AGENDA
ITEM
7 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
CITY COUNCIL
AGENDA STAFF REPORT
DATE: February 21, 2024
TO: Mayor and City Council
APPROVED BY:
PREPARED BY: Lilliana Falomir, Public Works Manager - Administrative SUBJECT: Presentation: Renovation of Calexico Fire Station No. 2. ==========
Recommendation (Item Requested by Councilmember Garcia):
Informational Item: Renovation of Calexico Fire Station No. 2.
Background:
On January 17, 2024, the City Council of the City of Calexico authorized the City Manager to sign Agreement of Professional Services between the City of Calexico and The Holt Group, Inc. in the amount of $112,500.00 for preparation of Building Assessment and Improvement Report and Documents and Construction Management of Fire Station No. 2 Rehabilitation Project.
On January 24, 2024, the City Council approved the bid documents for the Renovation to the Calexico Fire Station #2 and authorize The Holt Group, Inc. to send the project out to bid.
Discussion and Analysis:
Milestones
January 31, 2024 Advertisement of Invitation to Bid in Imperial Valley Press February 7, 2024 Advertisement of Invitation to Bid in Imperial Valley Press February 7, 2024 Amendment No. 1 issued
February 15. 2024 Mandatory Pre-Bid Conference at 2:00p.m.
Tentative Schedule
February 22, 2024 Deadline for Contractors to Submit Questions February 29, 2024 Bid Opening at 2:00p.m.
March 6, 2024 Award Contact by City Council at 6:30p.m.
March 18, 2024 Begin Construction
October 25, 2024 Complete Construction
Fiscal Impact:
No fiscal impact at this time.
Coordinated With:
City Manager's Office.
Public Works Department.
Office of the City Clerk.
Fire Department.
Attachments):
1. Addendum No. 1 - Renovation of Calexico Fire Station No. 2.
2. Mandatory Pre-Bid Conference Agenda
2 ATTACHMENT NO. 1
The Holt Group--
Engineering Department
• Municipal Design • Infrastructure Engineering Construction Management O
CITY OF CALEXICO
RENOVATIONS TO THE CALEXICO FIRE STATION NO. 2 PROJECT
FEBRUARY 7, 2024
THG PROJECT NO. 176.046
ADDENDUM NO. 1
The bidders are advised that the Contract Documents and Improvement Plans for the above-referenced project are hereby amended per the statements in this Addendum.
1. Mandatory Pre-Bid Conference Date is postponed until Thursday, February 15, 2024 at 2:00 P.M. The Pre-Bid Conference will be conducted at the City of Calexico City Hall located at 608 Heber Avenue, Calexico, Calexico 92231.
END OF ADDENDUM NO. 1
Prepared by:
Date: February 7, 2024
James "Jack" Holt, P.
PrincipalEngineer
The Holt Group, Inc.
Addendum No. 01 Acknowledgement
The Bidder is responsible for advising any and all subcontractors and suppliers of this addendum. Each bidder must acknowledge receipt of this addendum in the noted space below and where indicated in the Bid Form. This sheet of the addendum is to be signed by the Bidder and submitted with the Bid.
Print or Type Bidder's Name:
Print or Type Authorized Name:
Authorized Signature of Bidder:
Date Signed:
Addendum 1 - February 7, 2024 Page 2 of 2
City of Calexico - Renovations to the Calexico Fire Station No. 2 Project ATTACHMENT NO. 2
The Robert K. Holt, PE Jeorge Galvan, AICP
James G. "Jack" Holt, PE Fred Goldman, PhD, PE
Holt Timothy M. Holt, AIA Sripavant Gudipati, PE
Lindsay A. Holt, AICP, MPA Jesus "Juny" Marmolejo, PE
Group, Inc. Fuml Hamanaka Galvan, PE, PLS Sameer Patel, PE Angela Dorf, PLS Rolando Sanchez, PE
Engineering • Planning # Surveying
City Of Calexico
Renovation To Fire Station No. 2
PRE-BID CONFERENCE
Februaty 15, 2024
AGENDA
1. Welcome & Introductions
2. Project Background
3. Project Approach
a. Scope of Work
b. Environmental Issues
4. Bid Form Documents Required
5. Bid Schedule
a. Bid Advertisement Jan. 31; 2024
Feb. 7, 2024
b. Mandatory Pre-Bid Meeting Feb. 15, 2024
c. Questions to The Holt Group Feb. 22, 2024
d. Response to Questions Feb. 26, 2024
e. Bid Opening Feb. 29, 2024
6. Construction Schedule
a. Award Contract by City Council Mar. 6, 2024 •
b. Commence Construction Mar. 18, 2024
c. Complete Construction Oct. 25, 2024
1601 N. Imperial Avenue El Centro, CA 92243 760-337-3883 # Fax 760-337-5997 201 E. Hobsonway • Blythe, CA 92225 = 760-922-4658 « Fax 760-922-4660 36951 Cook Street, Suite 103 u Palm Desert, CA 92211 a 760-328-5280 = Fax 760-328-5281