AGENDA
ITEM
15 DocuSign Envelope ID: 6A72D79F-8028-48DA-8290-3E57FBB4792D AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
15 CITY COUNCIL
AGENDA STAFF REPORT
DATE: October 4, 2023
TO: Mayor and City Council
• DocuSigned by:
APPROVED BY: Esperanza Colio Warren, City Manager Eagle an REVIEWED BY: Sandra L. Fonseca, Interim Finance Director A PREPARED BY: Lizeth Legaspi, Library Manager U
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute the California Library Literacy Services Grant Award for FY 2023-24 in the amount of $44,279 and Authorize the City Manager and Fiscal Agent to Sign the Certification, Award Agreement and Certificate of Compliance and any Amendments Thereto; and any Related Documents Necessary to Participate in the Program. =========================================
Recommendation:
It is recommended that the City Council of the City of Calexico approve the Resolution with the following actions:
Adopt a Resolution Authorizing the City Managerto Execute the California Library Literacy Services Grant Award for FY 2023-24 in the amount of $44,279 and Authorize the City Manager and Fiscal Agent to Sign the Certification, Award Agreement and Certificate of Compliance and any Amendments Thereto; and any Related Documents Necessary to Participate in the Program.
Background:
The California Library Literacy Services Program under the direction of the California State Library provides funding opportunities to public libraries to enable them to offer literacy programs to help the community reach their literacy goals.
Camarena Memorial Library has been a recipient of this award for over 16 years. The library recruits and trains volunteer tutors which in turn provide one-on-one tutoring to adults 16 years old and not concurrently enrolled in high school, and who are interested in improving their basic English reading and writing skills.
Discussion and Analysis:
Camarena Memorial Library is anticipating providing learner-centered basic literacy services to approximately 60 adults with low literacy skills. Learners will be tutored one-on-one by trained -
volunteers. In addition, the library will be offering Family Literacy Services to connect and engage families with programming, resources, and each other so adults can learn new things to use in family life.
Fiscal Impact:
Account Description Amount
221-50-510-43111-200 Adult Literacy Services $44,279
Coordinated With:
None.
Attachments):
1. California Library Literacy Services 2023-2024 Continuing Libraries Grant Application
2. Resolution Authorizing the City Manager to Execute the California Library Literacy Services Grant Award for FY 2023-24 and Authorize the City Manager and Fiscal Agent to Sign the Certification, Award Agreement and Certificate of Compliance and any Amendments Thereto; and any Related Documents Necessary to Participate in the Program. 2 CALIFORNIA
Library Literacy
SERVICES
A program of the
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California Library Literacy Services
2023-2024 Continuing Libraries Application Form Blank Template NOTE: This blank template is provided as a supplemental document to help draft your application responses. The 2023-2024 CLLS Continuing Libraries' Application is due on Counting Opinions.
Section 1. Applicant Information
1.1 Library Information
Question Responses
a. Full legal name of library jurisdiction
b. Street
c. City
d. Zip
1.2 Literacy Program Coordinator's Contact Information
a. Name
b. Email
c. Phone
d. New coordinator since January 2023?
e. Check here if your program has an additional literacy contact person working with the program.
1.3 Library Director's Contact Information
If the library contracts with another agency to provide library literacy services, please be sure to enter the library director's information here, not the director of the contracted agency. a. Library Director's Name
b. Library Director's Email
c. Library Director's Phone
d. New director since January 2023?
e. For library directors: Have you read and do you agree to the CLLS program essentials? Yes/No
1.4 Authorized Representative Information
This is the person/people authorized to sign financial documents, certification forms and report forms on behalf of the library. For example: The person who would sign the claim form to claim your CLLS award funds. a. Authorized Representative's Name
b. Authorized Representative's Email
c. Is this individual the correct signatory on any claim forms? If "no," please indicate the correct individual's name and email address.
d. Is this individual the correct signatory on any certifications? If "no," please indicate the correct individual's name and email address.
e. Is this individual the correct signatory on any reports? If "no," please indicate the correct individual's name and email address.
Section 2. Program Information
Section 2.1 Basic or institutional information
a. Program name
b. What year did the program start?
c. Year left/returned to the program.
d. How is the program provided?
• In-house by the library
• Contract with another library (please provide the
library's name and the director's contact information)
• Contract with another agency (please provide the
agency's name and the director's contact information)
• Other, please specify (please provide the organization's name and the director's contact information)
e. Number of main and branch libraries where adult library literacy services will be provided.
Number of community locations where adult library literacy services will be provided.
Total number of locations.
h. Number of main and branch libraries within the library jurisdiction.
Percentage of total library outlets where adult literacy services will be provided.
2.2 Participation in Regional Networks
a. Regional network name
b. Will you or a representative from your library actively participate in your regional literacy network during the reporting period?
if "No" was selected for question 2.2.b., please explain why you or a representative were unable to participate in your regional literacy network.
c. Will you or a representative from your library attend any CLLS reporting period?
if "No" was selected for question 2.2.c., please explain why you or a representative were unable to attend a CLLS statewide virtual network meeting or training.
d. Will you or a representative from your library participate in your local Adult Education Consortium during the reporting period?
If "No" was selected for question 2.2.d., please explain why you or a representative were unable to participate in your Adult Education Consortium.
Section 3. Financial Report: Adult Literacy Services, Family Literacy Services and English as a Second Language Services
Please complete the following budget for both your CLLS award and local match for your Adult Literacy Services, Family Literacy Services and English as a Second Language Services. Please also include a detailed narrative of projected expenditures in the "Narrative" column for both your projected CLLS award expenditures and projected local match expenditures for each program.
NOTE: If you completed the 2023-2024 ESL Continuing Libraries Application, your CLLS ESL information should autofill into this application. Please make sure these sections are correct.
3.1 Program Budget
Budget Categories ALS - ALS - FLS - FLS - ESL - ESL - Total Total Grand Narrative of expenses (required) CLLS Local CLLS Local CLLS Local CLLS Local Totals
Funds Funds
Salaries & Benefits
Contract Staff
Operations
Literacy Materials
Small Equipment
Equipment ($5,000+)
Subtotal
Indirect
Totals
Current Previous Year Percentage
Year difference
Total ALS budget
Total FLS budget
Total ESL budget
Total budget
Section 4. Staff Commitment: Adult Literacy Services, Family Literacy Services and English as a Second Language Services
NOTE: If you completed the 2023-2024 ESL Continuing Libraries Application, your CLLS ESL information should autofill into this application. Please make sure these sections are correct.
4.1 Library Personnel
Position/Job Title FTE Previous year Narrative (required) Total CLLS (adults) FTE
Total CLLS (family) FTE
Total CLLS (ESL) FTE
Total FTE - library personnel
4.2 Contract Personnel
Position/Job Title FTE Previous year Narrative (required) Total CLLS (adults) FTE
Total CLLS (family) FTE
Total CLLS (ESL) FTE
Total FTE - contracted personnel
Section 5. Description of Programs and Activities
5.1 Adult Literacy Services
a. Adult Literacy Services
b. Please describe your planned programming that explains what you will do, how you will do it, for whom you will do it, and the anticipated benefits. (Max. 150 words.)
c. Please describe your outreach plans for recruiting learners and tutors to your program. (Max. 150 words.)
d. Please describe how your program will engage learners in program planning and how you will discover learners'
aspirations. (Max. 150 words.)
e. Anticipated number of adult learners to be served this year.
5.2 Family Literacy Services
a. Family Literacy Services
If "yes," please complete the following four questions:
b. Family Literacy Services Continuing
le Pres descrier familia that exopashat you will, adult you will do it, for whom you will do it, and the anticipated benefits. Please include any relevant mobile literacy services that are connected to your CLLS family literacy services. NOTE:
We will not be asking for MLLS information on this application.
This information will be collected only on the CLLS Final Report. (150 words.)
d. Anticipated number of enrolled adult learners to be served this year with their families.
e. Please describe your outreach plans and programming
plans for adults (with families) who are eligible to be enrolled in your CLLS program but who are not
currently enrolled that explains what you will do, how
you will do it, for whom you will do it, and the
anticipated benefits. Please include any relevant mobile literacy services that are connected to your CLLS family literacy services. NOTE: We will not be asking for MLLS information on this application. This will be collected on the CLLS Final Report. (150 words.)
f. Please describe how your program will engage learners in planning for your family literacy services and how you will discover learners' aspirations for their families. (150 words.)
5.3 English as a Second Language Services
NOTE: If you completed the 2023-2024 ESL Continuing Libraries Application, your CLLS ESL information should autofill into this application. Please make sure these sections are correct. a. English as a Second Language Services
If "yes," please complete the following four questions:
b. English as a Second Language Services Continuing
c. Please describe your planned program that explains what you will do, how you will do it, for whom you will do it, and the anticipated benefits. (150 words.)
d. Please describe your outreach plans for recruiting learners and tutors to your program. (150 words.)
e. Please describe how your program will engage learners in program planning and how you will discover learners'
aspirations. (150 words.)
f. Anticipated number of English as a Second Language
learners to be served this year.
Section 6: Community Partners
Please list the community partners that you anticipate your program will work with this year to deliver California Library Literacy Services in your community. For each community partner, describe how you will work together. a) Total number of Community Partners reported
below:
b) Community Partner Description required (Max. 150 words for each description.) Section 7: Is there anything else you would like to tell us? Is there anything you would like to tell us?
Section 8. English Language and Literacy Intensive, Non-CLLS English as a Second Language Services and Other Services
Please complete the following financial report that documents the proposed local expenditures for non-CLLS funded services. This section is intended to describe other services your literacy program offers that serves the adult learner community. Please use this section of the report for projected Career Online High School scholarship expenses. For each local expenditure, please also include a detailed narrative of the expenditures in the "Narrative" column for each program. For example, a "Literacy Materials" narrative may look like: "Other Services: Will purchase consumable Spanish literacy preparation workbooks. Non-CLLS ESL: Will purchase consumable ESL workbooks." In this example, each program's proposed purchase is clearly identified.
NOTE: If you completed the 2023-2024 ESL Continuing Libraries Application, your CLLS ESL information should autofill into this application. Please make sure these sections are correct.
8.1 Financial Report: Local funds that support English Language and Literacy Intensive, Non-CLLS English as a Second Language Services and Other Services
Budget Categories ELLI Non- Other Total Narrative (required) CLLS Services
ESL
Salaries & Benefits
Contract Staff
Operations
Library Literacy Material
Small Equipment
Subtotal
Indirect
Total
8.2 Staff Commitment: English Language and Literacy Intensive, Non-CLLS English as a Second Language Services, and Other Services Library Personnel
Position/Job Title FTE Narrative (required)
Total ELLI FTE
Total ESL FTE
Total Other Services FTE
Total FTE: Library Personnel
Contract Personnel
Position/Job Title FTE Narrative (required)
Total ELLI FTE
Total ESL FTE
Total Other Services FTE
Total FTE: Contracted Personnel
8.3 English Language and Literacy Intensive
a. English Language and Literacy Intensive
b. Please describe your planned ELLI programming that explains what you will do, how you will do it, for whom you will do it, and the anticipated benefits. (Max. 300 words.)
c. Anticipated number of ELLI children to be served this year d. Anticipated number of ELLI parents/caregivers to be served this year
8.4 Non-CLLS-funded English as a Second Language Services a. Non-CLLS English as a Second Language Program
b. Please describe your non-CLLS-funded English as a Second Language Services planned programming that explains
what you will do, how you will do it, for whom you will do it, and the anticipated benefits. (Max. 300 words.)
c. Anticipated number to be served this year
8.5 Other Services
Other Services are defined as literacy services beyond the identified California Library Literacy Services programs and target populations. California Library Literacy Services funds do not support Other Services, including the cost of staff time and other expenditures. However, we appreciate local libraries that have identified other resources to provide such services as Reach Out and Read, tutoring for high school students, and other outreach and educational activities. To gain a complete picture of local services, we ask you to please tell us about those services.
10 a. Other Services
b. Please describe your planned other services programming that explains what you will do, how you will do it, for whom you will do it, and the anticipated benefits. Please tell us how your other services are funded. (Max. 300 words.)
RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALEXICO AUTHORIZING THE
CITY MANAGER AND FISCAL AGENT TO EXECUTE AND SIGN GRANT APPLICATION,
GRANT CERTIFICATION, AWARD AGREEMENT AND CERTIFICATE OF COMPLIANCE AND ANY AMENDMENTS THERETO; AND ANY RELATED DOCUMENTATION
PERTAINING TO THE CALIFORNIA LIBRARY LITERACY SERVICES GRANT PROGRAM FOR FY 2023-24
WHEREAS:
A. The Camarena Memorial Library is eligible to receive continuous funding through the California Library Literacy Services Grant Program.
B. Grant application, grant certification, award agreement, certificate of compliance and any amendments thereto; and any related documents necessary to be executed for the California Library Literacy Services Grant Program FY 2023-24.
C. The City Council of the City of Calexico wishes to delegate authorization to the City Manager to execute grant application, grant agreement and/or any documentation pertaining to the California Library Literacy Services Grant Program FY 2023-24.
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF CALEXICO HEREBY RESOLVES AS FOLLOWS:
1. The City Manager be authorized to execute grant application, grant certification, award agreement, certificate of compliance and/or any documentation pertaining to the California Library Literacy Services Grant Program FY 2023-24 for Camarena Memorial Library.
2. PASSED, ADOPTED AND APPROVED by the City Council of the City of Calexico on this 4th day of October, 2023.
Raul Ureña, Mayor
ATTEST
Veronica Luna, Interim City Clerk
APPROVED AS TO FORM:
Carlos Campos, City Attorney
Resolution No. 2023-
The State of California
County of Imperial )SS.
City of Calexico
I, Veronica Luna, Interim City Clerk of the City of Calexico, do hereby certify that the above foregoing Resolution No. 2023- was duly passed and adopted by the City Council of the City of Calexico on this 4" day of October 2023 by the following vote to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Veronica Luna, Interim City Clerk