AGENDA
ITEM
8 OF CA
AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
8. CITY COUNCIL
AGENDA STAFF REPORT
DATE: September 6, 2023
TO: Mayor and City Council
APPROVED BY:
PREPARED BY:
SUBJECT: Discussion and Potential Action Regarding Recommendation from the Community Services Commission for the Adoption of Utility Box Art Project Cycle Il Forms and Guidelines
SESSES: =====
====
Recommendation:
The Community Services Commission recommends that the City Council of the City of Calexico opens the Utility Box Art Project Cycle Il to artists residing in Calexico and adopts the project's forms and guidelines.
The City Council of the City of Calexico may also consider opening Cycle Il to residents of the Imperial Valley rather than restricting it solely to Calexico residents.
Background:
The City of Calexico owns nine (9) utility boxes located at various intersections around the City that are often subjected to tagging, graffiti, and vandalism.
UTILITY BOXES - Project Sites
Intersection(s)
1 Cole Boulevard Rockwood Avenue
2 Cole Boulevard Andrade Avenue
3 Cesar Chavez Boulevard Grant Street
4 Cole Boulevard Sunset Boulevard
5 Cole Boulevard Portico Boulevard
6 Cole Boulevard Rancho Frontera Avenue
7 Second Street Cesar Chavez Boulevard
8 Second Street Gran Plaza Way
Second Street Gran Plaza Circle
On February 15, 2023, the City Council of the City of Calexico approved the Utility Box Art Project and adopted an amendment resolution for Fund No. 223 - Art in Public Places in the amount of $18,800.00 to fund the proiect. There was a total of four (4) formal art submittals turned in to the Recreatior Department. Out of these submittals, two (2) proposals were automatically disqualified as the applicants did not reside in Calexico.
Discussion and Analysis:
On May 17, 2023, the City Council of the City of Calexico approved to run a second project cycle without theme restrictions and open to Imperial Valley residents. This was done with the intention of expanding the eligibility criteria to encompass the broader Imperial Valley community and access a greater number of participants. Moreover, the City Council approved to roll over art submittals from the first cycle.
On August 9, 2023, the Community Services Commission convened to deliberate on the Utility Box Art Project Cycle Il forms and guidelines. After extensive discussions, the commission reached a decision to recommend to the City Council the adoption of the project's forms and guidelines, with a specific emphasis on exclusively opening the project to artists residing in Calexico. This decision was rooted in a commitment to spotlight and support our local artists.
The City Council of the City of Calexico may choose to approve corresponding forms and guidelines for the second cycle of the Utility Box Art Project based on two options:
Option 1: Project open to Calexico residents only.
Option 2: Project open to Imperial Valley residents only.
Fiscal Impact:
None at this moment.
Coordinated With:
None.
Attachments):
1. Recommendation Letter from the Community Services Commission.
2. Calexico Residents - Utility Box Art Project Cycle 2 Guidelines and Forms.
2. Imperial Valley Residents - Utility Box Art Project Cycle 2 Guidelines and Forms. 2 ATTACHMENT #1
CALEN 707 Dool Avenue
Calexico, CA 92231-2840
CITY OF CALEXICO Tel: 760.768.2176
Fax: 760.768.2194
www.calexicorecreation.org
COMMUNITY SERVICES COMMISSION
August 23, 2023
Honorable Mayor and Members of the City Council,
The Community Services Commission met for a special meeting on August 9, 2023 to discuss and deliberate on the following items regarding the Utility Box Art Project Cycle II:
1. Review and Potential Approval of Utility Box Art Project Cycle 2 Guidelines and Forms.
2. Recommend to the City Council the Approval of the Utility Box Art Project Cycle 2 Guidelines and Forms.
3. Appointment of two (2) Community Services Commission Members to Serve in the Utility Box Project Cycle 2 Selection Panel.
After a lengthy discussion the commission voted unanimously to make the following recommendation to the City Council:
1. The adoption of the project's forms and guidelines, with a specific emphasis on exclusively opening the project to artists residing in Calexico. This decision was rooted in a commitment to spotlight and support our local artists.
I want to thank the City Council for supporting this project and the Community Services Commission.
Respectfully,
Catricia 9. Ureña
Patricia Ureña, Chairperson
City of Calexico Community Services Commission
Viva Calexico!
ATTACHMENT #2
LY OF
CITY OF CALEXICO
CALL FOR ART WORKS
UTILITY BOX ART PROJECT CYCLE II
2023-2024
OCT DEADLINE TO SUBMIT PROPOSALS
Get ready, open theme!
19 Open to Imperial County residents.
DEC SELECTION / ARTISTS NOTIFICATIONS
21 $200.00 Stipends to Selected Artists
MAR PROJECT COMPLETION
28 Vinyl wraps imprinted with images of the artists' original artwork will be installed on utility boxes Up to nine (g) artists may be selected to participate.
Scan the QR code for project guidelines and forms.
Calexico Recreation Department
707 Dool Avenue
Calexico, CA 92231 | (760) 768-2176
https://calexicorecreation.org/utilitybox
Utility Box Art Project Guidelines - Cycle II
188.
CHLEXICO
City of Calexico Recreation Department Norma Gerardo
707 Dool Avenue 760-768-2176
Calexico, CA 92231 [email protected]
Mission: To create a more vibrant and attractive cityscape by providing a public art initiative designed to transform common utility boxes into distinctive works of art.
Procedures: The City is proposing to decorate City-owned utility boxes with art and/or photography wrapping. The overall sastle and i picnted by atrial used is eigned to come with seces reparat, a raind up era and. graffiti. City-owned utility boxes are the only ones available under this program.
Sites: Artwork must cover all sides of the entire utility box. Approximate measurements 2'7" × 2' × 5'.5"
UTILITY BOXES
Intersections)
1 Cole Boulevard Rockwood Avenue 6 Cole Boulevard Rancho Frontera Avenue 2 Cole Boulevard Andrade Avenue 7 Second Street Cesar Chavez Boulevard Cesar Chavez Boulevard Grant Street 8 Second Street Gran Plaza Way 4 Cole Boulevard Sunset Boulevard 9 Second Street Gran Plaza Circle 5 Cole Boulevard Portico Boulevard
Artistic Themes: Open / No theme. Please review Disclaimer at the end of this document.
Guidelines: Up to nine (9) artists may be selected - one (1) per site location.
The City is specifically requesting artwork that may consist of digital art and/or photography. - Photos submitted shall be taken with a high-resolution camera. The camera shall have a minimum resolution of 20 megapixels. Submittals must show all sides and the top of the utility box. - Drawings submitted can be of digital drawings or high-resolution scans of physical artwork. All images shall have a minimum resolution of 300 dots per inch (DPI) and be saved in jpeg file or png format.
Resolution of submitted images shall have a minimum width of 3000 pixels. Because of the size of the boxes, photos will be enlarged quite a bit.
- Submitted photos shall be raw-image-format digital photos that have not been cropped, photo-shopped, or enhanced. Photos shall be taken vertically. Use of a tripod is recommended to avoid blurry photos. - Artwork using a majority of dark colors will not be considered due to the potential of overheating the utility boxes. - This program is open only to Calexico residents over the age of eighteen who possess a valid social security number. Only one submittal per person allowed.
- Any artist chosen to participate must sign the Artist Agreement and obtain a Vendor Number with the City. 2023 1
Stipend: Selected artist will receive a stipend of $200.00 in two equal installments of $100.00; the first installment will be received prior to the execution of the project and the final one upon its full completion.
Artist Selection: The selection process will consist of a review and preliminary selection by the Community Services Commission and a final project approval by the City Council of the City of Calexico. Artists will be notified by the City if and when their designs are selected. Judging will be based on Creativity, Originality, Quality of Art, Effectiveness in Achieving Program Mission, and Appropriateness to Public Presentation.
Authorization and Copyright Restrictions: The City reserves the right to make layout edits to designs to ensure proper airflow through the boxes and to assign location of chosen artwork. The City must be able to fully access the box and the components inside the box at all times. Art submitted shall not be plagiarized, stolen, or copied from any other source.
The intellectual property rights of the artwork produced under the City's Utility Art Project will be shared between the artist and the City of Calexico. As such, the artist will waive his or her exclusive rights of reproduction of the artwork image, and the City will preserve any and all rights to archive, reproduce, sell, or give away copies and/or likenesses of the original image before, during and/or after installation.
Application: All requirements listed below must be met. Incomplete applications will be disqualified.
1. Application completed and turned in by 5:30 p.m. on Thursday, September 19, 2023.
2. Submission must include a rendering of the proposed art project on a 22" × 28" display cardboard sheet showing all sides and the top of the utility box.
3. USB with the images - artwork must meet specifications for content, quality, and format included in program guidelines
Completed application, along with the artwork rendering and USB, must be submitted at the Calexico Recreation Department: Norma Gerardo
Recreation Manager
707 Dool Avenue
Calexico, CA 92231
Tentative Program Schedule:
Call for Artwork Friday, August 18, 2023
Deadline to Submit Proposals Thursday, September 19, 2023 Selection/Artist Notification Monday, November 6, 2023
Complete Installation By Thursday, February 29, 2024
Disclaimer: The City of Calexico reserves the right to change Program Schedule with or without notice. The City reserves the right to re-run the program should there be insufficient qualifying submissions and/or if there is a lack of good quality art proposals. The City reserves the right, at its sole discretion, to reject submissions with inappropriate content, including, but not limited to: profane language; sexual, religious, and/or or political content; potentially libelous or defamatory comments regarding any person or organization; conduct that is or encourages illegal activity; content that promotes, fosters or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, gender identification, marital status; status with regard to public assistance, national origin, physical or mental disability, sexual orientation; or information that may compromise the safety or security of the public or public systems or infrastructure. All submittals will be property of the City of Calexico.
2023 2
Utility Box Art Project Application - Cycle I|
Calexico Recreation Department (760) 768-2170
707 Dool Avenue Norma Gerardo
CALEXICO Calexico, CA 92231 [email protected]
APPLICANT CONTACT INFORMATION
Fist Name Last Name
Address
Phone Number Alternate Phone Number Email Address
Art Design Title
I have read and agree to the Utility Box
Copyrigect, es ticides, an Autogration, Signature
Disclaimers
1. ARTIST STATEMENT
Please describe why you are interested in creating artwork for this project and your previous experience creating artwork, if any.
2. PROPOSED PROJECT
Please describe your proposed artwork design and its meaning.
Utility Box Art Project Cycle II Application - Application Checklist (Required) Artist Name:_ Date:
Artwork Title:
The following materials must be submitted for your mural application to be eligible.
Please follow this order of items in your submittal.
1. • Completed Checklist
2. • Utility Box Art Project Application
3. • True-to-color design rendering of proposed mural on a 22" × 28" display cardboard sheet
4. • Artwork in Flash Drive
Please Note:
Incomplete application packets or poor-quality graphics will note be eligible for review and consideration.
Guidelines:
• Up to nine (9) artists may be selected - one (1) per site location. • The City is specifically requesting artwork that may consist of digital art and/or photography. • Photos submitted shall be taken with a high-resolution camera. The camera shall have a minimum resolution of 20 megapixels. Submittals must show all sides and the top of the utility box. • Drawings submitted can be of digital drawings or high-resolution scans of physical artwork. All images shall have a minimum resolution of 300 dots per inch (DPI) and be saved in jpeg file or png format. • Resolution of submitted images shall have a minimum width of 3000 pixels. Because of the size of the boxes, photos will be enlarged quite a bit.
• Submitted photos shall be raw-image-format digital photos that have not been cropped, photo-shopped, or enhanced. Photos shall be taken vertically. Use of a tripod is recommended to avoid blurry photos. • Artwork using a majority of dark colors will not be considered due to the potential of overheating the utility boxes.
• This program is open only to Calexico residents over the age of eighteen who possess a valid social security number. Only one submittal per person allowed.
Any artist chosen to participate must sign the Artist Agreement and obtain a Vendor Number with the City.
Staff Use Only
Imperial (SC Project Artist
Date Application Selected cc Artist First Completion
Received County Notification Strande Picture
Application Complete? Review Ratification
By: Resident? Y/N Stipend Date: Date:
Received: Y/N Date: Date: Date: Date
Y/N Date:
Staff Notes:
ATTACHMENT #3
CITY OF CALEXICO
CALL FOR ART WORKS
UTILITY BOX ART PROJECT CYCLE II
2023-2024
OCT DEADLINE TO SUBMIT PROPOSALS
Get ready, open theme!
19 Open to Imperial County residents.
DEC SELECTION/ ARTISTS NOTIFICATIONS
21 $200.00 Stipends to Selected Artists
MAR PROJECT COMPLETION
28 Vinyl wraps imprinted with images of the artists' original artwork will be installed on utility boxes Up to nine (g) artists may be selected to participate.
Scan the QR code for project guidelines and forms.
Calexico Recreation Department
707 Dool Avenue
Calexico, CA 92231 | (760) 768-2176
https://calexicorecreation.org/utilitybox
Utility Box Art Project - Cycle II
ASIE
CALEXICO
City of Calexico Recreation Department Norma Gerardo
707 Dool Avenue 760-768-2176
Calexico, CA 92231 [email protected]
Mission: To create a more vibrant and attractive cityscape by providing a public art initiative designed to transform common utility boxes into distinctive works of art.
Procedures: The City is proposing to decorate City-owned utility boxes with art and/or photography wrapping. The overall nstallation will be completed by a vinyl wrap sign company, complete with necessary preparations, including scraping anding and/or priming. The vinyl material used is designed to protect graphic surfaces from stains, abrasion, UV light an graffiti. City-owned utility boxes are the only ones available under this program.
Sites: Artwork must cover all sides of the entire utility box. Approximate measurements 2'7" × 2' × 5'.5"
UTILITY BOXES
Intersections)
1 Cole Boulevard Rockwood Avenue 6 Cole Boulevard Rancho Frontera Avenue 2 Cole Boulevard Andrade Avenue 7 Second Street Cesar Chavez Boulevard 3 Cesar Chavez Boulevard Grant Street 8 Second Street Gran Plaza Way 4 Cole Boulevard Sunset Boulevard 9 Second Street Gran Plaza Circle 5 Cole Boulevard Portico Boulevard
Artistic Themes: Open / No theme. Please review Disclaimer at the end of this document.
Guidelines: Up to nine (9) artists may be selected - one (1) per site location.
The City is specifically requesting artwork that may consist of digital art and/or photography. - Photos submitted shall be taken with a high-resolution camera. The camera shall have a minimum resolution of 20 megapixels. Submittals must show all sides and the top of the utility box. - Drawings submitted can be of digital drawings or high-resolution scans of physical artwork. All images shall have a minimum resolution of 300 dots per inch (DPI) and be saved in jpeg file or png format. - Resolution of submitted images shall have a minimum width of 3000 pixels. Because of the size of the boxes, photos will be enlarged quite a bit.
- Submitted photos shall be raw-image-format digital photos that have not been cropped, photo-shopped, or enhanced. Photos shall be taken vertically. Use of a tripod is recommended to avoid blurry photos.
Artwork using a majority of dark colors will not be considered due to the potential of overheating the utility boxes. - This program is open only to Imperial Valley residents over the age of eighteen who possess a valid social security number. Only one submittal per person allowed.
- Any artist chosen to participate must sign the Artist Agreement and obtain a Vendor Number with the City. 2023
Stipend: Selected artist will receive a stipend of $200.00 in two equal installments of $100.00; the first installment will be received prior to the execution of the project and the final one upon its full completion.
Artist Selection: The selection process will consist of a review and preliminary selection by the Community Services Commission and a final project approval by the City Council of the City of Calexico. Artists will be notified by the City if and when their designs are selected. Judging will be based on Creativity, Originality, Quality of Art, Effectiveness in Achieving Program Mission, and Appropriateness to Public Presentation.
Authorization and Copyright Restrictions: The City reserves the right to make layout edits to designs to ensure proper airflow through the boxes and to assign location of chosen artwork. The City must be able to fully access the box and the components inside the box at all times. Art submitted shall not be plagiarized, stolen, or copied from any other source.
The intellectual property rights of the artwork produced under the City's Utility Art Project will be shared between the artist and the City of Calexico. As such, the artist will waive his or her exclusive rights of reproduction of the artwork image, and the City will preserve any and all rights to archive, reproduce, sell, or give away copies and/or likenesses of the original image before, during and/or after installation.
Application: All requirements listed below must be met. Incomplete applications will be disqualified
1. Application completed and turned in by 5:30 p.m. on Thursday, September 19, 2023.
2. Submission must include a rendering of the proposed art project on a 22" × 28" display cardboard sheet showing all sides and the top of the utility box.
3. USB with the images - artwork must meet specifications for content, quality, and format included in program guidelines
Completed application, along with the artwork rendering and USB, must be submitted at the Calexico Recreation Department: Norma Gerardo
Recreation Manager
707 Dool Avenue
Calexico, CA 92231
Tentative Program Schedule:
Call for Artwork Thursday, September 7, 2023
Deadline to Submit Proposals Thursday, October 19, 2023 Selection/Artist Notification Thursday, December 21, 2023 Complete Installation By Thursday, March 28, 2024
Disclaimer: The City of Calexico reserves the right to change Program Schedule with or without notice. The City reserves the right to re-run the program should there be insufficient qualifying submissions and/or if there is a lack of good quality art proposals. The City reserves the right, at its sole discretion, to reject submissions with inappropriate content, including, but not limited to: profane language; sexual, religious, and/or or political content; potentially libelous or defamatory comments regarding any person or organization; conduct that is or encourages illegal activity; content that promotes, fosters or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, gender identification, marital status; status with regard to public assistance, national origin, physical or mental disability, sexual orientation; or information that may compromise the safety or security of the public or public systems or infrastructure. All submittals will be property of the City of Calexico.
2023 2
Utility Box Art Project Application - Cycle I|
Calexico Recreation Department (760) 768-2170
707 Dool Avenue Norma Gerardo
Calexico, CA 92231 [email protected]
APPLICANT CONTACT INFORMATION
Fist Name Last Name
Address
Phone Number Alternate Phone Number Email Address
Art Design Title
Signature
Disclaimers
1. ARTIST STATEMENT
Please describe why you are interested in creating artwork for this project and your previous experience creating artwork, if any.
2. PROPOSED PROJECT
Please describe your proposed artwork design and its meaning.
Utility Box Art Project Cycle II Application - Application Checklist (Required) Artist Name: Date:
Artwork Title:
The following materials must be submitted for your mural application to be eligible.
Please follow this order of items in your submittal.
1. • Completed Checklist
2. • Utility Box Art Project Application
3. • True-to-color design rendering of proposed mural on a 22" × 28" display cardboard sheet
4. • Artwork in Flash Drive
Please Note:
Incomplete application packets or poor-quality graphics will note be eligible for review and consideration.
Guidelines:
• Up to nine (9) artists may be selected - one (1) per site location.
The City is specifically requesting artwork that may consist of digital art and/or photography.
Photos submitted shall be taken with a high-resolution camera. The camera shall have a minimum resolution of 20 megapixels. Submittals must show all sides and the top of the utility box. • Drawings submitted can be of digital drawings or high-resolution scans of physical artwork. All images shall have a minimum resolution of 300 dots per inch (DPI) and be saved in jpeg file or png format. • Resolution of submitted images shall have a minimum width of 3000 pixels. Because of the size of the boxes, photos will be enlarged quite a bit.
• Submitted photos shall be raw-image-format digital photos that have not been cropped, photo-shopped, or enhanced. Photos shall be taken vertically. Use of a tripod is recommended to avoid blurry photos. • Artwork using a majority of dark colors will not be considered due to the potential of overheating the utility • This program is open only to Imperial Valley residents over the age of eighteen who possess a valid social security number. Only one submittal per person allowed. • Any artist chosen to participate must sign the Artist Agreement and obtain a Vendor Number with the City.
Staff Use Only
Application Imperial cc Artist Second Artist
Date Received County CSC Project Selected First Completion Application Complete? Review Ratification Notification Stipend Picture By: Y/N Resident? Y/N Stipend Date:
Received: Date: Date: Date: Date Date:
Y/N Date:
Staff Notes: