AGENDA
ITEM
11 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
11 CITY COUNCIL
AGENDA STAFF REPORT
DATE: July 17, 2024
TO: Mayor and City Council
APPROVED BY: Juan Contreras, Acting City Managere
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director C -DocuSigned by:
PREPARED BY: Norma Gerardo, Recreation Manager Прета Suard -3E9175002C5040B...
SUBJECT: Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $5,232.00 for the Replacement of Air Conditioning Unit at the Community Center.
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Recommendation:
Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $5,232.00 for the Replacement of Air Conditioning Unit at the Community Center.
Background:
The Calexico Community Center is a vibrant hub that serves the diverse needs of our community by providing a wide array of programs, activities, and services. Furthermore, it serves as a party and meeting venue for private rentals.
The Calexico Community Center is equipped with a total of ten (10) Heating Ventilation and Air Conditioning (HVAC) units, ensuring a comfortable environment for all visitors and participants.
On or about June 27, 2024, Recreation staff received complaints from program participants and instructors regarding the temperature inside the Community Center Hall.
Discussion and Analysis:
City staff performed an inspection on the units and found that one (1) HVAC unit needs a new motor and one (1) 5-ton HVAC unit needs to be replaced. The HVAC unit that needs to be replaced is approximately eight years old and is no longer operating.
ARPA funds were allocated and used in FY 2023-24 for the replacement of HVAC units in the Senior Hall. We are requesting for the remainder of those funds to be allocated for the replacement of the HVAC unit at the Community Center.
City staff recommends that the City Council of the City of Calexico Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the amount of $5,232.00 for the replacement of air conditioning unit at the Community Center.
Fiscal Impact:
Transfer of Funds
From
Expenditure
255-91-923-56000-011 - Sr. Hall Air Conditioning (ARPA) $5,232.00 Total $5,232.00
To
Expenditure
255-91-923-56000-024 - Community Center Air Conditioning $5,232.00 (ARPA)
Total $5,232.00
Coordinated With:
Finance Department.
Attachments):
A. Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the amount of $5,232.00 for the Replacement of Air Conditioning Unit at the Community Center.
2 ATTACHMENT A
BUDGET AMENDMENT RESOLUTION NO.
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
CALEXICO TO THE FINAL BUDGET FOR FISCAL YEAR 2024-25
WHEREAS, the Final Budget for Fiscal Year 2024-25 was adopted by Resolution No. 2024-44 of the City Council on June 26, 2024; and
WHEREAS, the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following actions) AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total 0
2) Record Appropiation(s)
Fund No. Department Division/ Project/ Account Name Account Sub-Account Amount Project
Total $
3) Record Transfer of Funds:
FROM:
Fund No. Department Division/ Project/ Account Name Account Sub-Account Amount Project
255 91 923 Sr. Hall Air Conditioning 56000 011 $ 5,232.00 Total $ 5,232.00
TO:
Department Division/ Project/ Account Name Account Sub-Account Amount Fund No.
Project
255 91 923 Comm. Cntr. Air Cond. 56000 024 $ 5,232.00
Total $ 5,232.00
cc: Finance Department
FORM FIN003(Revised 07/2016)
5)Purpose of Budget Amendment:
Replace HVAC Unit iat the Community Center
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 17th day of July, 2024.
Camilo Garcia, Mayor
ATTEST:
Veronica L. Alvarado, City Clerk
APPROVED AS TO FORM:
CARLOS CAMPOS, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ) sS.
COUNTY OF IMPERIAL)
I, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2024- was duly adopted by the City Council at a meeting of said City Council held on the 17th day of July, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Veronica L. Alvarado, City Clerk
City of Calexico
cc: Finance Department
FORM FIN003(Revised 07/2016)