AGENDA
ITEM
21 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
21 CITY COUNCIL
AGENDA STAFF REPORT
DATE: June 5, 2024
TO: Mayor and City Council
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director PREPARED BY:
Liliana Falomir, Public Works Manager - Administrative Tel SUBJECT: Renovations to Calexico Fire Station No. 2
a) Authorize the City Manager to Sign Change Order No. 6 through 12 with A&N Quality Builders in the Amount of $247,927.00 for Renovations to Calexico Fire Station No. 2
b) Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $247,927.00 for Calexico Fire Station No. 2.
Recommendation:
It is recommended that the City Council of the City of Calexico approve the following items:
a) Authorize the City Manager to Sign Change Order No. 6 through 12 with A&N Quality Builders in the Amount of $247,927.00 for Renovations to Calexico Fire Station No. 2. b) Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $247,927.00 for Calexico Fire Station No. 2.
Background:
On March 6, 2024, the City Council of the City of Calexico awarded the bid proposal for the Renovations to Calexico Fire Station No. 2 to A&N Quality Builders in the amount of $966,559.00 and authorized the City Manager to approve any future change orders not-to-exceed $48,328.00 (5% of A&N Quality Builders Base Bid) as Per City Ordinance No. 1218.
As of May 8, 2024, the following change orders have been approved:
Change Description Amount Contract Comment (s)
Order Amount
$966,559.00
Change Order No. 1
Item No. 1 | Credit for portion of roof | $(24,560)
Total | $941,999.00
Change Order No. 2
Item No. 1 Sanitary Sewer Lateral | $69,880.00
Total $1,011,879.00
Change Order No. 3
Item No. 1 Electrical for Diesel $16,725.00
Generator
Total |$1,028,604.00
Change Order No. 4
Item No. 1 Remove and replace $102,198.00 Bring up to
HVAC, ductwork and fire California
smoke damper Building Code
Total |$1,130,802.00
Change Order No. 5
Item No. 1 Remove and replace $151,041.00 Bring up to
electrical conduit California
Building Code
Total | $1,281,843.00
Discussion and Analysis:
On a bi-weekly basis, A&N Quality Builders, The Holt Gorup, Inc. and City staff meet to discuss the construction progress of Fire Station No. 2. Due to additional work that was not anticipated during the initial building assessment. City staff is recommending the following changes orders:
Change Description Amount Contract Comments)
Order Amount
$1,281,843.00
Change Order No. 6
Item No. 1 | Renovate existing one (1) $64,104.00 Requested by ½ bathroom to be ADA Fire Dept.
compliant and two (2) full
bathrooms
Total | $1,345,947.00
Change Order No. 7
Item No. 1 Update windows/frames at $8,070.00 Bring up to sleeping quarters to California
current building code Building Code
Total $1,354,017.00
2 Change Order No. 8
Item No. 1 Remove and replace $84,150.00 Requested by
seventeen (17) interior City Manager.
doors/frames
Total $1,438,167.00
Change Order No. 9
Item No. 1 Upgrade the lighting $36,018.00
control system required by
Title 24 - Energy
Conservation
Total $1,474,185.00
Change Order No. 10
Item No. 1 Installation of Fire Alarm $14,300.00 Requested by System Fire Dept.
Total $1,488,485.00
Change Order No. 11
Item No. 1 Install cabling and data for $26,985.00 Requested by I.T., cameras, telephone Fire Dept.
lines, etc.
Total $1,515,470.00
Change Order No. 12
Item No. 1 Covert existing storage $14,300.00 Reuested by area into Personal Fire Dept.
Protective Equipment
(PPE) washroom
Total | $1,529,770.00
Please note that this project is a design build which allows collaboration between the various stakeholders on a construction project. City statt, AdN Quality Builders and The Holt Group, Inc. are using their combined expertise to save money by avoiding mistakes and rework that so often cause cost overruns. The main goal is to bring Fire Station No. 2 up to California building codes.
Out of the $247,927.00 that is being requested, $44,088.00 will be going towards bringing Fire Station No. 2 up to building codes, $119,689.00 will be towards Fire Dept. requested items and the remaining $84,150.00 will be to replace items that are deteriorated and/or obsolete.
The City Manager has submitted a $500,000.00 request for additional funds from the State of California Housing and Community Development. The request is currently under review but in order for construction to continue and meet October 31, 2024 deadline the following American Rescue Plan Act (ARPA) program need to be postponed in order to reallocate the available funds to Calexico Fire Station No. 2.
American Rescue Plan Act (ARPA)
Program Account Funding Availability
Border Friendship Park 255-91-914-56000-005 $250,000.00 3 If the City is granted the additional $500,000.00, the above-mentioned programs will be reestablished, and the available funds will be relocated to their original ARPA account.
Fiscal Impact:
Capital Improvement Program Budgeted Item for FY 2023-2024
REVENUE
Fund No. 255-91-914-56000-005 (Border Friendship Park) $247,927.00 Total $247,927.00
EXPENDITURE
Change Order No. 6 $64,104.00
Change Order No. 7 $8,070.00
Change Order No. 8 $84,150.00
Change Order No. 9 $36,018.00
Change Order No. 10 $14,300.00
Change Order No. 11 $26,985.00
Change Order No. 12 $14,300.00
Total $247,927.00
Coordinated With:
City Manager's Office.
Finance Department.
Fire Department.
Public Works Department.
Attachments):
A&N Quality Builders Change Order No. 6
2. A&N Quality Builders Change Order No. 7
3. A&N Quality Builders Change Order No. 8
4. A&N Quality Builders Change Order No. 9
5. A&N Quality Builders Change Order No. 10
6. A&N Quality Builders Change Order No. 11
7. A&N Quality Builders Change Order No. 12
Budget Amendment Resolution for Fund No. Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $247,927.00 for Calexico Fire Station No. 2.
ATTACHMENT NO. 1
ANN Quality Builders
Quand Buildens
998 Industry Way | El Centro, CA 92243 | (760) 337-9488 | [email protected] State Lic. 1001206
CHANGE ORDER REQUEST 06
May 1, 2024
City of Calexico
608 Heber Ave.
Calexico, CA 92231
ATTN: Jack Holt, and Shane Goff
RE: Calexico Fire Station #2
Existing Bathroom (1) ½ bathroom (2) full bathroom
SCOPE OF WORK
North Bathroom -
Single use Convert to Handicap
1. Demo all finishes on existing wall - bare studs
Relocate (1) one wall - west to allow for handicap
3. Provide and install cement board on all walls floor to ceiling, drywall ceiling
4. Provide and install tile work
5. Provide and install all new bathroom accessories
6. All other items are covered under previous and new change orders South Bathroom -
(2) two full bath with fiberglass tub and showers
1. Demo - remove all fixtures and wall finishes down to the bare studs, sawcut floor to recess to convert to tiled shower
2. Repour concrete at showers
3. Plumbing - Provide and install new shower valves (2) two
4. Provide and install cement board on walls. Dry pack shower floor
5. Provide and install wall tile and floor tile
6. Provide and install bathroom accessories
7. All other items covered under previous change orders or new ones Our price for work specified above is $64,104.00 (Sixty-four thousand one hundred four dollars and no cents)
Exclusions:
This proposal is not valid after 30 days of the date shown. Any changes made to this proposal must be made in writing.
If you have any questions regarding this project, please do not hesitate to contact us at (760) 337- 9488.
Respectfully submitted, Accepted by
Print Name
Juan Apptop
Title
Juan Agatep Date
Vice president
ATTACHMENT NO. 2
AN Quality Builderes
Quality Builders
998 Industry Way | El Centro, CA 92243 | (760) 337-9488 | [email protected] so C. 100206
CHANGE ORDER REQUEST 07
May 3, 2024
City of Calexico
608 Heber Ave.
Calexico, CA 92231
ATTN: Jack Holt, and Shane Goff
RE: Calexico Fire Station #2
Windows at Sleeping Quarters Only
SCOPE OF WORK
1. Demo plaster around window to remove windows
2. Reframe for 3'x4' window
3. Provide and install 3'x4' single hung window
4. Lathe and plaster
5. Clean-up
Our price for work specified above is $8,070.00 (Eight thousand seventy dollars and no cents) Exclusions:
This proposal is not valid after 30 days of the date shown. Any changes made to this proposal must be made in writing.
If you have any questions regarding this project, please do not hesitate to contact us at (760) 337- 9488.
Respectfully submitted, Accepted by
Print Name
Yuan Apptop
Title
Juan Agatep Date
Vice president
ATTACHMENT NO. 3
A&N Quality Builders
Quality Builders
998 Industry Way | El Centro, CA 92243 | (760) 337-9488 | [email protected] sateLl: 100206
CHANGE ORDER REQUEST 08
May 3, 2024
City of Calexico
608 Heber Ave.
Calexico, CA 92231
ATTN: Jack Holt, and Shane Goff
RE: Calexico Fire Station #2
Interior Door and Hardware
SCOPE OF WORK
**Remove (17) seventeen interior doors
1. North side of building - office, electrical room, storage room, restroom, office, and reception to truck bay
2. Southside - Truck bay to living quarters, tool room, laundry room, (3) three bedrooms, (2) two bathrooms, Linen, (3) three kitchen and dining
3. Provide and install (17) seventeen interior doors hollow metal frame/hollow metal door, new door hardware, same list as above
4. Paint frames and doors
5. Clean-up
Our price for work specified above is $84,150.00 (Eighty-four thousand one hundred fifty dollars and no cents)
Exclusions:
This proposal is not valid after 30 days of the date shown. Any changes made to this proposal must be made in writing
If you have any questions regarding this project, please do not hesitate to contact us at (760) 337- 9488.
Respectfully submitted, Accepted by
Print Name
Juan Apptop
Title
Juan Agatep Date
Vice president
ATTACHMENT NO. 4
ArN Quality Builders
Quality Builders
998 Industry Way | El Centro, CA 92243 | (760) 337-9488 | [email protected] sate te. 1001206
CHANGE ORDER REQUEST 09
May 20, 2024
City of Calexico
608 Heber Ave.
Calexico, CA 92231
ATTN: Jack Holt, and Shane Goff
RE: Calexico Fire Station #2
Lighting Control System - Require by Title 24 Energy Conservation
SCOPE OF WORK
1. Provide system design and devices
2. Provide installation and cabling
Our price for work specified above is $36,018.00 (Thirty-six thousand eighteen dollars and no cents)
Exclusions:
This proposal is not valid after 30 days of the date shown. Any changes made to this proposal must be made in writing.
If you have any questions regarding this project, please do not hesitate to contact us at (760) 337- 9488.
Respectfully submitted, Accepted by
Print Name
Yuan Agatep
Title
Juan Agatep Date
Vice president
ATTACHMENT NO. 5
AN Quality Builders
Quality Builders 998 Industry Way | El Centro, CA 92243 | (760) 337-9488 | [email protected] State Lic. 1001206
CHANGE ORDER REQUEST 10
May 20, 2024
City of Calexico
608 Heber Ave.
Calexico, CA 92231
ATTN: Jack Holt, and Shane Goff
RE: Calexico Fire Station #2
Fire Alarm System
SCOPE OF WORK
1. Provide fire alarm design and installation of devices, system to meet basic requirements, any additional requirement will be added to cost
2. Provide conduit and wiring
Included system programming
4. Fire alarm control with DACT
5. Remote LCD Annunciator
6. Cellular/IP communicator
7. Addressable pull station
8. Smoke detector
9. Heat detector
10. Horn/strobe
Our price for work specified above is $14,300.00 (Fourteen thousand three hundred dollars and no cents)
Exclusions:
This proposal is not valid after 30 days of the date shown. Any changes made to this proposa nust be made in writins
If you have any questions regarding this project, please do not hesitate to contact us at (760) 337- 9488.
Respectfully submitted, Accepted by
Print Name
Juan Apptop
Title
Juan Agatep Date
Vice president
ATTACHMENT NO. 6
ANN Quality Builderes
Quality Budders 998 Industry Way | El Centro, CA 92243 | (760) 337-9488 | [email protected] state te 1001206
CHANGE ORDER REQUEST 11
May 20, 2024
City of Calexico
608 Heber Ave.
Calexico, CA 92231
ATTN: Jack Holt, and Shane Goff
RE: Calexico Fire Station #2
Structural Cabling/Data
SCOPE OF WORK
1. Install cabling throughout building per plans
Install data cabling for (8) eight cameras
3. Provide cabling, jacks, and face plates
4. Terminate all data cables in boxes and at patch panel
5. Test and label all cabling
Our price for work specified above is $26,985.00 (Twenty-six thousand nine hundred eighty-five dollars and no cents)
Exclusions:
This proposal is not valid after 30 days of the date shown. Any changes made to this proposal must be made in writing
If you have any questions regarding this project, please do not hesitate to contact us at (760) 337- 9488.
Respectfully submitted, Accepted by
Print Name
Juan Apptep
Title
Juan Agatep Date
Vice president
ATTACHMENT NO. 7
AAN A«N Quality Builders
Quality Builders 998 Industry Way | El Centro, CA 92243 | (760) 337-9488 | [email protected] CHANGE ORDER REQUEST 12
May 20, 2024
City of Calexico
608 Heber Ave.
Calexico, CA 92231
ATTN: Jack Holt, and Shane Goff
RE: Calexico Fire Station #2
P.P.E. Wash Area and Convert Existing Storage Area
SCOPE OF WORK
1. Convert existing storage area to P.P.E. wash room
2. Saw cut concrete for new drain
3. Reroute water lines for shower
4. Provide F.P.P. at shower for water proofing
5. Reframe (1) one wall, relocate (1) one doorway, and drop ceiling to 9 feet
6. Provide shower valve and shower head
Our price for work specified above is $14,300.00 (Fourteen thousand three hundred dollars and no cents)
Exclusions:
This proposal is not valid after 30 days of the date shown. Any changes made to this proposal must be made in writing.
If you have any questions regarding this project, please do not hesitate to contact us at (760) 337- 9488.
Respectfully submitted, Accepted by
Print Name
Juan Apptop
Title
Juan Agatep Date
Vice president
ATTACHMENT NO. 8
BUDGET AMENDMENT RESOLUTION NO. 2024--
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
TO THE FINAL BUDGET FOR FISCAL YEAR 2023-2024
WHEREAS, the Final Budget for Fiscal Year 2023-2024 was adopted by Resolution No. 2023 - 39 of the City Council on June 22, 2023; and
WHEREAS , the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following actions)
AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total $
2) Record Appropriation(s)
Fund No. Department Division Account Sub-Account Amount Total $
3) Record Transfer of Funds:
FROM:
Fund No. Department Division Account Sub-Account Amount 255 91 914 56000 005 $247,927.00
Total $ 2.47,927.00
TO:
Fund No. Department Division Account Sub-Account Amount 255 923 56000 023 $ 247,927.00
$
Total $ 247,927.00
cc: Finance Department
FORM FIN003(Revised 07/2016)
5)Purpose of Budget Amendment:
Request that the City Council approve the Budget Resolution allocation of $247,927.00 from Fund 255 - American Rescue Plan Act (ARPA) to Renovations to Calexico Fire Station No. 2.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Calexico at the regular meeting of this 5th day of June 2024
CAMILO GARCIA, Mayor
ATTEST:
VERONICA L. ALVARADO, City Clerk
APPROVED AS TO FORMS;
CARLOS CAMPOS, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ss.
COUNTY OF IMPERIAL)
I, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2024-— was duly adopted by the City Council at their regular meeting of said City Council held on the sth day o June, 2024 by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
VERONICA L. ALVARADO, City Clerk
City of Calexico
cc: Finance Department
FORM FIN003(Revised 07/2016)