of the city.
3. Senior Citizens.
a. Advise the city council and city manager on matters relating to the senior citizens of the city and assist the city council and city manager in meeting the needs of such citizens as tasked by city council;
b. Recommend funding allocations, programs, projects or activities for the benefit of senior citizens;
C. Encourage senior citizen participation in public recreational activities within the city;
d. Facilitate coordination between existing and proposed programs for senior citizens provided by various levels of government and non-profit agencies and groups; e. Promote community outreach to senior citizens to determine their needs and provide education and resources to address the issues, concerns and needs of senior citizens;
f. Promote activities and projects approved by the city manager or city council to improve the quality of life for the city's senior citizens.
SECTION 8. Amendment to Calexico Municipal Code. Calexico Municipal Code Chapter 2.32 Parks, Recreation, Beatification, and Senior Services Commission, Sections 2.32.040 Budget, 2.32.050 Funds-Collection, and 2.32.060 Funds- Expenditures, 2.32.070 Bonded employees are hereby repealed.
SECTION 9. Amendment to Calexico Municipal Code. Calexico Municipal Code Chapter 2.56 Community Police Advisory Commission is hereby amended as follows:
"Chapter 2.56 Community Police Advisory Commission
2.56.010 - Established-Name.
81211.00100134943056.3
Ordinance No. 2022-1226
The community-police advisory commission is created and established. The term "commission" shall refer to such community-police commission. The rules and regulations set forth in Chapter 2.19 shall apply to this commission. If there is any conflict or inconsistency between the provisions of this chapter and Chapter 2.19, the provisions of this chapter will control.
2.56.030 - Membership and term of office.
The commission shall consist of seven members.
2.56.040 - Organization and officers.
The organization of the commission shall comply with the provisions set forth in Chapter 2.19. No officer shall be eligible to succeed herself/himself in the same office.
2.56.050 - Regular and special meetings-Quorum.
Commission meetings, schedule, and quorum shall be governed by Chapter 2.19.
2.56.060 - Minutes of meetings-Clerical assistance.
The commission shall meet at regularly stated times and places, and meetings shall be open to the public. A copy of the action minutes of each meeting shall be delivered to the city clerk for filing as part of the official records of the city, and copies of the minutes shall be distributed to members of the city council. Such clerical assistance and secretarial assistance as are needed by the commission shall be provided by the Police Department.
2.56.070 - Powers and duties.
The commission shall have the following duties and powers:
A. To act as a liaison but not necessarily the only liaison, between the community, the police department and the city council;
B. To receive citizen complaints and transmit said filed complaints to the chief of police for review.
2.56.080 - Repealed.
2.56.090 - Bylaws.
Commission bylaws shall be governed by Chapter 2.19.
SECTION 10. Effective Date. This Ordinance shall take effect thirty (30) days after its adoption.
81211.00100\34943056.3
Ordinance No. 2022-1226
SECTION 11. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof, is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase be declared unconstitutional. If for any reason any portion of this Ordinance is found to be invalid by a court of competent jurisdiction, the balance of this Ordinance shall not be affected.
SECTION 12. Certification and Publication. The City Clerk of the City of Calexico shall certify to the adoption of this Ordinance and cause publication to occur in a newspaper of general circulation and published and circulated in the City in a manner permitted under California Government Code Section 36933.
SECTION 13. CEQA. The City Council finds that adoption of this Ordinance is not a "project," as defined in the California Environmental Quality Act because it does not have a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and concerns general policy and procedure making.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Calexico, California on the 18 day of May, 2022, by the following vote:
AYES: Moreno, Ureña, Romo, Arreola-Fernandez
NOES: Garcia
ABSTAIN: None
ABSENT: None
JAVIER MORENO, MAYOR
ATTEST:
пила
GABRIELA T. GARCIA, CITY CLERK
APPROVED AS TO FORM:
Sut vy
SO CARLOS CAMPOS. CIT DAATTORNEY
81211.00100134943056.3
Ordinance No. 2022-1226
State of California )
County of Imperial ) S.S.
City of Calexico
1, Gabriela T. Garcia, City Clerk, hereby certify that the foregoing is a true copy of Urdinance No. 2022-1226, introduced at a regular meeting held on the 4th day of May 2022, and duly adopted by the City Council of the City of Calexico, California at a regular meeting thereof held the 18th day of May, 2022.
AYES: Moreno, Ureña, Romo, Arreola-Fernandez
NOES: Garcia
ABSTAIN: None
ABSENT: None
81211.00100\34943056.3