AGENDA
ITEM
10 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
10 CITY COUNCIL
AGENDA STAFF REPORT
DATE: October 18, 2023
TO: Mayor and City Council
APPROVED BY: Esperanza colo wamen Cly Manage malian
REVIEWED BY: Sandy Fonseca, Finance Manager SF
PREPARED BY: Norma Gerardo, Recreation Manager
SUBJECT: Discussion and Potential Action Regarding the City of Calexico Christmas Holiday Celebrations 2023:
a) Set Events Dates:
Tree Lighting at City Hall: Thursday, November 30, 2023 Christmas Parade at Downtown: Saturday, December 9, 2023 b) Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the amount of $27,000.00 for Christmas Holiday Celebrations 2023
Recommendation:
City staff recommends that the City Council of the City of Calexico approves the following:
a) Set Events Dates:
Tree Lighting at City Hall: Thursday, November 30, 2023 Christmas Parade at Downtown: Saturday, December 9, 2023 b) Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the amount of $27,000.00 for Christmas Holiday Celebrations 2023 Background:
The City of Calexico has a rich tradition of hosting its annual Tree Lighting and Christmas Parade events.
In March 2020, Governor Newsome issued a state-wide stay-at-home order to slow the spread of COVID-19 in the state. Since then, the City has not hosted its annual parade.
Discussion and Analysis:
The City of Calexico starts the holiday spirit with its traditional Tree Lighting Ceremony. Held on a Thursday evening, this year is being proposed for Thursday, November 30, 2023. The annual Christmas Parade is being proposed for Saturday, December 9, 2023.
To initiate the planning and coordination of the events, City Staff recommends that the City Council of the City of Calexico approves the following:
a) Set Events Dates:
Tree Lighting at City Hall: Thursday, November 30, 2023 Christmas Parade at Downtown: Saturday, December 9, 2023 b) Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the amount of $27,000.00 for Christmas Holiday Celebrations 2023 Do note that to mitigate expenses, the City plans to seek sponsorships through sponsorship requests.
These efforts are aimed at leveraging ARPA funds.
Fiscal Impact:
Revenue
255-91-908-56000-000 - Downtown Rehabilitation (ARPA) $27,000.00 Total $27,000.00
Expenditure
255-50-520-53029-602 - Christmas Parade $23,000.00
255-50-520-53029-608 - Tree Lighting $4,000.00
Total $27,000.00
Coordinated With:
City Manager's Office.
Public Works Department.
Finance Department.
Attachments):
1. Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the amount of $27,000.00 for Christmas Holiday Celebrations 2023.
2 ATTACHMENT #1
BUDGET AMENDMENT RESOLUTION NO.
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
CATEXICO TO THE FINAL BUDGET FOR FISCAL YEAR 2023-24
WHEREAS, the Final Budget for Fiscal Year 2022-23 was adopted by Resolution No. 2023-39 of the City Council on June 22, 2023; and
WHEREAS the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s) AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total 0
2) Record Appropiation(s)
Fund No. Department Division/ Project/ Account Name Account Sub-Account Amount Project
Total $ -
3) Record Transfer of Funds:
FROM:
Fund No. Department * Division/ Project/ Account Name Account Sub-Account Amount Project
255 91 908 Downtown Rehab 56000 000 $ 27,000.00
Total $ 27,000.00
TO:
Fund No. Department Division/ Project/ Account Name Account Sub-Account Amount Project
255 50 520 Christmas Parade 53029 602 $ 23,000.00
255 50 520 Christmas Tree Lighting 53029 608 $ 4,000.00 Total $ 27,000.00
cc: Finance Department
FORM FIN003(Revised 07/2016)
5)Purpose of Budget Amendment:
City of Calexico Tree Lighting and Christmas Parade 2023 PASSED, APPROVED, AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 18th day of October, 2023.
Raul Ureña, Mayor
ATTEST:
Veronica Alvarado, Interim City Clerk
APPROVED AS TO FORM:
CARLOS CAMPOS, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ) sS.
COUNTY OF IMPERIAL)
I, Veronica Alvarado, Interim City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2023- , was duly adopted by the City Council at a meeting of said City Council held on the 18th day of October, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Veronica Alvarado, Interim City Clerk
City of Calexico
cc: Finance Department
FORM FIN003(Revised 07/2016)