AGENDA
ITEM
5 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
5 CITY COUNCIL
AGENDA STAFF REPORT
DATE: October 18, 2023
Mayor and City Council
Clini
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director PREPARED BY: Lilliana Falomir, Public Works Manager - Administrative → Tale SUBJECT: Authorize City Manager to Purchase and Install Two Johnston Short Coupled Vertical Turbine with Motor Pumps (Water Distribution Pumps) for the Water Treatment Plant in the Amount of $240,906.12 from Brax Company, Inc.
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Recommendation:
Authorize City Manager to Purchase and Install Two Johnston Short Coupled Turbine with Motor Pumps (Water Distribution Pumps) for the Water Treatment Plant in the Amount of $240,906.12 from Brax Company, Inc.
Background:
The Water Treatment Plant distributes water to the City of Calexico via five (5) water distribution pumps which were built in 1998. Two (2) of the water distribution pumps are in mayor need of repair and it has been difficult to tind replacement parts. City staff is requesting that the City Council authorize the City Manager to purchase and install two (2) new water distribution pumps.
Discussion and Analysis:
City staff is recommending that the City purchase these water distribution pumps directly from Brax Company, Inc. since they are the sole distributors for Sulzer Pump Solutions, Inc. This equipment has been proved to be the only product acceptable to directly connect to the existing piping at the Water Treatment Plant without any modifications. Having these pumps connected directly to existing equipment saves the City time and most importantly money.
Fiscal Impact:
Capital Improvement Program Budgeted Item for FY 2023-2024 Fund No. 516-91-920-56014-000 $240,906.12
Total $240,906.12
Coordinated With:
City Manager's Office.
Public Works Department.
Office of the City Clerk.
Attachment(s):
1. Brax Company, Inc. Quote No. 49729.
2. Brax Company, Inc. Sole Source Letter dated Nov. 10, 2020.
3. Ordinance No. 1218 - Sole Source.
2 Picture(s):
ATTACHMENT NO. 1
Quote
Brax Quote # 49729
Date 8/15/2023
Sales Person VJS
PROCESS AND PUMP EQUIPMENT MIKE BURKEY
Written By
31248 Valley Center Rd | Valley Center CA 92082 | 760 749 2209 Terms Net 30 Freight PREPAID & ADD
*Due to ongoing supply chain issues and unstable costs of raw materials pricing is subject to change without notice.
Bill To: Ship To:
CITY OF CALEXICO
608 HEBER AVENUE
CALEXICO, CA 92231
Project PUMP #3
Part Number Qty Description Unit Total
PROVIDE AND DELIVER (2) NEW REPLACEMENT JOHNSTON SHORT
COUPLED TURBINE WITH MOTOR. PUMP WILL BE EQUIPPED WITH
STAINLESS IMPELLERS AND DUAL Ni ALUM BRONZE WEAR RINGS, CARBOLINE EPOXY ID/OD, CHESTERTON MECHANICAL SEAL. START UP AND TEST UNIT.
BRAX CO. 2 JOHNSTON 18TMC SHORT COUPLED VERTICAL TURBINE BRAX CO 2 NIDEC 200HP 460V 3/P MOTOR
282-05743 2 CHESTERTON 1810 1.250 SA SSC/SSC S FKM INJ, MECHANICAL SEAL 282-05711 2 CHESTERTON CONNECT V1 1/4 NPT, 316SS (NON IS) 403700 282-05811 12 CHESTERTON 610 PLUS - SYNTHETIC LUBRICATING FLUID (1qt) 282-05782 CHESTERTON 635 SXC - GREASE, SYNTHETIC, CORROSION RESISTANT, EXTREME PRESSURE, 400 GRAM
282-05788 2 CHESTERTON LUBRICUP VG MINI 120CC F/W 635
BRAX CO STEADY BUSHING
BRAX CO. MISC FASTENERS AND CONSUMABLES
MATERIAL TOTAL MATERIAL 205,160.39 205,160.39T
LABOR 1 LABOR TO REMOVE AND INSTALL REPLACEMENT UNIT 15,820.00 15,820.00
QUOTED WITH PREVAILING WAGE AND CERTIFIED PAYROLL
LABOR IS ESTIMATED AND WILL BE ADJUSTED TO THE ACTUAL
AMOUNT.
BRAX S. 1 CRANE 3,000.00 3,000.00
FREIGHT 1 FREIGHT - PREPAID & ADD 0.00 0.00
CLSB 487325 CAGE 6U1W7 DIR 1000441272 Sales Tax (8.25%) $16,925.73 Total $240,906.12
(A 3.5% SURCHARGE WILL BE ADDED TO ALL CREDIT CARD PAYMENTS) ALL SALES SUBJECT TO TERMS AND CONDITIONS AT WWW.BRAXCOMPANY.COM ATTACHMENT NO. 2
SULZER
Sulzer Pumps Solutions, Inc
140 Pond View Drive
Meriden, CT 06450 USA
Randy Milton
Regional Sales Manager
909-317-7082
A Sulzer Brand [email protected]
Attn: To Whom It May Concern Date November 10, 2020
Please be advised that Brax Company, Inc is the sole Distributor for Sulzer Pumps Solutions, Inc, Clean Water products and services including our Engineered and Desalination products for Southern California, Southern Nevada and Hawaii.
The included products are the Sulzer (SMD) split-case, Sulzer (CPT, APT, Alhstar) end suction, Sulzer ABS submersibles / Crown submersible turbine / and Johnston "vertical turbine" Pump (JT), (JM) mixed flow, (JP) propeller and (JTS) standard NSF certified VTP. *This now includes all wastewater for Johnston pump products.
If you require any of these Sulzer / Johnston Pump products, quotation assistance and purchasing is sole sourced through Brax Company, Inc. If you have any questions please contact me for any needed clarification at 909-317-7082 or at [email protected].
Regards,
Randy Milton
Regional Sales Manager, West, Clean Water
Sulzer Pumps Solutions
SULZER CONFIDENTIAL
ATTACHMENT NO. 3
ATTACHMENT "1"
CITY OF CALEXICO PURCHASING POLICY & PROCEDURES
performance problem encountered immediately following the occurrence so that corrective action may be taken.
Contract Purchase Orders are annual and may include option for renewal for specific products, product types, or services at agreed upon prices or pricing structure and for a specified period of time.
Cooperative Purchases
The City may participate in purchases and contracts established by other political jurisdictions, provided the cooperative agreement is established following a competitive bid process. The City Manager may authorize the award of cooperative purchase agreements up to $24,999. City Council approval is required for the award of any Sole Source Purchases
Commodities and services, which can be obtained from only one vendor, are exempt from competitive bidding. Sole source purchases may include proprietary items sold directly from the manufacturer, items that have only one distributor authorized to sell in this area or a certain product had been proven to be the only product that has proven to be acceptable. All sole source purchases shall be supported by written documentation signed by the appropriate Department Head and forwarded to the Finance Department.
The Finance Director or designee will make final determination that an item is a valid sole source purchase.
Urgency Purchases
An urgency is one where there is an unforeseen situation which requires immediate procurement of materials or services in order to continue operations of an essential department, or for the preservation of health, safety and welfare of the people, or protection of property, when there is a present, immediate and existing danger. A depletion of stock through normal routine usage is not considered an urgency item.
Urgency purchases may be made without competitive bidding when time is of the essence, and shall be made only for the following reasons:
1. to preserve or protect life, health or property; or
2. upon natural disaster; or
3. to forestall a shutdown of essential public services Since urgency purchases do not normally provide the City an opportunity to obtain competitive quotes or properly encumber funds committed, sound judgment shall be used in keeping such order to an absolute minimum. In addition, the following requirements shall apply:
The Finance Department shall be contacted as soon as possible for an advance purchase order number, which may be given verbally to cover the urgent 4 81211.00100134278866.1