AGENDA
ITEM
EMERGENCY ITEM
20 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
CITY COUNCIL
AGENDA STAFF REPORT
DATE: 5/15/2024
TO: Mayor and City Council
APPROVED BY:
REVIEWD BY: Sandy Fonseca, Finance
PREPARED BY: Matthew Bush, Calexico Fire Department Acting Chief M 3h SUBJECT: Budget amendment resolution of funds. Authorize remaining funding for proposed joint effort project between the City of Calexico and the Calexico Firefighter Association Health and Wellness Program.
Funding used to acquire and install Fire Station #1 heart saver and room remote tone out alerting system. If the city agrees to share the cost of the needed system, the Calexico Firefighter Association will donate equipment.
Recommendation:
Authorize ARPA funds for remaining portion of the proposed joint effort project between the City of Calexico and the Calexico Firefighter Association Health and Wellness Program. Funding used to acquire and install Fire Station #1 heart saver and room remote tone out alerting system. If the city agrees to share the cost of the needed system, the Calexico Firefighter Association will donate equipment.
Background:
The Calexico Firefighter Association is requesting a joint funded effort with the City of Calexico in updating the Fire Station #1 alerting and tone out system. The Calexico Firefighter Association's Health and Wellness Program received a grant to improve the mental and physical wellness of the Calexico Firefighters. The objective is to update the 30 year old current tone out system and method that alerts the crew for 911 emergencies. The method and frequency in which firefighters are alerted, especially at night, have been linked to multiple health issues including: cardiac issues, mental/physical recovery insufficiencies due to not reaching R.E.M. sleep and others. Multiple Calexico firefighters have been seen for chest pain and cardiac dysrhythmias. R.E.M sleep is vital in emotional processing recovery that is much needed in this line of work. Ascending tones with a lighting system build from soft to loud tone outs instead of a loud initial tone that shocks the heart. Build up of these effects over a long career often leads to higher incidents in heart attacks and stroke among other issues. Heart
saver ascending tones and room remote systems have been designed to significantly decrease these negative physical and mental effects that dated tone out system we have. Calexico Fire Department Station #1 is the busiest station in all of Imperial County and all units are currently responding out of station 1. All 9 or 10 on duty personnel wake up to every single tone out when only 2 personnel are responding. Emergency wake ups at night can vary from 0-8 calls after midnight. With overtime required due to low staffing levels, the crews fatigue has been accumulating for many years. This system is also the first step into upgrading the dispatch alerting system to an IP or internet base system which is now the industry standard. Internet based systems decrease response times to citizens, ensure dispatch info delivery to field personnel and improve ISO ratings for the city. If we can increase the physical and mental soundness of our firefighters, we can improve the emergent services that are provided to the Citizens of Calexico and that of all of Imperial Valley through mutual aid responses. The Calexico Fire Association will donate equipment for the station #1 tone out system if the city agrees to cost share for the remaining balance.
Discussion and Analysis:
Purchasing Station #1 alerting system is the first step in a multi steps project to update Calexico Fire Department Dispatching Alerting System (Station 1, Station 2 and dispatch software/equipment). First step is to complete Station #1 update with association/city funding before grant expires June 30th, step #2 is to acquire funding for Station #2 equipment with installation and step #3 complete fire department side of IP based system in Calexico Dispatch with upcoming dispatch assessment.
Fiscal Impact:
Company recommended to supply equipment is Westnet located in Orange County. Total cost for equipment (core, heart saver tones, room remotes and lighting system) with installation for Calexico Fire Station #1 is $48, 972. 41. The Calexico Firefighter Association will donate $22,500 towards equipment if the city agrees to the remainder of $26,472.41.
Fiscal Impact:
Revenue
Fund No. 255-91-907-56000-005 - Fire Ambulance Repair $26,472.41 Total $26,472.41
Expenditure
Fund No. 255-91-907-56000-012 - Fire Heart Saver and room remote tone out alerting $26,472.41 system
Totall $26,472.41
Coordinated With:
Josh Paddock, Calexico Firefighter Association.
Attachments):
2 BUDGET AMENDMENT RESOLUTION NO. 2024-_
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
TO THE FINAL BUDGET FOR FISCAL YEAR 2023-2024
WHEREAS, the Final Budget for Fiscal Year 2023-2024 was adopted by Resolution No. 2023 - 39 of the City Council on June 22, 2023; and
WHEREAS , the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s)
AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total $
2) Record Appropriation(s)
Fund No. Department Division Account Sub-Account Amount Total $
3) Record Transfer of Funds:
FROM:
Fund No. Department Division Account Sub-Account Amount 255 91 907 56000 005 $26,472.41
[Total $ 26,472.41
TO:
Fund No. Department Division Account Sub-Account Amount 255 21 907 56000 012 $ 26,472.41
$
Total $ 26,472.41
cc: Finance Department
FORM FIN003(Revised 07/2016)
5)Purpose of Budget Amendment:
Request that the City Council approve the Budget Resolution allocation of $26,472.41 from Fund 255 - American Rescue Plan Act (ARPA) to acquire and install Fire Station No. 1 heart saver and room remote tone out alerting system
PASSED, APPROVED AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 15th day of May, 2024.
Gloria G Romo, Mayor
ATTEST:
VERONICA L. ALVARADO, City Clerk
APPROVED AS TO FORMS;
CARLOS CAMPOS, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ss.
COUNTY OF IMPERIAL)
I, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2023-—, was duly adopted by the City Council at their regular meeting of said City Council held on the zand day of November, 2023 by the following votes; AYES:
NOES:
ABSTAIN:
ABSENT:
VERONICA L. ALVARADO, City Clerk
City of Calexico
cc: Finance Department
FORM FIN003(Revised 07/2016)
15542 Chemical Lane
WESTNET FIRST-IN®
Huntington Beach, CA 92649
Phone: 714-548-3500 Fax: 714-901-5610
www.FirstlnAlerting.com
Quote: Calexico Fire Station #1 First-In Alerting System Revised 3 To: Josh Paddock From: Zulema Perez
760-705-7322
Summary
Total Amount: $48,972.41 Quote ID: Q-09138-X9X4 Revision: 3 Shipping Method: Ground Date: 4/24/2024
Payment Terms: Net 30 Effective To: 7/23/2024
Description: This quote is for Calexico Fire Station #1 First-In Alerting System including installation and technical support.
Clarifying Comments: This quote is based upon installation occurring in 1 trip. If the station is not ready and additional trips are require the customer agrees to pay additional fees. The customer is responsible for all network connectivity betwee dispatch and station, as well as the CAD interface if network activation is desired. The customer is responsible for laving the radio, network equipment, and power within 6 feet of the Master Control Unit. The quote does no include conduit of more than 20 feet if required. A Customer are to provide VPN access to Westnet for remot The quote includes prevailing wage rate. The customer is responsible for the difference in sales and use tax i applicable. If tax exempt please email the tax exempt form to [email protected]. Payment terms are ne 30 with payment milestones. The quote does not include permits or bonds. The quote includes Sourcewell discount pricing under contract #042021-WNT.
The quote was revised 1/19/2024 to update effective to date and pricing to include Sourcewell discount pricing under contract #042021-WNT.
The quote was revised 4/4/2024 to update the effective to date and pricing.
The quote was revised 4/23/2024 to add 1 Satellight Controller, 4 Satellights, 5 Satellight Mounting Kits, Company Indicator, and 1 Lighting Control Module
Shipping Information
Ship To: Bill To:
Details
Product ID Product QTY Price Sub Total
2U-SLT-SH-KIT 2U Slotted Shelf - Kit 1.00 $80.75 $80.75 DLSP MCU Data Line Surge Protector 1.00% $90.25 $90.25
FIN-Eth-T10 Ethernet Data Activated First-In Type 10 MCU 1.00 $9,021.15 $9,021.15 FINISO4P Radio Isolation Unit - Four Channel 1.00 $789.45 $789.45 FRMKit-Dual MCU and Radio Rack Mount Kit 1.00 $184.25 $184.25 RK-WM-1U Wire Management - 1 Unit - Kit 1.002 $61.75 $61.75 SCR26-24VC5 Control Remote (each controls up to 8 functions) 1.00 $1,117.15 $1,117.15 SDRM38V-FM Dorm Remote - Flush Mount Kit also required 8.00 $6,826.72 SDRMKIT-TBD Dorm Remote Mounting Kit - TBD $1,658.72
SPC28-HS-1K2PS Power Module w/ Hub & Spoke Controller, UPS & Dual Power Supplies $1,873.40 SSAT Satellight (driven off Satellight Controller) $1,121.00 SSATKIT-TBD Satellight Mounting Kit - TBD $228.00
SSAT-M Satellight Controller $569.98
SS-CI5C-M Company Indicator (Apparatus Bay) Medium 17.37 inch $783.75) 4/24/2024 2:45:20 PM Prepared by : Zulema Perez Page 1 of 2 Product ID Product QTY Price Sub Total
SS-MLC Lighting Controller Module (max 4) 1.00] $675.00 $675.00 NOTES: Equipment Total $25,081.32
1. In the event that taxes, other than sales tax apply to the purchase Install Supplies $900.00 of this equipment, said taxes will be paid by the customer.
2. Quote is based on a properly working and installed CAD, radio Total Tax (8,250 %) $2,143.46 systems), station radios) and does not include costs for repair or Shipping and Handling $95.00 modifications of the CAD, radio systems), or station radio(s).
Any equipment drawings included with this quote are for quoting Station Equipment Install $16,375.00 urposes only and are not to be used as working drawings unles FIAP Install, Commissioning, and Testing $0000 uch drawings are labeled "Installation Drawings". See attached Limited Warranty. FiAP Training $0.00
One Year Toll Free Technical Support $2,517.63
Project Coordination $1,110.00
Special Engineering Services $750.00
Total Amount $48,972.41
Manufacturer's warranties apply on all parts. First-In warranty is provided by Westnet and consists of one-year parts and labor. Warranty does not apply to damage resulting from outside agencies or extraneous circumstances.
Installation labor for any other items is ninety days. This quote is based on the reasonable assumption that the fire station is prepared to accept the above listed parts and that any existing equipment involved with the fire station alarm be in good working order or that it will be prior to commencement of the First-In installation. Westnet has made reasonable attempts to verify that conditions are satisfactory such that installation may occur.However, should an occurrence arise where further parts, labor and/or engineering are required, the customer may be billed at the Purchase Order rate. Any additional parts, labor and/or engineering exceeding $250 will have prior approval, unless otherwise specified by the customer prior to commencement.
If payment is not received by 30 (thirty) days from the date of invoice, a late charge of 1.5% per month of the unpaid balance will be charged to that particular invoice. 4/24/2024 2:45:20 PM Prepared by : Zulema Perez Page 2 of 2
US DIGITAL DESIGNS QUOTE
835 E. Sixth St Sulta a2
empo, Arizona 8528
377-551-A73210 190-290-78721AK... ....DATE:.. 2123/2...
Expires 123/2
Quate SURMITTER TO:
Calexico, California
Calexico Fire Department
REE PROPOSAL
CA CLX0002 v1 STATION-LEVEL
STATION 01
Based from USDD G2 Fire Station Alerting Systom Dosign Drawing # USDD.CA CLXO.ALL STATIONS.FSA 2023.05.25.pdl
STATION SYSTEM LICENSES
Rom Unit Mir Description Part No. US Lt Unt QUOTE UHIT QUOTE EXT SL1 Ea USDD 1 G2 VOICEALERT - Single Station License. VA 1,030.00 927.00 927.00 G2 MOBILE FSAS APP - Single Davice License.
Up to 24 Licenses-Per ATX are offered at $0.00 cost
SL2 EatYr USDD 24 each as long as systems currentiy under warranty or G2-APP-DLJ 108.00 $ 97.20 NA - Included elected recumng annual support coverage. Sna.
Noble Secton for more detal.
STATION SYSTEM CONTROLLER
Until Oly. Desertion Part No. US UNUnt QUOTE UNIT QUOTE EXT G2 ATX STATION CONTROLLER -
SC1 Kit HUSOD 1 Power/Signal/Control up to 8 penpheral Remote ATX $ 21.750.00| $ 19,575.00 19,575.00 Options. 4 Unique Amps/Zones availabla.
G2 EXPANSION KIT - Allows ability to
SC2 Kit UsoD Power/Signal/Control up to 12 more peripheral EXP $ 7.325.00 $ 6,592.50 Remote options per EXP :
SC3a Kit USOD Rack Mount Ears for ATX or EXP ATX-E 64.00 57.60 SC3b Kit USOD Base Plate for ATX or EXP ATX-P 64.00 57.60 $ scra Ea T8O ATX UPS. Standard 80.70
UPS-STD 923.00 830.70 $
SCAb Ea TBO 1 Shet/Bracket. Wall-Mount for UPS UPS-WMB 65.00 S 58.50 58.50
STATION SYSTEM PERIPHERAL COMPONENTS
Deschption Part Mo. QUOTE UNIT QUOTE DET
1 Audio Amplifier, Extemal, Standard AMP $ 987.00 S 888.30 888.30 SP1D Shetl, Under Table or Wall Mount, for 1U 1/2
Rack AMP-S 76.00 s 68.40 68.40
SP2 Ea USOD 1 G2 COLOR INDICATOR REMOTE Module - Up CIR 825.00 s 742.50 742.50 to 8 unique colors
G2 HDTV REMOTE Module (TV & Electrica
SP3a Ea USoD 1 Outlet by Others: C.E.C. control subject to T TVR 975.00 877.50 377.50 ablay!
Flat Panel Monitor / Smart HDTV 40-43-
SP3b Ea (Elecincal Outlet/Provision By Olhers: C.E.C. FP-43 1,100.00 S 990.00 • entral subject loVably
SP3C Ea FLat PaneVTV Mount - Universal 23-46*T FPM-U us es 115.00 103.50 SPA Ea USOD 0 GZ LO REMOTE Modulo w/ 8 in & 8 Oul IOR 1,375.00 $ 1,237.50 $ :
SP5 Ea USDD Push Button. Standard (Black) PB-B 110.00 99.00 SAG Ea USOD Push Button, Emergency (Red) PB-R 110.00 $9.00 98.00 SPT Ea USOD 2 GZ MESSAGE REMOTE 2 Modulo MR2 1,425.00 $ 1,282.50 2,565.00 PROPRIETARY and CONFIDENTIAL STATION 01 SYSTEM Pago? or 18 G2 MESSAGE SIGN (Digital LED) MINI
SPBA Ea USOD GemmaSign / 12 Active Soneen Width / Tum MS-G-M 915.00 823.50 • Out Timing ONLY
SPaD Es USOD G2 MESSAGE SIGN (Digital LED) STANDARD
GammaSign / 242 Active Screen Width MS-G-S 1,050.00 945.00 6,515.00 SPaC Ea USOD G2 MESSAGE SIGN (Digital LED) EXTENDED
GammaSign / 36" Active Screen Width MS-GE 1,575.00 $ 1,497.50 $ • S-G Adapter Plate, SINGLE. VESA 100 Jars (UM
SP9a Ea USOD 0 ¿5tox.5) to any standard mourt unth VESA 100 hole pateri MS-AP-S 55.00 s 49.50 $ • (mart not indudsd)
SP9b Ea. USOD 12 MS-AP-D 65.00 S 58.50 117.00
(mount not included)
MS-G Hanger Kit. Hangs surge or date (back- to back)
SP9C Ea USDD Message Signs (Gamma Version) from Ceiling, Includes both 99.00$ suspended celing T-Bar Scissor Clips and Hard Pan Flange MS-HK 110.00 $ • Mounts.
SP9d Ea TBD 2 MS Mount - Articulating, Long reach MS-MNT-ART-L 325.00$ 292.50 585.00 SP10a Ea USDD 1 G2 ROOM REMOTE 2 Module RRZ $
2,025.00 $ 1,022.50 1,822.50
SP10b Ea RR2 Adpater Plate, for Retrofit in RR1 Wall
USOD RR2-AP 75.00 $ 67.50
Cavity
RR2 Surface Mount Box, for SURFACE MOUNT
SP10c Ea USDD hard wall) installation. Three (3) 3/4° conduit RR2-SMB 175.00 $ 157.50 $ knock-outs.
G2 SPEAKER - LED Illuminatad - FLUSH
Mount, 70v SPK-LED-FM 325.00 $ 282.50 5,265.00
G2 SPEAKER - LED Illuminatad - SURFACE
Mount (Metal Box), 70v SPK-LED-SM 325.00 292.50 •
G2 SPEAKER - OmniAlertStrobe -
Omnidinectional Alerting Speaker, optimized for
SP12a Ea 1 high Vocal Inteligiblity in large open indoor USOD SPK-OAS 1,150.00 $ 1,035.00 1,035.00
areas and with High-Intensity LED Strobe Light
Arrays - includes Cable Hanging Kit (requires
MRO for powersignal/control)
SPK-DAS/OmniStrobe Mounting Bracket / BEAM
SP126 Ea USDD 0 FLANGE CLIP- for mounting directly onto an SPK-OAS-BFC 23.00 $ 20.70 • exposed (1/8-14°) I-Beam
SPK-OAS/OmniStrobe Mounting Bracket /DROP
SP12C Ea USDD CEILING BRACKET-for mounting directly to T- SPK-OAS-DCB s 55.00 $ 19.50 ≤ Bar in Suspended Ceiling
SPK-OAS/OmniStrobe Mounting Bracket /
SP12d Ea USDD SURFACE MOUNT - for mounting directly to hard SPK-OAS-SMB 55.00 $ 49.50 • celing
SP13a Ea USDD 8 SPEAKER-STANDARD, FLUSH Mount, 70v SPK-STD-FM 105.00 s 94.50 $ 756.00 SP13b| Ea (USDD SPEAKER - STANDARD, SURFACE Mount SPK-STD-SM 105.00 s 94.50 s (aletal Box), 7Ov •
SP14 Ea USOD SPEAKER-APP BAY/OUTDOOR - Weatherized. SPK-W-SM 325.00 s 292.50 1,735.00 Surface Mount. 70v
SP15 Ea USDD G2 Strobe Light / Red LED STR 575.00 $ 517.50 $ 517.50 SP16 Ea USDO 0 Transfomer, Bohm to 70V, Extemal XEMR 53.00 $ 47.70 VIDEO DOOR STATION - Doorbell & Camera
SP17 Ea USDD that ties into G2 FSAS (HDTV Remote) - Includes VDS 1,700.00 $ 1,530.00 $ Power injector
PROPRIETARY and CONFIDENTIAL STATION O1 SYSTEM Pagedor 18
STATION SYSTEM SERVICES
Rem Description Part No. US Utt Unt QUOTE UNIT QUOTE EXT Station installation (Estimate Only - Pending
SS1 Es USDD 1 Final authorzed system design submission to G2 ST-INST § 29,314.94 $ 26,383.44 26,383.44 Traned/Cented Contractor for instalauon quote
to include in final lumkey project priaing)
Station Remediation (Removal and Daposal of
SS2 Ea USOD Legacy Equipment Not currenty Assumed or STINST $ -
Included. nor is any related Remediation to
Paint, Drywall, etc.)
SS3 En USDD Station Configuration & Start-Up ST-SU $ 3.507.77| $ 3,156.99 3,156.99 SS4 Ea USOD 1 Station Project Management ST-PM 1,503.33 / $ 1,353.00 1.83.00 SSs Ea USOD - - Station Enginearing / Design Services STES 751.67 676.50 676.50 SS6 Ea 68.50 ;
USDD Station Documantation ST-DM 75.17 3 67.65
Station Training - Configuration and
SS7a Ea USOD 0 Equipment. On-Sita @ Station. 4 Hours, 1 TRA-UT-O 4,425.00 $ 3,982.50 • Visit. (for Technical Services Staff)
ss7b Station Training - User/Technician / Remote
Ea USOD TRA-UT-R 650.00 585.00 $
Refresh (2 Hours)
Training - Installation Contractor - On-Site /
SS8a Ea USDD USDD G2 Certification / 8 Hours (TBD - only TRA+C-O 6,125.00$5,512.50 • needed if requied to use non-certified contractor
Training - Installation Contractor - At Arizona
Training Center / USDD G2 Certfication / 8
SS8b Ea USDD 0 TRA-C-AZ 3,125.00 ≤ 2.812.50
Hours (TBD - only needed i required to use non-
certified contractor)
SS9 Ea USOD 0 Miscellaneous/TBD MISC • s •
STATION SYSTEM WARRANTY & OPTIONAL RECURRING ANNUAL SUPPORT Rom Unt Mie l Descriplion Part Me. US Us Unt QUOTE UNIT _QUOTE EXT (STANDARD 1st YEAR WARRANTY &
SUPPORT FOR THIS STATION SYSTEM (or
component): Telephone / Remote Access 6764.935 but:No
Support (8:00 AM - 5:00 PM MST) PLEASE Charge ForIntal
SW1 YR USOD 1.5 NOTE: An addtonal 6 months (for tolai of 18 RS-1YR-STD 5,011.10 $ 4,509.99 Warranty Penod/ months/1.5 years) of nial warranty has been Not Included in offered. by USDD for-no additonal colt so all Subtotats stations can be installed and enjoy same
warranty/support star/stop dates)
[STANDARD] EACH ADDITIONAL YEAR (12-
Months) WARRANTY & SUPPORT FOR THIS
SW2 YR [USDD 0.0 RS-AYR-STD 5.011.10 $ 4,509.995
SUPPORT IS ASSUMED OR AUTHORIZED
BEYOND INITIAL WARRANTY PERIOD
STATION 01 System: 76,737.48
Shipping: 3 1.298.00
Warranty & Support:
Miscellaneous (i applicablo)
STATION SUBTOTAL: 78,035.48
it any sales or use taxes owed from any purchase from USDO PROPRIETARY and CONFIDENTIAL STATION O1 SYSTEM
Poge9 618
3 Chief 360
Sales Proposal V1
Complete Solutions for First Responders
Tone Alert Station Alert Q Web Design
Chief Tone Alert bridges the gap Chief Station Alert provides fast, Chief Wcb Design creates visually betwcen fine pager dispatching and affordable station alerting to your in stunning, responsive websites for smartphone notifications. house respondons. engaging your community A
Mobile Messaging Responders
Chief Mobile integrates all Chief Chief Messaging delivers real time Increase your staffing by knowing who Is Technologies services in one upp for dispatch, notifications, and messages to responding and where they are with your moble device. your responders Chief Responders
Scheduling @ Display
Chief Scheduing Is a complete staffing. Chict Display increases visibility with real scheduling and managment solution time incident response information, built into the Chief Platfom. traific cars, weather, and more.
Created by: Prepared for:
Matthew Netsch Chief Technologies LLC Joshua Paddock Calexico Fire Association Chief Technologies LLC 24787 Hollis Road
Chief 360 Georgetown Delaware 19947
Sales Quote
Quote No.: Proposal 2632 Prepared for Calexico Fire Association Exp. Date: 06/01/2024 Calexico CA 92231
NAME PRICE QTY SUBTOTAL
Alert Controller w Tone Alert - Rack Mount $13,055.00 1 $13,055.00 Rack Mount alert controller and Tone Alert.
Responsible for receiving CAD and over the air
dispatched calls and activating appropriate station
electronics.
Dorm Room Relay Module $1,204.00 8 $9,632.00
8 output / 8 input relay module
Dorm Room Speaker w Illumination Light $142.50 8 $1,140.00 8" ceiling speaker with red illumination lights
2x2 Tile Speaker w Indicator Light $367.00 6 $2,202.00
2x2 tile speaker with call type indicator light - white in color.
Indicator Light Multicolor - Drywall Ceilings $217.50 12 $2,610.00 Multicolor call type indicato: light. Ceiling mounted.
Dorm rooms (8) and bathrooms (4).
Indicator Light Multicolor - Engine Bay $150.00 2 $300.00 Multicolor call type indicator light. Wall mounted.
Tablet Zone Control with Bracket $2,600.00 1 $2,600.00
Wail or desktop mounted tablet to control station
alerting system functions. PoE powered.
75" Dashboard Display $1,996.00 2 $3992.00
75' dashboard monitor.
TV Bracket 40-80" Displays $96.00 2 $192.00
Large tv bracket
Audio and Low Voltage wire $1,500.00 1 $1,500.00
CAD Integration Fee - One Time $500.00 1 $500.00
Project Management Level 1 $2,500.00 1 $2,500.00
Works with customer and sub-contractors. Provides
support to sub-contractors involving scheduling,
technical support and quality assurance of project.
Station Alert Licensing Fee $1,500.00 1 $1,500.00
Annual station alert system licensing fee. Includes
24x7 hardware monitoring.
Chief Technologies LLC 24787 Hollis Road
Chief 360 Georgetown Delaware 19947
Shipping Fee $950.00 1 $950.00
$42,673.00
Discount $0.00
Tax $0.00
Total $42,673.00
This quotation is subject to the following terms and conditions:
1. Delivery will be made within 120 (Days) days following Chief Technologies LLC receipt of payment.
2. Delivery will be made f.o.b. Chief Technologies LLC facility.
3. The general terms and conditions of purchase apply to this quotation contract.
4. This quotation may be accepted to form a binding contract upon any one of the following options:
a. Signature below and payment to Chief Technologies LLC for the items listed in this quote prior to the expiration date.
b. Issuance of a purchase order to Chief Technologies LLC referencing this quote and the terms and conditions herein prior to the expiration date above.
Joshua Paddock
Association Director Calexico Fire Association
430 E. Fifth Street
Calexico, CA
92231
Calexico Fire Department
Station 1 Alerting System
Presented by:
Calexico Fire Department
•Calexico Firefighters Association
Licensed Marriage and Family Therapist
Calexico Firefighter Association's
Health and Wellness Project
Two Main Reasons:
1. Have a healthier and safer first responders going to emergencies for sake of the firefighter, the citizens of Calexico and all of Imperial County. -Physical Health (gym equipment, sauna for cancer prevention). -Mental Health- Stress, fatigue, emotional stacking.
2. Improving firefighters life while on the job and also into retirement. a certain level of stress initi line re ork est is minimize ng to have unnecessary.
-Long term health- multiple current Calexico Firefighters have seen cardiologists (multiple factors involved)
- History of short life span after retirement at Calexico Fire.
Joint Effort Project between Association, Fire Department and the City for an infrastructure improvement of our fire station alerting system Physical Toll on Firefighters Due to Lack
of Sleep
• According to the CDC, not getting enough sleep can lead to serious health problems, including heart attack, asthma, depression and high blood pressure. • "Evidence shows that maintaining healthy levels of sleep has an important impact on cardiovascular health", Sleep and Heart Health massgeneralbrigham.org • "If you've had enough R.E.M. sleep, you'll wake up feeling refreshed and alert. It is associated with better mental health and a stronger immune system", UCI Health article (Why we need R.E.M. sleep).
• According to the NIH (National Library of Medicine), 45% of firefighter deaths on duty are relate to cardiac emergencies.
• According to the Fire Brigades Union, Firefighters are dying from heart attacks at 5 times the rate of the general public and 3 times the rate from a stroke. • According to PBS, firefighters have a life expectancy that is 10 years lower than the average person.
• There are many associated factors such as life style, physical fitness, diet, genetics and others.
May is Mental Health Awareness
Month
• Regular sleep is important for brain and body functions engaged in processing daily events and regulating emotions and behaviors. Chronic sleep deprivation may have the following risk:
- Increase negative emotional response to stressors/decrease positive emotions.
- Poof focus, memory, concentration
- Reduced decision-making abilities
- Slowed time reaction, fatigue
- Reduced ability to manage stress
- Increase risk of depression, anxiety, distress, and suicidal ideation May is Mental Health Awareness
Month
• REM sleep is responsible for processing emotionally heightened events. Because REM is that last phase, firefighters are susceptible to never entering that stage of sleep due to frequently waking up to loud tone outs.
• Optimizing sleep for firefighters is crucial to ensure their well-being, performance, and safety.
• Benefits of improved sleep for firefighters:
- Better cognitive function
- Improved ability to make rapid decisions in high-pressure situations - Improved coping mechanism for stress and traumatic experiences - Improved positive outlook
- Improved connections with others
- Increased resilience
Short Term and Long Term
Accumulative Effect
• Short effects of mental and physical fatigue effects daily home life when firefighters are away from work. Time with kids, spouse and others. • Build up overtime of 25-30 year career of waking up multiple times a night to loud non ramping tones and not getting REM sleep.
• Break down physiologically (cardiovascular, muscle tissue) and mental state over 30 years of waking up all night and not getting proper recovery. • Small cracks in our health lead to larger ones.
• Want to be aware of these issues and address them early.
Evolving Alerting System Update
• This project is first step in a multiple step effort to update our city's alerting system to an internet based system that opens the doors for many features that will improve the health of our firefighters but also improve response times and quality of service.
• Initial Station 1 project
• Station 2 remodel - possible incorporation (future expansion) • Dispatch over hall projected
• All towards industry standard internet based dispatching and alerting systems
• Old 800 MHz system staying in place. Will be used as a backup. • Decrease ISO (Insurance Services Office) which can lower insurance rates. • IP based means faster response times for emergency call for all of Calexico. 20-30 seconds improvement. Better patient and fire suppression out comes.
Current St. 1 Alerting is System
• Run 5000 calls per year with an average of 14 calls per day currently out of one station. When 2 station is finished 85% out of station 1. • Busiest fire station in all of Imperial County.
• 9-10 personnel waking up to loud non ramping tones multiple times in a night when a large majority of calls only 2 personnel are needed. • Over 30 years PA system, similar to PA system in elementary schools, attached to a 800 MHz radio system.
• Dated dispatching equipment.
• Non - heart saving or Ramp up tones.
• No attached lighting system or lighting unit indicators • Multiple factors we are trying to implement - heart saver tones, room remotes, attached lighting system, IP based alerting and mobile dispatching.
• Play audio of current system
Current System 800mhz Radios
Frag. 1
PD-
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Frog. 2
Police Distriet 2/ PD-2
Trunking
Control
Computer
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IP Alerting System
Automated Dispatch
Overview
00 was AUDIO
DISPATCH CAD FSAS
COMPUTER-AIDED DISPATCH SYSTEM PURVIS SERVERS
FULLY
REDUNDANT SERVER
CONFIGURATION
RADIO AND IP
RADIO
MOBILE
EMA".
Faster Response Times
• Cuts approx. 20-30 seconds off emergency response.
• Information given automatically, clearly and digitally every time. • Digitally attached to tablets and phone apps (don't have yet) • Attached to lighting system = faster getting to units. • IP based systems benefits the citizens of Calexico and continue to have current tone out equipment in place as backup. In some situations can utilize both IP based and 800 MHz radio at same time.
Heart Saver Tones
• Heart Saver Tones or Ramp up tone address the manner in which we are woken up for a call. Soft to loud. Instead of 100 mph right away. Starts call with higher heart rate.
• Very common phase at fire station 1 - "tones are like a punch to the chest" • Unit specific Heart Saver Tones - Fire, EMS or Public Service Calls. • "Gradually increasing the volume of alarm tones will reduce fatigue, tachycardia and potentially long-term physical and psychological disorders. "EMS- 1 RAMP-UP Tones
https://www.youtube.com/shorts/GPd5SK89CYM
https://www.youtube.com/watch?v=27XCFXEOFZ4
https://www.youtube.com/watch?v=4PAZcV-iX4Y
Room Remotes
• Room remotes became popular in the late 1990s and early 2000. A system that unfortunately has not reached the Calexico Fire Department. • Alerts only personnel needed for that emergency call at night. • Works off a core system which would be need even without room remotes • House with a landline vs. house with cell phones. Can reach each person without waking up the whole house.
FIRST-IN SMART STATION"
SELECT
DORM REMOTE" BY WESTNET
IP Based Lighting System
• Pre alert lighting system that lets the firefighters know a call is generating before the tones.
• Unit indicator lights - fire, EMS call or public service. • Dorm Room lighting allows for ease of getting awake, dressed and to the unit to respond.
Internet Base System Allow for Mobile
Digital Dispatching
• Cell phones and tablet instance information
through txt messages, instant mapping, time
stamping and hydrant location.
0 0 0 G
Westnet First in Alerting
• Received quotes from
- U.S. Digital Designs
- Chief 360 Alerting
- Westnet First in Alerting.
• Westnet possible partnering with our reporting software. • Cost effective.
• Southern California Company.
• recommended by other Socal departments.
• https://www.youtube.com/watch?v=WDhHC1VBsm4&t=5s
Who would you rather have
responding to your emergency?
- a fatigued and stressed firefighter handling life saving medical and fire emergencies?
- Or a better rested firefighter with more sound body
and mind handling life saving medical and fire
emergencies?
Obviously we can't negate all stress and fatigue in this job, but we can decrease the unnecessary
components as much as possible.
Thank you for your time!!!