AGENDA
ITEM
7 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
7 CITY COUNCIL
AGENDA STAFF REPORT
DATE: October 18, 2023
Mayor and City Council
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director PREPARED BY: Norma Gerardo, Recreation Manager Mloen Surn SUBJECT: Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $12,800.00 for the Replacement of Air Conditioning Unit at Senior Hall
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Recommendation:
Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $12,800.00 for the Replacement of Air Conditioning Unit at Senior Hall.
Background:
The Senior Hall is currently being leased and utilized by Catholic Charities Mondays through Fridays from 8:30 a.m. to 1:30 p.m. to serve meals to Senior Citizens. After Catholic Charities use, the Recreation Department hosts recreational classes for youth, adults, and seniors. In addition, the Recreation Department rents out the hall to community members for private parties.
On or about September 25, 2023, Recreation staff received complaints from program participants and instructors regarding the temperature inside the hall.
Discussion and Analysis:
City staff performed inspection on all three (3) air conditioning units that the Senior Hall has and found that one (1) of the 10-ton air conditioning unit which is 10 years old is in poo condition and needs to be replaced. The air conditioning unit is currently not operating Due to the current situation, Recreation staff has been forced to call weekend rentals from late September to early November to advise them of the issue and to provide them with the following options:
1. Offer the Community Center, if available.
2. Change event date.
3. Offer them a refund, cancel the event.
4. Continue with their event with the building as is.
hat today tree customer hea an ad to cane this arents and re busted or the remaine of this year, providing minimum rescheduling options to customers.
City staff recommends that the City Council of the City of Calexico Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the amount of $12,800.00 for the replacement of air conditioning unit at Senior Hall.
Fiscal Impact:
Revenue
255-91-908-56000-000 - Downtown Rehabilitation (ARPA) $12,800.00 Total $12,800.00
Expenditure
255-91-923-56000-011 - Sr. Hall Air Conditioning $12,800.00 Total $12,800.00
Coordinated With:
City Manager's Office.
Public Works Department.
Finance Department.
Attachments):
1. Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the amount of $12,800.00 for the Replacement of Air Conditioning Unit at Senior Hall. 2 ATTACHMENT #1
BUDGET AMENDMENT RESOLUTION NO._
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
CALEKICO TO THE FINAL BUDGET FOR FISCAL YEAR 2023-24
WHEREAS, the Final Budget for Fiscal Year 2022-23 was adopted by Resolution No. 2023-39 of the City Council on June 22, 2023; and
WHEREAS, the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s) AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total 0
2) Record Appropiation(s)
Department Division/ Project/ Account Name Account Sub-Account Amount Fund No. Project
Total $
3) Record Transfer of Funds:
FROM:
Fund No. Department Division/ Project/ Account Name Account Sub-Account Amount Project
255 91 908 Downtown Rehab 56000 000 $ 12,800.00
Total $ 12,800.00
TO:
Fund No. Department Division/ Project/ Account Name Account Sub-Account Amount Project
255 91 923 Sr. Hall Air Conditioning 56000 011 $ 12,800.00 Total $ 12,800.00
cc: Finance Department
FORM FIN003(Revised 07/2016)
5)Purpose of Budget Amendment:
Replace HVAC Unit in the Senior Hall
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 18th day of October, 2023.
Raul Ureña, Mayor
ATTEST:
Veronica Alvarado, Interim City Clerk
APPROVED AS TO FORM:
CARLOS CAMPOS, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ) SS.
COUNTY OF IMPERIAL)
I, Veronica Alvarado, Interim City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2023-—, was duly adopted by the City Council at a meeting of said City Council held on the 18th day of October, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Veronica Alvarado, Interim City Clerk
City of Calexico
c: Finance Departmer
ORM FIN003/Revised 07/2016