AGENDA
ITEM
13 AGENDA STAFF REPORT
CALEXICO
DATE: July 19, 2023
TO: Mayor and City Council
APPROVED BY: Esperanza Coll- Waren, Cly Manager in a lahau PREPARED BY: Lizeth Legaspi, Library Manager I
SUBJECT: Receive and File Library Board of Trustees Minutes for Regular Meeting on April 3, 2023
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Recommendation:
Accept minutes for Library Board of Trustees regular meeting held on April 3, 2023.
Background:
Library Manager shall prepare minutes of the Library Board of Trustees meetings and present to the library board for approval. Once approved, a copy of the signed minutes is submitted for Council ratification.
Discussion & Analysis:
Attached minutes of the Library Board of Trustees for regular meeting of April 3, 2023, have been approved by the Library Board and signed by Chair Camacho for ratification by Council.
Fiscal Impact:
None
Coordinated With:
None
Attachment:
AGENDA
1. Minutes for Library Board of Trustees regular meeting of April 3, 2023 ITEM 13 LIBRARY BOARD OF TRUSTEES
Minutes
CALEXICO
MEETING OF: LIBRARY BOARD OF TRUSTEEES MEETING
DATE OF MEETING: Monday, April 3, 2023
PLACE OF MEETING: Fernando "Nene" Torres Council Chambers 608 Heber Ave. Calexico, CA 92231
6:00 p.m.
CALL TO ORDER: The meeting was called to order by Chair Camacho at 6:02 p.m.
ROLL CALL:
Trustees Attendance
Consuelo Camacho, Chair Present
Guadalupe Espino, Vice-Chair Present
Maria Alarcon, Trustee Absent
Angelica Angulo, Trustee Present
Vacancy
STAFF PRESENT:
• Lizeth Legaspi, Library Manager
PLEDGE OF ALLEGIANCE:
• The pledge of allegiance was led by Trustee Camacho.
APPROVAL OF THE AGENDA:
• On motion by Trustee Espino, seconded by Trustee Angulo, the agenda was approved as delivered.
PUBLIC COMMENTS:
• No public comments.
LIBRARY BOARD OF TRUSTEES COMMENTS:
LIBRARY BOARD OF TRUSTEES
Minutes
CALEXICO
No comments.
LIBRARY MANAGER'S REPORT:
• Held Read Across America Family Night. ACT sponsored purchase of craft & décor materials. Also provided 360 picture opportunity. 148 children and about 121 adults were in attendance. Imperial Regional Detention Facility provided snacks. Jeffrey the Tiger, Jefferson Elementary mascot was in attendance. Staff from Behavioral Health and IVRMA set tables to provide information. Council member Camilo Garcia attended as well.
• Sent letter to reach out to small business community and senior complex apartments to inform about California State Library provided digital educational platforms.
• LGBTQ Center from El Centro are providing mortgage assistance information once a week.
• Received recognition from Chief of Police for participating in the 19th Kids N' Badges event.
• A presentation about vaping's harmful effects will be offered.
Cesar Chavez & Rockwood Elementaries invited the library to join their Career Fair events. Bringing the library into the community.
• Dreams for Change will be providing tax preparation assistance on April 13th at the library.
CONSENT ITEMS:
On motion by Vice-chair Espino and seconded by Trustee Angulo, the minutes from special meeting held on February 16, 2023, were approved as delivered.
DISCUSSION AND POTENTIAL ACTION ITEMS:
City of Calexico's 115th Anniversary Celebration - information was provided about the city's celebration activities.
Approval of Revised Library Board of Trustees Bylaws - Bylaws were approved by the Library Board on March 2021. The compensation clause changed, so it is now reflected in the document provided.
Building Forward Library Facilities Improvement Program Grant Application - Mrs. Legaspi informed the Board about intent to submit a 10-million-dollar grant application to improve
LIBRARY BOARD OF TRUSTEES
Minutes
CALEXICO
critical maintenance areas of the library. Mrs. Legaspi is working with the Public Works Manager to submit an application.
Public Restroom Reconstruction Update - Public restroom reconstruction has been completed and restrooms are open to the public.
Lunch at the Library Grant Award Notification - Grant Award was $9,938 slightly higher than previously reported. Lunches will need to be consumed at the library. "There is More to the Story" National Library Week Celebration - April 24-28, 2023 - proclamation was sent to Mayor and will be read by the mayor in the second meeting in April.
Attached flyer shows the activities offered during that week. "All Together Now" Family Summer Reading Program - June 20-August 10, 2023 - Activities are being planned. There will be collaboration with ICOE's Early Care & Education Program.
Friends of the Library Report - They continue to support the library. Purchased materials for art activity and continue to collect memberships. People continue to purchase books from the bookstore. All proceeds are to support library programming.
INFORMATION:
• Attendance report
• Monthly statistics report
• April calendar of activities
• Vaping Flyer
• Charlie M. Zamarripa Author Visit Flyer
• Children's Day Family Night Flyer
ADJOURNMENT:
• On motion by Chair Camacho, the meeting adjourned at 6:30 p.m.
Minutes typed by Lizeth Legaspi
Next Meeting:
Monday, July 3, 2023, 6:00 p.m.
LIBRARY BOARD OF TRUSTEES
Minutes
CALEXICU
ATTEST:
Lizeth Legaspi, Library Manager