AGENDA
ITEM
24 DocuSign Envelope ID: 41FCE7B7-9B91-4BB0-8858-0B779AB572DC AGENDA
CALEXICO California
ITEM
WHERE CALIFORNIA AND MEXICO MEET
CITY COUNCIL
AGENDA STAFF REPORT
DATE: October 4, 2023
TO: Mayor and City Council
-DocuSigned by:
APPROVED BY: Esperanza Colio Warren, City Manager Guuylt2lan -8111D9EC15C642C...
PREPARED BY: Esperanza Colio Warren, City Manager
REVIEWED BY: Sandy Fonseca, Interim Finance Director SA SUBJECT: Approve Budget Amendment Resolution to an Establish Account for CDBG Grant # 20-CDBG-CV2-3-00169 in the amount of $611,736 for the Rehabilitation of Fire Station No. 2.
===========
-----------
Recommendation:
Approve Budget Amendment Resolution to establish an account for CDBG Grant # 20-CDBG-CV2-3- 00169 in the amount of $611,736 for the Rehabilitation of Fire Station No. 2.
Background:
On April 24, 2023, the City Council held a public hearing to allocate $782,718 grant funds from the California Department of Housing and Community Development for the following activities:
$611,736.00 Rehabilitation of Fire Station No. 2.
$170,982.00 Subsistence Payments Program.
On September 7, 2023, the City received notification of the final executed grant agreement, which will allow the City to begin the process to rehabilitate fire station No. 2. It is requested that the City Council approve a Budget Amendment Resolution to begin implementing activities related to this grant.
Fiscal Impact:
Budgeted Items for FY 2023-2024
Revenue Amount
840-60-610-43110-000 $611,736.00
Expenditure Amount
DocuSign Envelope ID: 41FCE7B7-9B91-4BB0-8858-0B779AB572DC 840-91-926-56003-000 $541,736.00
840-60-610-55001-000 $ 70,000.00
Coordinated With:
City Manager,
Finance Department
Attachments):
1. Budget Amendment Resolution for Fund 840 - CDBG Rev. Loans - Housing Grants Division City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
CA HCD Revision / Amendment Request Form
• CALIFORKIA
CA HCD Revision / Amendment Request Form
Please complete the form below to request revisions or amendments to your CDBG-CV Standard Agreement under California Department of Housing and Community Development guidelines. A separate form must be completed for each agreement/award.
Part 1: Requested Revision / Amendment for:
Award Number: 20-CDBG-CV2-3-00374
Contractor/Grantee: City of Calexico
Grant Administrator (CDBG-CV) OR
CDBG Representative (Annual CDBG): Lauren Pollick
Person Completing Form: Lauren Pollick
Complete the Part 2: Contract Revisions and/or Part 3: Amendments sections below.
Remember, revisions do not require a new Standard Agreement, while amendments do.
Part 2: Contract Revisions
Choose revision types (Scope of Work, Timeline or Milestone, Beneficiaries or Other) and complete entries for those revisions. Revisions MAY NOT be implemented prior to execution unless CA HCD has provided written notice to proceed. • Scope of Work Revision (Choose Itemize the Scope of Work and/or Change the Scope of Work)
• Itemize the Scope of Work
Original Scope of Work: Proposed Itemized Scope of Work:
12/7/2021 Page 1
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
CA HCD Revision / Amendment Request Form
CALIFORNIA
• Change the Scope of Work in a manner that does not change the overall budget, National Objective, or change activity type and does not reduce the number of estimated beneficiaries. If your request impacts these areas, STOP. You must request an Amendment.
Original Scope of Work: Proposed Scope of Work:
• Timeline or Milestone Revision
Proposed revisions may only affect intermediate milestones; they MAY NOT affect start and end dates. An Amendment is required to change start or end date.
Original Milestones: Proposed Milestones:
Beneficiaries Revision
To qualify as a revision, proposed adjustments must increase the estimated number of beneficiaries WITHOUT increasing or decreasing the scope of work and WITHOUT changing the overall budget.
Original Estimated Increased Number
Number of Beneficiaries: of Beneficiaries:
12/7/2021 Page 2
City of Calexico
20-CDBG-CV2-3-00374, Am.
age 3 of 4
CONMUNITY DET Rev. 4/2023
MENT CA HCD Revision / Amendment Request Form
• CALIPOREILA
• Other (Please Explain)
Original Item: Proposed Change:
Part 3: Contract Amendment
Include in this section adjustments that change the scope in a manner that requires a change to the awarded activity budget, including adding funds from other State CDBG funded activities, other CDBG-CV allocations, adding Program Income, and reducing funds from either State CDBG awarded funds or Program Income.
Contract Amendments must be fully executed by BOTH the Grantee and the CA HCD prior to implementation. Adjustments MAY NOT be implemented prior to execution unless CA HCD has provided written notice authorizing the Grantee to proceed.
Choose amendment types) (Scope of Work, Budget and Scope of Work, Beneficiaries, or Other) and complete entries for these amendments.
• Scope of Work Amendment (Choose EITHER Add Scope or Reduce Scope) • Add Scope beyond what was included in the original application Original Scope of Work: Proposed Scope of Work:
12/7/2021 Page 3
20-COBG-CV23-0074, Am.o
age 4 of 4
Rev. 4/202:
CA HCD Revision / Amendment Request Form
• CALIPORTILN
Reduce Scope such that the activity is materially different from that in the original application.
Original Scope of Work: Proposed Scope of Work:
Budget and Scope of Work Amendment (Choose Change of Scope requiring adding funds, Change of Scope requiring reducing funds, and/or Budget Change.) M Change to the Scope of Work that requires a change to awarded activity budget including ADDING FUNDS from other State CDBG funded activities or other CDBG-CV allocations or adding Program Income. Complete both the scope and budget information below.
Original Scope of Work: Proposed Scope of Work:
CV2-3-00321 withdrawing this award, disencumber funds (5101,248.00), and encumber funds to add to this award CV1-00072 withdrawing this award, disencumber funds (5170,988.00), and encumber funds to add to this award CV2-3-00169 disencumber remaining ($170,000.00) (amendment submited) and encumber this to this award These three amounts add up to $442.236.00 plus the original awarded amount of $169,500.00 equals total amount S811738
nal Objectve: i
Budget Change
Original Scope of Work: Proposed Scope of Work:
Awarded Funds Total Funds Awarded Funds Total Funds
Activity $541,736.00
GA $70,000.00
Total $611,736.00
12/7/2021 Page 4
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
CA HCD Revision / Amendment Request Form
CALIFORRIA
• Change to the Scope of Work that requires a change to awarded activity budget including REDUCING FUNDS from either State CDBG awarded funds or Program Income. Complete both the scope and budget information below.
Original Scope of Work: Proposed Scope of Work:
Budget Change
Original Scope of Work: Proposed Scope of Work:
Awarded Funds Total Funds Awarded Funds Total Funds
• Budget change to awarded activity budget including adding funds from other CDBG-CV, CDBG annual funds, or Program Income allocation. If the budget line items (such as activity or activity delivery) are moved WITHOUT increasing or decreasing the overall budget, complete the Revision section instead.
Budget Changes
Original Scope of Work: Proposed Scope of Work:
Awarded Funds Total Funds Awarded Funds Total Funds
12/7/2021 Page 5
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023
CA HCD Revision / Amendment Request Form
CALIFORHIA
• Beneficiaries Amendment
Proposed adjustments should reduce the estimated beneficiary counts. If the number of beneficiaries is being increased WITHOUT increasing or decreasing the scope of work and WITHOUT changing the overall budget, complete the Revision section instead.
Original Estimated Reduced Number of
Number of Beneficiaries: 38,534 Beneficiaries: N/A
• Other (Please Explain)
Original Item: Proposed Change:
Amendment Justifications and Assurances
Please include the following information for the proposed amendment.
1. Identify the reasons for the proposed amendments).
The reason for the amendment is that the unexpected inflation and the supply chain issues have left the budget far below the current costs.
2. List steps being taken to avoid any future amendments) requests) for the same reason(s).
The City has re-evaluated the budget in light of the current market and is confident that the changes will be sufficient to finish the project
12/7/2021 Page 6
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
CA HCD Revision / Amendment Request Form
CALIFORIIA
Part 4: Grantee Approval and Acknowledgment
1 approve the revision or amendment requested above. I acknowledge that if revisions are approved, they will be automatically incorporated into our current Standard Agreement. All other provisions of the agreement shall remain unchanged. I also acknowledge that if an amendment is approved, it must be fully executed by both the Grantee and the Department prior to implementation.
Name of Designated Official: Title of Designated Official:
Esperanza Colio Warren City Manager
lynature of Designated Official: Date:
tina when 03-07-2023
12/7/2021 Page 7
Last updated by Kelly Sloggett on Jan 13, 2023 at 03:22 PM City of CalexiEGY OF CALEXICO 20-CDBG-CV2-3-00374, Am. 1
SAM. GOV Page 8 of 44
(Rev. 4/2023)
CITY OF CALEXICO
Unique Entity ID CAGE / NCAGE Purpose of Registration
NBKMJE94UFW7 7PK64 Federal Assistance Awards Only
Registration Status Expiration Date
Active Registration Jan 13, 2024
Physical Address Mailing Address
430 E 5TH ST 608 Heber Avenue
Calexico, California 92231-2897 Calexico, California 92231 United States United States
Business Information
Doing Business as Division Name Division Number
FIRE DEPARTMENT CITY OF CALEXICO City Of Calexico (blank) Congressional District State / Country of Incorporation URL California 51 (blank) / (blank) (blank)
Registration Dates
Activation Date Submission Date Initial Registration Date Jan 18, 2023 Jan 13, 2023 Aug 24, 2016
Entity Dates
Entity Start Date Fiscal Year End Close Date
Jan 1, 1908 Jun 30
Immediate Owner
CAGE Legal Business Name
(blank) (blank)
Highest Level Owner
CAGE Legal Business Name
(blank) (blank)
Executive Compensation
Registrants in the System for Award Management (SAM) respond to the Executive Compensation questions in accordance with Section 6202 of P.L. 110-252, amending the Federal Funding Accountability and Transparency Act (P.L. 109-282). This information is not displayed in SAM. It is sent to USAspending.gov for display in association with an eligible award. Maintaining an active registration in SAM demonstrates the registrant responded to the questions.
Proceedings Questions
Registrants in the System for Award Management (SAM.gov) respond to proceedings questions in accordance with FAR 52.209-7, FAR 52.209-9, or 2. C.F.R. 200 Appendix XII. Their responses are displayed in the responsibility/qualification section of SAM.gov. Maintaining an active egistration in SAM.gov demonstrates the registrant responded to the proceedings questions Exclusion Summary
Active Exclusions Records?
No
SAM Search Authorization
I authorize my entity's non-sensitive information to be displayed in SAM public search results:
Yes
Entity Types
Business Types
Entity Structure Entity Type Organization Factors
U.S. Government Entity US Local Government (blank)
Profit Structure
(blank)
https://sam.gov/entity/NBKMJE94UFW7/coreData? status=Active Page 1 of2 Last updated by Kelly Sloggett on Jan 13, 2023 at 03:22 PM City of CalexiCY OF CALEXICO 20-CDBG-CV2-3-00374, Am. 1
Socio-Economic Types
Check the registrant's Reps & Certs, If present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SACeritiz HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration.
Government Types
U.S. Local Government
City
Other Government Entities
Council of Governments
Other Entity Qualifiers
Community Development Corporation
Financial Information
Accepts Credit Card Payments Debt Subject To Offset
Yes No
EFT Indicator CAGE Code
0000 7PK64
Points of Contact
Electronic Business
Sandra Fonseca, Finance Manager 608 Heber Avenue
Calexico, California 92231
United States
Government Business
Martha Gomez, Finance Director 608 Heber Avenue
Calexico, California 92231
United States
Service Classifications
NAICS Codes
Primary NAICS Codes NAICS Title
Disaster Response
This entity does not appear in the disaster response registry. https://sam.gov/entity/NBKMJE94UFW7/coreData?status=Active Page 2 of 2 City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
Calexico Fire Station No. 2
The proposed $611,736 in funding being sought through the CDBG-CV2/3 NOFA for the rehabilitation of Calexico Fire Station 2 is critical to the COVID-19 response on the part of the City of Calexico because the EMS Medical team of the Calexico Fire Department is the first to respond to medical emergencies with patients experiencing COVID-19 like symptoms throughout the City and the Port-of-Entry. This is evidence by the number of calls, 1,003 COVID- 19 positive patients the EMS Medical Team responded to in 2020, please note that this number may be higher, as the Fire Chief explained that the reporting process at the El Centro Regional Medical Center and Pioneers Hospital sometimes have reporting issues. Funding will be used to address critical issues facing Calexico Fire Station No. 2 that, if left unaddressed may lead to this community facility having to severely reduce its capacity to respond to pandemic-related calls. Those issues are as follows:
The Station No. 2 has a significant issue with mold; there is also a substantial damaged to the roof, which requires full replacement. Additionally, the facility has issues with a collapsed sewage pipe. There is a water leak in one of the restrooms located in the living and sleeping quarters of the station. City public works crew attempted to fix the leak but was not successful.
This leak has caused carpet and wall damage to an already deteriorating conditions; the above conditions are due to lack of maintenance.
Funding will be used to replace roof, mitigate mold, rebuild walls, ceiling, carpet, kitchen, restrooms, and doors.
(Rev. 4/2023)
RESOLUTION NO. 2023-21
A RESOLUTION APPROVING AN AMENDMENT TO THE STANDARD
AGREEMENT FOR THE 2020 COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM CORONAVIRUS RESPONSE ROUND 2 and 3
(CDBG-CV2 and CV3) NOFA DATED DECEMBER 18, 2020
BE IT RESOLVED by the City Council of the City of Calexico as follows:
SECTION 1:
The City Council of the City of Calexico has reviewed and hereby approves the submission to the State of California ("State") of one or more amendments to its existing CDBG-CV2 and CV3 Standard Agreement with the State numbered 20-CDBG-CV2-3- 00072, 20-CDBG-CV2-3-00169, 20-CDBG-CV2-3-00321, and 20-CDBG-CV2-3-00374 (the "Standard Agreement") pursuant to the State's December 2020 CDBG-CV2 and CV3 Notice of Funding Availability (NOFA). The reviewed and approved amendments) are presented in Section 2 of this Resolution.
SECTION 2:
The following amendments to the Standard Agreement have been reviewed and approved by the City Council of the City of Calexico with acknowledgement that all provisions of the Standard Agreement other than those shown in the tables below shall remain unmodified.
Existing Section Reference (if applicable):
Existing Provision:
20-CDBG-CV1-00072 Subsistence Payments Program
Amended Provision:
Subsistence Payments Program
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
Resolution No. 2023-21 (Rev. 4/2023)
Existing Section Reference (if Applicable):
Original Provision:
20-CDBG-CV2-3-00374 Community Facility-Fire Station
Amended Provision:
Calexico Fire Station No. 2 Rehabilitation
Existing Section Reference (if Applicable):
Original Provision:
20-CDBG-CV2-3-00321 Provide Public Health Sanitation Infrastructure Amended Provision:
Calexico Fire Station No. 2 Rehabilitation
Existing Section Reference (if Applicable):
Original Provision:
20-CDBG-CV2-3-0169 Small Business Assistance Program
Amended Provision:
Calexico Fire Station No. 2 Rehabilitation
SECTION 3:
The City Council of the City of Calexico acknowledges compliance with all state and federal public participation requirements with respect to the proposed amendments to the Standard Agreement described in Section 2 above.
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
Resolution No. 2023-21 (Rev. 4/2023)
SECTION 4:
The City Council of the City of Calexico hereby authorizes and directs the City Manager or designee* ", to execute and deliver all applications and/or amendments and act on the City's behalf in all matters pertaining to all such applications and/or amendments.
SECTION 5:
If an amendment to the Standard Agreement is approved as contemplated above, the Manager or designee*, is authorized to enter into, execute, and deliver an amendment to the Standard Agreement and any and all other documentation which may be required by the State from time to time for the purposes of this grant.
SECTION 6:
If an amendment to the Standard Agreement is approved, the City Manager, or designee*, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with this grant.
PASSED AND ADOPTED at a special meeting of the City Council of the City of Calexico held on April 24, 2023, by the following vote:
AYES: Ureña, Romo, Garcia, Manzanarez, Moreno
NOES: None
ABSENT: None
ABSTAIN: None
Rail Areña
Raul Ureña, Mayor
City of Calexico
ATTEST:
Gabriela T, Garcia, City Clerk
APPROVED AS TO FORM:
Carlos Campos, City Attorney
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
Resolution No. 2023-21 (Rev. 4/2023)
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss.
CITY OF CALEXICO
1, Gabriela T. Garcia, City Clerk of the City of Calexico, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this 24'h day of April, 2023 by the following vote:
AYES: Ureña, Romo, Garcia, Manzanarez, Moreno
NOES: None
ABSENT: None
ABSTAIN: None
Gabriela P. Garcja, City Clerk of the City of Calexico
State of California
Public Hearing to Solicit Citizen Input Regarding CDBG-CV2 and CV-3 Coronavirus Response Allocation Grant Round 2 & 3
MEETING: APRIL 24, 2023 AT 5 PM
NAME ADDRESS PHONE # EMAIL
OSCAR PESQUEIRA 41547455 OZFIRE 3A72@
CALEXICO CA. 7607477-7607
HOTMAiC
V2 Eric Espinoza 2116 Desconso Dr. CA. 760-540-6719 [email protected] Cynthia Raniave 528 F. Necochea 442 456-933 cyngerz @hotmailiom Juneel Carjaws 800 NOSOTOS 8T 448-432-1404
Joel River 229 A Tiredo 760-701-7759
Belinda Alvarado 1029 F. Torres St. 760502-6915 [email protected] BLANCA MORALES 420 HEffamumun
SUITED
10 20-CDBG-CV2-3-00374, Am. 1
11 (Rey. 412023) : 4/2023) City of Calexico
12 20-CDBG-CV2-3-00354, Axico
(Rev. 4/2023)
Notice of Public Hearing
City of Calexico
City Council Chambers
NOTICE IS HEREBY GIVEN that the City of Calexico Council Members will conduct a public hearing on April 24, 2023, at 5:30 p.m., in the City Chambers, City Administration, located at 608 Heber Ave., Calexico, alifornia. This public hearing will be held to discuss the submittal of an application in response to th 2021 State Community Development Block Grant (CDBG) Coronavirus Relief (CDBG-CV) Rounds 2 8. :
Allocation - Notice of Funding (NOFA) to solicit citizen input on items as follows:
April 24, 2023, at 5:30 p.m. You can also join Zoom Meeting https://us06web.zoom.us/j/82838319243?pwd=L2RFSTA2VElsRUZYRWh5TDZpQjBYdz09 Meeting ID: 828 3831 9243
Passcode: 118134
One tap mobile
+16699006833, 82838319243#..,*118134# US (San Jose)
+16694449171, 82838319243#,,,*118134# US
The City of Calexico, intends on applying for a possible $782,718.00 under the CDBG-CV 2 & 3 Allocation NOFA for the following eligible activities:
• Rehabilitation of Fire Station No. 2 $611,736.00
• Including $70,000 Administration
• Subsistence Payments Program $170,982.00
• Including $17,094 Administration
The purpose of this public hearing is to give citizens an opportunity to make their comments known. All interested individuals are encouraged to attend and be heard. Should you have any questions please contact the City Clerk of the City of Calexico at (760) 768-2102. All supporting documentation may be reviewed at the City Clerk Office of the City of Calexico office located at 608 Heber Ave., Calexico, CA.
Handicapped access is provided. If you require special accommodations to participate in the public hearing, or if you are unable to attend but wish to provide written comments, please contact Esperanza Colio Warren, City Manager at 608 Heber, Ave., Calexico, CA, or via telephone at (760) 738-2110. In addition, Information is available for review at the above address between the hours of 8:00 a.m. - 5:00 p.m. on Monday- Friday.
The City of Calexico promotes fair housing and makes all its programs available to low-and moderate- income families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or handicap.
Gabriela Garcia
City Clerk
City of Calexico
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
Aviso de Audiencia Pública
City de Calexico
Cámara de Concilio
POR LA PRESENTE SE DA AVISO de que el Concilio de la Ciudad de Calexico llevará a cabo una audiencia pública el 24 de Abril de 2023, a las 5:30 pm, en las Cámara de Concilio, de la Administración de la Ciudad de Calexico, localizada en el 608 Heber Ave., Calexico, California. Esta audiencia pública se llevará a cabo para discutir la presentación de una solicitud en respuesta a la Notificación de Disponibilidad de Fondos (NOFA) del Subsidio Estatal de Desarrollo Económico y de la Comunidad (CDBG) de 2021- Coronavirus Fases 2 y 3 para las designaciones del programa, así como para solicitar comentarios del público acerca del tipo de actividades que podrían ser incluidas en la solicitud de fondos.
24 de Abril de 2023, a las 5:30 p.m. También puede participar vía Zoom https://us06web.zoom.us/i/82838319243?pwd=L2RFSTA2VElsRUZYRWh5TDZpQjBYdz09 Meeting ID: 828 3831 9243
Passcode: 118134
One tap mobile
+16699006833 82838319243#,.,*118134# US (San Jose)
+16694449171 82838319243#,...*118134# US
La Ciudad de Calexico tiene la intención de solicitar $782,718.00 bajo el NOFA de Designación de CDBG-CV 2 & 3 para las siguientes actividades elegibles:
• Rehabilitación de Estación de Bomberos No. 2 $611,736.00 • Incluye $70,000 Administración
• Programa de Pagos de Subsistencia $170,982.00
• Incluye $17,094 Administración
El propósito de esta audiencia pública es la de proveer a los ciudadanos la oportunidad de dar a conocer sus comentarios con respecto a los tipos de actividades elegibles que la (jurisdicción) debe solicitar bajo el programa Estatal CDBG. Si tiene alguna pregunta, por favor comuníquese con la Secretaria del Concilio de Calexico al (760) 768-2102. Toda la documentación respecto a esta audiencia estará disponible en esta oficina ubicada en 608 Heber Ave., Calexico, California.
Se proporciona acceso para residentes discapacitados. Si usted necesita algún tipo de arreglo especial para participar en la audiencia pública, o si no puede asistir, pero desea proporcionar comentarios por escrito, comuníquese con Esperanza Colio Warren, Administradora de la Ciudad at 608 Heber, Ave., Calexico, California, o vía telefónica al (760) 738-2110. Además, la información estará disponible para su revisión en la dirección anterior entre las 8:00 a.m. y las 5:00 p.m. de lunes a viernes.
La Ciudad de Calexico promueve la vivienda justa y pone todos sus programas a disposición de las familias y residentes de ingresos bajos y moderados, independientemente de su edad, raza, color, religión, sexo, nacionalidad, preferencia sexual, estado civil o discapacidad.
Gabriela Garcia
Secretaria del Concilio de Calexico
Ciudad de Calexico
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
U.S. Department of Housing and Urban (Rev. 4/2023)
Development
451 Seventh Street, SW
Washington, DC 20410
www.hud.gov
espanol.hud.gov
Environmental Review
for Activity/Project that is Exempt or
Categorically Excluded Not Subject to Section 58.5
Pursuant to 24 CFR Part 58.34(a) and 58.35(b)
This is a suggested format that may be used by Responsible Entities to document completion of an Exempt or Categorically Excluded Not Subject to Section 58.5 environmental review.
Project Information
Project Name: City of Calexico - Community Development - Community Facilities Assisting with Repairs at Fire Station #2
Responsible Entity: City of Calexico
Grant Recipient (if different than Responsible Entity): Same State/Local Identifier: 95-600684 (CA Taxpayer ID)
Preparer: Esperanza Colio
Certifying Officer Name and Tifle: Esperanza Colio, City Manager Consultant (if applicable): Kevin Grant, EGI
Project Location: 900 Grant Street, Calexico, CA., 92231 Description of the Proposed Project [24 CFR 58.32; 40 CFR 1508.25]:
The proposed $611,736 in funding being sought through the CDBG-CV2/3 NOFA for the rehabilitation of Calexico Fire Station 2 is critical to the COVID-19 response on the part of the City of Calexico. The EMS Medical team of the Calexico Fire Department is the first to respond to medical emergencies with patients experiencing COVID-19 like symptoms throughout the city and the Port-of-Entry. This is evidenced by the number of calls; 1,003 COVID-19 positive patients the EMS Medical Team responded to in 2020. Please note that this number may be higher, as Diego Favilla, Calexico Fire Chief, explained that the reporting process at the El Centro Regional Medical Center and Pioneers Hospital is subject to minor deviations. Funding will be used to address critical issues facing Calexico Fire Station No. 2 that, if left unaddressed, may lead to this
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
U.S. Department of Housing and Urban (Rev. 4/2023)
Development
inli 451 Seventh Street, SW
Washington, DC 20410
www.hud.gov
espanol.hud.gov
Environmental Review
for Activity/Project that is Exempt or
Categorically Excluded Not Subject to Section 58.5
Pursuant to 24 CFR Part 58.34(a) and 58.35(b)
This is a suggested format that may be used by Responsible Entities to document completion of an Exempt or Categorically Excluded Not Subject to Section 58.5 environmental review.
Project Information
Project Name: City of Calexico - Community Development - Community Facilities Assisting with Repairs at Fire Station #2
Responsible Entity: City of Calexico
Grant Recipient (if different than Responsible Entity): Same State/Local Identifier: 95-600684 (CA Taxpayer ID)
Preparer: Esperanza Colio
Certifying Officer Name and Tifle: Esperanza Colio, City Manager Consultant (if applicable): Kevin Grant, EGI
Project Location: 900 Grant Street, Calexico, CA., 92231 Description of the Proposed Project [24 CFR 58.32; 40 CFR 1508.25]:
The proposed $611,736 in funding being sought through the CDBG-CV2/3 NOFA for the rehabilitation of Calexico Fire Station 2 is critical to the COVID-19 response on the part of the City of Calexico. The EMS Medical team of the Calexico Fire Department is the first to respond to medical emergencies with patients experiencing COVID-19 like symptoms throughout the city and the Port-of-Entry. This is evidenced by the number of calls; 1,003 COVID-19 positive patients the EMS Medical Team responded to in 2020. Please note that this number may be higher, as Diego Favilla, Calexico Fire Chief, explained that the reporting process at the El Centro Regional Medical Center and Pioneers Hospital is subject to minor deviations. Funding will be used to address critical issues facing Calexico Fire Station No. 2 that, if left unaddressed, may lead to this
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
community facility having to severely reduce its capacity to respond to pandemic-related calls.
Those issues are as follows:
Station No. 2 has a significant issue with water intrusion; there is substantial damaged to the roof, which requires full replacement, collapsed sewage pipe, water leak in the restroom located in the living and sleeping quarters of the station, water intrusion has caused carpet, cabinet and wall damage to deteriorating conditions.
Funding will be used to replace the roof, energy efficient windows/water heater/appliances, HVAC mitigate water damage, rebuild/replace sheetrock walls, ceiling, carpet, kitchen, cabinetry, restrooms, and doors.
Level of Environmental Review Determination:
• Activity/Project is Exempt per 24 CFR 58.34(a): (10)
Activity/Project is Categorically Excluded Not Subject To §58.5 per 24 CFR 58.35(b):
Funding Information
Grant Number HUD Program Funding Amount
CDBG-CV2 & 3 Community Development $611,736.00 with
NOFA - 12/2020 Block Grant Program $70,000 for GA
Coronavirus, Aid, Relief,
Economic Security (CARES)
Act 2020 Notice of Funding
Availability - Rounds 2 &3
Estimated Total HUD Funded Amount: $611,736
This project anticipates the use of funds or assistance from another Federal agency in addition to HUD in the form of (if applicable): N/A
Estimated Total Project Cost (HUD and non-HUD funds) [24 CFR 58.32(d)]: $900,000 Compliance with 24 CFR $50.4 and §58.6 Laws and Authorities Record below the compliance or conformance determinations for each statute, executive order, or regulation. Provide credible, traceable, and supportive source documentation for each authority. Where applicable, complete the necessary reviews or consultations and obtain or note applicable permits o approvals. Clearly note citations, dates/names/titles of contacts, and page references. Attach additional documentation as appropriate.
City of Calexico
20-CDBG-CV2-3-00374, Am.
(Rev. 4/2023)
Compliance Factors: Are formal
Compliance determinations
Statutes, Executive Orders compliance
nd Regulations listed at 2
steps or
CFR 50.4 and 58.6 mitigation
required?
STATUTES, EXECUTIVE ORDERS, AND REGULATIONS LISTED AT 24 CFR §58.6 Airport Runway Clear Zones Yes No Supporting documentation/map attached and Accident Potential Zones
X https://www.hudexchange.info/environmenta
24 CFR Part 51 Subpart D I-review/airport-hazards/
NEPAssist
Coastal Barrier Resources Yes No
Supporting documentation/map attached
Coastal Barrier Resources Act, as https://www.hudexchange.info/environmenta amended by the Coastal Barrier I-review/coastal-barrier-resources/ Improvement Act of 1990[16 CBRS Mapper
USC 3501]
Flood Insurance Yes No
Supporting documentation/map attached
Flood Disaster Protection Act of https://msc.fema.gov/portal 1973 and National Flood
Insurance Reform Act of 1994
[42 USC 4001-4128 and 42 USC
5154al
Mitigation Measures and Conditions |40 CFR 1505.2(c)]
Summarize below all mitigation measures adopted by the Responsible Entity to reduce, avoid, or for implementing and monitoring mitigation measures should be clearly identified in the mitigation Law, Authority, or Factor Mitigation Measure
N/A N/A
20-CDBG-C.V2-300074 Axico
(Rev. 4/2023)
Preparer Signature: Date:
Name/Title/Organization: Kevin Grant/Managing Principal, EGI Responsible Entity Agency Official Signature:
Date:
Name/Title: Esperanza Colio-Warren, City Manager
This original, signed document and related supporting material must be retained on file by the Responsible Entity in an Environmental Review Record (ERR) for the activity/project (ref: 24 CFR Part 58.38) and in accordance with recordkeeping requirements for the HUD programs).
National Flood Hazard Layer FIRMette FEMA Legend
15°31'17 W 32°40'42"N
SEE FIS REPORT FOR DETAILED LEGEND AND INDEX MAP FOR FIRM PANEL LAYOUT Without Base Flood Elevation (BFE)
Zone A. V, A99
SPECIAL FLOOD With BFE or Depth Zone AE, AO, AH, VE. AR HAZARD AREAS Regulatory Floodway:
0.2% Annual Chance Flood Hazard, Areas
of 1% annual chance flood with average
depth less than one foot or with drainage
areas of less than one square mile Zone X
Future Conditions 1% Annual
Chance Flood Hazard Zone X
Area with Reduced Flood Risk due to
OTHER AREAS OF Levee. See Notes. Zone X
FLOOD HAZARD Area with Flood Risk due to LeveeZone D
NO SCREEN Area of Minimal Flood Hazard Zone X
Effective LOMPs
AREA OF MINIMAL FLOOD HAZARD
OTHER AREAS Area of Undetermined Flood Hazard Zone D
GENERAL Channel, Culvert, or Storm Sewer
STRUCTURES Levee, Dike, or Floodwall
a 20.2 Cross Sections with 1% Annual Chance
Water Surface Elevation
Coastal Transect
City Of Calexico Base Flood Elevation Line (BFE)
060067 Limit of Study
T175 R14E S15 T17S R14E S14 Jurisdiction Boundary
Coastal Transect Baseline
06025C2067C OTHER Profile Baseline
FEATURES Hydrographic Feature
eff. 9/26/2008
Digital Data Available
No Digital Data Available
MAP PANELS Unmapped
The pin displayed on the map is an approximate
FLOODWAY point selected by the user and does not represent ZOne AE an authoritative property location.
Zone AE
CONFEET 13319E
This map complies with FEMA's standards for the use of
digital flood maps if it is not void as described below.
The basemap shown complies with FEMA's basemap
accuracy standards
Zone AB The flood hazard information is derived directly from the Zone AB authoritative NHL web services provided by FEMA. This map T was exported on 4/19/2023 at 7:14 PM and does not
reflect changes or amendments subsequent to this date and Page 22 of 44 City of Calexico time. The NFHL and effective information may change or
become superseded by new data over time.
This map inge it aes more of the aring man
FEET elements do not appear: basemap imagery, flood zone labels. legend, scale bar, map creation date, community identifiers.
Feet 115°3040"W 32°40'12"N FIRM panel number, and FIRM effective date. Map images for 1:6,000 unmapped and unmodernized areas cannot be used for 250 500 1,000 1,500 2,000 regulatory purposes.
Basemap: USGS National Map: Orthoimagery: Data refreshed October, 2020 forston 2020.05.092
Home (//www.epa.gov/nepa/nepassist) | Mobile (mobile/in html) | Help (help/NEPAssistHelp.pdf) 900 Grant St, Calexico, C/ Basemap Imagery Erase Save Session Tools More Data.
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20-CDBG-CV2-3-00374, Am. 1 City of Calexico
(Rev. 4/2023) Page 23 of 44
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DANENBERG ROAD CHICK ROAD Page 24 of 44
CLARK ROAD FRANSWORTH ROAD PITZER ROAD
McCABE ROAD
STATE HIGHWAY 86 DOGWOOD ROAD
CORRELL ROAD
BOWKER ROAD
HEBER ROAD STATE HIGHWAY 86
HEBER ROAD
WAHL ROAD
FAWCETT ROAD
CORFMAN ROAD STATE HIGHWAY 111
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20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023) Page 25 of 44 City of Calexico
3 km
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Califomla State Parks, CONANP, Esti, HERE, Garmin, Foursquare, SafeGraph, GeoTechnologies, Inc, METUNASA, USGS, Bureau of Land Management, EPA, NPS, USDA | EPA OEI | U.S. EPA Office of Air and Radiation (OAR) - Office of Air Quality Planning an... Powered by Esri (http://www.esri.com) ncinit as
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20-CDBG-CV2-3-00374, Am. 1 City of Calexico
(Rev. 4/2023) Page 26 of 44
Playas de
Rosanto
20-CDBG-CV23-0074, Ax. 1
, (Rev. 4/2023)
RECORDING REQUESTED BY BOOK 1461PACE 785
100.
TITLE INSURANCE & TRUST CO.
AND WHEN RECORDED NAIL TO Nov 20 2 32 PM '80
BOOK 1461PAGE 785
Monte City of Calexico
408 Heber Ave,
Calexico, California 92231 NO
I FEE
HAIL TAX SIATEHEHTS TO
Same as Above
J
-SPACE ABOVE THIS LINE FOR RECORDER'S USE -
Corporation Grant Deed
TO 1921 CA 112 741 THIS FORM FURNISHED BY TICOR TITLE INSURERS A. P.N...
The undersigned grantors) declares):
Documentary transfer tax is S. No Tax Due
() computed on full value of property conveyed, or
( Criped at all rei calue of liens and encumbrances remaining at time of sale, FOR A VALUABLE CONSIDERATION, reccipt of which is hereby acknowledged, LEWIS CONSTRUCTION CO., INC., A CALIFORNIA CORPORATION
• corporation organized under the laws of the Statc of CALIFORNIA hereby GRANTS to
CITY OF CALEXICO, A MUNICIPAL CORPORATION
the following described real property in the
County of IMPERIAL • State of California:
• SEE ATTACHED EXHIBIT "A"
In it es ero it orion has ned i cort on an and scale i stand here and tie an or ment to be executed by its
hereunto duly authorized
Dated: _ OCTOBER 17, 1980 A CALIFORNIA CORPORATION
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO } ss.
President
On _ October 22, 1980 - before me, the under. By For. 11cиr-з signed. • Not hard A Levind See, personally a ned Assistant Secretary - known
_President, and
to me to be thoger G. Lewis
- known to me to be
Assistant Secretary of the Corporation that execuled the within Instrument, known lo to be the persons who executed the within Instrument on behalf of the Corporation therein named, and OFFICIAL SEAL knowledged to me that such Corporation execuled the within Instru EDNA A. GALAUDET nent pursuant to its by-laws or a resolution of its board of directors NOTARY PUBLIC - CALIFORNIA WITNESS my hand and oflicial seal. му сти. вАрів А 17, 1983 some Edna Q. Valaudet
A. Galaude (This area for official notarlot seal)
Title Order No. Escrow or Loan No
MAIL TAX STATEMENTS AS DIRECTED ABOVE
of 3
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
aye
(Rev.412034
BOOK 1.461PAGE 786
CERTIFICATE OF ACCEPTANCE
mental agency,
• City Council City of Calexico,
co the recordaf on toreor y 1es duly autorizad od ice grantee consents city of Calextco, californiaexk City of Calexico,
SEAL
_2 of 3
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
age 200r 46
(Rev. 4/2023
BOX 1.461PAGE 787
EXI! : "A"
5000551 30 04 020,
FITTEST THE NORTH ONE-HALF OF THE NORTH ONE-HALY OF
LINE 27 FBET THENCE: S•01 20050" 384,90 BEET, THENCE 520.26 PBET; 934.34 FBET; THENCE, N. 0°10'47"E., 858.65 FEET; THENCE, N.89°52'23" W.,
OF COMPLIANCE RECORDED
THEN COME INTO TRUE DONE DE BEGINNING.
RECORDER'S MEMO:
POOR RECORD IS DUE TO
QUALITY OF ORIGINAL DOCUMENT
3 of 3
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
I hereby certify that this is a true and correct copy of the record filed or recorded in this office if it bears the seal of this office.
chee sta
Chuck Storey
County Clerk - Recorder
County of Imperial, State of California
Jate Issue
JUL 29 202 By Vitia lamaullo
Deputy
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
City of Calexico
Duplication of Benefits Policy and Process
City of City of Calexico Duplication of Benefits Policy The City of Calexico Community Development Program is funded through CDBG-CV funds allocated under the 2020 CARES Act and governed by the Federal Register Notice FR-6218-N- 01-CDBG-CV, dated August 7, 2020.
All CDBG-CV grantees are required to complete a duplication of benefits analysis for assisted activities to demonstrate that no financial assistance has been received or is available to pay costs charged to a CDBG-CV grant. To comply with this requirement, the City of Calexico, and its subrecipients) will demonstrate that no other funds are available for an activity by maintaining records of compliance with mandatory duplication of benefits requirements described in the Federal Register Notice of August 7, 2020.
A CDBG-CV grantee is required to develop and maintain adequate procedures to prevent a duplication of benefits that address (individually or collectively) each activity or program. A grantee's policies and procedures are not adequate unless they include, at a minimum:
(1) a requirement that any person or entity receiving CDBG-CV assistance must agree to repay assistance that is determined to be duplicative; and (2) a method of assessing whether the use of CDBG-CV funds will duplicate financial assistance that is already received or is likely to be received by acting reasonably by evaluating need and the resources available to meet that need.
It is the intent of this document to present the City of Calexico's policy to uphold, enforce and document conformance with the duplication of benefit requirements which cover use of its CDBG-CV funds.
City of Calexico Duplication of Benefits Process
All applications to the City's City of Calexico Community Development Program are required to complete a Duplication of Benefits Affidavit as part of the application process. This affidavit acknowledges the City's requirement that any person or entity receiving CDBG-CV assistance must agree to repay assistance that is determined to be duplicative.
To meet HUD's requirements, the City has developed a method of assessing whether the use of CDBG- CV funds will duplicate financial assistance that is already received or is likely to be received by acting reasonably in evaluating need and the resources available to meet that need. 1 City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
This assessment process is as follows:
1. The City anticipates additional guidance in this regard will be forthcoming from HUD and will review its process to ensure compliance at that time.
2. Upon receipt of the completed application packet, the City of Calexico Finance Department reviews the Duplication of Benefits Affidavit to determine if the applicant has reported receiving any potentially duplicative assistance. 2. If so, the City of Calexico Finance Department may request additional information from the applicant, including: a. Dates funds were received b.
Specific uses of funds received, including receipts and dates as appropriate.
3. Based on a review of this information, the City of Calexico Finance Department] may: a.
Determine that there is no duplication and proceed with consideration of the application for the full amount requested. b. Determine that there is a partial duplication and proceed with consideration of the application for an amount that reduces the request by the DOB amount i.
Amount Requested - Amount of DOB = Eligible Amount c. Determine that there is a complete duplication and deny the application
4. In the event that an application moves forward and is approved, in whole or in part, the applicant will be required to sign a Subrogation Agreement to address concerns around the potential for future duplication (for example a PPP application was made, and was not denied but the applicant has not heard back).
5. In the event that an application is approved in part, the City of Calexico Finance Department will also include in the funding documents specific information around what the funds may be spent on so as to avoid duplication of benefits.
6. The City of Calexico Finance Department will require all successful applicants to provide documentation as to how funds are actually expended, and will review this documentation to ensure no duplication has taken place.
All application documents, including the Affidavit and Subrogation Agreement, shall be retained in compliance with HUD's record retention requirements.
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
City of Calexico CDBG-CV2-3-00374
Duplication of Benefits Tracking Sources Budget Gap/
Jses fline item budge? Total Activity Costs [Source 1) (Source 2] [Source 3] [Source 4] [Source 5] [Source 6) [Source 7) [Source 8] CDBG-CV2/3 CDBG-CV1 CDBG PI Duplication of Benefits Activity Costs Category 1 (i.e. Activity Delivery, Materials, Labor)] Fire Station Activity $541,736.00$ S370,748.00 $170,988.00 en es es
ananananaaaaaaa
541,736.00 170,988.00
Activity Costs Category 2 (i.e. Activity Delivery, Materials, Labor)] uses
uses is in easiness meaneso
Total
Fire Station GA $70,000.00| $70,000.00
70,000.00 5 70,000.00$
Activity Total les 611,736.00 S 440,748.00 S 170,988.00 S Instructions: Fill out the above line item budget with you projected activity costs. You may identify the line items by category, such as activity delivery, activity, and admin, or by any other activity categories that apply to your activity. Do keep you administration costs categorized under the General Administration category. Fill in the jurisdiction and activity information at the top of the form, and Identify the spedific resources (funds) that will be used to pay for each line item in each category. If you do not have CDBG-Pl, please leave those fields blank. If your budget line item has a budget gap, the "Gap/Duplication of Benefits" column will show a red shaded field and a number indicating your budget gap in parenthesis. If you have a potential duplication of benefits, the column will show a blue shaded field and a number indicating your budget overage. Please make sure to include ALL of you potential resources, including FEMA, HCD, HUD, CARES Act, and other State and Federal funds, as well as local funds from fees, trust funds, and taxes, and any foundation or private donation funding, including insurance payments. If you are unsure if a resource should be included, please contact Jessica Hayes at [email protected]. Please fill in the fields with a bracket [1 and the funds. Please do not delete or alter formulas. The collored columns have no significance. They are colored only to make it easier to track across funding source.
City of Calexic
0-CDBG-CV2-3-00374, Am.
(Rev. 4/2023)
CALIFORSIS
APPENDIX J 1
Appendix J: CDBG-CV Application Certifications and Statement of Assurances
Complete and fully execute the attached CDBG-CV Application Certifications and ocument in the application.
Department of Housing & Community Development
Revised 6/3/2020 CDBG-CV NOFA
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSPAAGaveftek (Rev. 4/2023)
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
COMMUNITY
DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
CALIFORSIA
CDBG-CV Application Certifications and Statement
of Assurances
The applicant, City of Calexico _, hereby certifies the following:
1. Legal Authority:
It possesses the legal authority to apply for and execute the proposed activitys) in the application.
2. Application Authorization:
Its governing body has duly adopted or passes as an official act or resolution, motion, or similar action authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the applicant's chief executive officer or other designee to act in connection with the application and to provide such additional information as may be required.
3. Citizen Participation:
It has or will comply with all citizen participation requirements, which include, at a minimum, the following components:
A. Provides for and encourages citizen participation, with particular emphasis on participation by persons of low and moderate income who are residents of slum and blight areas and of areas in which CDBG funds are proposed to be used, and provides for participation of residents in low-and moderate-income neighborhoods as defined by the local jurisdiction - and B. Provides citizens with reasonable ADA compliant and timely access to local meetings, information, and records relating to the grantee's proposed use of funds, as required by CDBG regulations, and relating to the actual use of funds under this title - and
C. Provides for technical assistance to groups representative of persons of low and moderate income that request such assistance in developing proposals with the level and type of assistance to be determined by the grantee - and
Department of Housing and Community Development CDBG-CV NOFA Revised 11/16/2020
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
D. Provides for public hearings to obtain citizen views and to respond to proposals and questions at all stages of the community development program. These include at least the development of needs, the review of proposed activities, and review of program performance, which hearings shall be held after adequate notice, at times and locations convenient to potential or actual beneficiaries and with accommodation for the handicapped. This shall include one public meeting during the program design, annual performance report preparation, and formal amendments.
A public hearing shall be conducted prior to application submittal - and E. Solicits and provides for a timely written answer to written complaints and grievances, within 15 working days where practicable - and F. Identifies needs of limited-English speaking residents will be met in the case of public hearings where limited-English speaking residents can reasonably be expected to participate.
4. National Objective:
It has developed its CDBG Program so as to primarily benefit targeted income person and households and each activity in the program meets one of the three national objectives: benefit to low-and moderate-income persons, elimination of slums and blight, or meets an urgent community need (with prior Department approval) certified by the grantee as such.
5. NEPA Environmental Review:
It consents to assume, and hereby assumes the responsibilities for environmental review and decision-making in order to ensure timely compliance with NEPA by following the procedures for recipients of block grant funds as set forth in 24 CFR Part 58, titled "Environmental Review Procedures for Entities Assuming HUD Environmental Responsibilities. " Also included in this requirement is compliance with Executive Order 11988 relating to the evaluation of flood hazards, Section 102(a) of the Flood Disaster Protection Act of 1973 (Public Law 93-234) regarding purchase of flood insurance, and the National Historic Preservation Act of 1966 (16 USC 470) and implementing regulations (36 CFR $800.8).
6. Audit/Performance Findings:
It certifies that the State Controller's Office (SCO) was in receipt of its complete Singe Audit Package by the NOFA application due date, or certifies that is exempt from the Single Audit requirements set forth in 2 CFR Part 200
7. Growth Control:
Department of Housing & Community Development
Revised 6/3/2020 CDBG-CV NOFA
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
It certifies that there is no plan, ordinance, or other measure in effect which directly limits, by number, the building permits that may be issued for residential construction or the buildable lots which may be developed for residential purposes; or if such a plan, ordinance, or measure is in effect, it will either be rescinded before receiving funds, or it need not be rescinded because it:
A. Imposes a moratorium on residential construction, to protect health and safety, for a specified period of time which will end when health and safety is no longer jeopardized; or
B. Creates agricultural preserves under Chapter 7 (commencing with Section 51200) of Part 2 of Division 1 of Title 5 of the Government Code; or C. Was adopted pursuant to a specific requirement of a State or multi-State board, agency, department, or commission; or
D. The applicant has an adopted housing element which the Department has found to be in compliance, unless a final order has been used by a court in which the court determined that it is not in compliance with Article 10.6 of Chapter 3 of Division 1 of Title 7 of the Government Code, commencing with section 65580.
8. Uniform Administrative Requirements:
It will comply with the regulations, policies, guidelines and requirements of 2 CFR Part 200 and 24 CFR Part 85 and the CDBG Program Guidelines.
9. Nondiscrimination:
It shall comply with the following regarding nondiscrimination laws and practices as may be amended from time to time:
A. Title VI of the Civil Rights Act of 1964 (Public Law 88-352).
B. Title VIll of the Civil Rights Act of 1968 (Public Law 90-284) as amended; and will administer all programs and activities related to housing and community development in a manner affirmatively furthering fair housing.
C. Section 109 of the Housing and Community Development Act of 1974, as amended
D. Section 3 of the Housing and Urban Development Act of 1968, as amended
E. Executive Order 11246, as amended by Executive Orders 11375 and 12086.
Department of Housing and Community Development CDBG-CV NOFA Revised 11/16/2020
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
F. Executive Order 11063, as amended by Executive Order 12259.
G. Section 504 of the Rehabilitation Act of 1973 (Public Law 93-112), as amended, and implementing regulations.
H. The Age Discrimination Act of 1975 (Public Law 94-135).
10. Anti-Displacement/Relocation:
It will comply with the Federal Relocation Act (42 U.S.C. 4601 et seq.).
11. Labor Standards:
It will comply with the following regarding labor standards as may be amended from time to time:
A. Section 110 of the Housing and Community Development Act of 1974, as amended.
B. Section 1720, et seq. of the California Labor Code regarding public works labor standards.
C. Davis-Bacon and Related Acts as amended (40 U.S.C. §276(a)) regarding the payment of prevailing wage rates.
D. Contract Work Hours and Safety Standards Act (40 U.S.C. §3702) regarding overtime compensation.
E. Anti-Kickback Act of 1934 (41 U.S.C. §51-58) prohibiting "kickbacks" of wages in federally assisted construction activities.
12. Architectural Barriers:
It will comply with the Architectural Barriers Act of 1968(42 U.S.C. §4151 et seq.) and implementing regulations (24 CFR Parts 40-41)
13. Conflict of Interest:
It will enforce standards for conflicts of interest which govern the performance of their officers, employees, or agents engaged in the award and administration, in whole or in part, of State CDBG grant funds (24 CFR §570.611).
14. Limitations on Political Activities:
It will comply with the Hatch Act (5 U.S.C. §1501, et seq.) regarding political activity of employees.
Department of Housing and Community Development CDBG-CV NOFA Revised 11/16/2020
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
15. Lead-Based Paint:
It will comply with the Lead-Based Paint Regulations (24 CFR Part 35), which prohibit the use of lead-based paint on projects funded by the program.
16. Debarred Contractors:
It certifies that neither the applicant or its staff are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in federal assistance programs, in any proposal submitted in connection with the CDBG program, per the Excluded Party List System located at https://www.sam.gov/SAM/. In addition, the applicant will not award contracts to or otherwise engage the services of any contractor while that contractor (or its principals) is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation from the covered transaction, in any proposal submitted in connection with the CDBG program under the provisions of 24 CFR Part 24.
17. Inspection of Grant Activities:
It will give HUD, the Comptroller General, the State Department of Housing and Community Development, or any of their authorized representatives access to and the right to examine all records, books, papers, or documents related to the grant.
18. Cost Recovery:
It will not attempt to recover any capital costs of public improvements assisted in whole or part with CDBG funds by assessing any amount against properties owned and occupied by persons of low- and moderate-income including any fee charged or assessment made as a condition of obtaining access to such public improvements, unless:
A. CDBG funds received are used to pay the proportion of such fee or assessment that relates to the capital costs of public improvements that are financed from revenue sources other than CDBG funds; or B. For purposes of assisting any amount against properties owned and occupied by persons of low-and moderate-income who are not persons of very low income, that it lacks sufficient funds received from CDBG Program to comply with the requirements of this clause.
19. Procurement:
It will follow the federal procurement policies per 2 CFR 200.320 Department of Housing and Community Development CDBG-CV NOFA Revised 11/16/2020
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
20. Excessive Force:
It will adopt and enforce policies:
A. Prohibiting the use of excessive force by its law enforcement agencies against individuals engaged in non-violent civil rights demonstrations; and B. Enforcing applicable State and local law against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstration within its jurisdiction.
21. Anti-Lobbying:
A. It certifies and agrees that no federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to intluence an officer or employee of any agency, a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer of employee of any agency, a Member of Congress in connection with the tederal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
22. Compliance with Laws:
The jurisdiction will comply with all applicable laws, rules, and regulations governing the activities being applied for herein.
I hereby certify under penalty of perjury that all information contained in this Statement of Assurances (including all supporting documentation) is true and correct. I understand and acknowledge that making false statements on this certification, including any documents submitted in support of it, is a crime under federal and California state laws, which may result in criminal prosecution and Esperanza Colio Warren
Printed Name of Authorized Representative (per the Resolution) malal Nem City Manager 03-07-2023
Title Date
Department of Housing and Community Development CDBG-CV NOFA Revised 11/16/2020
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
From: Waddell, Janice@HCD
To: Pollick, Lauren
Cc: Gasser, Felicity@HCD; Acurso, Dolores; Anderson, Candye Subject: Re: Calexico Amendments
Date: Thursday, March 23, 2023 4:37:04 PM
Attachments: image001.png
Approved
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From: Pollick, Lauren <[email protected]>
Sent: Thursday, March 23, 2023 4:36:11 PM
To: Waddell, Janice@HCD <[email protected]>
Cc: Gasser, Felicity@HCD <[email protected]>; Acurso, Dolores <[email protected]>; Anderson, Candye <[email protected]>
Subject: Calexico Amendments
Hi Janice,
I'm working closely with Esperanza Colio to submit amendments, threshold documents, and withdrawals for Calexico's CV awards. Based on your conversations with Dolores and Esperanza, I outlined Calexico's CV award updates below. To process the amendments, can you confirm the guidance and budget setups are accurate? Once I get written confirmation, we will add a copy of your email to the amendment package and initiate routing.
CV1-00072: Award is expired. Esperanza must submit a withdrawal form via Closeout in eCivis (pending), HCD will disencumber the full allocation of $170,988.00, and Calexico will submit an amendment for the active CV2-3-00374 Fire Station project to add funds to that award
CV2-3-00321: Esperanza must submit a withdrawal form via Closeout in eCivis (pending), CD will disencumber the full amount of $101,248.00, and Calexico will submit an amendment for the active CV2-3-00374 Fire Station project to add these funds to that award.
CV2-3-00169: Esperanza must submit an amendment request to change the activity from business assistance to subsistence. The award's allocation is $340,982.00, and Calexico only needs $170,982.00 for the subsistence program. HCD will disencumber the remaining $170,000.00, and Calexico will submit an amendment for the active CV2-3-00374 Fire Station project to add these funds.
CV2-3-00374: Esperanza must submit an amendment request to add other withdrawn/disencumbered CDBG-CV award funds. Please see the budget setup below.
Title Description Units Unit Extended Cost GL Direct Cost Cost Cost Code
General Admin GA $70,000.00 Direct
City of Calexic
0-CDBG-CV2-3-00374, Am.
(Rev. 4/2023)
Title Description Units Unit Extended Cost GL Code Direct Cost Cost Cost
Activity Fire Station 0 0 $99,500.00 Direct
Activity Added fire $101,248.00 Direct
station funds
encumbered
from CV2-3-
00321
Activity Added fire $170,000.00 Direct
station funds
encumbered
from CV2-3-
00169
Activity Added Fire $170,988.00 Direct
Station funds
encumbered
from CV1-
00072
CV2-3-00169 Subsistence Amendment Budget Setup ($170,000.00 of allocation removed and added to CV2-3-00374)
Title Description Units Unit Extended Cost GL Direct Cost Cost Cost Code
General Admin Subsistence 0 0 $17,094.00 Direct
program GA
Title Description Units Unit Cost T Extended Cost GL. Code Direct Cost Cost
Activity Subsistence 0 $153,888.00 Direct
assistance
Thanks,
LAUREN POLLICK, Grant Administrator (pronoun/pronoun/pronoun) +1.916.231.9781 direct
[email protected]
ic.com [icf.com] | Linkedin [linkedin.com]
City of Calexico
20-CDBG-CV2-3-00374, Am. 1
(Rev. 4/2023)
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Zoom to
BUDGET AMENDMENT RESOLUTION NO. 2023-—
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
TO THE FINAL BUDGET FOR FISCAL YEAR 2023-2024
WHEREAS, the Final Budget for Fiscal Year 2023-2024 was adopted by Resolution No. 2023 - 39 of the City Council on June 22, 2023; and
WHEREAS, the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s)
AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount 840 60 610 43110 000 $ 611,736.00
Total $ 611,736.00
2) Record Appropriation(s)
Fund No. Department Division Account Sub-Account Amount 840 91 926 56003 000 $ 541,736.00
840 60 610 55001 000 $ 70,000.00
Total $ 611,736.00
3) Record Transfer of Funds:
FROM:
Fund No. Department Division Account Sub-Account Amount Total $
TO:
Fund No. Department Division Account Sub-Account Amount Total $
cc: Finance Department
FORM FIN003(Revised 07/2016)
5)Purpose of Budget Amendment:
Allocation of resources to Capital Improvement Project for the Rehabilitation of Fire Station No. 2 PASSED, APPROVED AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 4th day of October, 2023.
RAUL URENA, Mayor
ATTEST:
VERONICA L. ALVARADO, Interim City Clerk
APPROVED AS TO FORMS;
CARLOS CAMPOS, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ss.
COUNTY OF IMPERIAL)
I, Veronica Alvarado, Interim City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2023-_, was duly adopted by the City Council at their regular meeting of said City Council held on the 4th day of October, 2023 by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
VERONICA L. ALVARADO, Interim City Clerk
City of Calexico
cc: Finance Department
FORM FIN003(Revised 07/2016)