AGENDA
ITEM
13 OF
AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
13 CITY COUNCIL
AGENDA STAFF REPORT
DATE: September 6, 2023
TO: Mayor and City Council
REVIEWED BY: Sandra L. Fonseca,
PREPARED BY: Lilliana Falomit, Public Works Manager - Administrative Tell Adrian C. Cordova Memorial Park:
a) Approve Adrian C. Cordova Memorial Park Illustrative Plan.
Approve Adrian C. Cordova Memorial Park Illustrative Plan - Phase c) Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $465,000.00 for Adrian C. Cordova Memorial Park - Phase I
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Recommendation:
It is recommended that the City Council of the City of Calexico approve the following:
a) Approve Adrian C. Cordova Memorial Park Illustrative Plan. b) Approve Adrian C. Cordova Memorial Park Illustrative Plan - Phase I. c) Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $465,000.00 for Adrian C. Cordova Memorial Park - Phase I.
Background:
Milestones
Baseball Field Fencing
On March 18, 2020, the City Council of the City of Calexico awarded a construction contract to Crafters Fence, Inc. in the amount of $167,750.00 for the above-mentioned project. Due to additional work that was not anticipated during the design phase of said project, the City Council of the City of Calexico authorized the City Manager to sign one (1) change order. The total project cost is $207,650.00. Project was completed on September 24, 2020.
Sport Lighting
On July 15, 2020, the City Council of the City of Calexico awarded a construction contract to Tom Watson, Inc. in the amount of $755,501.00 that only included sport lighting for three (3) baseball fields, one (1) soccer field and one (1) basketball court. Due to additional work that was not anticipated during the design phase of said project, the City Council of the City of Calexico authorized the City Manager to sign one (1) change order. The total project cost was $809,232.22. Project was completed on June 16, 2021.
Restrooms
On April 21, 2021, the City Council of the City of Calexico authorized the City Manager to purchase restrooms for Adrian C. Cordova Memorial Park in the amount of $303,901.37 from Romtec, Inc. under BuyBoard National Cooperative Purchase Agreement. Project was completed on November 26, 2021.
Irrigation System
On April 5, 2021, City staff began the installation of irrigation system at Adrian C. Cordova Memorial Park for all three (3) baseball fields. Project was completed on June 30, 2021.
Amenities/Pathways/Walkways
On September 14, 2022, the City Council of the City of Calexico allocated $172,000.00 of ARPA funds to Adrian C. Cordova Memorial Park for amenities and pathways/walkways.
Engineering Services
On April 20, 2023, the City Council of the City of Calexico authorized the City Manager to sign Agreement of Professional Services with Kimley-Horn in the Amount of $175,000.00 for Engineering Services for Adrian C. Cordova Memorial Park.
Discussion and Analysis:
On May 19, 2023, Kimley-Horn met with Public Works staff and began their site assessment of Adrian C. Cordova Memorial Park. On July 21, 2023, Kimley-Horn submitted Adrian C. Cordova Memorial Park 30% Illustrative Plan for review and consideration (Attachment No. 1). Due to limited funding for said project, Kimley-Horn prepared 30% Illustrative Plan - Phase I that will allow the construction of the following (Attachment No. 2):
1. Site preparation
2. Utilities
a. Storm drain
b. Water and sewer for future concession stand
3. Site improvements and earthwork
a. Walkways to baseball and soccer fields
b. Baseball field area parking lot
c. Soccer field temporary parking lot
d. Accessible parking stall
2 4. Landscape and irrigation
a. Irrigation system for turf and shrubs/trees
b. Hydroseed Grass
C. Trees/Shrubs
In order to proceed with the construction of Adrian C. Cordova Memorial Park, Public Works staff is recommending that the City Council of the City of Calexico approve the following:
a) Approve Adrian C. Cordova Memorial Park Illustrative Plan. b) Approve Adrian C. Cordova Memorial Park Illustrative Plan - Phase I. c) Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $465,000.00 for Adrian C. Cordova Memorial Park - Phase I.
Due note that Public Works staff will continue to seek federal, state and local grants for Adrian C. Cordova Memorial Park - Phase II.
Fiscal Impact:
Budgeted Items for FY 2023-2024
Revenue Amount
Bravo Victoria/Eastside Village - Fund No. 261-00-000 $740,000.00 ARPA - Fund No. 255-91-914 $172,000.00
ARPA - Fund No. 255-91-914 $175,000.00
ARPA - Fund No. 255-91-914 (Proposed 09/06/23) $465,000.00 $1,552,000.00
Expenditure(s) Amount
Operating Costs $145,000.00
ARPA - Fund No. 255-91-914 $107,000.00
Kimley-Horn - Fund No. 255-91-914 $175,000.00
Capital Improvement Program $1,125,000.00
$1,552,000.00
Coordinated With:
City Manager's Office.
Finance Department.
Public Works Department.
Office of the City Clerk.
Attachments):
1. Adrian C. Cordova Memorial Park Illustrative Plan and Draft Opinion of Probable Construction Cost.
3 2. Adrian C. Cordova Memorial Park Illustrative Plan - Phase I and Draft Opinion of Probable Construction Cost.
3. Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $465,000.00 for Park Improvements at Adrian C. Cordova Memorial Park
ATTACHMENT NO. 1
10 35 281699
© 2023 FILEY-HOEN AND ASSOCIATIS, INC. CORDOVA PARK
Kimley»Horn ILLUSTRATIVE PLAN
CORDOVA PARK PROJECT NO.
CRATIC SCALE N FEED
BASEBALL FELD
İ ZAPATA ST
CUNTON AVE
Cordova Park - 30%
DRAFT Opinion of Probable Construction Cost
July 2023
DESCRIPTION EST. QTY UNIT UNIT PRICE Total
SITE PREPARATION
Mobilization, Demobilization 144,000.00
Construction Surveying and Staking
Stormwater Pollution Prevention Plan, Permit, & Maintenance 60,000.00 ------ 30,000.00
Clearing and Grubbing
Site Grading 60,000.00 $ 60,000.00
Monument Preservation 2,000.00 $
Subtotal s 328,000.00
WET UTILITIES
Potable Water Service for Future Concession Stand (Excludes Fees) 1,000.00 Potable Water Service for Splash Pad (Excludes Fees) 10,000.00 Sanitary Sewer Service for Future Concession Stand (Excludes Fees) EA 1,000.00 Sanitary Sewer Service for Splash Pad (Excludes Fees) ----~- 10,000.00 Potable Water Service for Drinking Fountains EA 2,000.00 Adjust Utility to Grade EA 500.00
Storm Drain System Improvements 20,000.00
Subtotal $ 44,500.00
SITE IMPROVEMENTS AND EARTHWORK
Roadway Excavation 1,536 CY $ 30.00 $ 46,080.00
Removal, Disposal and Replacement of Unsuitable Material 154 CY $ 100.00 $ 15,360.00 PCC Sidewalk (4" Thick) 463 CY $ 1,250.00 578,750.00
Granular Sand (6" under sidewalk) 540 CY $ 35.00 $ 18,900.00 Class I! Aggregate Base 582 CY $ 120.00 $ 69,840.00
Hot Mix Asphalt 786 TON $ 185.00 $ 145,410.00
Decomposed Granite (DG) 5,670 SF $ 5.00 I$ 28,350.00
Driveway 36 CY $ 1,100.00 $ 39,600.00
6" Curb and Gutter 49 CY 1,250.00 61,250.00
Curb Ramps EA $ 5,000.00 $ 15,000.00
Ribbon Gutter 13 CY 1,500.00 19,500.00
Signing and Striping LS 10.000.00 10,000.00
Subtotal 5 1,048,040.00
AMENITIES
Benches EA $ 5,000.00 S 30,000.00
Basketball Court (Surfacing, Goals, etc.) LS 75,000.00 $ 75,000.00 Drinking Fountain (Chilled) 2 EA $ 15,000.00 $ 30,000.00 Picnic Tables 12 EA $ 6,500.00 $ 78,000.00
Shade Ramadas (20' x 20) 3 EA $ 75,000.00 $ 225,000.00
Splash Pad and MEP System LS 425,000.00 $ 425,000.00
Trash Receptacles EA $ 3,500.00 17,500.00
Barbeque Grill EA 3,500.00 7,000.00
Subtotal $ 887,500.00
LANDSCAPE AND IRRIGATION
120 Day Maintenance Period 30,000.00 $ 30,000.00
Turf Grass Hydroseed (Including Preparation and Establishment) 36,949 5.00 $ 184,750.00 Shrubs and Groundcover (Including DG Mulch, Boulders etc.) 18,668 SF 186,680.00 Trees (24" Box) 78 EA 93,600.00
Removal and Replacement of Existing Irrigation System 30,000 SF 120,000.00 rrigation System (Potable Automatic Overhead for Turf and Drip Automatic 55,617 SF $ 5.00 $ 278,085.00
Irrigation System for Shrubs/Trees)
Subtotal s 893,115.00
IDENTITY
Signage (Entry Sign/Monumentation) 1 LS $ 35,000.00 5 35,000.00 Signage (Regulatory/ Informational) 5 EA $ 3,500.00 L 17,500.00 total 52,500.00
SubTotal All Sections 3,253,655.00
Construction Contingency 20% $ 650,731.00
Grand Project Total $ 3,904,386.00
Opinion of Probable Cost Notes/Assumptions:
1. The Consultant has no control over the cost of labor, materials, or equipment, or over the Contractor's methods of determining prices or over competitive bidding or Market Conditions. Opinions of probable cost, as provided here, are made on the basis of the Consultant's experience and qualifications and represent the Consultant's judgment as a design professional familiar with the construction industry. The Consultant cannot and does not guarantee that proposals, bids, or actual construction costs will not vary from the opinion of probable cost prepared for the owner.
ATTACHMENT NO. 2
PHASE 1
Kimley» Horn ILLUSTRATIVE PLAN
bonitor 1 oF
CORDOVA PARK PROJECT NO.
PROTE A PUCE
• PROTECT A PEN
PARKING STALL (1) BULONG ¿ ZAPATA ST
CONCESONS
CLINTON AVE
Cordova Park - 30% PHASE 1
DRAFT Opinion of Probable Construction Cost
August 2023
DESCRIPTION EST. QTY UNIT UNIT PRICE Total
TE PREPARATIC
bilization, Demobilizati LS 37,000.00 S 37,000.00
LS 14,000.00 E 14,000.00
Prevention Plan, Permit, & Maintenan 23,000.00 E 23,000.00 ------ 6A CA 6A EA ED EA 12,000.00 S 12,000.00
LS 23,000.00 $ 23,000.00
Monument Preservation LS 000.00 2,000.00
ubtotal 111,000.00
WET UTILITIES
EA 1,000.00 1,000.00
---- EA es es es es 1,000.00 E 1,000.00
djust Utility to Grad EA 500.00 S 500.00
Storm Drain System Improvements LS 10,000.00
12,500.00
SITE IMPROVEMENTS AND EARTHWORK
Roadway Excavation 544 CY 16,320.00
Removal, Disposal and Replacement of Unsuitable Material 54 CY 5,440.00 PCC Sidewalk (4" Thick) 192 CY 240,000.00
Granular Sand (6" under sidewalk section) 224 CY 7,840.00 Class Il Aggregate Base 172 CY 120.00 $ 20,640.00
Hot Mix Asphalt 233 TON 185.00 $ 43,105.00
Stabilized Decomposed Granite (DG) (3" thick) 5,670 SF 5.00 $ 28,350.00 Driveway 23 CY 25,300.00
6" Curb 24 CY 100008 1,250.00 30,000.00
Curb Ramps EA 5,000.00 5,000.00
Ribbon Gutter 13 CY 1,500.00 $ 19,500.00
Signing and Striping LS 2,700.00 $ 2,700.00
Subtotal $ 444,195.00
[LANDSCAPE AND IRRIGATION
120 Day Maintenance Period LS 30,000.00
Turf Grass Hydroseed (Including Preparation and Establishment) 6,180 SF 30,900.00 Shrubs and Groundcover (Including DG Mulch, Boulders etc.) 10,511 SF 105,110.00 Trees (24" Box) 28 EA 33,600.00
Irrigation System (Potable Automatic Overhead for Turf and Drip Automatic $ 16,691 SF 83,455.00
Irrigation System for Shrubs/Trees)
Subtotal $ 283,065.00
SubTotal All Sections $ 850,760.00
Construction Contingency 20% $ 170,152.00
Grand Project Total $ 1,020,912.00
Opinion of Probable Cost Notes/Assumptions:
1. The Consultant has no control over the cost of labor, materials, or equipment, or over the Contractor's methods of determining prices or over competitive bidding or Market Conditions. Opinions of probable cost, as provided here, are made on the basis of the Consultant's experience and qualifications and represent the Consultant's judgment as a design professional familiar with the construction industry. The Consultant cannot and does not guarantee that proposals, bids, or actual construction costs will not vary from the opinion of probable cost prepared for the owner.
ATTACHMENT NO. 3
BUDGET AMENDMENT RESOLUTION NO. 2023-—
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
CHLENICU TO THE FINAL BUDGET FOR FISCAL YEAR 2023-2024
WHEREAS, the Final Budget for Fiscal Year 2023-2024 was adopted by Resolution No. 2023 - 39 of the City Council on June 22, 2023; and
WHEREAS , the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s)
AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total $ -
2) Record Appropriation(s)
Fund No. Department Division Account Sub-Account Amount Total $ -
3) Record Transfer of Funds:
FROM:
Fund No. Department Division Account Sub-Account Amount 255 91 908 56000 000 $500,000.00
Total $ 500,000.00
TO:
Fund No. Department Division Account Sub-Account Amount 255 91 914 56000 003 $ 500,000.00
Total 500,000.00
cc: Finance Department
FORM FIN003(Revised 07/2016)
5)Purpose of Budget Amendment:
Adrian C. Cordova Memorial Park - Phase I
PASSED, APPROVED AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 6th day of September, 2023.
RAUL URENA, Mayor
ATTEST:
VERONICA ALVARADO, Interim City Clerk
APPROVED AS TO FORMS;
CARLOS CAMPOS, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ) ss.
COUNTY OF IMPERIAL)
I, Veronica Alvarado, Interim City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2023-_, was duly adopted by the City Council at their regular meeting of said City Council held on the 6th day of September, 2023 by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
VERONICA ALVARADO, Interim City Clerk
City of Calexico
cc: Finance Department
FORM FIN003(Revised 07/2016)