AGENDA
ITEM
12 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
12 CITY COUNCIL
AGENDA STAFF REPORT
DATE: May 15, 2024
TO: Mayor and City Council
Esperanza Colio Warren, City Manager Yunmy Cal Nan
APPROVED BY:
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director C6 PREPARED BY: Lizeth Legaspi, Library Manager 4
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute the FY 2024-25 Zip Books Grant Program and Authorize the City Manager and Fiscal Agent to Sign the Grant Application, Certification, Award Agreement and Certificate of Compliance and any Amendments Thereto; and any Related Documents Necessary to Participate in the Program
=========================================
Recommendation:
Adopt a Resolution Authorizing the City Manager to Execute the FY 2024-25 Zip Books Grant Program and Authorize the City Manager and Fiscal Agent to Sign the Grant Application, Certification, Award Agreement and Certificate of Compliance and any Amendments Thereto; and any Related Documents Necessary to Participate in the Program.
Background:
The purpose of the Zip Books program is to provide library patrons with quick access to books and audiobooks that are not available through the library, without having to wait for a book to be borrowed from another institution through the regular interlibrary loan process. This program develops a patron- driven collection approach resulting in a collection more closely matched to the needs of the local community.
This project is supported in whole or in part by funding provided by the State of California, administered by the California State Library.
Camarena Memorial Library has been a recipient of the Zip Books award program for the past 10 years.
Discussion and Analysis:
The Zip Books program is an alternative model for interlibrary loan service that bridges the gaps between a library's patron request service, a normal acquisitions process, and an outreach/home delivery service. Under the Zip Books program, library patrons request books and/or audiobooks that the library does not own. The library then orders the book or audiobook from Amazon, and the material is shipped directly to the patron's home. When the patron is finished with the book, the book is returned to the library and added to the collection.
Fiscal Impact:
Account Description Amount
221-50-510-43111-700 Zip Books Grant $7,000
Coordinated With:
Finance Department.
Attachment(s):
1. Zip Books Grant Application
2. Resolution Authorizing the City Manager and Fiscal Agent to Execute and Sign Grant Application, Grant Certification, Award Agreement and Certificate of Compliance and any Amendments Thereto; and any Related Documents Necessary to Participate in the Program. 2 ATTACHMENT NO. 1
24-25 Application (ZIP BOOKS) -
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When you are ready to submit this step, please click the blue "Save" button at the bottom of the page.
• You can save this form as a draft at any time by clicking "Save Draft" at the bottom of the page.
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NOTE: When you have completed all required steps, be sure to click "Submit" on the next page. 24-25 Zip Books Application
ORGANIZATION INFORMATION
AUTHORIZED REPRESENTATIVE
INFORMATION
Head of organization with legal authority to enter into an agreement and authorized to receive and expend funds.
Authorized Representative Prefix *
Authorized Representative First and Last Name *
Authorized Representative Title *
Authorized Representative Business Phone Number *
Please use the format 123-456-7890.
Authorized Representative Email Address *
Authorized Representative Street Address *
Authorized Representative City *
Authorized Representative State *
Authorized Representative Zip Code *
Must be entered in nine-digit zip code
PROJECT COORDINATOR
INFORMATION
The Project Coordinator is the person who would manage the day-to-day activities of the proposed project, and who would serve as the primary point of contact with the State Library.
Project Coordinator Prefix *
Project Coordinator First and Last Name *
Project Coordinator Title *
Project Coordinator Email Address *
Project Coordinator Business Phone Number *
Please use the format 123-456-7890.
FISCAL REPRESENTATIVE
INFORMATION (Optional)
If your agency requires a fiscal or legal representative to review your grant award documentation before signing, please enter that person's contact information here. This information will be used during the DocuSign process. It is optional.
Fiscal Representative Prefix (Optional)
Fiscal Representative Name (Optional)
Fiscal Representative Title (Optional)
Fiscal Representative Email Address (Optional)
Fiscal Representative Business Phone Number (Optional)
Please use the format 123-456-7890.
EIN *
Enter your organization's Federal Employer Identification Number (EIN).
PROJECT INFORMATION
PROJECT TITLE *
The name of the project
Zip Books Goals *
V
Goal 4: Strengthen equitable resource-sharing and access to information, services, and opportunity with an emphasis on local community strengths and challenges.
Primary Audience(s) for Project*
• Adults
• Families
• Immigrants/Refugees
• Intergenerational Groups (Excluding Families)
• Library Staff, Volunteers and/or Trustees
• Low Income
• Non/Limited English Speaking
• People with Disabilities
• People with Limited Functional Literacy
• Pre-School Children
• Rural Populations
• School Age Children
• Senior Citizens
• Statewide Public
• Suburban Populations
• Unemployed
• Urban Populations
• O Young Adults and Teens
• Other
, PROJECT DESCRIPTION
Project Description. Describe What you will do; How you will do it; What you aim to achieve; Why; and, For whom. Also describe how the activities will achieve your desired outcomes and goal. Organize your text in a readable format. Use subheadings as needed.
Project Description Response *
Word Count: 0 / 300
Describe your project; planned activities, needs and aspirations your project responds to and how it contributes to resource-sharing and access to information, services, and opportunity with an emphasis on community strengths and challenges.
AGENCY INFORMATION
Agency Information
Agency Information Response *
Word Count: 0 / 150
Describe how the proposed project aligns with your agency's mission, values, strategic plan, goals, and/or other activities. (Word limit: 150)
MULTI-YEAR PROJECT IMPACT TO
DATE
Multi-Year Project: Impact to Date
Multi-Year Project: Impact to Date Response *
Word Count: 0 / 300
If this program has been funded by the state in the past, describe the project's current status, any results, lessons learned, and impact to date. (Word limit: 300) If this is a new project, enter "N/A."
COMMUNITY NEEDS, ASPIRATIONS,
AND ASSETS
Describe the community needs) that this project is intended to meet, the community aspiration(s) with which it is intended to align, and how your project will respond to your stated community needs and aspirations. (Word limit: 300) Community Needs, Aspirations, and Assets Response *
Word Count: 0 / 300
Include the needs, aspirations, and assets of the underserved community(ies), and information about how and why this community(ies) is underserved, the barriers they face in accessing library services, and how the project will help eliminate those barriers.
COMMUNITY ENGAGEMENT
Describe how you will engage underserved members of your community(ies) with your Zip Books Project.
Community Engagement Response *
In your response, please provide information on which communities you have identified as underserved and why, and your strategies on connecting them to the Zip Books Project. Use data to back up your response.
PROJECT INTENT
Project Intent
Project Intent
The intent for this project is to: "Improve user's ability to obtain and/or use information resources."
ANTICIPATED PROJECT OUTPUTS
List your anticipated project outputs.
Anticipated Project Outputs Response *
Describe the anticipated outputs for your project, including estimated number of: patrons served; itemś ordered and added to the collection. Numbers can be based on statistics from previous years. New programs please estimate to the best of your ability.
EVALUATION PLANS
Describe local plans for evaluating the impact of your project (Word limit: 300) Evaluation Plans Response *
SUSTAINABILITY
Should this project be successful, how will it be supported and sustained in the future? (Word limit: 150)
Sustainability Response *
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24-25 Activities (ZIP BOOKS) -
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ACTIVITIES
Activities are defined as actions through which the intent or objectives of a project are accomplished. Activities are grouped into four activity types: Instruction, Content, Planning & Evaluation, and Procurement. Each activity type is further broken out by format. The activity for this grant program is Content Acquisition. All other actions related to the grant, such as the funding of an Amazon Prime account, are not activities because it is purchased in support of project activities and as such should be listed as a line item in the budget.
Content - Involves the acquisition, development, or transfer of information and how information is made accessible. Check all that apply and provide a description including whether the format will be physical, digital, or both.
Designated activities *
Which best describes the geographic community of the targeted group? Geographic Community
Locale: Is the activity statewide? *
• Yes
• No
24-25 Timeline (ZIP BOOKS) -
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GRANT TIMELINE
Project Timeline. List your major project activities and when they will occur.
How many actions are included in the project? *
S5 HIRES 57
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24-25 Budget (ZIP BOOKS) -
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Budget
Budget Instructions
Enter the total amount of grant funding you are requesting for each budget category, in the fields below.
In addition to completing the fields below, you will submit a Grant Award Budget Excel Form (https://www.library.ca.gov/uploads/2024/05/Zip-Books-Budget-Template-24-25.xlsx) with your application.
Each proposed cost requires a description. You will use the Grant Award Budget Form to submit this information along with your detailed budget. Complete the form, ensuring all costs are listed and justification for all costs is provided. Then, upload the form using the upload tool below.
The total grant funds requested in each budget category on the Grant Award Budget Form must match the amount included in the fields below.
Completed Grant Award Budget Form *
Please upload your completed budget form.
+ Select a file ®
Supplies/Materials Amount *
$
If not requesting Supplies/Materials, please enter "$0". Please enter your amount as a whole number, with no decimals.
Services Amount Requested *
$
•If not requesting services, please enter "$0". Please enter your amount as a whole number, with no decimals.
Grant Total Requested
$ 0
"WERED 39
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24-25 Supporting (ZIP BOOKS) -
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Supporting Attachments
Attach additional supporting documents to this application. Acceptable file formats for supporting documents include Word (.doc, docx) and PDF.
Do you have additional supporting attachments? *
• Yes
• No
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24-25 Cert&Sig (ZIP BOOKS) -
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Certification and Signature
Authorized representative must complete and upload the certificate and signature form into the grant's management system before the application can be submitted. Download the Certification and Signature Page from the webpage (https://www.library.ca.gov/uploads/2024/05/Zip-Books- Sig-and-Cert-Page-24-25.docx).
Name of Authorized Representative *
Full name of person authorized to sign this grant application.
Title of Authorized Representative *
Title of person authorized to sign this grant application.
Upload Certification and Signature Page *
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:22705 g
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ATTACHEMENT NO. 2
RESOLUTION NO. 2024-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALEXICO AUTHORIZING THE CITY MANAGER TO EXECUTE THE ZIP BOOKS GRANT FOR FY 2024-25 AND AUTHORIZE
THE CITY MANAGER AND FISCALAGENT TO SIGN THE APPLICATION, CERTIFICATION,
AWARD AGREEMENT AND CERTIFICATE OF COMPLIANCE AND ANY AMENDMENTS THERETO; AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE PROGRAM.
WHEREAS:
A. The Camarena Memorial Library is eligible to receive continuous funding through the California State Library Zip Books Grant Program.
B. Grant application, grant certification, award agreement, certificate of compliance and any amendments thereto; and any related documents necessarily needed to be executed for the Zip Books Grant Program FY 2024-25.
C. The City Council of the City of Calexico wishes to delegate authorization to the City Manager to execute grant application, grant agreement and/or any documentation pertaining to the Zip Books Grant Program FY 2024-25.
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF CALEXICO HEREBY RESOLVES AS FOLLOWS:
1. The City Manager be authorized to execute grant application, grant certification, award agreement, certificate of compliance and/or any documentation pertaining to the Zip Books Grant Program FY 2024-25 for Camarena Memorial Library.
2. PASSED, ADOPTED AND APPROVED by the City Council of the City of Calexico on this 15thh day of May, 2024.
Gloria G. Romo, Mayor
ATTEST
Veronica Luna, City Clerk
APPROVED AS TO FORM:
Carlos Campos, City Attorney
Resolution No. 2024-
The State of California )
County of Imperial )SS.
City of Calexico )
I, Veronica Luna, City Clerk of the City of Calexico, do hereby certify that the above foregoing Resolution No. 2024- was duly passed and adopted by the City Council of the City of Calexico on this 15" day of May 2024 by the following vote to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Veronica Luna, City Clerk