AGENDA
ITEM
10 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
10 CITY COUNCIL
AGENDA STAFF REPORT
DATE: May 8, 2024
TO: Mayor and City Council
Esperanza Colo Warren, Gily Managemm, clean
APPROVED BY:
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director ] PREPARED BY: Lizeth Legaspi, Library Manager U
SUBJECT: Authorize City Manager to sign Training Agreement with the Imperial Valley Regional Occupational Program (IVROP) to place Project Connect Program Participants at Camarena Memorial Library for the period ending on June 30, 2024
Recommendation:
Authorize City Manager to sign Training Agreement with the Imperial Valley Regional Occupational Program (IVROP) to place Project Connect Program Participants at the Camarena Memorial Library for the period ending on June 30, 2024.
Background:
Imperial Valley Regional Occupational Program (IVROP) is looking to place Project Connect Program Participants at Camarena Memorial Library to provide them with the opportunity to acquire job skills, prospective career exposure, and get prepared for future employment opportunities.
The Project Connect Program pays 100% of the participant's stipends. Qualified participants will be afforded training in areas such as general office work, customer service and department activities.
Participants must be supervised at all times by a full-time city employee and will not be replacing former employees, as work assigned is additional activities generated during the time period.
Payment and associated costs such as workers' compensation, taxes, etc. will be provided to the participants through Imperial County Workforce Development Office.
Discussion and Analysis:
The City of Calexico, throughout the years, has collaborated with various training agencies. The partnership allows the trainee to learn skills that will contribute to the trainee's transition to employment opportunities in the public or private sector.
Fiscal Impact:
None.
Coordinated With:
None.
Attachments):
1. Public/Private Sector Training Agreement.
2 .. Supervisor and Participant Program Handbook.
Imperial Valley Regional Occupational Program
687 State Street • El Centro, California 92243 • (760) 482-2600
PUBLIC/PRIVATE SECTOR TRAINING AGREEMENT
This agreement is made and entered into this day of _, 20. between Imperial Valley Regional Occupational Program (hereafter "VROP") and :
hereafter "WORKSITE"). The term if this agreement shall be from _ 20. thru , 20
Participant's Name Job Title:
IVROP agrees to:
1. Pay the participant's wages.
2. Provide Worker's Compensation coverage for the participant.
Provide worksite with IVROP Program Handbook, Payroll Schedule and Time Sheets. 4 Asses participant and assure that he/she meets the minimum job requirements/specification.
5. Monitor participant and provide guidance and counseling as deemed necessary.
6. Provide worksite with written notification if terminating training agreement for the following reasons:
a) Failure to comply with IVROP policies and procedures. b) Funds authorized for use by IVROP are reduced or are not available due to action by the State Job Training Office. c) Insufficient work available to keep the participants gainfully occupied during regular working hours.
WORKSITE agrees to:
1. Provide Assurance that it will comply with all IVROP policies and procedures.
2. Provide Assurance that the participant will not be loaned, transferred, sub-contracted, or perform services for any other contracting
3. Provide Assurance that sufficient work, tools and materials will be available for the participant to carry out his/her work assignment.
4. Provide Assurance that participant will receive an on-the-job safety orientation and instruction on proper use of the equipment for reasonable protection against bodily injury and equipment damage
5. Provide Assurance that any accident or injury sustained by the participant, no matter how minor, will be reported to the IVROP staff.
6. Provide Assurance that all provisions of Child Labor Laws will be adhered to.
1. Provide Assurance that the participant's time sheet will be kept daily by the immediate supervisor or alternate supervisor.
8. Provide Assurance that the IVROP staff will be contacted for youth problems on the job (i.e., absenteeism, tardiness, poor work
9. Provide Assurance that the worksite will comply with regulations ensuring that youth do not displace, cause hours of work to be
11. Hold harmless IVROP, its agents, officer and employees from legal liability arising out of errors, omissions or negligent performance by the participant, to include any losses incurred as a result of the student's being assigned duties which require the IVROP Representative Signature: Date:
- WORKSITE Representative Signature: _ Date:
Distribution: White - IVROP Yellow - WORKSITE Pink - PARTICIPANT Rec 10/90/9008
Imperial Valley Regional Occupational Program
687 STATE STREET
EL CENTRO, CALIFORNIA 92243
760.482.2600
PROJECT CONNECT
2023-2024
Connect
CTE
Career Ready Leadership That Works
Supervisor and Participant
PROGRAM HANDBOOK
IMPERIAL VALLEY REGIONAL OCCUPATIONAL PROGRAM.
PROJECT CONNECT
I. INTRODUCTION
Welcome to PROJECT CONNECT. This is a great opportunity for both supervisors and participants to gain valuable work experience. This program is designed to benefit all those involved.
Case Management/Development Specialists
IVROP staff will be your case manager and here are some of the services that we will provide as part of case management activity:
• Have at least bi-weekly contact with you (participants) to check up on how the program services are going
• Offer you all services as identified on your Individual Service Strategy goal planning worksheet. (ISS)
• Refer you to services you need that our program does
NOT offer
• Assist you with any personal, academic, or family
problems that you may have
• Provide guidance, counseling, and help you with any
barriers that may prevent you from successfully completing the program services • Enroll you in all program services that you are eligible to receive such as Individual Training Account (Will be referred to Adult Program) a. Can choose from a variety of training courses.
1. Truck Driving
2. Security guard
3. CNA
b. Must be willing to accept employment in the field
of study after the training.
c. Must complete the entire program and attend
trainings regularly.
d. Participants interested will be screened to make sure they meet minimum qualifications. (Must have good reading and writing skills). e. MUST BE WILLING TO RE-LOCATE IF EMPLOYMENT IS NOT AVAILABLE IN THE AREA.
Vocational Program and other certifications/credentials Security Guard, Certified NA, Truck Driving, Medical Clerical, CPR & First Aid, Food Handlers, etc.
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Supportive Services
IVROP PROJECT CONNECT staff will be able to receive REQUESTS for supportive services; however, no guarantees are made that such request will be approved. Here is a list of sample supportive services that have been issued in the past:
Assistance with transportation costs (i.e. bus passes)
Work uniforms and other appropriate work attire (must be required by employer) Work related tools including eye glasses and protective eye wear (required by employer) All requests are subject to funding availability. Supportive services are available to enable an individual to participate in activities authorized under WIOA.
Program Services
A. Leadership Activities
a. Students will participate in different
leadership activities that include but
are not limited to the following:
Classroom leadership activities
• Local and out-of-town fieldtrips
• Fundraisers
• Attend City Council Meetings,
School Board Meetings, County Board of Supervisors Meetings, etc.
Serve as member of the Imperial County Youth Council
Leadership (50 Youth)
50 youth X $180 for every 15 hrs / Maximum stipend $180 B. Community Service
Must be a non-profit agency
• Stipend is not to pay for community service, but to offset costs of transportation/food you may incur while completing community service
Community Service (50 Youth)
50 youth X $200 for every 20 hrs/ Maximum stipend $200
C. Workshop
• Length of workshop vary between 1-3 hours
• Must attend at least 3 workshops before getting a stipend • Workshops topics vary as well as location and time
Workshops (70 youth)
70 youth X $200 for attending 3 educational workshops (financial aid, career exploration, mentoring, union, motivational speakers, healthy relationships etc.) 2 IMPERIAL VALLEY REGIONAL OCCUPATIONAL PROGRAM
PROJECT CONNECT
D. Educational
a. Students referred for educational services may participate in any of the following educational services. Generally, students are sent to receive this service if they are basic skills deficient, scored lowered than 9.0 grade level in English or math and are out of school youth, or simply requested this service.
" Tutoring
• Must attend all scheduled tutoring
sessions. Must make a noticeable
effort to improve their math and
English skills.
• Study skills
* GED preparation classes
• Local and of out town educational fieldtrips
" FAFSA assistance workshop
• Educational counseling (careers; choosing a
college, choosing a major, applying for
college),
Tutoring (80 youth)
80 youth X for passing w/9.0 or above in English and or math OR raising 1 grade level on English and or Math/$400 maximum stipend
E. WIOA Elements
Education offered concurrently and in the same context as workforce preparation activities We are offering internally three vocational trainings in in-demand occupations in which we plan to integrate basic skills and literacy training education (NCRC).
Financial Literacy that includes but is not limited to checking and saving accounts; budgeting and spending, understanding credit, credit scores, and debt (school loans, home loans, car loans, credit cards, saving (rainy day fund, children's education, retirement), buying a house, buying a car and car insurance, taxes (local, state, and federal taxes) and purpose of taxes.
Services that provide labor market information (LMI) Our program counselor and Youth Development Specialist will be tasked with providing workshops, especially to seniors and older youth, and they will be researching careers that they are interested in.
The questions that they will be tasked with answering will be, are there any current job openings locally for that career/job/industry sector? If so, what is the starting wage? What is the projected job growth for that career/job/industry sector for the next 10 years? Career Exploration-IVROP-Project Connect participants will learn about targeted industry clusters through a variety of experiences, including online career guidance programs, labor market information data, field visits to business/industry, pre- apprenticeship training, and assessments that provide a connection between further
IMPERIAL VALLEY REGIONAL OCCUPATIONAL PROGRAM
PROJECT CONNECT
training/education and long-term career advancement, and allow for making informed career pathway decisions.
Activities that help youth prepare and transition to post-secondary education training. Assess A-G requirements, Blackboard and online classes, Importance of attending classes regularly, Limited term financial aid, How and when to drop a class, Remediation courses vs general required courses, Midterms and finals, Time management, Prioritizing, EOPS. & Enrolling in college when youth relocate (out-of-state tuition fees).
WIOA Elements (90 youth)
90 youth X $80 per workshop (Max. $240 Stipend)
F. Developmental Assets
IVROP-Project RISE and Connect will work together to provide eligible youth the opportunity to learn and work towards acquiring the full complement of the 40 assets which support them in becoming academically, socially and emotionally well-prepared for life in the complex and rapidly changing world of the 21s* Century.
Intended outcomes of Developmental Assets development for Imperial County youth IVROP-Project Connect participants:
• Youth will complete a pre-test at the beginning of the 3 hours workshops, and complete the post-test upon completion of the workshop. • . Youth will be encouraged to become Developmental Assets ambassadors and will complete 5 hours of DV ambassadors' activities in coordination with IVROP-Project RISE
• Upon successful completion of these two activities, eligible youth will receive a certificate of completion and be eligible to receive a STBA stipend.
II. Work Experience/ Job Shadowing
A. HOURS OF WORK AND LENGTH OF TRAINING I CANT
Participants are permitted to work as follows: THINK NOW...
I'M WORKING
1. Total work experience training will depend on
your age (see chart).
2. Can't exceed the maximum hours per week or
total amount of hours for your age bracket (will
do volunteer work if you do)
3. Must follow labor laws and observe work hour
limitation as stated in work permit. (14 & 15
year olds can't work before 7am or after 7pm.)
(16 & 17 year olds can't work past 10pm)
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*NO MORE THAN 8 HOURS ON ANY DAY*
TIME SHEETS
Students are responsible for filling out their time sheet and ox signing in to class, workshops, or activities. If you fail to fill out your time sheet properly your check. may be delayed or you will not get paid. Here are things to remember about time SIGN TIME SHEET!!!!!!!!! (Extremely Important)
• Fill out all dates for the pay-period
• Do NOT use pencil (black or blue pen)
• Sloppy time sheets will not be accepted
• Must sign in and out for your lunch (Do NOT
log 10 minute breaks)
• If you work more than 6 hours, you must take a
lunch
• Follow your work permit laws and regulations.
• Example: 14 year old works from 4:30 -7:30,
it's 2.5 hrs not 3 hrs (why?)
• See sample time sheet and fill out the sample
time shect.
Paid and unpaid work experience (159 Youth)
14-17 (9th-11th Grade In-school youth)
10 youth/ 15-$150 Stipends for every 10 hrs/$2,250 max stipend (150 hrs maximum) 17-19 (11th - 12th Grade & Out of school youth)
16 youth/15 - $300 stipends for every 20 hrs/ $4,500 maximum stipend (300 hrs maximum
18-24 Out of school youth
100 youth/ 22-$300 stipends for every 20hrs/ $6,660 maximum stipend (440 hrs maximum
B. WORK ATTENDANCE
Supervisors will arrange work schedules in advance. Participants must begin work in a timely manner and report to work each day. In school participants may not work on days of an absence (excused or unexcused) or suspension and must notify supervisor of absence. (If participant attends work they will be removed from work experience.) C. EMPLOYABILITY ENHANCEMENT WORKSHOPS (PRE-
EMPLOYMENT)
Participants shall be required to attend the EMPLOYABILITY ENHANCEMENT Workshops.
The purpose of these workshops is to teach participants how to properly seek, obtain and maintain employment. Workshop hours will be conducted prior to job placement. 5 IMPERIAL VALLEY REGIONAL OCCUPATIONAL PROGRAM
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A STIPEND WILL BE AWARDED UPON SUCCESSFUL COMPLETION OF WORKSHOP HOURS. Workshops take place throughout the year at varying times.
The workshops are a minimum of 20 hours in the following areas. • Career decisions
• Labor market information
• Job applications/ Resumes
• Job interviews
• Keeping your job
• Interpersonal relations
Work Readiness/Customer Service Academy (165 youth)
154 youth X $250 upon completion of 20-hr. Work Readiness Class or Customer Service Workshop D. FOLLOW UP SERVICES
IVROP case managers will provide follow up services for up to one year after you exit the program. You are considered exited, once you have completed the entire WIOA requirements and have completed an exit interview with your case manager. Follow up services may include:
• Phone calls, home visits, worksite visits
Questions about your current situation (working, attending school, etc) • Offer help with job leads, or other available services I. PROGRAM RULES
1. Participants must report to work regularly I ALWAYS follow and on time every day. If you are going to The RULES
be absent or late, notify your supervisor
and case manager immediately. Do not
have anyone else call for you.
2. Dress appropriately for the job. Your supervisor will inform you of proper dress code.
3. Participants will be disqualified for inconsistent attendance in school, classes or mandated workshops.
4. Participants will be dismissed from work experience after two unexcused absences. (From courses, worksite, workshops, etc.)
5. Participants will be dismissed from work experience after three unexcused tardies.
A tardy constitutes being late five minutes.
6. Participants will be dismissed for stealing, vandalism, possession or being under the influence of drugs and/or alcohol while involved in program activities. 6 IMPERIAL VALLEY REGIONAL OCCUPATIONAL PROGRAM
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7., Participants will be dismissed for violating the rules or standards of behavior of the worksite agency (i:e., leaving work without permission, dress code, etc.)
8. Participants may be dismissed for insubordination or disorderly conduct.
9. On-the-job injuries must be reported
immediately. Participants may be RULES
suspended for a minimum of three days if
they fail to notify supervisor or PROJECT
CONNECT staff of any on-the-job injury
within 24 hours.
IV SUPERVISOR AND PARTICIPANT
Supervisors will provide an orientation on the first day of work in the following areas:
1. What to do incase of an emergency such as a fire, earthquake or other disaster.
2. On-the-job safety.
3. Proper dress code.
4. Expected work behavior.
5. The work to be done and how to perform the work, including job title and duties.
6. Proper use and maintenance of equipment.
7. Proper procedures for attendance and punctuality.
* Discuss any problems or concerns right away so that they can be cleared up easily.
WORK MATURITY EVALUATION RECORD
Every time sheet will require the supervisor to evaluate the participants in the following areas:
•. Grooming/hygiene EVALUATION
• Following directions
HE OUTSTANDING
• Communication
@i ABOVE EXPECTATONS
• Quality of work
) MEET EXPECTATIONS
• Work quantity
BELOW EXPECTATONS
• Dependability UNSATISFACTORY
• Working relationships
• Personal behavior
• Attendance/Punctuality
Poor or marginal ratings are unsatisfactory. These ratings will prompt the PROJECT CONNECT staff to contact both participant and supervisor to discuss the ratings on the evaluation, PROJECT CONNECT staff will monitor and visit regularly to review those areas in which improvement is needed.
In order to receive and overall passing or satisfactory evaluation, you may not have more than onc uncxcused absence or tardy. Supervisor and participant must review the evaluation prior to signing. Evaluations can be changed, but only if both supervisor and participants are in agreement.
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SEXUAL HARASSMENT IN THE WORKPLACE
Sexual harassment can be in the form of unwelcome words or actions of a sexual nature.
Most instances involve a man harassing a woman. However, sexual harassment can come in any combination.
It is behaviour which is SOME EXAMPLES:
Unwelcome : TIents or insulegestive
Unsolicited comments
• Messages with sexual content
Repeated • Pressure for dates
• Offensive jokes or teasing
Offensive • Offensive or suggestive
gestures or looks
Intimidating
" Displaying posters, photos or .
Humiliating drawing of a sexual nature
• Cornering or trapping
Threatening • Touching private parts,
pinching, grabbing or
fondling
No suggestion is being made that any of these incidents will occur at work; however, if anyone experiences any type of problem, inform the PROJECT CONNECT staff IMMEDIATLEY. The participant will be transferred from the work site and the incident will be reported to the proper authorities.
POLITICAL OR RELIGIOUS ACTIVITIES
Participants will not be involved in any religious or political activities during working hours.
HANDLING CASH AT WORK
Participants shall NOT handle cash or other monetary instruments. If they must, the supervisor must monitor the participant at all times and be aware of item eleven of the agreement.
F. DRINKING WATER
Supervisor shall make every effort to provide drinking water to participant. This is mandatory if duties are performed outdoors.
G. REST PERIODS
Participants should take at least 10 minutes of rest for each four hours of continuous work. There CANNOT be more than FIVE hours of continuous employment without a lunch break. By law a lunch period MUST be at least 30 minutes (if lunch is not taken, 30 minutes will be removed from your timesheet). These breaks may be longer to match worksite's policies.
8 IMPERIAL VALLEY REGIONAL OCCUPATIONAL PROGRAM
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V. PAYROLL PROCEDURES
Pay period will cover a four-week period. Supervisor and participant will be provided with a pay schedule.
PROJECT CONNECT staff will be responsible for
issuing paychecks.If there is a concern or question
regarding the shortage of pay, bring it to the attention of the PROJECT CONNECT staff. Your time sheet will
be reviewed and if warranted, the pay corrections may
be made the following pay date.
If your paycheck is stolen or misplaced, notify the
PROJECT CONNECT staff immediately. An
investigation will be conducted. If for some reason, you cannot pick up your paycheck and you designate someone else to pick it up for you, that person must have a written statement signed by you authorizing release of your paycheck. The individual must also provide some form of identification; otherwise PROJECT CONNECT staff will not release your paycheck.
Work Schedule Examples: IN OUT LUNCH IN OUT
8:00 12:00 1:00 5:00
10:30 12:30. 1:00 5:15
Review time sheet prior to submission and do not use military time. The time sheet is NOT VALID if not signed by supervisor and participant. The time sheet must be completed in ink. A pencil shall not be used to record the hours. Round off all entries to the nearest 15 minutes.
A. Stipend
Participants will be paid via stipend. YOUTH MUST COMPLETE THE ENTIRE STIPEND BEFORE GETTING PAID. It can take up to a month for a student to get their first check.
B. HOLIDAYS
Holiday will not be paid unless actually worked on that particular day.
VACATION
Clients do not accrue vacation, if time-off is need it clients need to request it according to their worksite rules.
D. SICK LEAVE
Sick leave will not be paid. Sick leavo is absence fiom work due to illness.
E. MAKE-UP TIME
9 IMPERIAL VALLEY REGIONAL OCCUPATIONAL PROGRAM
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Make-up hours are permitted without exceeding the maximum work hours allowed per week.
ON-THE-JOB INJURY
Injuries on the job must be reported to supervisor and PROJECT CONNECT staff immediately. Participants will be covered by Workers Compensation Insurance, which will pay the medical bill only if the injury occurred on the job.
G. HEALTH AND SAFETY
Iealth and safety rules are posted at each of your agencies for your safety. Please reac and observe them. Your worksite supervisor shall explain the agency's safety policies and procedures.
Here are a few safety tips to consider when working:
1. Be cautious when working at heights. When climbing a ladder, make sure that the base is firmly on the ground.
2. When using toxic fluids such as cleaning
solvents or duplicating fluids, makes sure,
they do not get on your skin. SAFETY
FIRST
3. When opening file cabinet drawers, open
and close one at a time.
4. Sharp objects should be handled carefully
and properly
5. When working around electrical
equipment, make sure it is in good
condition and there are no
SAFETY exposed wires. Have your job
TOWE supervisor check over the
equipment before you use it.
6. Be cautious of wet floors. They are slippery and dangerous.
7. Goggles or eye shields must be worn when there is danger of debris or toxic fluids coming in contact with the eyes.
Here are few things to consider when lifting to avoid injury:
1. Consider if the load is too heavy for one person to lift.
2. Use a correct lifting stance before lifting any heavy objects.
Assure that fingers and toes are not in a position wher niury could result, if an obiect should shift weight and fal VI. MONITORING
The wrong way! The right wond
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The PROJECT CONNECT staff will be performing the required monitoring of the program. These activities will include on-site observations and interviews with participants and supervisors.
VII. EXPECTATIONS
PROJECT CONNECT staff will make every effoit to place participants in the occupation of their choice. In the event that those desired jobs are not available, staff will offer other available jobs to participants.
VI. CIVIL RIGHTS
There will be no discrimination in the PROJECT WORKERS
CONNECT program. You must receive equal
treatment. You will not be segregated or treated RIGHTS differently from other employees because of your race,
sex, color, age, religion, national origin, disability, ARE genetic information, retaliation, while you are being
registered, interviewed, counseled, tested, working or
attending classes as part of this program. If you feel HUMAN that you are being treated unfairly, first discuss the RIGHTS! concern with your supervisor. You may contact the
PROJECT CONNECT staff for a solution. If the
problem is not resolved, you may request a review of your grievance by the IVROP Superintendent at 482-2600.
IX. Performance based program
IVROP PROJECT CONNECT is funded on a performance based. Youth who enter any activity must be sure that they will be able to complete such activity. Before enrolling, consider your school workload (homework, study time, special projects, etc, allowing yola eivil in apari lyle, ba funding fle lase are at be risk if you enroll in an activity and do not complete it successfully. Our project main goals are:
1. Youth graduating from school (must pass CAHSEE)
2. Obtain un-subsidize employment
3. Enter post-secondary education (College, Trade School)
4. Obtain a certificate (CNA, Security Guard)
5.- Military
Youth have dropped the program in the past for the following reasons:
1. Changed my mind
2. My parents didn't really wanted me to work (didn't pay attention).
3. Too busy with school work
4. Didn't like classes
5. Don't need money anymore
6. I didn't like my supervisor at work
7. I didn't like my case manager
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IX. IMPORTANT PERSONNEL INFORMATION TO REMEMBER
IVROP PROJECT CONNECT STAFF
Edwin P. Obergfell Adrian Gonzales
Superintendent Program Manager
[email protected] [email protected]
760.482.2600 (El Centro 760.482.2640 (El Centro)
Viridiana Rodriguez Yosei Valenzuela
Project Specialist Development Specialist
[email protected] [email protected]
760.482.2632 (El Centro 760.344.7701(Brawley)
Jose Perez Luis Perez
Development Development
Specialist Specialist
[email protected] [email protected]
442-252-7266 (Calexico) 760.482.2653 (El Centro)
Guadalupe Marquez Arthur Araujo
Life Coach Life Coach
[email protected] [email protected]
760.482-2627(El Centro 760.344.7701(Brawley)
Daniel Rocha Fressia Guerrero
Job Development Development
Specialist Specialist
[email protected] [email protected]
442-252-7266 (Calexico) 760.482.2619(El Centro)
Karen Ochoa Ashley Guerrero
Clerk Typist III Tutor
[email protected] [email protected]
760.482-2606(El Centro)
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