AGENDA
ITEM
25 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
25 CITY COUNCIL
AGENDA STAFF REPORT
DATE: May 8, 2024
TO: Mayor and City Council
APPROVED BY:
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director Br PREPARED BY: Lizeth Legaspi, Library Manager I
SUBJECT: Receive and File Library Board of Trustees Minutes for Meeting on February 16, 2024
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Recommendation:
Accept minutes for Library Board of Trustees meeting held on February 16, 2024 Background:
Library Manager shall prepare minutes of the Library Board of Trustees meetings and present to the board for approval. Once approved, a copy of the signed minutes is submitted for Council ratification.
Discussion & Analysis:
The attached minutes of the Library Board of Trustees for meeting of February 16, 2024 have been approved by the Library Board and signed by Chair Espino for ratification by Council.
Fiscal Impact:
None
Coordinated With:
None
Attachment:
Minutes for Library Board of Trustees meeting of February 16, 2024.
LIBRARY BOARD OF TRUSTEES
MINUTES
MEETING OF: Library Board of Trustees Meeting
DATE OF MEETING: Friday, February 16, 2024
PLACE OF MEETING: Fernando "Nene" Torres Council Chambers 608 Heber Ave. Calexico, CA 92231
6:00 pm
CALL TO ORDER: Chair Camacho called the meeting to order at 4:03 pm ROLL CALL:
TRUSTEE ATTENDANCE
Consuelo Camacho Present
Guadalupe Espino Present
Maria Alarcon Present
Angelica Angulo Present
Elena Huie-Mendez Present
STAFF PRESENT: Lizeth Legaspi, Library Manager
PLEDGE OF ALLEGIANCE: The pledge of allegiance was led by Chair Camacho.
APPROVAL OF AGENDA: On motion by Vice-Chair Espino and seconded by Trustee Huie-Mendez, the agenda was approved as delivered.
PUBLIC COMMENTS: None.
LIBRARY MANAGER'S REPORT: Mrs. Legaspi reported the following:
: 10 new computers were added to the library. The T-Mobile grant was not successful.
Thanks to a partnership with the Calexico Rotary Club, access to Learning Upgrade is available to junior high and high school students. 11 students are enrolled at the moment. As students complete levels, gift cards will be provided to them.
• Christmas family night brough 114 children and 95 adults in attendance. The Friends of the Library sponsored a saxophonist player.
• Participated in annual Kids n' Badges program with the Calexico Police Department. Provided 50 totebags with books, crafts, school supplies and lots of library information. Another way to reach out to families that might not be library users yet.
• Dool School principal invited us to be a partner in the Community School Project. The idea is to have a mini family resource center at the school. Looking forward to increasing collaboration with Dool families.
• U.S. Citizenship preparation classes have begun at the Carnegie Technology Center:
• Annual Pajama Party brought 104 children and 64 adults in attendance. • Library's roof repair has been completed.
• A new Parkinson's support group is being formed and have scheduled monthly meetings at the library on the second Wednesday of the month at 5:00 pm.
LIBRARY BOARD OF TRUSTEES
MINUTES
Senior program has been changed to Wednesday evenings at 5:00 pm. • Executive Assistant position for the library is in process.
LIBRARY BOARD OF TRUSTEES COMMENTS: Trustee Alarcon inquired if the US Citizenship classes were offered in English or Spanish and if the new computers were replacing old computer or if new desktop computers were added.
Trustee Huie-Mendez suggested surveying seniors attending Senior Wednesday to find out what it is that they would like to see offered at the library.
CONSENT ITEMS:
3. Approval of Minutes from Regular Meeting on November 6, 2023. On motion Trustee Alarcon and seconded by Trustee Huie-Mendez, the minutes from regular meeting on November 6, 2023, were approved as delivered.
ACTION ITEMS:
4. Election of Officers - Mrs. Legaspi informed the board that it was the time of the year to rotate the chair and vice-chair positions. It is customary to have the vice-chair become the chair and elect a new vice-chair. On motion by Trustee Alarcon and seconded by Trustee Angulo, Trustee Espino became the new Chair and Trustee Huie-Mendez the Vice-Chair.
5. Library Program Statistics for 2023 - Mrs. Legaspi provided a list of programs offered during 2023 along with attendance to each program for informational purposes.
6. FY 2022-23 Annual Public Library Survey - Annual report submitted to the California State Library where the library reports on income, staffing levels, collection and the like.
7. Family Night Schedule for 2024 - Mrs. Legaspi provided the dates for upcoming family nights for 2024.
She invited all board members to participate.
8. CareerOnline High School - Free opportunity provided by the California State Library for adults to acquire their high school diploma in 18 months. A series of steps need to take place before a grant is awarded to the adult. The program will be run by the Imperial County Free Library.
9. SB-321 Local Library Public Partnership Program- This is a state mandated bill where libraries must provide a library card to each pupil by 3d grade. Mrs. Legaspi already contacted the school superintendent to get this program started. She mentioned that the library already worked in a similar program with our local school district a few years back.
10. Lunch at the Library Award Notification - Mrs. Legaspi informed the board that the award has increased to $29,999. The plan for this year is to hire two temporary employees, purchase a laptop, a Bluetooth speaker, 50 chairs for multipurpose room, books to give out, craft supplies for daily activities and introduce a cooking class for kids.
11. Statement of Economic Interest Form 700 - Mrs. Legaspi reminded board members about fulfilling this requirement. Form is due to city clerk by March 15th.
LIBRARY BOARD OF TRUSTEES
MINUTES
12. Friends of the Library Membership/Fundraiser Drive - Ms. Chew was not available to attend, so asked Mrs. Legaspi to relay that it is the time of year to renew a Friends of the Library membership.
They also have fundraising going on. They are requesting $24 for 2024. The Friends of the Library sponsor the monthly Cooking with Cecy program, provide snacks for Teen Times and recently contributed to the purchase of cooking supplies for future cooking class for kids.
INFORMATION:
Mrs. Legaspi reviewed the items included under information including attendance report, monthly statistics report, February calendar of activities, Read Across America Family Night and New Booklist available online.
ADJOURNMENT
On motion by Trustee Alarcon and seconded by Trustee Camacho the meeting adjourned at 4:51 pm Minutes typed by Lizeth Legaspi
Next meeting: Monday, April 9, 2024
Kuadalume Canine
Guadalupe Espino, Chair
ATTEST:
inferas
Lizeth Legaspi, Library Manager