CC_Agenda_04-03-2024_Item_17 — Calexico City Council, April 3, 2024

AGENDA
ITEM
17 TY OF
AGENDA
CALEXICO California ITEM

WHERE CALIFORNIA AND MEXICO MEET
17 CITY COUNCIL

AGENDA STAFF REPORT
DATE: April 3, 2024
Mayor and City Council
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director PREPARED BY: Lilliana Falomir, Public Works Manager - Administrative Telen SUBJECT: Adrian C. Cordova Memorial Park - Phase |
a) Award Bid Proposal from Rove Engineering, Inc. in the Amount of $690,014.00.

Authorize the City Manager to Sign a Construction Agreement between the City of Calexico and Rove Engineering, Inc. in the Amount of $690,014.00 for Adrian C. Cordova Memorial Park - Phase I.
c) Authorize City Manager to Approve Any Future Change Orders Not- to-Exceed $69,001.40 (10% of Rove Engineering, Inc. Base Bid) as Per City Ordinance No. 1218.
===================
Recommendation:

It is recommended that the City Council of the City of Calexico approve the following:
a) Award Bid Proposal from Rove Engineering, Inc. in the amount of $690,014.00. b) Authorize the City Manager to sign a Construction Agreement between the City of Calexico and Rove Engineering, Inc. in the amount of $690,014.00 for Adrian C.

Cordova Memorial Park - Phase I.
c) Authorize City Manager to approve any future Change Orders not-to-exceed $69,001.40 (10% of Rove Engineering, Inc. Base Bid) as Per City Ordinance No. 1218.

Background:

On February 22, 2024, the City of Calexico Public Works Department began requesting bid proposals from qualified vendors for Adrian C. Cordova Memorial Park - Phase I. The project consists of constructing a new parking lot with accessible parking, driveway entrances to the park, new walkways to connect the parking lot to the existing baseball fields, a new walkway for access to the existing multi-use field, and sewer and water laterals with stub-outs for the future concession stand. Parking lot to be striped per the California Manual on Uniform Traffic Control Devices (CAMUTCD).

Discussion and Analysis:

On March 21, 2024, at 10:00a.m. the Office of the City Clerk received the following four (4) bids:
# Company Amount Comment
1 Rove Engineering, Inc. $690,014.00
2 Nielsen Construction California, $928,126.67 Discrepancy in Base Bid Inc.
3 SLA Paving, Inc. $935,000.00
4 Urban Habitat $943,932.59
After carefully reviewing Rove Engineering, Inc. City staff has found that they meet all required guidelines and are the lowest responsible bidder. For this reason, City staff is recommending that the City Council of the City of Calexico award the bid proposal from Rove Engineering, Inc. and authorize the City Manager to sign the construction agreement.

Fiscal Impact:

Capital Improvement Program Budgeted Item for FY 2023-2024 Fund No. 255-91-914-56000-003 $759,015.40
Total $759,015.40
Coordinated With:

City Manager's Office.

Finance Department.

Public Works Department.

Attachments):

1. Bid Tabulation Sheet

2. Construction Agreement between City of Calexico and ROVE Engineering

3. Rove Engineering, Inc. Bid Proposal

4. Nielsen Construction California, Inc. Bid Proposal

5. SLA Paving Bid Proposal

6. Urban Habitat Bid Proposal

7. Ordinance No. 1218
2 ATTACHMENT NO. 1

CITY OF CALEXICO
PUBLIC WORKS DEPT.

ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
Bid Opening: March 21, 2024 BID TABULATION
Time: 10:00a.m.

Location: City Hall, Council Chambers, 608 Heber Avenue, Calexico, CA Engineer's Estimate Rove Engineering, Inc. Nielsen Construction CA, Inc. SLA Paving, Inc. Urban Habitat Description Qty Unit Price Total Price Unit Price Total Price Unit Price Total Price Discrepancy Unit Price Total Price Unit Price Total Price 1 Mobilization & Demobilization 44,000.00 44,000.00 34,000.00 34,000.00 14,647.28 14,647.28 38,000.00 _ 38,000.00 25,579.48 25,579.48 2 Construction Staking and Surveying 14,000.00 14,000.00 11,713.00 11,713.00 7,933.95 7,933.95 10,000.00 10,000.00 15,353.98 15,353.98 Stormwater Pollution Prevention Plan, Permit, &
3 Maintenance 27,000.00 27,000.00 19,495.00 19,495.00 9,154.55 9,154.55 4,000.00 4,000.00 19,675.60 19,675.60 4 clearing and Grubbing 14,000.00 14,000.00 18,677.00 18,677.00 13,426.68 13,426.68 6,000.00 6,000.00 10,049.69 10,049.69 7 2" Water Line (Excludes Fees) 125.00 16,250.00 112.10 14,573.00 163.56 21,262:80 0.17 153.85 20,000.00 89.61 11,649.30 8 4" Sewer Line (Excludes Fees) 100.00 13,000.00 100.00 13,000.00 241.68 31,418.40 | 0.02 169.23 22,000.00 152.93 19,880.90 9 Adjust Utility to Grade 500.00 2,000.00 635.00 2,540.00 1,220.61 4,882,44 (0.01) 1,250.00 5,000.00 1,470.98 5,883.92 11 Unclassified Excavation 40,000.00 40,000.00 21,638.00 21,638.00 150,964.67 150,964.67 49,000.00 45,00000 ₴5,864.48 85,864.48 12 Reneral Diposal and Repacementor Unsuitabile
175.00 8,750.00 428.00 21,400.00 25.63 1,281,.50 0.14 100.00 5,000.00 141.91 7.095.50 /a Pc sidewak 5 thick Type Vy per Modified Ciry of
Calexico Standard Plan 11,940 8.50 101,490.00 17.94| 214,203.60

20.00 | 238,800.00 34.89 14.24| 170,000.00 10.06 | 120,116.40 14 Class Il Aggregate Base 191 120.00 22,920.00 177.00 33,807.00 279.52 53,388.32 (0.19) 204.19 39,000.00 231.08 44,136.28 15 Hot Mix Asphalt 180 225.00 40,500.00 385.00 69,300.00 459.08 82,634.40 0.45 694.44 | 125,000.00 733.70 | 132,066.00 16 Stabilized Decomposed Granite (DG) (2" depth) 5,670* 5.00 28,350.00 2.40 13,608.00 1.79 10,149.30 24.34 3.35 19,000.00 19,788.30 17 Commercial Driveway per City of Calexico Standard
810 25.00
20,250.00 21.50 17,415.00 57.67 46,712.70 2.98 111.11 90,000.00 22.78 18,451.80 18 6" Curb Type A per County of Imperial Standard Plan 220

50.00 11,000.00 70.00 15,400.00 51.27 11.279.40 (0.99) 68.18 15,000.00 31.95 7,029.00 19 6" Curb and Gutter per City of Calexico Standard 460

65.00 29,900.00 85.00 39,100.00 51.27 23,584.20 (2.07) 54.35 25,000.00 50.98 23,450.80 20 Curb Ramp (Case A) per City of Calexico standard
5,000.00 5,000.00 7,941.00 7,941.00 5,767.37 5,767.37 3,000.00 3,000.00 4,560.59 4,560.59 22 Signing and Striping 2,700.00 2,700.00 4,526.00 4,526.00 6,103.03 6,103.03 4,000.00 4,000.00 4,563.99 4,563.99 23 Furnish and Install Landscaping (Complete) 193,473.00 193,473.00 T129.597.00 | 129,597.00 124,593.45 124,593.45 150,000.00 150,000.00 186,141.05 186,141.05 24 Furnish and Install Irrigation System (Complete) 164,480.00 164,480.00 90,509.00 90,509.00 93.762.14 | 93,762.14 108,000.00 108,000.00 - 148,050.37 148,050.37 25 Provide 120 Day Malntenance and Establishment
Period 30,840.00 30,840.00 10,285.00 10,285.00 976.49| 976.49 28,000.00 28,000.00 34,545.16 34,545.16 Correct
967,213.00 100240 Carlos, 928,126.67 59.73 935,000.00 913.932.59 928.186.40
ATTACHMENT NO. 2

CONSTRUCTION AGREEMENT

CITY OF CALEXICO, CALIFORNIA
THIS AGREEMENT is made this 3r° day of April, 2024, by and between the City of Calexico, a Municipal Corporation of the State of California ("CITY") and Rove Engineering, Inc. ("Contractor"). The City and the CONTRACTOR for consideration stated herein agree as follows:

1. Description of Project
CONTRACTOR shall provide for the construction in accordance with the Bid Documents and approved plans and Technical Specifications for the Project.

2. Description of Work
The work shall be done in conformance with the Plans and Specifications for the Project. The Project includes, but is not limited to:

1. Construction of asphalt pavement parking lot (inclusive of grading for the new parking lot)

2. Site grading for accessibility compliance.

3. Construction of concrete improvements, including sidewalk, accessible curb ramp, curb/curb and gutter, and driveways approaches.

4. Pavement marking and striping per CAMUTCD.

5. Sewer and water lateral and stub-out for future concession stand.

CONTRACTOR shall furnish all of the labor, tools, equipment, and services required to perform all of the work in connection with the construction of "ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I." in accordance with the invitation for Bids, incorporated by reference as though fully set herein. Said construction shall be in accordance with CITY approved plans and specifications prepared by the Engineer, and applicable state prevailing wages laws and regulations. Said invitation for bids, plans and specifications, are prevailing wages laws and regulations are as fully a part of the Agreement as if hereto attached or herein repeated.

3. Time for Completion
The work shall be commenced on the date stated in Notice to Proceed is issued for the Project and shall be completed within the allotted working days after the date stated in such Notice.

4. Compensation

1.1 CITY shall pay the CONTRACTOR for the performance of this Agreement according to the terms and conditions contained in the Project's Invitation for Bids and Proposal or bid submittal by CONTRACTOR. CONTRACTOR shall take full payment in accordance with the ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
PROJECT NO. 2024-200 -78-

CONSTRUCTION AGREEMENT
following item prices incorporated as part of the proposal or bid submitted by CONTRACTOR.

1.2 CONTRACTOR agrees to receive and accept said compensation as full payment for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage, arising out of the nature of the work aforesaid, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by CITY and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work in the manner and according to the plans and specification, and the requirements of the CITY Engineer. This provision in no way limits the CONTRACTOR's duties under other provisions herein.

5. Industry Standards
The CONTRACTOR agrees that is performance, and that of its employees or subcontractors, under this Agreement shall be performed in accordance with the standards customarily adhered to by an experienced and competent contractor using the degree of care and skill ordinarily exercised by reputable professionals practicing in the same field in the State of California. Where approval by the CITY, the CITY Manager, or other representatives of the CITY is required, it is understood to be general approval only and does not relieve the CONTRACTOR of responsibility for complying with all applicable laws, codes and quality construction and business practices

6. Insurance

6.1 The CONTRACTOR shall not begin performing under this Agreement until it has: (a) obtained insurance certificates reflecting evidence of all insurance required herein; however, the CITY reserves the right to request, and the CONTRACTOR shall submit, copies of any policy upon reasonable request by the CITY; (b) obtained CITY approval of each company or companies as required herein; and (c) confirmed that all policies contain the specific provisions required herein. Further the CONTRACTOR shall not modify any policy or endorsement thereto which increases the CITY'S exposure to loss for the duration of this Agreement.

6.2 Types of Insurance
At all times during the term of this Agreement, CONTRACTOR shall maintain insurance coverage as follows:

1. Commercial General Liability
For all of the CONTRACTOR's operations, including contractual, broad form ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
PROJECT NO. 2024-200 -79-

CONSTRUCTION AGREEMENT
property damage, completed operations, and independent CONTRACTOR'S liability, the CONTRACTOR shall keep in full force and effect, during any and all work on this Project, all applicable insurance to cover personal injury, bodily injury and property damage, providing coverage to a combined single limit of $1,000,000 per occurrence, subject to an annual aggregate of $2,000,000 for general liability, completed operations and personal injury other than bodily injury. Agreementual liability shall include coverage of tort liability of another party to pay for bodily injury or property damage to a third person or organization. Agreementual liability limitation endorsement is not acceptable.

2. Commercial Automobile Liability
For all the CONTRACTOR's automobiles including owned, hired and non-owned automobiles, the CONTRACTOR shall keep in full force and effect, automobile insurance for bodily injury and property damage providing coverage to a combined single limit of $1,000,000 per occurrence. Insurance certificate shall reflect coverage for any automobile [any auto]. The CITY shall be named as an additional insured, but only for liability arising out of the use of CONTRACTOR's automobiles and only arising out of the performance of this Agreement.

3. Worker's Compensation
For all of the CONTRACTOR's employees who are subject to this Agreement and to the extent required by the State of California, the CONTRACTOR shall keep in full force and effect, a workers compensation policy. That policy shall provide a minimum of $1,000,000 of employees liability coverage and the CONTRACTOR shall provide and endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.

6.3 Rating Requirements
All bonds used to guarantee work and performance under this Agreement and all insurance required by express provision of this Agreement shall be carried only by responsible insurance companies that have been at least and "A" or "A." and "V" rating by AM BEST, that are licensed and approved by the State to do business in the State of California, and that have been approved by the CITY.

6.4 Deductibles
All deductibles on any policy shall be the responsibility of the CONTRACTOR.

6.5 Specific Provisions Required
Each policy required under Section 6 herein, shall expressly provide, and an endorsement ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
PROJECT NO. 2024-200 -80-

CONSTRUCTION AGREEMENT
shall be submitted to the City, that:

1. Except as to Workers Compensation, the City of Calexico and its respective elected officials, officers, employees, agents, and representatives shall be named as additional insureds. The CITY's Additional Insured status must be reflected on additional insured endorsement which shall be submitted to the CITY.

2. The policies are primary and any insurance that may be carried by the CITY is non- contributing, as reflected in an endorsement which shall be submitted to the CITY.

3. The policies cannot be canceled, non-renewed or materially changed except after thirty calendar days prior written notice by the CONTRACTOR to the CITY by certified mail, as reflected in an endorsement which shall be submitted to the CITY except for non-payment of premium, in which case ten (10) days notice will be provided.

4. Before performing under this Agreement, the CONTRACTOR shall provide the CITY with all Certificates of Insurance accompanied with all endorsements.

5. The CONTRACTOR may obtain additional insurance not required by this Agreement.

7. Agreement or Compliance with Labor Code
CONTRACTOR certifies that it is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the performance of the work of this Agreement.

8. Control of Agreement
The improvement contemplated in the performance of this contract is a project over which the City of Calexico shall exercise general supervision. The CITY therefore shall have the right to assume full and direct control over this contract whenever the CITY, at its sole discretion, shall determine that its responsibility to the State of California so requires.

9. Conflicting Terms
If an apparent conflict or inconsistency exists between the main body of this Agreement and the bid, proposal or other incorporated document, the main body of this Agreement shall control. If a conflict exists between applicable federal, state, or local law, rule, regulation, order, or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirements shall control.

Each party shall notify the other immediately upon the identification of any apparent conflict or ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
PROJECT NO. 2024-200 -81

CONSTRUCTION AGREEMENT
inconsistency concerning this Agreement.

10. Indemnification and Hold Harmless Agreement

10.1 With respect to any liability, including but not limited to claims asserted or costs, losses, attorney fees (for attorney of CITY's choosing), or payments for injury to any person or property caused or claimed to be caused by the acts or omissions of the CONTRACTOR, or the CONTRACTOR's employees, agents, and officers, arising out of any services performed involving this project, the CONTRACTOR agrees to defend, indemnify, protect, and hold harmless the CITY, its agents, officers, or employees from and against all liability. Also covered is liability arising from, connected with, caused by, or claimed to be caused by the active or passive negligent acts or omissions of the CITY, its agents, officers, or employees which may be in combination with the active or passive negligent acts or omissions of the CONTRACTOR, its employees, agents or officers, or any third party. The CONTRACTOR's duty to defend, indemnity, protect and hold harmless shall not include any claims or liabilities arising from the soles negligence or sole willful misconduct of the CITY, its agent, officers or employees. This section in no way alters, affects or modifies any of CONTRACTOR's other obligations and duties herein.

10.2 The CONTRACTOR agrees to pay any and all costs the CITY incurs enforcing the indemnity and defense provisions herein.

11. Notices
In all cases where written notice is required under this Agreement, service shall be deemed sufficient if the notice is deposited in the United States mail, postage paid. Proper notice shall be effective on the date it is mailed, unless provided otherwise in this Agreement. For the purpose of this Agreement, unless otherwise agreed in writing, notice to the parties herein shall be addressed as follows:

CITY CONTRACTOR:

City of Calexico Rove Engineering, Inc.

Public Works Department PO Box 2108
608 Heber Avenue El Centro, CA 92244
Calexico, CA 92231

12. Non-Assignment
The CONTRACTOR shall not assign the obligations under this Agreement, whether by express assignment or by sale of the company, nor any monies due or to become due, without the CITY's prior written approval. Any assignment in violation of this paragraph shall constitute a Default and is grounds for immediate termination of this Agreement, at the sole discretion of the CITY.

In no event shall any putative assignment create a contractual relationship between the CITY and any putative assignee.

ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
PROJECT NO. 2024-200 -82-

CONSTRUCTION AGREEMENT

13. Independent Contractors
The CONTRACTOR and any SUBCONTRCTORS employed by the CONTRACTOR shall be independent contractors and not agents of the CITY.

14. Compliance with Controlling Law

14.1 The CONTRACTOR shall comply with all laws, ordinances, regulations, and policies of the federal, state and local governments applicable to this Agreement, including California Labor Code section 1720 relating to the payment of prevailing wages, including inspection and land surveying work. In addition, the CONTRACTOR shall comply immediately with all directives issues by the CITY or its authorized representatives under authority of any laws, statures, ordinances, rules or regulations. The laws of the State of California shall govern and control the terms and conditions of this Agreement.

14.2 Pursuant to the Labor Code of the State of California, or local laws applicable thereto, the CITY has ascertained that the CONTRACTOR shall be responsible for paying prevailing wages as established by the State of California, Director of Industrial Relations. Under Section 1776 of the State Labor Code, the CONTRACTOR, and all subcontractors, are required to keep accurate payroll records. This Section specifies the content thereof, inspection and duplication procedures, and certain notices required of the CONTRACTOR pertaining to their location.

14.3 Whenever the CONTRACTOR or any representative, agent or employee Of CONTRACTOR performing a public works project is found by the Department of Industrial Relations ("DIR") or the CITY to be in violation of the prevailing wage requirements imposed by law, the CONTRACTOR shall indemnify and hold CITY harmless from any and all liability arising from such violation, including any and all liability imposed on the City. The CONTRACTOR's duty to indemnify the CITY pursuant to this section shall include any and all costs and expenses incurred by the CITY therefrom, including but not limited to any penalties imposed on the CITY by DIR or any other state agency and reasonable attorney's fees.

14.4 Nothing in this section shall be construed to limit, alter or amend the CONTRACTOR's duty to indemnify under any other provisions of this Agreement.

15. Jurisdiction and Venue
The venue for any suit or proceeding concerning this Agreement, the interpretation or application of any of its terms, or any related disputes shall be in the County of the Imperial, State of California.

ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
PROJECT NO. 2024-200 -83-

CONSTRUCTION AGREEMENT

16. Integration
This Agreement and the exhibits and references incorporated into this Agreement fully express all understandings of the Parties concerning the matters covered in this Agreement. No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless made in the form of a written change agreed to in writing by both parties or an amendment to this Agreement agreed to both Parties. All prior negotiations and agreements are merged into this Agreement.

17. Counterparts
This Agreement may be executed in counterparts, which when taken together shall constitute a single signed original as though all parties had executed the same page.

18. No Waiver
No failure of either the CITY or the CONTRACTOR to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement, shall constitute a waiver of any such breach or such covenant, term or condition. No waiver of any breach shall affect or alter this Agreement, and each and every covenant, condition, and term hereof shall continue in full force and effect to any existing or subsequent breach.

19. Severability
The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision of this Agreement unenforceable, invalid, or illegal.

ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
PROJECT NO. 2024-200 -84-

CONSTRUCTION AGREEMENT
IN WITNESS WHEREOF, the parties hereto through their agent duly authorized, have executed this Agreement as of the day and year first above written.

ATTEST:

VERONICA LUNA-ALVARADO ESPERANZA COLIO WARREN
City Clerk of the City of Calexico City Manager of the City of Calexico

CONTRACTOR
By:_
Signature Date
Printed Name and Title
Licensed in accordance with an act
Providing for the registration of contractors,
License No._

APPROVED AS TO FORM AND EXECUTION
CARLOS CAMPOS Date
City Attorney
- END OF AGREEMENT -
ADRIAN C. CORDOVA MEMORIAL PARK - PHASE T
PROJECT NO. 2024-200 -85-

CONSTRUCTION AGREEMENT
ATTACHMENT NO. 3

CITY OF CALEXICO

BID PROPOSAL FORM
ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
CITY PROJECT NO. 2024-200

SIGNATORY STATEMENT
Name of Bidder: Rove Engineering, Inc.

The undersigned hereby declares that it has carefully examined the location of the proposed work and that it has examined the Plans and Specifications, including the Bid Requirements, and hereby proposes to furnish all equipment, labor, and material (except owner-furnished materials), and to do all work required to complete the work shown in the Plans and described in the Specifications, within contract duration allocated, and at the unit prices set forth in the Bid Proposal.

The Bidder shall provide the unit and total prices for each of the bid items listed in the following Bid Schedule. Failure to provide prices for each bid item shall render the bid non-responsive. The sum of the total prices for each bid item shall be equal to the Total Base Bid Amount, and shown in both numeric and in written words format.

Bidder understands that these quantities are estimates only and are given solely for the purpose of facilitating the comparison of Bids, and that the Contractor's compensation will be computed on the basis of the actual quantities in the completed Work.

Bidder shall certify that all contents of the Bid Proposal are submitted and shall sign the Bid Proposal Checklist.

CONSTRUCTION CONTRACT AWARD
All bids are to be compared based on the Engineer's Cost Estimate for the Project and estimate of the quantities of work to be done. If awarded, the City shall award the construction contract to the responsive and lowest responsible bidder. City reserves the right to reject any and all bids.

ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
PROJECT NO. 2024-200 -52-

BID PROPOSAL FORM

CITY OF CALEXICO
BID PROPOSAL FORM (CONT.)
ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
CITY PROJECT NO. 2024-200

BASE BID SCHEDULE
Item Description Qty Unit Unit Price Total Price
Mobilization & Demobilization
1 1 $34,000.00 $34,000.00
(Not to Exceed 5% of Total Bid)
2 ! Construction Staking and Surveying 1 LS $11,713.00 $11,713.00 Stormwater Pollution Prevention Plan, Permit, &
3 1 LS $19,495.00 $19,495.00
Maintenance
4 Clearing and Grubbing 1 LS $18,677.00 $18,677.00
7 2" Water Line (Excludes Fees) 130 LF $112.10 $14,573.00 8 4" Sewer Line (Excludes Fees) 130 LF $100.00 $13,000.00 9 Adjust Utility to Grade 4 EA $635.00 $2,540.00
11 Unclassified Excavation 1 LS $21,638.00 $21,638.00
Removal, Disposal and Replacement of Unsuitable
12 50 CY $428.00 $21,400.00
Material
PCC Sidewalk (5" Thick Type V) per Modified City of
13 11,940 SF $8.50 $101,490.00
Calexico Standard Plan
14 Class Il Aggregate Base 191 CY $177.00 $33,807.00
15 : Hot Mix Asphalt 180 TON $385.00 $69,300.00
16 Stabilized Decomposed Granite (DG) (2" depth) 5,670 SF $2.40 $13,608.00 17 Commercial Driveway per City of Calexico Standard 810 SF $21.50 $17,415.00
Plan
18 6" Curb Type A per County of Imperial Standard Plan 220 LF $70.00 $15,400.00 6" Curb and Gutter per City of Calexico Standard
19 460 LF $85.00 $39,100.00
Plan
20 Curb Ramp (Case A) per City of Calexico Standard • 1 EA $7,941.00 $7,941.00 Plan
Signing and Striping 1 $4,526.00 $1,526.00
23 Furnish and Install Landscaping (Complete) 1 LS $129,597.00 $129,597.00 ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
PROJECT NO. 2024-200 : -63-

BID PROPOSAL FORM

BASE BID SCHEDULE
Item Description Qty Unit Unit Price Total Price
24 Furnish and Install Irrigation System (Complete) 1 LS $90,509.00 $90,509.00 Provide 120 Day Maintenance and Establishment $10,285.00 25 LS $10,285.00
Period
TOTAL $690,014.00
GRAND TOTAL BID ($): $690,014.00
GRAND TOTAL BID PRICE WRITTEN IN WORDS:

Six hundred ninety thousand fourteen dollars.

ADRIAN C. CORDOVA MEMORIAL PARK - PHASE !
PROJECT NO. 2024-200 -64-

BID PROPOSAL FORM
The foregoing quantities are approximate only, being given as a basis for the comparison of bids, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable by the Engineer. All bids will be compared on the basis of the Engineer's estimated quantities of work to be performed.

The BIDDER agrees that the City reserves the right to increase or decrease the amount of any quantity shown and to delete any item from the Contract and pay the Contractor at the bid unit prices so long as the total amount of change does not exceed twenty-five percent (25%) plus or minus of the total bid amount equal. If the change exceeds twenty-five percent (25%) a change order may be negotiated to adjust unit bid prices. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amount bid, unit prices shall govern over extended amounts, and words shall govern over figures.

The bid prices shall include any and all costs, including labor, materials, and all other incidental costs to complete the Work, in compliance with the Bid and Contract Documents and applicable standards. All other work items not specifically listed in the bid schedule, but necessary to complete the work per bid and Contract Documents and applicable standards shall be included in the various bid item prices and in the Total Lump Sum Bid Amount. BIDDER understands that a bid is required for the entire work, that the quantities set forth in the Bid Schedule are to calculate total bid amount, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed.

Rove Engineering, Inc. (760) 425-0001

COMPANY TELEPHONE
Yessenia Eugenio

BIDDER'S SIGNATUR
ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
PROJECT NO. 2024-200.

BID PROPOSAL FORM
ATTACHMENT NO. 4

CITY OF CALEXICO

BID PROPOSAL FORM
ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
CITY PROJECT NO. 2024-200

SIGNATORY STATEMENT
Name of Bidder: Nielsen Construction California, Inc.

Bidder shall certify that all contents of the Bid. Proposal are submitted and shall sign the Bid Proposal Checklist.

ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
-62-
PROJECT NO. 2024-200

BID PROPOSAL FORM
• CITY OF CALEXICO
BID PROPOSAL FORM (CONT.)
ADRIAN C. CORDOVĄ MEMORIAL PARK - PHASE I
CITY PROJECT NO. 2024-200

BID PROPOSAL
Item Description Qty Unit Unit Price Total Price
Mobilization & Demobilization (Not to Exceed 5% of Total Bid) 1 LS $ 14,647.28 $ 14,647.28 ¡Construction Staking and Surveying 1 LS $ 7,933.95. $ 7,933.95 Stormwater Pollution Prevention Plan, Permit, & Maintenance 1 LS $ 9,154.55 9,154.55 14 Clearing and Grubbing 1 LS 13,426.68'$ 13,426.68
7 2" Water Line (Excludes Fees) 130 LF 163.56 $ 21,262.97 4" Sewer Line (Excludes Fees) 130 LF : $ 241.68 31,418.42 19 Adjust Utility to Grade 4 EA 1,220.61 $ 4,882.43
171 •Unclassified Excavation 1 LS $ 150,964.67: $ 150,964.67 ¡12 Removal, Disposal, and Replacement of Unsuitable Material 50 CY $ 25.63 $ 1,281.64 PCC Sidewalk (5" Thick Type V) per Modified City of Calexico 11,940 SF $ 17.94 $ 214,238.49 13 : Standard Plan
14 : Class Il Aggregate Base 191 CY $ 279.52 : $ 53,388.13 15 Hot Mix Asphalt 180 TON : $ 459.08 : $ 82,634.85
16 Stabalized Decomposed Granite (DG) (2" depth) 5,670 SF $ 1.79. $ 10,173.64 Commercial Driveway per City of Calexico Standard plan 810 SF $ 57.67 $ 46,715.68 (17
18 i6" Curb Type A per County of Imperial Standard Plan 220 LF 51.27 $ 11,278.41 :19 i6" Curb and Gutter per City of Calexico Standard Plan 460 LF 1$ 51.27 $ 23,582.13 Curb Ramp (Case A) per City of Calexico Standard Plan 1 EA $ 5,767.37 5,767.37 20 Signing and Striping 1 LS $ 6,103.03 6,103.03
22 :23 Furnish and Instail Landscaping (Complete) 1 LS $ 124,593.45 124,593.45 ADRIAN C. CORDOVA MEMORIAL PARK - PHASE 1
PROJECT NO. 2024-200
BID PROPOSAL FORM -63-

BASE BID SCHEDULE
Item Description Qty Unit Unit Price: Total Price
1 LS 93,762.14 :$ 93,762.14
24 Furnish and Install Irrigation System (Complete)
Provide 120 Day Maintenance and Establishment Period LS 976.49 $ 976.49 ,25
GRAND TOTAL BID ($): $ 928,186.39
GRAND TOTAL BID PRICE IN WRITTEN WORDS: Nine hundred twenty-eight thousand, one hundred eighty-six and thirty-nine cents
The foregoing quantities are approximate only, being given as a basis for the comparison of bids, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable by the Engineer. All bids will be compared on the basis of the Engineer's estimated quantities of work to be performed.

The bid prices shall include any and all costs, including labor, materials, and all other incidental costs to complete the Work, in compliance with the Bid and Contract Documents and applicable standards. All other work items not specifically listed in the bid schedule, but necessary to complete the work per bid and Contract Documents and applicabie standards shali be included in the various bid item prices and in the Total Limp Sum Bid Amount. BIDDER understands that a bid is required for the entire work, that the quantities set forth in the Bid Schedule are to calculate total bid amount, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed.

Nielsen Construction California, Inc. 619-795-0041

COMPANY TELEPHONE
BIDDER'S SIGNATURE. D. Nielsen Pollock, President
ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
-65.

PROJECT NO. 2024-200

BID PROPOSAL FORM
ATTACHMENT NO. 5

CITY OF CALEXICO

BID PROPOSAL FORM

ADRIAN C, CORDOVA MEMORIAL PARK - PHASE I
CITY PROJECT NO. 2024-200

SIGNATORY STATEMENT
Name of Bidder: SLA Paving, The Ine:

Bidder shall certify that all contents of the Bid Proposal are submitted and shall sign the Bid Proposal Checklist.

ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
PROJECT NO. 2024-200 -62-

BID PROPOSAL FORM
• CITY OF CALEXICO
BID PROPOSAL FORM (CONT.)
ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
CITY PROJECT NO. 2024-200

BASE BID SCHEDULE
Description aty Unit Unit Price Total Price
Item
Mobilization & Demobilization 1 LS $38,000
1 (Not to Exceed 5% of Total Bid)
Construction Staking and Surveying 1 LS $10,000
2 Stormwater Pollution Prevention Plan, Permit, &
1 LS 1$4,000
Maintenance
Clearing and Grubbing 1 LS $6,000
4 7 2" Water Line (Excludes Fees) 130 LF $20,000
8 4" Sewer Line (Excludes Fees) 130 LF
$ 22,000
9 Adjust Utility to Grade EA $5,000
11 Unclassified Excavation 1 LS $49,000
Removal, Disposal and Replacement of Unsuitable
12 50 CY $ 5,000
Material
PCC Sidewalk (5" Thick Type V) per Modified City of
13 11,940 SF $170,000
Calexico Standard Plan
14 Class Il Aggregate Base 191 CY $ 39,000
15 Hot Mix Asphalt 180 TON $125,000
16 Stabilized Decomposed Granite (DG) (2" depth) 5,670 SF $19,000
17 Commercial Driveway per City of Calexico Standard 810 SF $90,000 Plan
18 6" Curb Type A per County of Imperial Standard Plan 220 LF $ 15,000 6" Curb and Gutter per City of Calexico Standard 460 LF $25,000 19 Plan
20 Curb Ramp (Case A) per City of Calexico Standard 1 EA Plan $3,000
22 Signing and Striping 1 LS 1$4,000
23 Furnish and install Landscaping (Complete) 1 LS 1$150,000 ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
PROJECT NO. 2024-200 -63-

BID PROPOSAL FORM

BASE BID SCHEDULE
Item Description Qty Unit Unit Price Total Price
24 Furnish and Install Irrigation System (Complete) 1 LS $108,000 Provide 120 Day Maintenance and Establishment LS $ 28,000 25 Period
TOTAL
GRAND TOTAL BID ($):_ $935,000
GRAND TOTAL BID PRICE WAITEN IWORDS: like hundred thirty-. five thousand dollars
ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
-64-
PROJECT NO. 2024-200

SLA Fiving, ink. +Hi-101-90u

COMPANY TELEPHONE

BODE'S SIGNATURE
ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I-
-65-
PROJECT NO. 2024-200

BID PROPOSAL FORM
ATTACHMENT NO. 6

CITY OF CALEXICO

BID PROPOSAL FORM
ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
CITY PROJECT NO. 2024-200

SIGNATORY STATEMENT
Urban Habitat
Name of Bidder:

Bidder shall certify that all contents of the Bid Proposal are submitted and shall sign the Bid Proposal Checklist.

ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
PROJECT NO. 2024-200 -62-

BID PROPOSAL FORM

CITY OF CALEXICO
BID PROPOSAL FORM (CONT.)
ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
CITY PROJECT NO: 2024-200

BASE BID SCHEDULE
Description Qty Unit Unit Price Total Price
Item
Mobilization & Demobilization 1 LS $25,579.48 $25.579.48 (Not to Exceed 5% of Total Bid)
2 | Construction Staking and Surveying 1 IS | $15.358.98 $16.353.98 Stormwater Pollution Prevention Plan, Permit, &
3 1 LS : $19,675.60 $19,676.60
Maintenance
4 Clearing and Grubbing 1 LS $10,049.69 $10,049.69
2" Water Line (Excludes Fees) 130 LF $89.61 $11.649.30
8 • 4" Sewer Line (Excludes Fees) 130 LF $152.93 $19,880.90 9 Adjust Utility to Grade 4 EA $1.470.98 $5.883.92
11 Unclassified Excavation 1 LS $85,864.48 $85,864.48
Removal, Disposal and Replacement of Unsuitable 50 CY
12 $141.91 $7,095.50
Material
PCC Sidewalk (5" Thick Type V) per Modified City of
13 11,940 SF $10.06 $120.116.40
Calexico Standard Plan
Class I| Aggregate Base 191 ! CY $231.08 $44,196.28
14 : Hot Mix Asphalt 180 TON $738.70 $182.066.00
15 16 Stabilized Decomposed Granite (DG) (Z" depth) 5,670 SF $3.49 $19,788.30 Commercial Driveway per City of Calexico Standard 810 SF 17 $2278 $18,451.80
Plan
18 6" Curb Type A per County of Imperial Standard Plan 220 LF $31.95 $7,029.00 19 6" Curb and Gutter per City of Calexico Standard 460 LF $50.98 $28,450.80
Plan
Curb Ramp (Case A) per City of Calexico Standard 1 EA $4.560.59 20 $4,560.69
Plan
22 Signing and Striping 1 LS $4,563.99
$4,563.99
23 Furnish and Install Landscaping (Complete) 1 LS
5186.111.05$788.141.05
ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
-63-
PROJECT NO. 2024-200

BID PROPOSAL FORM

BASE BID SCHEDULE
Description Qty Unit Unit Price Total Price
• Item
24 Furnish and Install Irrigation System (Complete) 1. LS $148.050.37 $148.050.37 Provide 120 Day Maintenance and Establishment 1 LS $34,546.16 25 $34.545.16
Period
TOTAL $943.932.59
$943.932.59 J
GRAND TOTAL BID ($):

GRAND TOTAL BID PRICE WRITTEN IN WORDS:

Nine Hundred Forty Three Thousand Nine Hundred Thirty Two and 59/100 ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
-64-
PROJECT NO. 2024-200

The BIDDER agrees that the City reserves the right to increase or decrease the amount of any quantity shown and to delete any item from the Contract and pay the Contractor at the bid unit prices so long as the total amount of change does not exceed twenty-five percent (25%) plus or minus of the total bid amount equal. If the change exceeds twenty-five percent (25%) a change order may be negotiated to adjust unit bid prices. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees, In the case of discrepancies in the amount bid, unit prices shall govern over extended amounts, and words shall govern over figures.

Urban Habitat (760) 345-1101

COMPANY TELEPHONE

BIDDER'S-SIGNATURE
ADRIAN C. CORDOVA MEMORIAL PARK - PHASE I
-65
PROJECT NO. 2024-200

BID PROPOSAL FORM
ATTACHMENT NO. 7
ATTACHMENT "1"

CITY OF CALEXICO PURCHASING POLICY & PROCEDURES
a. That the products offered provide the quality, fitness, and capacity for the required usage.
b. That the bidder has the ability, capacity and skill to perform the contract satistactorily and within the time required
C. That bidder's experiences) regarding past purchases by the City or other public agencies demonstrates the reliability of the bidder to pertorm the contract.

D. When a bid is recommended to be awarded to other than the low bidder, written justification is required. The written statement, signed by the appropriate department head, shall be attached to the purchase requisition.

2. Rejection of Bids
The City Council shall have the authority to reject any or all bids, upon recommendation of the City Manager. The City Manager may recommend rejection of any or all bids if it is determined to be in the best interests of the City.

Reasons for rejection may include, but are not limited to, the following: 1) a bid is determined to be non-responsive, 2) the number of bids received is inadequate, 3) bids received are not reasonably uniform in price, or 4) the lowest bid received is deemed to be too high. If all bids are rejected, the requesting Department may be authorized to ie-solicit bids, negotiate a contract for the purchase, or abandon the purchase.

3. Tie Bids
If two or more bids are received which are in all respects equal, the City Manager may accept the one deemed to be in the best interests of the City.

Change Orders
This section shall apply to Change Orders for Purchase Orders (supplies, services, and equipment) and public works contracts. All Change Orders shall comply with the relevant specifications and shall be approved in writing by the appropriate authority (i.e. City Council or City Manager) prior to the work being performed.

The City Manager or Finance Director shall have authority to approve Change Orders for Purchase Orders (supplies, services, and equipment) and public works contracts previously awarded by the City Manager or Finance Director, provided that Change Orders aggregated with the original contract do not exceed $24,999, subject to an unencumbered appropriation in the fund against which such expenditure is to be charged.

During the award of a contract by the City Council, the Council may give the City Manager the authority to approve Change Orders, specific to that contract, based on either a percentage of the contract or a specific dollar amount. If no specific authority is given by the City Council, the City Manager may approve Change Orders for a City Council awarded contract that do not exceed $24,999, provided such Change Orders are within the approved contingency.
7 81211.00100\34278866.1
ATTACHMENT "1"

CITY OF CALEXICO PURCHASING POLICY & PROCEDURES
Change Orders in excess of the City Manager's authority may be approved by the City Manager and submitted to City Council for ratification under the following circumstance:

1. The failure to immediately issue a Change Order may result in significant project cost increases or an unacceptable project delay due to work stoppage or other inefficiencies;
A special meeting or a regularly scheduled meeting of the City Council is not scheduled within a reasonable period of time to sufficiently remedy the problem; and
Funding for the Change Order is currently available within the appropriated budget."
Informal and Formal Bid Process
Except as otherwise exempted in the policy, supplies, services and equipment with an estimated value of $2,500 to $24,999 shall be purchased following an Informal Bid Process and purchases of $25,000 or more shall be made following a Formal Bid Process.

To initiate the informal/formal bid process, the Department making the request shall provide specifications for the item to be purchased and documentation showing the existence of an unencumbered appropriation for the item in the current approved budget.

Informal bids may be posted at City Hall, mailed to prospective bidders a minimum of ten calendar days before the due date, or solicited over the phone. Formal bids shall be posted at City Hall and shall be published at least once in a newspaper of general circulation as required by State law, and, if applicable, in appropriate trade publications.

The date of publication shall be at least ten days before the due date. All formal bids shall be sealed and shall be publicly opened and read at the date, time and place indicated in the published notice.

Bids shall be reviewed for compliance with specifications by the requesting Department.

All deviations shall be fully documented by the requesting department and the impact of the deviations on the performance or suitability of the bid item shall be detailed. Staff will prepare and forward a recommendation for approval of purchase. Informal bids shall be approved by the City Manager. Formal bids shall be approved by the City Council.

Credit Card Usage
Under certain circumstances the use of a city credit card may by the most appropriate method for certain purchases. The following policies and procedures are established to insure internal control and timely payment of charges.

City bank, gasoline, vendor credit cards will be signed out on as as-needed basis to City Council or staff at the sole discretion of the Finance 8 81211.00100\34278866.1

Calexico City CouncilApril 3, 2024

Calexico City Council
April 3, 2024