AGENDA
ITEM
9 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
9 CITY COUNCIL
AGENDA STAFF REPORT
DATE: May 8, 2024
TO: Mayor and City Council
Aule Wan
APPROVED BY:
REVIEWED BY:
PREPARED BY: Lizeth Legaspi, Library Manager l
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute the FY 2024-25 California Library Literacy Services Grant Program and Authorize the City Manager and Fiscal Agent to Sign the Grant Application, Certification, Award Agreement and Certificate of Compliance and any Amendments Thereto; and any Related Documents Necessary to Participate in the Program =e=s=s=s========s=s===================================:
Recommendation:
Adopt a Resolution Authorizing the City Manager to Execute the FY 2024-25 California Library Literacy Services Grant Program and Authorize the City Manager and Fiscal Agent to Sign the Grant Application, Certification, Award Agreement and Certificate of Compliance and any Amendments Thereto; and any Related Documents Necessary to Participate in the Program Background:
The California Library Literacy Services (CLLS) Program under the direction of the California State Library provides funding opportunities to public libraries to enable them to offer literacy programs to help the community reach their literacy goals.
Camarena Memorial Library has been a recipient of this award for over 16 years. The library recruits and trains volunteer tutors which in turn provide one-to-one tutoring to adults 16 years old and not concurrently enrolled in high school, and who are interested in improving their basic English reading and writing skills.
Discussion and Analysis:
Camarena Memorial Library is anticipating providing learner-centered basic literacy services to approximately 60 adults with low literacy skills. Learners will be tutored one-to-one by trained volunteers. In addition, the library will be offering Family Literacy Services to connect and engage families with programming, resources, and each other so adults can learn new things to use in family life
Fiscal Impact:
Account Description Amount
221-50-510-43111-200 Adult Literacy Services $46,879
Coordinated With:
Finance Department.
Attachments):
Projected Award Information.
2. CLLS Grant Application
Resolution Authorizing the City Manager and Fiscal Agent to Execute and Sign Grant Application, Grant Certification, Award Agreement and Certificate of Compliance and any Amendments Thereto; and any Related Documents Necessary to Participate in the Program.
Lizeth Legaspi
From: Jeffredo, Allyson@CSL < [email protected]> Sent: Tuesday, April 9, 2024 4:45 PM
To: Lizeth Legaspi
Cc: Schwartzberg, Beverly@CSL; Lindsay, Lisa@CSL
Subject: 2024-2025 CLLS Projected Award Information - Camarena Memorial Public Library Importance: High
Dear Lizeth,
Please find below the projected California Library Literacy Services (CLLS) award amount for the upcoming 2024-2025 program period. You will use this projected amount to construct your Adult Literacy Services and Family Literacy Services budgets in your 2024-2025 CLLS Continuing Libraries Application on Counting Opinions.
Please note: CLLS award calculations for the 2024-2025 fiscal year have changed. More information is below and will be discussed during our information sessions.
This email represents a preliminary notification of your projected CLLS award amount for 2024-2025. It is intended to help you complete your 2024-2025 CLLS Continuing Libraries Application. It does not replace the formal award letter and award packet.
All projected award amounts are tentative and subject to change. They cannot be confirmed until the state budget is passed in July 2024. The award letter and award packet are expected to be sent via DocuSign after July 1, 2024, to your library's authorized representative(s). After the DocuSign packet is completed with no errors, it will take approximately 10-12 weeks for the funds to arrive at your library.
For the 2024-2025 program period, the following changes have been made to the CLLS award calculation:
1. The baseline has increased from $20,000 to $25,000 for all CLLS Adult Literacy Services programs.
2. For programs that offer Family Literacy Services, programs will now be provided one award amount in a "block grant" model.
More information regarding the changes) that affect your library is included below.
Increase to Baseline Amount
The increase in baseline funding will not require any additional changes on the side of the library. The library's projected award total includes this increase.
Block Grant Model for CLLS Programs with Family Literacy Services For 2024-2025, CLLS is transitioning projected award amounts for programs with Family Literacy Services to a "block grant" model. The "block grant" model means CLLS libraries will be awarded a single combined total for their Adult Literacy Services and Family Literacy Services programs to provide more control over how funds are allocated between programs and to provide increased flexibility in spending to meet community needs throughout the program period.
1 Block Grant Requirements
CLLS Adult Literacy Services with Family Literacy Services will receive one award total for the 2024-2025 program period. The block grant model does NOT apply to English as a Second Language funds for 2024-2025 or 2025-2026. Each program will be responsible for allocating award funds between Adult Literacy Services and Family Literacy Services to respond to community needs and must adhere to the following requirements:
At least 51 percent of the block grant award must be allocated to Adult Literacy Services.
At least 26 percent of the block grant award must be allocated to Family Literacy Services.
Programs who requested a fixed award for Family Literacy Services may adjust their request by +/- 25 percent. This means they may allocate up to 25 percent of their Family Literacy Services requested award to or from their Adult Literacy Services award. Contact your state team for support.
More support will be included below.
General Projected Award Calculation Information
CLLS receives $7.32 million in ongoing funding for Adult Literacy Services and Family Literacy Services. The projected CLLS award amounts have been calculated using data reported in your library's 2022- 2023 CLLS Final Report unless your library has made a specific funding request. For those libraries whose CLLS programs began in 2023-2024, your awards remain the same for the first three years of CLLS program participation.
Please note: For libraries who applied for CLLS English as a Second Language (ESL) funding during the final application round for 2024-2026, please review the information that has been auto filled, but do not make any adjustments to the ESL sections on the 2024-2025 CLLS Continuing Application.
Projected Award Information
Camarena Memorial Public Library's 2024-2025 projected CLLS award amount is $46,879.
In the block grant model, you will be required to allocate the following minimum amounts for each program:
Adult Literacy Services - at least $23,908
Family Literacy Services - at least $12,189
If you have any questions or need any additional support, please feel welcome to reach out to us and attend our prescheduled support options. You're also welcome to schedule a one-on-one meeting using my Calendly as well.
Thank you,
Allyson
ALLYSON JEFFREDO | LITERACY & GRANTS ANALYST
California State Library | Library Development Services 900 N Street | Sacramento, CA 95814
[email protected] | (916) 603-6709
Schedule a one-on-one meeting with me
CURRENTLY READING: Everyone Who Is Gone Is Here by Jonathan Blitzer 2 4/15/24,9:32 AM
Data Input
CLLS Application 2024/2025
CAMARENA MEMORIAL PUBLIC LIBRARY
Section 1: Applicant Information
CLLS Manage Your Current Grant
CLLS Law: California Education Code Section 18880-18883 CLLS Mission, Values, and Program Essentials
- 1.1 Library Information
* denotes a required field
a. Full legal name of library jurisdiction* Camarena Memorial Library (Calexico) b. Street* 850 Encinas Ave.
c. City* Calexico
d. Zip* 92231
- 1.2 Literacy Program Coordinator's Contact Information— a. Name*
b. E-Mail*
c. Phone
d. New coordinator since January 2024?
e. Check here if your program has an additional contact person working with the program
f. Name*
g. E-Mail*
h. Phone
1.3 Library Director's Contact Information
If the library contracts with another agency to provide library literacy services, please be sure to enter the library director's information here, not the director of the contracted agency. a. Library Director's Name*
b. Library Director's Email*
c. Library Director's Phone*
d. New director since January 2024?
e. For Library Directors: Have you read and do you agree to the program essentials?*
1.4 Authorized Representative Information
This is the person/people authorized to sign financial documents, certification forms and report forms on behalf of the library. For example: The person who would sign the claim form to claim your CLLS award funds.
a. Authorized Representative's Name
b. Authorized Representative's Email
c. Is this individual the correct signatory on any claim forms? https://ca.countingopinions.com/pireports/piprint_pdf.php?pi_collection_id=2472&view_Is_id=6254&view_branch_id=0&period_id=2025&subperiod_d... 1/7 4/15/24, 9:32 AM Data Input
c.i Authorized Representative's (Signatory on Claims) Name c.ii Authorized Representative's (Signatory on Claims) Email d. Is this individual the correct signatory on any certifications? d.i Authorized Representative's (Signatory on Certifications) Name
d.il Authorized Representative's (Signatory on Certifications) Email
e. Is this individual the correct signatory on any reports? e.i Authorized Representative's (Signatory on Reports) Name e.il Authorized Representative's (Signatory on Reports) Email Section 2: Program Information-
Section 2.1 Basic or institutional information
a. Program Adult Literacy Services
Name
b. What year
did the program 2007-2008
start?
c. Year
left/returned to
program
d. How will this
program be
provided?
d.i. Please add
contact
information
e. Number of
main and
branch libraries
where library
literacy
services will be
provided
f. Number of
community
locations where
library literacy
services will be
provided
g. Total
number of
locations
h. Number of
main and
branch libraries 2
within the
library
jurisdiction
i. Percentage 0%
of total library
outlets where
literacy
https://ca.countingopinions.com/pireports/piprint pdf.php?pi collection id=2472&view Is id=6254&view branch id=0&period id=2025&subperiod id... 217 4/15/24, 9:32 AM
Data Input
services will be
provided
- 2.2 Participation in Regional Networks
a. Regional
network name , Southern California Library Literacy Network (SCLLN) b. Will you or
a
representative
library actively
eporting
period?
If "No" was
selected for
question
2.2.b., please
explain why
you or a
representative
are unable to
participate in
your regional
literacy
network.
C. Will you or
representative
from your
library attend
any CLLS
statewide
virtual network
meeting or
training during
the reporting
period?
If "No" was
selected for
question
2.2.c., please
explain why
you or a
representative.
are unable to
attend a CLLS
statewide
virtual network
meeting or
training.
d. Will you or
a
representative
from your
https://ca.countingopinions.com/pireports/piprint pdf.php?pi collection id=2472&view Is id=6254&view branch id=0&period id=2025&subperiod id... 3/7 4/15/24, 9:32 AM Data Input
library
participate in
Adr local
Education
Consortium
during the
eporting
eriod?
If "No" was
selected for
question
2.2.d., please
explain why
representative
are unable to
participate in
your Adult
Education
Consortium.
Section 3. Financial Report: Adult Literacy Services, Family Literacy Services, and English as a Second Language Services Please complete the following budget for both your CLLS award and local match for your Adult Literacy Services, Family Literacy Services (if applicable), and English as a Second Language Services (if applicable). Include a detailed narrative of projected expenditures in the "Narrative" column for both your projected CLLS award expenditures and projected local match expenditures for each program. For example, a Supplies/Materials narrative may include, "ALS: books and other supplies for learners, office supplies, and 2 Chromebooks; FLS: books for home libraries and learning kits; ESL: books and other supplies for learners, office supplies, and 4 Chromebooks." Projected award amounts are emailed from your CLLS state library team to help you complete this portion of the application. Please pay close attention to the budget categories as they have changed. Support can be found on the CLLS Manage Your Current Grant page.
NOTE: If you completed the 2024-2026 ESL Continuing Libraries Application, your CLLS ESL information should autofill into this application. Please make sure these sections are correct.
3.1 Program Budget
Total Total
ALS- ALS- FLS- FLS- ESL- ESL- cus Locs! Gras Narrative of CLLS Local CLLS Local CLLS Local Funds Funds Totals
(required)
Salaries,
wages, and
benefits
Consulting
Fees
Travel
Supplies and
Materials
Equipment
Services
https://ca.countingopinions.com/pireports/piprint_pdf.php?pi collection id=2472&view Is id=6254&view branch id=0&period id=2025&subperiod id... 4/7 4/15/24, 9:32 AM Data Input
Subtotal
Indirect Costs
Total
Adult Literacy.
Total
Family
Literacy.
Services Total
ESL Total
Total budget
Section 4. Staff Commitment: Adult Literacy Services, Family Literacy Services, and English as a Second Language Services -4.1 Library Personnel-
Library personnel are library staff that are employed directly by the library. Full-time equivalency (FTE) is calculated using the average hours each literacy staff person is expected to work in each CLLS program between July 1, 2024 - June 30, 2025, divided by 2,080 (the total yearly hours available to work for a 40-hour work week). An individual staff person's FTE cannot exceed 1.0.
Please note: If your library's official work week is below 40 hours per week, your total yearly hours variable will need to adjust. Please refer to the Staff Salary Chart for support calculating FTE and corresponding Salaries and Benefits.
NOTE: We are no longer collecting FTE information for contract staff or limited-term staff on this application. These roles are now reported under "Services" in section 3.1 Program Budget.
Additionally, if you completed the 2024-2026 ESL Continuing Libraries Application, your CLLS ESL information should autofill into this application. Please make sure these sections are correct.
FTE Narrative (required)
Total ALS FTE
Total FLS FTE
Total CLLS (ESL)
Total FTE - library personnel
Library Personne/ Salary
-Section 5: Description of Programs and Activities
- 5.1 Adult Literacy Services
Please limit descriptions to no more than 150 words.
a. Adult Literacy Services (ALS)
b. Please describe your planned programming that explains what you will do, how you will do it, for whom you will do it, and the anticipated benefits. (Max. 150 words.)
o. Pleaso desoriba your outreach plans for recruiting Icarners and tutors to your program. (Max. 150 words.)
d. Please describe how your program will engage learners in program planning and how you will discover learners' aspirations. (Max. 150 words.)
https://ca.countingopinions.com/pireports/piprint pdf.php?pi collection id=2472&view Is id=6254&view branch id=0&period id=2025&subperiod id... 5/7 4/15/24, 9:32 AM Data Input
e. Anticipated number of adult learners to be served this year г5.2 Family Literacy Services
Please limit descriptions to no more than 150 words.
a. Family Literacy Services Yes
b. Family Literacy New / Continuing Continuing
c. Please describe your planned programming for enrolled adult learners and their families that explains what you will do, how you will do it, for whom you will do it, and the anticipated benefits. (Max. 150 words.)
d. Anticipated number of enrolled adult learners to be served this year with their families
e. Please describe your outreach plans and programming plans or CLLS eligible but unenrolled adults (with families) that explains vhat you will do, how you will do it, for whom you will do it. an the anticipated benefits. (Max 150 words)
t. Please describe how your program will engage learners in planning for your family literacy services and how vou will discover learners' aspirations for their families. (Max. 150 words.) - 5.3 English as a Second Language Services
If you completed the 2024-2026 ESL Continuing Libraries Application, your CLLS ESL information should autofill into this application. Please make sure these sections are correct. If you were not awarded CLLS ESL funds in 2024-2025 and 2025-2026, please leave this section blank. We are no longer accepting applications for new CLLS ESL programs. a. English as a Second Language Services No
b. English as a Second Language Service Continuing
c. Please describe your planned programming that explains what you will do, how you will do it, for whom you will do it, and the anticipated benefits. (Max. 150 words.)
d. Please describe your outreach plans for recruiting learners and tutors to your program. (Max. 150 words.)
e. Please describe how your program will engage learners in program planning and how you will discover learners' aspirations. (Max. 150 words.)
f. Anticipated number of English as a Second Language learners to be served this year.
Section 6: Community Partners
In this section, please list the community partners that you anticipate your program will work with this year to deliver CLLS services in your community. For each community partner, describe how you will work together. Community partners include any agencies, businesses, schools, or other entities with which you have an agreement (casual or formal) to receive or provide services and/or support at no charge.
Summary
a) Community Partner b) Description required (Max. 150 words each description) https://ca.countinaopinions.com/pireports/piprint pdf.php?pi collection id=2472&view Is id=6254&view branch id=0&period id=2025&subperiod id... 6/7 4/15/24, 9:32 AM Data Input
a) Community Partner b) Description required (Max. 150 words each description) -Section 7: Is there anything else you would like to tell us? In this section, please share any other information regarding your CLLS program that does not fit into the previous sections.
Is there anything else you would like to tell us?
https://ca.countingopinions.com/pireports/piprint pdf.php?pi collection id=2472&view Is id=6254&view branch id=0&period id=2025&subperiod id... 717 RESOLUTION NO. 2024-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALEXICO AUTHORIZING THE
CITY MANAGER TO EXECUTE THE CALIFORNIA LIBRARY LITERACY SERVICES GRANT AWARD FOR FY 2024-25 AND AUTHORIZE THE CITY MANAGER AND FISCAL AGENT TO
SIGN THE APPLICATION, CERTIFICATION, AWARD AGREEMENT AND CERTIFICATE OF COMPLIANCE AND ANY AMENDMENTS THERETO; AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE PROGRAM.
WHEREAS:
A. The Camarena Memorial Library is eligible to receive continuous funding through the California Library Literacy Services Grant Program.
B. Grant application, grant certification, award agreement, certificate of compliance and any amendments thereto; and any related documents necessarily needed to be executed for the California Library Literacy Services Grant Program FY 2024-25.
C. The City Council of the City of Calexico wishes to delegate authorization to the City Manager to execute grant application, grant agreement and/or any documentation pertaining to the California Library Literacy Services Grant Program FY 2024-25.
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF CALEXICO HEREBY RESOLVES AS FOLLOWS:
1. The City Manager be authorized to execute grant application, grant certification, award agreement, certificate of compliance and/or any documentation pertaining to the California Library Literacy Services Grant Program FY 2024-25 for Camarena Memorial Library.
2. PASSED, ADOPTED AND APPROVED by the City Council of the City of Calexico on this 15th day of May, 2024.
Gloria G. Romo, Mayor
ATTEST
Veronica Luna, City Clerk
APPROVED AS TO FORM:
Carlos Campos, City Attorney
Resolution No. 2024-
The State of California )
County of Imperia )ss.
City of Calexico )
1, Veronica Luna, City Clerk of the City of Calexico, do hereby certify that the above foregoing Resolution No. 2024- was duly passed and adopted by the City Council of the City of Calexico on this 15" day of May 2024 by the following vote to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Veronica Luna, City Clerk