AGENDA
ITEM
13 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
13 CITY COUNCIL
AGENDA STAFF REPORT
DATE: April 3, 2024
TO: Mayor and City Council
APPROVED BY:
PREPARED BY: Eduardo Ainza, Acting Fire Chief
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director SUBJECT: Adopt a resolution authorizing the City Manager to purchase equipment for the Fire Department with reimbursable funds awarded by the Community Benefit Grant Program.
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Recommendation:
Adopt a resolution authorizing the City Manager to purchase equipment for the Fire Department with reimbursable funds awarded by the Community Benefit Grant Program.
Background:
The Fire Department applied for a competitive grant in the amount of $25,000 from the Imperial County Community Benefit Program on Aug 29, 2023. The County of Imperial made these funds available under their Community Benefit Program Phase 3 for the following activities.
1. Community Services
2. Community & Economic Development
3. Wildlife & Habitat Conservation
The maximum amount of $25,000 was awarded to the Calexico Fire Department in September of 2023, and has recently advised that equipment can now be purchased.
Discussion and Analysis:
The grant application was submitted with the intention to supplement general fund contributions to provide personal protective equipment (PPE), as well as begin the updating of equipment to the industry standard of battery-operated small equipment to include extrication and ventilation tools. All personnel have since been outfitted with new PPE and SCAs, allowing for these funds to be used towards new battery powered equipment. The utilization of battery powered equipment allows for faster and more efficient deployment on scene, as well as a decrease in our carbon footprint. The equipment this grant will provide include two positive pressure ventilation fans, two cut-off saws, two scene lighting sets, as well as flashlights for personnel. All of this equipment will provide the Calexico Fire Department with tools to continue improving the level of service provided to the community.
Fiscal Impact:
Budgeted Items for FY 2023-2024
Revenue Amount
299-25-250-43111-000 $25,000.00
Expenditure Amount
299-25-250-53026-000 $25,000.00
Coordinated With:
City Manager, Esperanza Colio Warren
Attachments):
1. Budget Amendment Resolution for Fund 299
2. Resolution authorizing the City Manager to Submit a $25,000 Grant Application to the County of Imperial-Phase 3, Community Benefit Program
3. Quote for equipment
BUDGET AMENDMENT RESOLUTION NO. 2024-_
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
CALEXICO TO THE FINAL BUDGET FOR FISCAL YEAR 2023-2024
WHEREAS, the Final Budget for Fiscal Year 2023-2024 was adopted by Resolution No. 2023 - 39 of the City Council on June 22, 2023; and
WHEREAS, the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s)
AMENDMENTS TO ADOPTED BUDGET:
I) Record Revenue Estimatess)
Fund No. Department Division Account Sub-Account Amount 299 25 250 43111 000 $ 25,000.00
Total $ 25,000.00
2) Record Appropriation(s)
Fund No. Department Division Account Sub-Account Amount 299 25 250 53026 000 $ 25,000.00
Total $ 25,000.00
3) Record Transfer of Funds:
FROM:
Fund No. Department Division Account Sub-Account Amount Total $ -
TO:
Fund No. Department Division Account Sub-Account Amount Total -
cc: Finance Department
FORM FIN003(Revised 07/2016)
5) Purpose of Budget Amendment:
Authorize City Manager to purchase equipment for the Fire Department with reimbursable funds awarded by the Community Benefit Grant Program
PASSED, APPROVED AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 4th day of March 2024.
GLORIA G. ROMO, Mayor
ATTEST:
VERONICA L. ALVARADO, City Clerk
APPROVED AS TO FORMS;
CARLOS CAMPOS, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ) ss.
COUNTY OF IMPERIAL)
I, Veronica Alvarado, Interim City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2024-_, was duly adopted by the City Council at their regular meeting of said City Council held on the 4th day of March, 2024 by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
Veronica L. Alvarado, City Clerk
City of Calexico
cc: Finance Department
FORM FIN003(Revised 07/2016)
RESOLUTION NO. 2023-46
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALEXICO
AUTHORIZING THE CITY MANAGER TO EXECUTE GRANT APPLICATION,
GRANT AGREEMENT AND/OR ANY OTHER DOCUMENTATION PERTAINING TO A $25,000 GRANT APPLICATION TO THE COUNTY OF IMPERIAL - PHASE 3,
COMMUNITY BENEFIT PROGRAM - FOR PERSONAL PROTECTIVE EQUIPMENT (PPE) AND EXTRICATION/ VENTILATION TOOLS FOR THE CALEXICO FIRE
DEPARTMENT
WHEREAS:
A. The City of Calexico is eligible to apply for funding through the County of Imperial - Phase 3, Community Benefit Program.
B. Grant application, grant agreement, and/or any other documentation need to be executed for the County of Imperial - Phase 3, Community Benefit Program Grant Application.
C. The City Council of the City of Calexico wishes to delegate authorization to the City Manager to execute grant application, grant agreement and/or any documentation pertaining to the County of Imperial - Phase 3, Community Benefit Program Grant Application.
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF CALEXICO HEREBY RESOLVES AS FOLLOWS:
1. The City Manager be authorized to execute grant application, grant agreement and/or any documentation pertaining to the County of Imperial - Phase 3, Community Benefit Program Grant Application - for Personal Protective Equipment (PPE) and Extrication/ Ventilation Tools for the Calexico Fire Department.
2. PASSED, ADOPTED AND APPROVED by the City Council of the City of Calexico on this 31s day of July 2023.
Raul Ureña, Mayor
ATTEST
Tania
Gabriela T. Garcia, City Clerk
APPROVED AS TO FORM:
Resolution No. 2023-46
The State of California )
County of Imperial ) ss.
City of Calexico )
1, Gabriela T. Garcia, City Clerk of the City of Calexico, do hereby certify that the above foregoing Resolution No. 2023-46 was duly passed and adopted by the City of Council of the City of Calexico on this 31" day of July 2023 by the following vote to wit:
AYES: Ureña, Romo, Garcia, Manzanarez, Moreno
NOES: None
ABSTAIN: None
ABSENT: None
Gabriela T. Gajcia, City Clerk
DIAMONDBACK FIRE & RESCUE, INC. ESTIMATE
1762 S SYCAMORE AVENUE
DATE E/TIMATE #
RIALTO, CA 92376
2/7/2024 02072024-2
NAME / ADDRESS SHIP TO
Calexico Fire Department
Attn: Accts Payable/Finance
415 E Fourth Street 415 E Fourth Street
Calexico. CA 92231 Calexico, CA 92231
P.O. NUMBER ESTIMATE PROVIDED BY LEAD TIME VEHICLE INFO jenn
Item Description Qty Cost Each Total
SVI V18-BD-12-AC-SP 18" Valor series Dewalt Battery PPV, 2 5,800.00 11,600.00T Includes: 18" PPV, 2x 12 Ah Bat.,2x AC
Chargers, & Shore Power
CUTSAW2-KIT AMKUS FLEXVOLT 9" CUT OFF SAW KIT 2 1,161.00 2,322.00T (1) 9" Cut Off Saw,
(1) 9" Diamond Rescue Blade,
(1) Diamond Wheel,
(1) Ceramic Cut Off Wheel,
(2) FLEXVOLT 60V/20V Batteries (3AH/9AH),
SCNLGHT-KIT SCENE LIGHTING KIT INCLUDES: 2 577.76 1,155.52T • LED Rechargeable Scene Light
• 16 AH Battery
• 1 Charger DCB118
IBATTFV-9 FLEXVOLT 20V/60V MAX Single Battery, -4 265.00 -1,060.00T
9.0-Ah (DCB609)
IBATTFV-6 FLEXVOLT 20V/60V MAX Single Battery, -2 185.00 -370.00T
6.0-Ah (DCB606)
IBATTFV-12 FLEXVOLT 20V/60V MAX Single Battery, 6 320.25 1,921.50T
12.0-Ah (DCB612)
69331 Vantage II Tactical Headlamp, Aluminum, Black, 30 95.00 2,850.00T 350lm
Subtotal
Sales Tax (8.25%)
TOTAL
DIAMONDBACK FIRE & RESCUE, INC. ETIMATE
1762 S SYCAMORE AVENUE
DATE ESTIMATE #
RIALTO, CA 92376
2/7/2024 02072024-2
NAME / ADDRESS SHIP TO
Calexico Fire Department
Attn: Accts Payable/Finance
415 E Fourth Street
Calexico, CA 92231 Calexico, CA 92231
P.O. NUMBER ESTIMATE PROVIDED BY LEAD TIME VEHICLE INFO jenn
Description Qty Cost Each Total
Item
ICHRG-4FAST ION FLEXVOLT BATTERY CHARGER - 120V 2 350.00 700.00T (4 Bay Fast Charger) dcb104
sl 90952 Survivor X - 120V/100V AC/12V DC (Alkaline 30 132.50 3,975.00T battery carrier not included) - Yellow
Subtotal $23,094.02
Sales Tax (8.25%) $1,905.26
TOTAL $24,999.28