AGENDA
ITEM
20 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
20 CITY COUNCIL
AGENDA STAFF REPORT
DATE: March 6, 2024
TO: Mayor and City Council
APPROVED BY:
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director SF PREPARED BY: Lizeth Legaspi, Library Manager LLegaspi
SUBJECT: Receive and File Library Board of Trustees Minutes for Meeting on November 6, 2023
==========
Recommendation:
Accept minutes for Library Board of Trustees meeting held on November 6, 2023 Background:
Library Manager shall prepare minutes of the Library Board of Trustees meetings and present to the board for approval. Once approved, a copy of the signed minutes is submitted for Council ratification.
Discussion & Analysis:
The attached minutes of the Library Board of Trustees for meeting of November 6, 2023 have been approved by the Library Board and signed by Chair Camacho for ratification by Council.
Fiscal Impact:
None
Coordinated With:
None
Attachment:
AGENDA
Minutes for Library Board of Trustees meeting of November 6, 2023. ITEM
LIBRARY BOARD OF TRUSTEES
Minutes
MEETING OF: Library Board of Trustees Meeting
DATE OF MEETING: Monday, November 6, 2023
PLACE OF MEETING: Fernando "Nene" Torres Council Chambers 608 Heber Ave. Calexico, CA 92231
6:00 pm
CALL TO ORDER: Chair Camacho called the meeting to order at 6:00 pm ROLL CALL:
TRUSTEE ATTENDANCE
Consuelo Camacho Present
Guadalupe Espino Present
Maria Alarcon Present
Angelica Angulo Present
Elena Huie-Mendez Present
STAFF PRESENT: Lizeth Legaspi, Library Manager
PLEDGE OF ALLEGIANCE: The pledge of allegiance as led by Chair Camacho.
APPROVAL OF AGENDA: On motion by Vice-Chair Espino and seconded by Trustee Huie-Mendez, the agenda was approved as delivered.
PUBLIC COMMENTS: Ms. Jeanette Chew, President of the Friends of the Library commented that they provided $1,012 towards the summer reading program and sponsored Cooking with Cecy, a new offering during the summer. They also sponsored refreshments for the weekly TeenTober during the month of October. They will continue to sponsor Cooking with Cecy as well as during the year in addition to purchasing refreshments for teen activities. They also purchased books for Vintage Spanish Club.
LIBRARY MANAGER'S REPORT: Mrs. Legaspi reported this year they had 335 people of all ages registered for the Family Summer Reading Program. Library Card Sign-Up month was celebrated in September and a proclamation was submitted to the city council. Fiesta Mexicana family night brought over 108 children and 100 parents in attendance. Submitted a grant application to T-Mobile to request funding to replace public computers and purchase laptops and a laptop lab cart. Celebrated Fire Prevention Week and had the Calexico Fire Department do a presentation. Offered the 5-week Parent/Child Workshop for families with children ages 1-3. Celebrated TeenTober with a weekly activity for teens. Halloween family night received 171 kids and 130 adults. Book club had an increase in attendance to 14. Set up Altar de Muertos with the assistance of Mrs. Espino & Mrs. Camacho. Offered movie night with Imperial County Behavioral Health Department. Kindergarteners from Jefferson Elementary will be visiting this week. Honorable Judge Poli Flores Jr. will be presenting his book on Thursday. Next will be the 1,000 Books before Kindergarten graduation ceremony. The Tree Lighting ceremony is scheduled outside of City Hall on November 30th at 5:30 pm and a Chess Club program is in the planning stages.
LIBRARY BOARD OF TRUSTEES
Minutes
LIBRARY BOARD OF TRUSTEES COMMENTS: Vice-chair Espino participated in Cooking with Cecy program and was very pleased with the program. She encouraged others to attend. Trustee Huie- Mendez also commended the library staff for all the activities they offer the community. She is very pleased with the Vintage Club monthly packet. Trustee Angulo attended the Fiesta Mexicana family night and was very pleased with all the activities offered. Trustee Alarcon attended the Fire Prevention presentation and commented that the Firefighters did an excellent job. She was also a volunteer during the Halloween Family Night as a reader to children.
CONSENT ITEMS:
3. Approval of Minutes from Regular Meeting on July 3, 2023. On motion Trustee Angulo and seconded by Vice-Chair Espino, the minutes from regular meeting on April 3, 2023, were approved as delivered.
ACTION ITEMS:
4. Comics/Pop Culture Proposal - Luis Torres did a presentation about the importance of comics to children and young adults. He is willing to donate over 1,000 comics and assist with funding for other projects. He would like to dedicate this donation and any further ones in honor of his sister Yolanda Torres. On motion by Trustee Huie-Mendez and seconded by Trustee Alarcon, the proposal was unanimously approved.
5. Toy Backpack policy - The Raise a Reader County side grant includes a toy backpack component. Staff from Imperial County Free Library visit us once a week to offer Raise a Reader Storytime. Each backpack includes an inset with a description of the items.
6. Zip Books Grant FY 2023-24 - Grant funding has been received and program is already running.
7. Lunch at the Library Grant Award Notification FY 2023-24 - Based on this summer's lunch at the library program, a tentative allocation has been provided for next year in the amount of $27,167.
8. California Library Literacy Grant FY 2023-24 - Grant has been approved by the California State Library.
There has been an increase in funding for family literacy services and a slight reduction for adult literacy services.
INFORMATION:
Mrs. Legaspi reviewed the items included under information including attendance report, monthly statistics report, November calendar of activities and Author visit - Honorable Judge Poli Flores Jr.
ADJOURNMENT
Chair Camacho adjourned the meeting a 7:13 pm
Minutes typed by Lizeth Legaspi
Next meeting: Monday, February 5, 2024
LIBRARY BOARD OF TRUSTEES
Minutes
Gewu beuucho
Consuelo Camacho, Chair
ATTEST:
unetras
Lizeth Łegaspi, Library Manager