AGENDA
ITEM
10 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
10 CITY COUNCIL
AGENDA STAFF REPORT
DATE: February 21, 2024
Mayor and City Council
APPROVED BY: Esperanza Colo Warren, Cry Manager Gaura Cale Never REVIEWED BY: Lily Falomir, Public Works Manager
PREPARED BY: Guillermo Sillas, Public Works Director/City Engineer SUBJECT: Informational Report regarding Alley's project Phase I| & II.
Street, alleys, and sidewalks maintenance overview
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Recommendation:
None
Background:
Public Works requested proposals for Task Order No. 2023-002 - Review Plans, Specifications and Cost Estimate for Alley Improvement Project - Phase II and III City Council of the City of Calexico at their regular meeting of April 20, 2023, authorized the City Manager to sign Agreement of Professional Services in the amount of $38,120.00 with Dynamic Consulting Engineers for the above-mentioned project.
Discussion and Analysis:
-Alley Improvement Project - Phase II and III
Dynamic Consulting Engineers has completed Alley Improvement Project Phase Il and provided improvement plans at 100% completion and Specifications to Public Works. The project documents are on plan check.
Phase Ill improvement plans are at 50% completion.
-Street, alleys, and sidewalks maintenance
The maintenance is performed mostly by citizens report/request due to limited staff and old equipment. A Work Order is generated with information of the complaint/request and it is performed by staff if it is within the scope of abilities of the crew.
Below is the Organizational Chart of the different divisions related to maintenance.
Public Works
Supervisor
Parks Streets Facilities Water Water
Treatment Distribution
Plant
1 crew leader 3 full time 1 Building 1 lead 5 operators laborers Maint operator
Worker
4 laborers 1 part time 5 operators
laborer grade 3
1 street 3 laborers
painter
1 electrician
Find attached a list of projects completed during the year 2023, some of these projects are related to the maintenance that PW staff performs until a Capital Project is completed.
That is the case of maintenance to parks, retention basins drainage after rain events, patching streets, maintenance to city facilities, sidewalks replacement.
Public Works staff performs among others the following routinary activities:
- On a daily basis they pick up trash on downtown and parks - Street patching by Work Order or by residents request - Sidewalks repair by Work Order or by residents request - Every 3 months clean-up of catch basins
- Catch basins clean-up 3 days before a forecasted rain event Fiscal Impact:
$38,120 for the Alley improvements project
Coordinated With:
City Manager's Office.
Public Works Department.
Office of the City Clerk.
2 Attachment(s):
Projects completed during year 2023
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
PROJECTS COMPLETION
CONSTRUCTION PROJECTS
PROJECT NAME DESCRIPTION STATUS AMOUNT FUNDING SOURCE
The project will consists of three primary construction components:
1. Trash screen and diversion structure for the New River downstream from the International Boundary with Mexico.
2. Bypass encasement infrastructure for the New River from a point downstream of the International Boundary to a point downstream of the eastern boundary of the City of Calexico to address the public health threat that new River water quality poses to the southern area of the Chise Water rector 0 are a cleanin city. Drought, Water, Parks, Climate, Coastal Protection,
3. A pump-back system to take treated wastewater from the existing Calexico Waste Water and Outdoor Access for all Act of 2018; Provided Treatment Plant (WWTP) and discharge it into the New River channel at a point near the through an Agreement with the State Department of New River Improvements - Calexico Reach proposed river diversion and encasement structure On-going $ 46,530,047 Water Resources.
The project consists of the replacement of roof at the following facilities:
1. 827 7th Street
2. Senior Hall
4. Fire Alecamation ice (Old Court House)
5. Calexico International Airport
Roof Replacement of Various Facilities 6. Public Works Yard Breakroom On-going $ 1,241,000 American Rescue Plan Act (ARPA) The project consisted of reconstructing the pavement of the full length parallel taxiway and adjacent interfacing pavement areas with a completely new asphalt concrete pavement section, and other incidental improvements such as shoulder and infield grading, installation of drainage improvements, airfield lights and sign relocations, adjustment to grade, pavement markings, Taxiway Rehabilitation Project perimeter fence relocation, and other miscellaneous items Completed $ 3,593,482 Federal Aviation Administration he project consisted of grading base and subgrade preparation for installation of class If base on 13 alleys, remove and replace concrete curb and gutter, driveways, surveying work, utility Alley Improvement Project - Phase I adjustments and traffic control. Completed $ 646,580 Environmental Protection Agency (EPA) 2021 The project consisted of the reconstruction of the public restrooms which included the following:
1. Remove and replace 4 ft. of wall including ceramic/porcelain tile
2. Demolition of tile floor, concrete slab, walls, etc.
3. Remove and replace toilets, urinals, mirrors, lavatories, baby changing tables, dispensers, grip bars and partitions
4. Remove and replace plumbing
5. Remove and replace light fixtures and electrical outlets (emorition of Restroms at Enrique Camarena 6. Paint restrooms
7. All improvements must comply with American Disability Act (ADA) requirements. 178,000 American Rescue Plan Act (ARPA) The project consisted of the emergency repair of the storm drain line in the intersection of 1st 1st Street Sinkhole (Emergency Repair) Street and Heber Avenue 125,600 Wastewater Enterprise Funds The project consisted of implementation of a Quick Build to test out temporary improvements along Rockwood Avenue between 1st Street and 2nd Street to make it safer and more enjoyable to walk. Improvements will include improved crosswalks and a promenade to increase space for Southern California Association of Governments Rockwood Avenue Promenade Project pedestrians on the corridor. 225,000 (SCAG)
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
PROJECTS COMPLETION
ENGINEERING/PLANNING PHASE
PROJECT NAME DESCRIPTION STATUS AMOUNT FUNDING SOURCE
The objective of this project is to complete the preliminary engineering, engineering plans, specifications and bidding documents for Heber Park Expansion Project which will consist of a new multi-purpose gym, outdoor basketball court with lights, a soccer field with lights, walking trail, athletic track, new picnic areas and seating, and a new parking lot, with new Heber Park Expansion Project lighting and landscaping throughout the park. On-going $ 748,159.00 California Department of Parks and Recreation The objective of this project is to complete the preliminary engineering, engineering plans, specifications and bidding documents for the installation of two (2) valves inside existing manholes located within City limits. The valves are needed in order to prevent the Imperial Irrigation District canal drain to flood retention basins. The retention basins are located at Installation of Two (2) Valves Rancho Frontera Avenue, Sapphire Street and Andrade Avenue. On-going $ 64,000.00 American Rescue Plan Act (ARPA) The objective of this project is to complete the preliminary engineering, Adrian C. Cordova Memorial Park engineering plans, specifications and bidding documents for Adrian C. Cordova Memorial Park. On-going $ 175,000.00 American Rescue Plan Act (ARPA) The objective of this project is to complete the preliminary engineering, engineering plans, specifications and bidding documents for Alley Improvement Project - Phase II Alley Improvement Project - Phase Il and I!! 38,120.00 Environmental Protection Agency (EPA) 2021 The objective of this project is to complete the preliminary engineering, engineering plans, specifications and bidding documents for Weakley Street between Scaroni Rd Weakley Street Improvements 25,000.00 Measure "D"
The objective of this project is to complete the preliminary engineering, Cole Blvd. between M.L. King Ave and Bowker Road engineering plans, specifications and bidding documents for Cole Blvd. between M.L. King Ave Rehabilitation Improvements and Bowker Rd Rehabilitation Improvements.
The objective of this project is to complete the preliminary engineering, engineering plans, specifications and bidding documents for the following streets:
1. Grant Street between Pierce Avenue and Emilia Drive
Sidewalk Improvements: Grant St, Calexico St and Van de 2. Calexico Street between Adler Avenue to Kloke Avenue Graaf 3. Van de Graaf between Cole Boulevard and Calexico 10 Theaters 20,400.00 Measure "D"
EQUIPMENT PURCHASE
PROJECT NAME DESCRIPTION STATUS AMOUNT FUNDING SOURCE
F-150 Truck Purchase of one (1) F-150 Truck for Parks Division Completed S 48,486 General Fund Surplus Purchase and install two (2) Johnston Short Coupled Turbine with Motor Pumps (Water Water Distribution Pumps Distribution Pumps) for the Water Treatment Plant Completed $ 240,906 Water Enterprise Fund Purchase one (1) 801H Simplex and two (2) 300 Simplex Direct Drive Plunger Pumps for the Sludge Plunger Pumps Wastewater Treatment Plant Completed $ 109,000 Wastewater Enterprise Fund
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
PROJECTS COMPLETION
FY 2023-2024 GOALS AND OBJECTIVES
Oversee the Construction Phase of several Projects: 2024 Street Improvement Project Wastewater Treatment Plant Expansion and Upgrade Project Weakley Street Improvement Project
Sewer Lift Station No. 9 and 11, Sewer Collection and Water Distribution System Improvement Project Continue updating and implement various policies pertaining to the health and well-being of Public Works employees.
Continue providing training to Public Works employees in heat illness prevention, lockout/block out, and hazardous communication program.
Continue working on Five Year Overlay Improvement Plan.
Continue applying and obtaining Federal and State funds for Capital Improvement Program.
Install automatic sprinkler systems and controller boxes in parks and green areas where there are none.
Continue addressing the homeless in parks with the assistance of the Police Department and other City departments.
Replace outdated and deteriorated equipment in Public Works department.
Continue working on Water Treatment Plant Expansion and Upgrade.
Continue to conduct street light audit for repair and maintenance.
Continue to replace faded City street signs and traffic control devices.
Continue working with State of California Department of Transportation, Imperial County Transportation Commission and other agencies on transit and transportation issues.