AGENDA
ITEM
16 CITY OF AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
16 CITY COUNCIL
AGENDA STAFF REPORT
DATE: March 6, 2024
Mayor and City Council
REVIEWED BY: Sandy Fonseca,
PREPARED BY: Armando Orozco, Interim Police Chief A
SUBJECT: Adopt Resolution of the City Council of the City of Calexico Authorizing the Adjustment to Meter Hours, Rates, Fines and the Metering of Public Parking Lots.
Recommendation:
Adopt Resolution of the City Council of the City of Calexico Authorizing the Adjustment to Meter Hours, Rates, Fines and the Metering of Public Parking Lots.
The suggested modification entails a change to 25 cents for 12 minutes from the previous rate of 25 cents for 30 minutes, applicable from 8 am to 10 pm. It is also requested the that parking fine increase ten percent. This adjustment is aimed at aligning with current inflation rates, generating revenue to later facilitate the creation of four additional permanent part-time traffic controllers, along with the reintroduction of a new Business Liaison Officer position.
Background:
The downtown area of Calexico, under the administration of the City of Calexico, encompasses approximately 565 metered parking spots. These meters serve a crucial role in regulating vehicle parking in proximity to local businesses. The primary concern addressed by these meters is the prevention of individuals parking their cars and walking south across to Mexico, a situation that would hinder businesses by occupying available spaces in front of their establishments.
In response to this challenge, the city has instituted a maximum 2-hour parking limit in the area, with a nominal fee of $1.00 for the specified duration. This measure is designed to ensure a continuous flow of vehicles through the area, thus maintaining available spaces for prospective shoppers.
To effectively enforce these parking regulations and sustain the desired flow of traffic, the city has established a dedicated team. This team consists of a Parking Enforcement Supervisor, one Parking Enforcement Officer, and two permanent part-time Parking Enforcement Officers.
Additionally, the city collaborates with Hunters Employment Services to subsidize 6-8 seasonal traffic controllers, further contributing to the successful management of parking/traffic in the downtown area.
Over the years, these temporary traffic controllers have played a crucial role in serving the city.
Their primary responsibility is to regulate the flow of traffic during the afternoon rush, particularly when vehicles line up to head south into Mexico. This service is of immense value as it effectively manages traffic, minimizing wait times, and helps prevent potential collisions and altercations among motorists who would otherwise lack guidance. Additionally, these controllers serve as the first line of monitoring, equipped with radios and body cameras. This enables them to promptly report and record incidents even before the arrival of law enforcement, contributing to enhanced safety and security.
The city of Calexico currently maintains four public parking lots, which are unmetered and strictly monitored for a 2-hour parking limit. Unfortunately, these lots experience high occupancy on weekend evenings, as individuals leave their vehicles while crossing south into Mexicali. This situation poses a revenue loss for the city.
To address this issue, the police department proposes two potential solutions. The first option involves seeking a third-party vendor to manage a metered parking lot, while the second option suggests that the city bears the cost and takes responsibility for maintaining it as a city-run lot.
These proposals aim to optimize revenue and enhance the management of public parking in Calexico.
The meters:
In the past, to cover the expenses associated with employing personnel, meters were installed in downtown Calexico. The revenue generated from these meters and fines played a crucial role in balancing the budget for Traffic Enforcement. The need for traffic enforcement in the city is evident, especially during peak hours, contributing to a more comfortable living environment by preventing chaos that occurs in the absence of sufficient traffic personnel.
However, the existing meters, now two decades old, are no longer in production and do not accept card payments. This limitation has led to public frustration, as there are limited payment options available. The public has voiced concerns about the current system, highlighting the inconvenience of being unable to feed the meters directly and the necessity to rely on local businesses to provide change for payments.
2 Discussion:
The current meters are antiquated and the sole source company that produced them was sold to another. Replacement parts for the city's inventory are no longer being made. To source these parts special orders must be made to maintain the meters in working order, costing the city more than necessary.
Currently the budget for the traffic controllers is reaching $900,000.00 a year, the revenue from the current rate of meters brings in about $275,000. And the parking fines bring in $204,000.00 annually, that leaves and estimated $421,000 left to fund that is covered by the police department general fund
• The revenue dollar amount is found in annual budget report for the police department.
It is also proposed that with this increase in meter fares, meter times and fines be used to cover the gap in expenditure and to purpose to later appointing a Business Liaison Officer. This officer will be working business hours and will be responsible for assisting the business with issues that arise in the downtown area. This officer's primary purpose is to promote the safety of the historic Calexico Downtown area.
This increase in revenue will assist in budgeting the support of (4) four permanent part-time traffic controllers to oversee the proposed new hours and manage peak-hour traffic. This increase in personnel will contribute to cost savings by eliminating the need for bi-annual recruitment and training, addressing concerns from the public associated with the replacement orocess.
Analysis:
To upgrade the existing meters with models accommodating alternative payment methods, the estimated cost is $242,988.00 for a total of 623 meters. This expenditure can be further detailed as follows: $219,235 for hardware, $18,975.00 installation, $3,676.50 for the monthly communications fee, and if approved $62,300.00 for the five year warranty (1 year warranty is included in the purchase price). Notably, there are approximately 565 meters in total that require replacement.
It is essential to acknowledge that the introduction of new meters will incur additional costs associated with wireless transactions, including monthly communications fees and transaction fees. While this represents an increase in expenses, these fees are anticipated to contribute to covering the overall cost.
3 Furthermore, by upgrading the meters and adjusting the rate to $0.25 for 12 minutes, the expected revenue is projected to reach $687,500.00. This figure includes $204,000.00 from fines, resulting in a total revenue of $891,500.00.
Expanding metered hours from 8 am-6 pm to 8 am-10 pm Monday through Saturday is expected to enhance revenue generated from both meters and fines. Additionally, considering the management of four public parking lots by either the city or a third-party manager is anticipated to further boost parking revenue. These strategic measures aim to optimize revenue streams while aligning with the evolving needs of the community.
Fiscal Impact:
Although there will be initial expenses related to meter replacement, as previously stated, the convenient payment options for the public, coupled with extended hours and increased rates, are anticipated to generate revenue. This revenue is intended to offset the costs incurred for the meter purchase and the salaries of the four permanent part-time traffic controllers and the police officer. Additionally, revenue generated from metering the parking lots is expected.
Coordinated With:
Olivia Lopez, Traffic Supervisor
Liliana Falomir, Public Works Manager - Administrative
Sandy Fonseca, Finance Director
Attachments):
1. Resolution No. 2024-XX
2. Cost Estimate from Duncan Parking Technologies.
4 RESOLUTION NO. 2024-—
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALEXICO
AUTHORIZING THE ADJUSTMENT TO METER HOURS, RATES, FINES, AND THE METERING OF THE CITY-OWNED PARKING LOTS.
WHEREAS, the staff recommends that the City Council consider adopting a resolution in support of the adjustment in meter hours, rates, and fines implemented by the Calexico Police Department; and
WHEREAS, the suggested modification entails changing the meter rate to 25 cents for 12 minutes from the previous rate of 25 cents for 30 minutes, applicable from 8 am to 10 pm, and a ten percent increase in parking fines; and
WHEREAS, staff recommends the metering of city owned public parking lots: and WHEREAS, this adjustment is aimed at aligning with current inflation rates and facilitating the increase the revenue to later establish funding for four additional permanent part-time traffic controllers, along with the reintroduction of a the Business Liaison Officer position;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALEXICO, CALIFORNIA, AS FOLLOWS:
Section 1. Adoption of Adjustments
The City Council hereby adopts the adjustments in meter hours, rates, and fines as implemented by the Calexico Police Department, which include changing the meter rate to 25 cents for 12 minutes and extending metering hours to 10 pm, as well as a ten percent increase in parking fines.
Section 2. Purpose of Adjustments
These adjustments are intended to align with current inflation rates, facilitate the increase in revenue to later establish four additional permanent part-time traffic controllers, and reintroduce a new Business Liaison Officer position to promote the safety of the historic Calexico Downtown area.
Section 3. Effective Date
This resolution shall take effect immediately upon adoption.
PASSED, APPROVED, AND ADOPTED this 6th day of March 2024, by the City Council of the City of Calexico.
Gloria G. Romo, Mayor
ATTEST:
Veronica L. Alvarado, City Clerk
APPROVED AS TO FORM:
Carlos Campos, City Attorney
State of California)
County of Imperial) ss.
City of Calexico )
I, Veronica L. Alvarado, City Clerk of the City of Calexico do herby certify the above Resolution No. 2024- was approved at a regular City Council meeting held on the 6" day of March 2024, by following vote to-wit:
AYES:
NOES:
ABSENT:
Veronica L. Alvarado, City Clerk
00T00
SINGLE DUAL COIN MULTI
SPACE SPACE ONLY SPACE
1 2 1 Up to 15
4-button 6-button None 4-button
Optional
Upgradeable
Upgradeable
Optional
Optional Optional Upgradeable Optional
Upgradeable
Optional
(4G & LoRa) (4G & LoRa) (LoRa) (4G & LoRa)
Fully Rechargeable Fully Rechargeable Fully Rechargeable Fully Rechargeable Batteries Batteries Batteries Batteries
Optional
Optional
8 CivicSmart
Powered by Duncan Parking Technology
SCHEDULE
A FREE
DEMONSTRATION
[email protected]
414-877-5481, Ext. 1
CivicSmart WWW.CIVICSMART.COM
Powered by Duncan Parking Technology
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MARADI
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C 2 Use
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9 LIBERTY NEXT GEN
Duncan Parking Technologies, Inc.
Single & Multi Space Meter LNG (Credit Card & Wireless) Quote CivicSmart Company
Prepared for: Calexico Ship-to Region: CA
Quote ID: 24 01 31 205a Due Date: 02/01/2024
Sales Rep: John Miskell Expiry Date: 03/02/2024
Product ID Description Unit Price Qty Extended Price
1. LNG Smart Meters
Liberty Next Gen (LNG) Single Space Meter Mechanism w/ Coin & LNG-SSM-STD+ Credit Card Acceptance and Wireless Communication. Includes $ 345.00 623 $ 214,935.00 modified retainer plate and dome bundle.
Liberty Next Gen (LNG) Multi Space Meter Mechanism w/ Coin & LNG-MSM-STD+ Credit Card Acceptance, 6-Button Keypad, and Wireless $ 430.00 10 $ 4,300.00 Communication. Includes modified retainer plate and dome bundle.
Subtotal 219,235.00
2. Smart Meter Parts/Accessories
58883 Rechargeable Battery for Liberty Meter $ 59.00 30 $ 1,770.00 8909-30 New 30 Bay Battery Charging Station $ 2,912.00 1 $ 2,912.00 8880 Liberty Collection Card 12.00 4 $ 48.00
8881 Liberty Technician Card 12.00 4 $ 48.00
Subtotal $ 4,778.00
3. Smart Meter Services
Training support and customer-specific meter and back-office configuration (locations, numbering, hours, holidays, rates, coins, screens, credit card process, cell service, etc.), system testing & PM - TRAIN implementation. PEMS Training session for project and City staff $ 3,000.00 1 $ 3,000.00 including, but not limited to meter technicians, meter collections, meter enforcement, finance department and management
personnel.
INSTALL - SSM Field installation of LNG (Single-Space) $ 25.00 623 15,575.00 INSTALL - MSM Field installation of LNG (Multi-Space) $ 40.00 10 400.00 Subtotal 18,975.00
4. Freight
Freight/Shipping to the City (actual shipping and handling to be FREGHT TBD 1 TBD
added to the final invoice).
Subtotal TBD
Grand Total (not including TBD items): $ 242,988.00
5. Smart Meter Monthly Fees Monthly Total
Monthly communications fee and PEMS license - does not include SSM - CC - WIRE Credit Card Merchant Processing Fees. Price is per single space $ 5.50 623 $ 3,426.50 meter per month.
Monthly communications fee and PEMS license - does not include MSM - CC - WIRE Credit Card Merchant Processing Fees. Price is per Multi space $ 25.00 10 250.00 meter per month.
Subtotal (monthly fees) $ 3,676.50
6. Credit Card Transaction Fees
Meter Credit Card Gateway Fees (per transaction fee) w/ Heartland Payment Systems as merchant processor. (If client requires a CC - GTWY different merchant processor, a $0.06 per card transaction fee is $0.00 Per Credit Card Transaction charged for third-party gateway services.) Merchant processing fees deducted from client proceeds separately.
Continued on next page
Date/Time Printed: 02/01/20245:34 PM
Do not Disclose to Unauthorized Parties Page 1 of 3
Duncan Parking Technologies, Inc.
Single & Multi Space Meter LNG (Credit Card & Wireless) Quote • CivicSmart Company Prepared for: Calexico Ship-to Region: CA
Quote ID: 24 01 31 205a Due Date: 02/01/2024
Sales Rep: John Miskell Expiry Date: 03/02/2024
Product ID Qty Extended Price
1. pilona Replacement miter Housing (Please circle and inital any optional paris to be purchased M765 ander If Sor Howing Scolor pencil Gray or Black with or top $ 248.30 $ 633 157,173.90
not included
Model 70 Single Housing (Color Gunmetal Gray or Black with DE Top M70S and Vault Door Lock and Small Open Coin Canister). Installation is $ 274.90 633 $ 174,011.70 not included.
Subtotal TBD
8. Optional Extended Warranties (Please circle and initial any optional parts to be purchased) LIB - SSM - EXT - Five Year Extended Warranty for Single-Space Liberty Next Gen $ 100.00 623 $ 62,300.00
WARRANTY (5) (covers Years 2-5. Year 1 warranty included in purchase price) LIB - MSM - EXT - Five Year Extended Warranty for Multi-Space Liberty Next Gen $ 160.00 10 $ 1,600.00
WARRANTY (5) (covers Years 2-5. Year 1 warranty included in purchase price) Five Year LNG Battery Warranty (includes rechargeable battery LNG - BATT-WARR warranty for Years 2-5 provided they are handled in accordance with manufacturer instructions. Year 1 warranty included in purchase 40.00 663 $ 26,520.00 price.)
Subtotal TBD
9. Additional Requirements
Sales Tax, if applicable, has not been included
Equipment is covered by a 1-year standard manufacturer's warranty.
Shipping Terms FOB Origin. Shipping/Freight not included. Freight will be prepaid and added to the invoice.
Payment Terms: 50% upon order; 25% due Net 30 Days from delivery; remaining 25% balance due upon installation.
Customer will be invoiced monthly in advance for recurring wireless service fees.
Quotation does not include installation of Pipes/Poles or Meter Housings.
Quotation subject to Duncan Parking Technologies, Inc. Standard Terms and Conditions. Please see attached.
Additional service and transaction processing costs apply from third parties, including credit card merchant processing fees. Customer is responsible for setting up merchant processing arrangement.
Prices are subject to change in the event of new or increased costs due of wireless communications and other third party vendor services.
Recurring prices are valid for the first full year of service and may be subject to change for subsequent contract terms.
Please Send Purchase Order To:
Duncan Parking Technologies, Inc.
Atto: Meigan Lindholm
Ph: (414) 534-8066 Fax: (870) 741-6806
[email protected]
I hereby certify that the products and services referenced above have been requested and that by signing below l am confirming the order and agree to the terms and conditions presented in this quotation
Authorized Signature Date
-
Print or Type Name Print or Type Title
-
Email Address Phone Number
Continued on next page
Date/Time Printed: 02/01/2024 5:34 PM
Do not Disclose to Unauthorized Parties Page 2 of 3
Duncan Parking Technologies, Inc.
Single & Multi Space Meter LNG (Credit Card & Wireless) Quote • CivicSmart Company Prepared for: Calexico Ship-to Region: CA
Quote ID: 24 01 31 205a Due Date: 02/01/2024
Sales Rep: John Miskell Expiry Date: 03/02/2024
Product ID Description Unit Price Qty Extended Price
Bill To Address: Ship To Address:
Housing Information Required: Ship To Phone Number:
Housing Color (Standard Gunmetal Gray, Specify if other) Programming Contact Information Required:
Dome Type (Round or Anti-Glare)
Contact Name
Mech/Top Lock Combination
Contact Phone Number
Vault/Door Lock Combination
Contact Email
Coin Box Combination or N/A
Date/Time Printed: 02/01/2024 5:34 PM
Do not Disclose to Unauthorized Parties Page 3 of 3
Duncan Parking Technologies, Inc.
X3 AutoTRAX Rental Quote
a CivieSmart Company
Prepared for: Calexico Ship-to Region: CA
Quote ID: 23 11 28 200a Prepared Date: 11/28/2023
Sales Rep: House Expiry Date: 12/28/2023
Product ID Description Unit Price Qty Total
1.Rental Unit
X3 AutoTRAX Unit Rental for two (2) weeks 350.00
X3 - AT - Rent $ 350.00 $
(includes max 2 different rates)*
Subtotal 350.00
2. Add-on Rate
X3 - AT - RENT - ADD Price is per each add-on rate program 60.00 0 $ Subtotal
3. Meter Parts/Accessories
Rate Plate Label:
2600-110 1.82 0 $
Please provide text for label
Subtotal
4. Freight
Freight/Shipping for Lot (actual shipping and
FRGHT TBD 1 TBD
handling to be added to the final invoice).
Subtotal TBD
Total (not including TBD items): $ 350.00
5. Additional Requirements
Sales Tax will be added to the Invoice if applicable.
Freight/Shipping will be added to the Invoice if applicable. Expedited Delivery will incur additional fees.
Payment Terms: NET 30 Days
Quotation subject to Duncan Parking Technologies, Inc. Standard Terms and Conditions. Please see attached. *Rental unit must be returned within two weeks from date of receipt. Additional rental time will incur additional fees. The request of rate changes beyond the 2 included will incur additional fees. Please see your sales representative for fees.
Please Send Purchase Order To:
Duncan Parking Technologies, Inc.
Attn: Meigan Lindholm
P.O. Box 14777
West Allis, WI 53214
Ph: (414) 534-8066 Fax: (870) 741-6806
Authorized Signature Date
Print or Type Name Print or Type Title
Email Address Phone Number
Bill To Address: Ship To Address:
Continued on next page
Date Time Printed: 11/28/2023 12:04 PM
Calexico NM HH Rental Quote 23 11 28 200a Page 1 of 2
Duncan Parking Technologies, Inc.
X3 AutoTRAX Rental Quote
• Civicsmart Company
Prepared for: Calexico Ship-to Region: CA
Quote ID: 23 11 28 200a Prepared Date: 11/28/2023
Sales Rep: House Expiry Date: 12/28/2023
Protramning Contact formation Required: Description Unit Price Oty Total Programming Information
Rate #1: $0.25 for 15 minutes, 15 minute r
Contact Name
Contact Phone Number Rate #2: $0.25 for 15 minutes, 2 hour max Contact Email
Date/Time Printed: 11/28/2023 12:04 PM
Calexico NM HH Rental Quote 23 11 28 200a Page 2 of 2