AGENDA
ITEM
20 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
20 CITY COUNCIL
AGENDA STAFF REPORT
DATE: May 8, 2024
TO: Mayor and City Council
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director PREPARED BY: Liliana Falomir, Public Works Manager - Administrative Tele SUBJECT: Alley Improvement Project - Phase I|
a) Award Bid Proposal from Rove Engineering, Inc. in the amount of $1,087,393.00.
b) Authorize the City Manager to Sign a Construction Agreement between the City of Calexico and Rove Engineering, Inc. in the Amount of $1,087,393.00 for Alley Improvement Project - Phase II. c) Authorize City Manager to Approve Any Future Change Orders Not-to- Exceed $108,739.30 (10% of Rove Engineering, Inc. Base Bid) as Per • City Ordinance No. 1218.
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Recommendation:
It is recommended that the City Council of the City of Calexico approve the following:
a) Award Bid Proposal from Rove Engineering, Inc. in the amount of $1,087,393.00.
Authorize the City Manager to sign a Construction Agreement between the City of Calexico and Rove Engineering, Inc. in the amount of $1,087,393.00 for Alley Improvement Project - Phase II.
c) Authorize City Manager to approve any future change orders not-to-exceed $108,739.30 (10% of Rove Engineering, Inc. Base Bid) as per City Ordinance No. 1218.
Background:
The Imperial County Air Pollution Control District (ICAPCD) received a federal grant through the Environmental Protection Agency (EPA) 2021 Targeted Airshed Grant Program to assist the City of Calexico to pave approximately 3.46 miles of unpaved alleyways in Calexico in an attempt to mitigate PM10 and PM2.5.
On December 1, 2021, and March 16, 2022, the City Council of the City of Calexico authorized the City Manager to enter into a Funding Agreement with ICAPCD for the Alleyway Paving Project.
On March 6, 2024, the City Council of the City of Calexico approved bid documents for Alley Improvement Project - Phase Il and authorized the Public Works Department to send the project out to bid. The project includes grading base and subgrade preparation for installation of class Il base, new asphalt concrete pavement, remove and replace concrete curb and gutter, driveways, surveying work, utility adjustments and traffic control.
The alleyways that will be improved in Phase Il are as following:
# Alley From To System Type
1 Alley 1 & 7th St Pierce Ave. Cesar Chavez Blvd. Asphalt 2 Alley 5 George Ave. Alley 6 Class I|
3 Alley 6 Mckinley St. Sheridan St. Class I|
4 Alley 9 Harold Ave. Alley 10 Class Il
5 Alley 10 Grant St. Sherman St. Class I|
6 Alley 12 CK Clarke St. 10th Ave. Class Il
7 Alley 13 Heber Ave. Blair Ave. Class II
8 Alley 19 Rosemont St. Washington St. Class I|
9 Alley 20 Heffernan Ave. Heber Ave. Class I|
10 Alley 21 Heffernan Ave. Heber Ave. Class I|
11 Alley 26 Mary Ave. Giles Ave. Class I|
12 Alley 28 Camino Del Rio Alley Camino Del Rio Alley Class II 13 Alley 31 Dool Ave. Beach Ave. Class I|
14 Alley 33 Beach Ave. Andrade Ave. Class I|
15 Alley 34 Beach Ave. Andrade Ave. Class I|
16 Alley 35 Beach Ave. Beach Ave. Class Il
Discussion and Analysis:
On April 9, 2024, the Office of the City Clerk received two (2) bids:
# Company Total
1 Rove Engineering, Inc. $1,087,393.00
2 Pyramid Construction and Aggregates, Inc. $1,089,700.00 After carefully reviewing all bid documentation from Rove Engineering, Inc., Public Works Staff has found that they meet all required guidelines and are the lowest responsible bidder. For this reason, Public Works Staff is requesting City Council authorization to award the bid proposal and authorize the City Manager to sign an agreement with Rove Engineering, Inc. 2 Fiscal Impact:
Capital Improvement Program Budgeted Item for FY 2023-2024 Fund No. 412-91-903-56003-000 $1,196,132.30
Total $1,196,132.30
Coordinated With:
City Manager's Office.
Finance Department.
Public Works Department.
Attachments):
1. Bid Tabulation Sheet
2. Construction Agreement between City of Calexico and Rove Engineering, Inc.
3. Rove Engineering, Inc. Bid Proposal.
4. Pyramid Construction and Aggregates Inc. Bid Proposal.
5. Ordinance No. 1218.
3 ATTACHMENT NO. 1
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
ALLEY IMPROVEMENT PROJECT - PIASE TI
UNORFICIAL BID TABULATION
Bid Opening: April 9, 2024
Toet on City Council Chambers, City Hall, 608 Heber Avenue, Calexico, CA Pyramid Construction and
Engineer's Estimate Rove Engineering, Inc. Aggregates, Inc.
Item Approximate Unit Unit Total Unit Total Unit Total
No. Description
Quantity Price Price Price
Mobilization: Mobilization of equipment and material, Performance Bond, Payment Bond, General Liability Insurance, Workman's Compensation Insurance, Construction water, freight, project signs, Air pollution control district requirements and fees, Restroom Facilitics, Vchicle Insurance. 65,000.00 65.000.00 46.276.00 46.276.0017.000.00 17,000.00 14,400 SY 12° of Subgrade Removal and Disposal and Compaction of Existing Material to 90% 25.00 360.000.00 266,400.00 22.00
14,400 SY Fumish and Install 12' Class 11 Base Compacted to 95% 30.00 132.000.00 26.50 381,600.00 26.00 326000 5,350 SF Remove & Replace Conerete Driveway Approach and Existing Sidewall 181.900.00 28.50 152,475.00 30.00 160.500.00 450 LF Curb and Gutter. Include Savour and Removal Existing AC to Allow for Construction of New PCC Concrete Curb & Gutter 60.00 27,000.00 57.00 25.650.00 100.00 45.000.00 EA Double Adjustment Valve/ Water Meter 500.00 500.00 3,164.00 3,164.00 1.000.00 1.000.00 EA Adjust Sewer Manhole 1.200.00 1,200.00 1.948.00 1.948.00 1.500.00 1.500.00 660 TON Fumish and Install 4 of Asphalt Concrete Pavement 165.00 108.900.00 152.35 100,551.00 150.00 99,000.00 Furnish and Install 2'x8" Pressure Treated Boards 10.00 14,000.00 14.00 19.600.00 25.00 35,000.00 IS Fumish and install Striping and Signage 4,500.00 4.500.00 10.083.00 10.083.00 5.000.00 5,000.00 = 150 LF Construct Pavement Extension Joint 25.00 3.750.00 3.075.00 50.00 7.500.00 7,500.00 7.500.00 12.212.00 12.212.0010.000.00 10,000.00
7.500.00 7,500.00 8.120.00 8,120.00 5.000.00 5,000.00
= 17,000.00 17.000.0049.504.00 49,504.00
15 LS Dosiontrol San and Implementations | 10.000.00 10,000.00 6,500.00 6,500.00 6.735.00 6.735.00 | 2.000.00 2,000.00 S 1.237,250.00 $ 1.087.393.00 $ 1.089.700.00
ATTACHMENT NO. 2
CONSTRUCTION AGREEMENT
CITY OF CALEXICO, CALIFORNIA
THIS AGREEMENT is made this 8h day of May, 2024, by and between the City of Calexico, a Municipal Corporation of the State of California ("City") and Rove Engineering, Inc. ("Contractor"). The City and the CONTRACTOR for consideration stated herein agree as follows:
1. Description of Project
CONTRACTOR shall provide for the construction of Alley Improvement Project - Phase II, Project No. 2024-300 in accordance with the Invitation for Bids.
2. Description of Work
2.1 CONTRACTOR shall furnish all of the labor, tools, equipment, and services required to perform all of the work in connection with the construction of Alley Improvement Project - Phase II in accordance with the invitation for Bids, incorporated by reference as though fully set herein. Said construction shall be in accordance with the 2018 California Department of Transportation Standard Plans, Labor Surcharge and Equipment Rental Rates in effect on the date the work is accomplished, and the General Prevailing Wage rates dated 2024. Said invitation for bids, Standard Plans, Standard Specifications, Labor Surcharge and Equipment Rental Rates, and General Prevailing Wage Rates are as fully a part of the Agreement as if hereto attached or herein repeated.
2.2 The work to be performed under this Agreement shall conform to the plans entitled "Alley Improvement Project - Phase I'", incorporated herein as fully a part of this Agreement as if hereto attached or herein repeated
3. Time for Completion
The work shall be commenced on the date stated in Notice to Proceed, and shall be completed within the allotted working days after the date stated in such Notice.
Compensation
4.1 City will pay the CONTRACTOR for the performance of this Agreement according to the terms and conditions contained in the Project's Invitation for Bids and Proposal or bid submittal by CONTRACTOR. CONTRACTOR will take full payment in accordance with the following item prices incorporated as part of the proposal or bid submitted by CONTRACTOR.
4.2 CONTRACTOR agrees to receive and accept said compensation as full payment for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage, arising out of the nature of the work aforesaid, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by CITY and for all risks of every description connected with the work; also for all expenses incurred Page |66
by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work in the manner and according to the plans and specification, and the requirements of the CITY Engineer. This provision in no way limits the CONTRACTOR's duties under other provisions herein.
Industry Standards
The CONTRACTOR agrees that is performance, and that of its employees or subcontractors, under this Agreement shall be performed in accordance with the standards customarily adhered to by an experienced and competent contractor using the degree of care and skill ordinarily exercised by reputable professionals practicing in the same field in the State of California. Where approval by the CITY, the CITY Manager, or other representatives of the CITY is required, it is understood to be general approval only and does not relieve the CONTRACTOR of responsibility for complying with all applicable laws, codes and quality construction and business practices.
Insurance
The CONTRACTOR shall not begin performing under this Agreement until it has: (a) obtained insurance certificates reflecting evidence of all insurance required herein; however, the CITY reserves the right to request, and the CONTRACTOR shall submit, copies of any policy upon reasonable request by the CITY; (b) obtained CITY approval of each company or companies as required herein; and (c) confirmed that all policies contain the specific provisions required herein. Further the CONTRACTOR shall not modify any policy or endorsement thereto which increases the CITY'S exposure to loss for the duration of this Agreement.
6.1 Types of Insurance.
At all times during the term of this Agreement, CONTRACTOR shall maintain insurance coverage as follows:
6.1.1 Commercial General Liability
For all of the CONTRACTOR's operations, including contractual, broad form property damage, completed operations, and independent CONTRACTOR's liability, the CONTRACTOR shall keep in full force and effect, during any and all work on this Project, all applicable insurance to cover personal injury, bodily injury and property damage, providing coverage to a combined single limit of $1,000,000 per occurrence, subject to an annual aggregate of $2,000,000 for general liability, completed operations and personal injury other than bodily injury. Agreementual liability shall include coverage of tort liability of another party to pay for bodily injury or property damage to a third person or organization. Agreementual liability limitation endorsement is not acceptable.
6.1.2 Commercial Automobile Liability
Page | 67
For all the CONTRACTOR's automobiles including owned, hired and non-owned automobiles, the CONTRACTOR shall keep in full force and effect, automobile insurance for bodily injury and property damage providing coverage to a combined single limit of $1,000,000 per occurrence. Insurance certificate shall reflect coverage for any automobile [any auto]. The CITY shall be named as an additional insured, but only for liability arising out of the use of CONTRACTOR's automobiles and only arising out of the performance of this Agreement.
6.1.3 Worker's Compensation
For all of the CONTRACTOR's employees who are subject to this Agreement and to the extent required by the State of California, the CONTRACTOR shall keep in full force and effect, a workers compensation policy. That policy shall provide a minimum of $1,000,000 of employees liability coverage and the CONTRACTOR shall provide and endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.
6.2 Rating Requirements
All bonds used to guarantee work and performance under this Agreement and all insurance required by express provision of this Agreement shall be carried only by responsible insurance companies that have been at least and "A" or "A." and "V" rating by AM BEST, that are licensed and approved by the State to do business in the State of California, and that have been approved by the CITY.
6.3 Deductibles
All deductibles on any policy shall be the responsibility of the CONTRACTOR.
6.4 Specific Provisions Required
Each policy required under Section 6 herein, shall expressly provide, and an endorsement shall be submitted to the City, that:
6.4.1 Except as to Workers Compensation, the City of Calexico and is respective elected officials, officers, employees, agents, and representatives shall be named as additional insureds. The CITY's Additional Insured status must be reflected on additional insured endorsement which shall be submitted to the CITY.
6.4.2 The policies are primary and any insurance that may be carried by the CITY is noncontributing, as reflected in an endorsement which shall be submitted to the CITY.
6.4.3 The policies cannot be canceled, non renewed or materially changed except after thirty calendar days prior written notice by the CONTRACTOR to the CITY by certified mail, as reflected in
an endorsement which shall be submitted to the CITY except for non-payment of premium, in which case ten (10) days notice will be provided.
6.4.4 Before performing under this Agreement, the CONTRACTOR shall provide the CITY with all Certificates of Insurance accompanied with all endorsements.
6.4.5 The CONTRACTOR may obtain additional insurance not required by this Agreement.
Agreement or Compliance with Labor Code
CONTRACTOR certifies that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Worker's Compensation or to undertake self insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the performance of the work of this Agreement.
8. Control of Agreement
The improvement contemplated in the performance of this contract is a project over which the City of Calexico shall exercise general supervision. The CITY therefore shall have the right to assume full and direct control over this contract whenever the CITY, at its sole discretion, shall determine that its responsibility to the State of California so requires.
Conflicting Terms
If an apparent conflict or inconsistency exists between the main body of this Agreement and the bid, proposal or other incorporated document, the main body of this Agreement shall control. If a conflict exists between applicable federal, state, or local law, rule, regulation, order, or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirements shall control. Each party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement.
10. Indemnification and Hold Harmless Agreement
10.1 With respect to any liability, including but not limited to claims asserted or costs, losses, attorney fees (for attorney of CITY's choosing), or payments for injury to any person or property caused or claimed to be caused by the acts or omissions of the CONTRACTOR, or the CONTRACTORS's employees, agents, and officers, arising out of any services performed involving this project, the CONTRACTOR agrees to defend, indemnify, protect, and hold harmless the CITY, its agents, officers, or employees from and against all liability. Also covered is liability arising from, connected with, caused by, or claimed to be caused by the active or passive negligent acts or omissions of the CITY, its agents, officers, or employees which may be in combination with the active or passive negligent Page | 69
acts or omissions of the CONTRCTOR, its employees, agents or officers, or any third party. The CONTRACTOR's duty to defend, indemnity, protect and hold harmless shall not include any claims or liabilities arising from the soles negligence or sole willful misconduct of the CITY, its agent, officers or employees. This section in no way alters, affects or modifies any of CONTRACTOR's other obligations and duties herein.
10.2 The CONTRACTOR agrees to pay any and all costs the CITY incurs enforcing the indemnity and defense provisions herein.
11. Notices
In all cases where written notice is required under this Agreement, service shall be deemed sufficient if the notice is deposited in the United States mail, postage paid. Proper notice shall be effective on the date it is mailed, unless provided otherwise in this Agreement. For the purpose of this Agreement, unless otherwise agreed in writing, notice to the parties herein shall be addressed as follows:
CITY CONTRACTOR:
City of Calexico Rove Engineering, Inc.
Public Works Department 398 E. Aurora Drive
608 Heber Avenue El Centro, CA 92244
Calexico, CA 92231
12. Non-Assignment
The CONTRACTOR shall not assign the obligations under this Agreement, whether by express assignment or by sale of the company, nor any monies due or to become due, without the CITY's prior written approval. Any assignment in violation of this paragraph shall constitute a Default and is grounds for immediate termination of this Agreement, at the sole discretion of the CITY. In no even hall any putative assignment create a contractual relationship between the CITY and any putativ assignee.
13. Independent Agreements
The CONTRACTOR and any SUBCONTRCTORS employed by the CONTRACTOR shall be independent contractors and not agents of the CITY.
14. Compliance with Controlling Law
The CONTRACTOR shall comply with all laws, ordinances, regulations, and policies of the federal, state and local governments applicable to this Agreement, including California Labor Code section 1720 relating to the payment of prevailing wages, including inspection and land surveying work. In addition, Page | 70
the CONTRACTOR shall comply immediately with all directive issues by the CITY or its authorized representatives under authority of any laws, statures, ordinances, rules or regulations. The laws of the State of California shall govern and control the terms and conditions of this Agreement.
Pursuant to the Labor Code of the State of California, or local laws applicable thereto, the CITY has ascertained that the CONTRACTOR shall be responsible for paying prevailing wages as established by the State of California, Director of Industrial Relations. Under Section 1776 of the State Labor Code, the CONTRACTOR, and all subcontractors, are required to keep accurate payroll records. This Section specifies the content thereof, inspection and duplication procedures, and certain notices required of the CONTRACTOR pertaining to their location.
Whenever the CONTRACTOR or any representative, agent or employee Of CONTRACTOR performing a public works project is found by the Department of Industrial Relations ("DIR") or the CITY to be in violation of the prevailing wage requirements imposed by law, the CONTRACTOR shall indemnify and hold CITY harmless from any and all liability arising from such violation, including any and all liability imposed on the City. The CONTRACTOR's duty to indemnify the CITY pursuant to this section shall include any and all costs and expenses incurred by the CITY therefrom, including but not limited to any penalties imposed on the CITY by DIR or any other state agency and reasonable attorney's fees.
Nothing in this section shall be construed to limit, alter or amend the CONTRACTOR's duty to indemnify under any other provisions of this Agreement.
15. Jurisdiction and Venue
The venue for any suit or proceeding concerning this Agreement, the interpretation or application of any of its terms, or any related disputes shall be in the County of the Imperial, State of California.
16. Integration
This Agreement and the exhibits and references incorporated into this Agreement fully express all understandings of the Parties concerning the matters covered in this Agreement. No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless made in the form of a written change agreed to in writing by both parties or an amendment to this Agreement agreed to both Parties. All prior negotiations and agreements are merged into this Agreement.
17. Counterparts
This Agreement may be executed in counterparts, which when taken together shall constitute a single signed original as though all parties had executed the same page.
18. No Waiver
Page |71
No failure of either the CITY or the CONTRACTOR to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement, shall constitute a waiver of any such breach or such covenant, term or condition. No waiver of any breach shall affect or alter this Agreement, and each and every covenant, condition, and term hereof shall continue in full force and effect to any existing or subsequent breach.
19. Severability
The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision of this Agreement unenforceable, invalid, or illegal.
Page |72
IN WITNESS WHEREOF, the parties hereto through their agent duly authorized, have executed this Agreement as of the day and year first above written.
ATTEST:
VERONICA L. ALVARADO ESPERANZA COLIO WARREN
City Clerk of the City of Calexico City Manager of the City of Calexico
CONTRACTOR
By:_
Signature Date
Printed Name and Title
Licensed in accordance with an act
Providing for the registration of contractors,
License No.
APPROVED AS TO FORM AND EXECUTION
CARLOS CAMPOS Date
City Attorney
END OF CONSTRUCTION AGREEMENT
Page |73
ATTACHMENT NO. 3
PROPOSAL BID FORM
TO THE PUBLIC WORKS DIRECTOR/CITY ENGINEER OF THE CITY OF CALEXICO:
The undersigned hereby declares that he has carefully examined the location of the proposed work that he has examined the plans and specifications and read the accompanying instructions to bidders and hereby proposes to furnish all material except owner furnished materials, and do all work required to complete the said work in accordance with said plans and specifications and special provisions for the unit prices set forth in the following schedule.
The bidder shall furnish prices for all items shown in the proposal.
Company Name:_ Rove Engineering, Inc
Item Approximate Unit Unit Price Total
Items
No. Quantity
Mobilization: Mobilization of equipment
and material, Performance Bond, Payment
Bond, General Liability Insurance,
Workman's Compensation Insurance, $46,276.00 $46,276.00 Forty Six thousand two Forty Six thousand two
Construction water, freight, project signs, hundred seventy six hundred seventy six LS zero cents. zero cents.
1. 1 Air pollution control district requirements
and fees, Restroom Facilities, Vehicle
Insurance, Taxes, Permits, City of Calexico
Business license, and Similar expenses and
other costs not specifically addressed
within this bid item list.
12" of Subgrade Removal and Disposal and $266,400.00
SY Eighie dollars and lily cents. 1o Hundred sixly - six thoust 14,400 Compaction of Existing Material to 90% ir hundred zero ce Furnish and Install 12" Class Il Base $381,600
3. 14,400 SY. Senly six dollars and fity cents. Thousand six unish aro cents.
Compacted to 95%
Remove & Replace Concrete Driveway $28.50 $152,475.00
4. 5,350 SF Twenty-eight dollars and fity e hundred fifty-two thou Approach and Existing Sidewalk cents. r hundred seventy-five :
cents.
New Curb and Gutter. Include Sawcut and
Removal Existing AC to Allow for $57.00 $25,650.00
5. 450 LF Fily-seven dollars zero cents. hundred are are and it Construction of New PCC Concrete Curb &
Gutter
$3, 164.00
6. 1 EA . Double Adjustment Valve/ Water Meter Sailor zero confe hundred $1,948.00
. 1 Adjust Sewer Manhole Tony aigh zero cent undred
Furnish and Install 4" of Asphalt Concrete $152.35 $100.551.00
8. 660 Ton One Hundred fifty-two dollar ne Hundred thousand I Pavement nd thirty five cent andred fity-one zero cer
Page |61
Furnish and Install 2" × 8" Pressure Treated $14.00 $19,600.00 1,400 LF Fourteen dollars and zero cents Nineleen thausand six hundrec zero cents.
Boards
$10,083.00 S10,083.00
10. 1 LS * Furnish and Install Striping and Signage Ten Thousand eighty-three Ten Thousand eighty-three dollars and zero cents. dollars and zero cents.
$3,075.00
11. 150 Construct Pavement Extension Joint $20.50 Three thousand seventy-five and LF Twenly Dollars and Filly cents.
zero cents.
Shoulder Grading and Construct Drainage 512212.00 $12,212.00
12. LS Tweive thousand Iwo hundre Tweive thousand two hundre Swale welve dollars and zero cent welve dollars and zeto cent S8,120.00 $8,120.00
Eight thousand one ht thousand o
13. 1 LS Traffic Control and Construction Area Signs indred-twenly dotars and zo hundred-twenty dollars and zero
sents. cents.
$49,504.00 $49.504.00
14. 1 LS Construction Staking rly nine thousand I Forty nine thousand five dred-our dolar and 2 hundred-four dollars and zero
cents. cents.
$6,735.00 $6,735.00
Six thousand seven hundred
15 1 LS Dust Control Plan and Implementation thirty-five dollars and zero cents. Six thousand seven hundred thirty-five dollars and zero cents.
Grand Total Bid: $1,087,393.00
Grand Total Bid Price Written in words: -
One Million eighty-seven thousand three hundred ninety-three zero cents.
1.00 - The undersigned hereby acknowledges the receipt of the following addendum:
None_YE; No. 1_ _; No. 2 ; No. 3 ; No. 4 ; No. 5
2.00 - The undersign hereby certifies that this proposal/bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation.
3.00 - The undersigned hereby accepts on the behalf of his firm all provisions and requirements of the contract documents, including but not limited to those related to time of completion and liquidated damages.
4.00 - The undersigned hereby certifies that they are authorized representative of the firm on whose behalf this proposal/bid is submitted and that they are acting at the direction and with the required approval of said firm, which is identified as follows:
Name of firm:
Rove Engineering, Inc
Address of firm:
398 E Aurora Drive El Centro CA, 92244
Telephone number: [760) 425 0001 Fax number: {1
Contractor's license number : 1046101 _Type:A
Signed: Date: 4/9/2024
Page |62
ATTACHMENT NO. 4
PROPOSAL BID FORM .
•--
TO THE PUBLIC WORKS DIRECTOR/CITY ENGINEER OF THE ÇITY OF CALEXICO:
The undersigned hereby declares that he has carefully examined the location of the proposed work that he has examined the plans and specifications and read the accompanying instructions to bidders and hereby proposes to furnish all material except owner furnished materials, and do all work required to complete the said work in accordance with said plans and specifications and special provisions for the unit prices set forth in the following schedule.
The bidder shall furnish prices for all items shown in the proposal:
Company Name: Pyramid Construction and Aggregates, Inc.
Item Approximate Unit
Items Unit Price Total
No. Quantity
Mobilization: Mobilization of equipment
and material, Performance Bond, Payment
Bond, General Liability Insurance,
Workman's Compensation Insurance,
Construction water, freight, project signs,
1. 1 LS Air pollution control district requirements
and fees, Restroom Facilities, Vehicle
Insurance, Taxes, Permits, City of Calexico
Business license, and Similar expenses and
other costs not specifically addressed
within this bid item list. $17,000.00 $17,000.00
2. 12" of Subgrade Removal and Disposal and
14,400 SY
Compaction of Existing Material to 90% $22.00 $316,800.00
3. SY Furnish and Install 12" Class II Base
14,400 Compacted to 95% $26.00 $374,400.00
5,350 SF Remove & Replace Concrete Driveway
4. Approach and Existing Sidewalk $30.00 $160,500.00
New Curb and Gutter. Include Sawcut and
5. 450 LF Removal Existing AC to Allow for
Construction of New PCC Concrete Curb & $100.00 $45,000.00 Gutter
6. 1 EA Double Adjustment Valve/ Water Meter $1,000.00
$1,000.00
7. 1 EA Adjust Sewer Manhole $1,500.00 $1,500.00
Furnish and Install 4" of Asphalt Concrete
8: 660 Ton $150.00 $99,000.00
Pavement
Mage |61
Furnish and Install 2" x 8" Pressure Treated
9. 1,400 LF
Boards $25.00 $35,000.00
10. 1 LS Furnish and Install Striping and Signage • $5,000.00 $5,000.00
11. 150 LF Construct Pavement Extension Joint
$50.00 $7,500.00
Shoulder Grading and Construct Drainage $10,000.00 $10,000.00
12. 1 LS
Swale
13. 1 LS Traffic Control and Construction Area Signs $5,000.00 $5,000.00
14. 1 LS Construction Staking $10,000.00 $10,000.00
15 1 LS Dust Control Plan and Implementation
$2,000.00 $2,000.00
Grand Total Bid: $1,089,700.00
Grand Total Bid Price Written in words: - One million, eight-nine thousand and seven hundred dollars no cents
1.00 - The undersigned hereby acknowledges the receipt of the following addendum:
None_X; No. 1_ _; No. 2_ _; No. 3. _; No. 4 _; No. 5
2.00 - The undersign hereby certifies that this proposal/bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation.
3.00 - The undersigned hereby accepts on the behalf of his firm all provisions and requirements of the contract documents, including but not limited to those related to time of completion and liquidated damages.
4.00 - The undersigned hereby certifies that they are authorized representative of the firm on whose behalf this proposal/bid is submitted and that they are acting at the direction and with the required approval of said firm, which is identified as follows:
Name of firm:
Pyramid Construction and Aggregates, Inc.
Address of firm:
839 Dogwood Road, Heber CA 92249
Telephone number: (760 337-5839 Fax number: (76d 337-5993 Contractor's licénse number: 2866533 expires 10/31/25_Type:_A, C21 Signed: Date: 4/9/24
Page |62
ATTACHMENT NO. 5
ATTACHMENT "1"
CITY OF CALEXICO PURCHASING POLICY & PROCEDURES
a. That the products offered provide the quality, fitness, and capacity for the required usage.
b. That the bidder has the ability, capacity and skill to perform the D. When a bid is recommended to be awarded to other than the low bidder, written justification is required. The written statement, signed by the appropriate department head, shall be attached to the purchase requisition.
2. Rejection of Bids
The City Council shall have the authority to reject any or all bids, upon recommendation of the City Manager. The City Manager may recommend rejection of any or all bids if it is determined to be in the best interests of the City.
Reasons for rejection may include, but are not limited to, the following: 1) a bid is determined to be non-responsive, 2) the number of bids received is inadequate, 3) bids received are not reasonably uniform in price, or 4) the lowest bid received is deemed to be too high. If all bids are rejected, the requesting Department may be authorized to re-solicit bids, negotiate a contract for the purchase, or abandon the purchase.
3. Tie Bids
If two or more bids are received which are in all respects equal, the City Manager may accept the one deemed to be in the best interests of the City.
Change Orders
This section shall apply to Change Orders for Purchase Orders (supplies, services, and equipment) and public works contracts. All Change Orders shall comply with the relevant specifications and shall be approved in writing by the appropriate authority (i.e. City Council or City Manager) prior to the work being performed.
The City Manager or Finance Director shall have authority to approve Change Orders for Purchase Orders (supplies, services, and equipment) and public works contracts previously awarded by the City Manager or Finance Director, provided that Change Orders aggregated with the original contract do not exceed $24,999, subject to an unencumbered appropriation in the fund against which such expenditure is to be charged During the award of a contract by the City Council, the Council may give the City Manager the authority to approve Change Orders, specific to that contract, based on either a percentage of the contract or a specific dollar amount. If no specific authority is given by the City Council, the City Manager may approve Change Orders for a City Council awarded contract that do not exceed $24,999, provided such Change Orders are within the approved contingency.
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ATTACHMENT "1"
CITY OF CALEXICO PURCHASING POLICY & PROCEDURES
Change Orders in excess of the City Manager's authority may be approved by the City Manager and submitted to City Council for ratification under the following circumstance:
he failure to immediately issue a Change Order may result in significant projec ost increases or an unacceptable project delay due to work stoppage or othe inefficiencies;
A special meeting or a regularly scheduled meeting of the City Council is not scheduled within a reasonable period of time to sufficiently remedy the problem;
3. Funding for the Change Order is currently available within the appropriated budget."
Informal and Formal Bid Process
Except as otherwise exempted in the policy, supplies, services and equipment with an estimated value of $2,500 to $24,999 shall be purchased following an Informal Bid Process and purchases of $25,000 or more shall be made following a Formal Bid Process.
To initiate the informal/formal bid process, the Department making the request shall provide specifications for the item to be purchased and documentation showing the existence of an unencumbered appropriation for the item in the current approved budget.
Informal bids may be posted at City Hall, mailed to prospective bidders a minimum of ten calendar days before the due date, or solicited over the phone. Formal bids shall be posted at City Hall and shall be published at least once in a newspaper of general circulation as required by State law, and, if applicable, in appropriate trade publications.
The date of publication shall be at least ten days before the due date. All formal bids shall be sealed and shall be publicly opened and read at the date, time and place indicated in the published notice.
Bids shall be reviewed for compliance with specifications by the requesting Department., All deviations shall be fully documented by the requesting department and the impact of the deviations on the performance or suitability of the bid item shall be detailed. Staff will prepare and forward a recommendation for approval of purchase. Informal bids shall be approved by the City Manager. Formal bids shall be approved by the City Council.
Credit Card Usage
Under certain circumstances the use of a city credit card may by the most appropriate method for certain purchases. The following policies and procedures are established to insure internal control and timely payment of charges.
City bank, gasoline, vendor credit cards will be signed out on as as-needed basis to City Council or staff at the sole discretion of the Finance 8 81211.00100134278866.1