AGENDA
ITEM
4 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
4 CITY COUNCIL
AGENDA STAFF REPORT
DATE: July 25, 2024
TO: Mayor and City Council
APPROVED BY: Juan Contreras, Acting City Manager One
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director SF PREPARED BY: Liliana Falomi, Public Works Manager - Administrative Talen SUBJECT: Transportation Development Act:
a) TDA Article 8(e) Application, Claim and Resolution for $16,769.00 b) TDA Article 8(e) Application, Claim and Resolution for $25,000.00 c) TDA Article 3 Application, Claim and Resolution for $37,054.00 =====:
Recommendation:
It is recommended that the City Council of the City of Calexico approve the following:
TDA Article 8(e) application, claim and resolution for $16,769.00 b) TDA Article 8(e) application, claim and resolution for $25,000.00 c) TDA Article 3 application, claim and resolution for $37,054.00 Background:
The City of Calexico receives state funding annually through the Imperial County Transportation Commission (ICTC) to provide the following transportation services:
TDA Article 8(e) - Funds the purchase, installation and maintenance of bus stop for regional public transit services.
TDA Article 3 - Funds bicycle and pedestrian related projects. For example, removal and replacement of handicap ramps within City limits.
Discussion and Analysis:
City Staff recommends that the City Council of the City of Calexico approve the applications, claims and resolutions for TDA Article 8(e) and 3 to receive funding for FY 2023-2024.
Fiscal Impact:
Revenue $78,823.00 for FY 2023-2024.
Coordinated With:
City Manager's Office.
Finance Department.
Public Works Department.
Attachments):
1. TDA Article 8(e) Application, Claim and Resolution for $$16,769.00 TDA Article 8(e) Application, Claim and Resolution for $25,000.00
3. TDA Article 3 Application, Claim and Resolution for $37,054.00 2 ATTACHMENT NO. 1
RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALEXICO APPROVING THE ARTICLE 8 (e) APPLICATION FOR BUS BENCHES/SHELTER PURPOSES, UNDER THE TRANSPORTATION DEVELOPMENT ACT (SB325), PUC 99400E.
WHEREAS, the Transportation Development Act (SB325) provides that each Transportation Planning Agency may allocate funds to specific transit purposes; WHEREAS, the City of Calexico has recognized the need for bus benches/shelters; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Calexico hereby resolves as follows:
1. To authorize Juan Contreras, Acting City Manager, as the City's authorized signature and designate contact person;
2. To apply for funds available to the City of Calexico allocated for bus benches/shelters, under Article 8(e) in the amount $16,769.00.
PASSED, APPROVED AND ADOPTED this 25"' day of July, 2024.
Camilo Garcia, Mayor
Attest:
Veronica L. Alvarado, City Clerk
Approved as to Form:
Carlos Campos, City Attorney
State of California)
County of Imperial) ss.
City of Calexico )
1, Veronica L. Alvarado, City Clerk of the City of Calexico, California do hereby certify that above and foregoing Resolution No. 2024- was duly passed, approved and adopted by the City Council at its special meeting held on the 25"* day of July, 2024 by the following vote to-wit:
AYES:
NOES:
ABSENT:
Veronica L. Alvarado, City Clerk
RESOLUTION NO. 2024-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALEXICO APPROVING THE ARTICLE 8 (e) APPLICATION FOR BUS BENCHES/SHELTER PURPOSES, UNDER THE TRANSPORTATION DEVELOPMENT ACT (SB325), PUC 99400E.
WHEREAS, the Transportation Development Act (SB325) provides that each Transportation Planning Agency may allocate funds to specific transit purposes; WHEREAS, the City of Calexico has recognized the need for bus benches/shelters; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Calexico hereby resolves as follows:
1. To authorize Juan Contreras, Acting City Manager, as the City's authorized signature and designate contact person;
2. To apply for funds available to the City of Calexico allocated for bus benches/shelters, under Article 8(e) in the amount $16,769.00.
PASSED, APPROVED AND ADOPTED this 25"" day of July, 2024.
Camilo Garcia, Mayor
Attest:
Veronica L. Alvarado, City Clerk
Approved as to Form:
Carlos Campos, City Attorney
State of California)
County of Imperial) ss.
City of Calexico )
1, Veronica L. Alvarado, City Clerk of the City of Calexico, California do hereby certify that above and foregoing Resolution No. 2024- was duly passed, approved and adopted by the City Council at its special meeting held on the 25"* day of July, 2024 by the following vote to-wit:
AYES:
NOES:
ABSENT:
Veronica L. Alvarado, City Clerk
IMPERIAL COUNTY TRANSPORTATION COMMISSION
TRANSPORTATION DEVELOPMENT ACT PROGRAM
INSTRUCTIONS FOR PREPARING ARTICLE 8(e)
CAPITAL ASSISTANCE CLAIMS FOR FY 2023/24
General Information
These instructions apply to the following fund program:
Local Transportation Fund (LTF)
Article 8, PUC Section 99400e, for capital expenditures to acquire vehicles and related equipment, bus shelters, benches, and communications equipment.
State Transit Assistance Fund (STA)
Article 6.5, PUC Section 99315, for payments for transit services for claimants eligible to receive Article 8 funds, and meeting public transportation needs.
Forms Included in this Package
Checklist
Article 8 Claim Form
Sample Governing Body Resolution
Financial Reporting Forms (Schedules A and B)
Justification Statements
Standard Statement of Assurances
Copy of Current Contract/Cooperative Agreement
Proposed Commitment Statement
Where to File
Imperial County Transportation Commission
Attn: Michelle Bastidas
1503 N. Imperial Ave., Suite 104
El Centro, CA 92243
[email protected]
Phone: (760) 592-4494
Fax: (760) 592-4410
IMPERIAL COUNTY TRANSPORTATION COMMISSION
TDA CAPITAL ASSISTANCE CLAIM FORM (ARTICLE 8e)
Agency Name: Date:
City of Calexico July 25, 2024
Contact Person: Fiscal Year:
Juan Contreras, Acting City Manager 2023-2024
Address: This claim is:
608 Heber Avenue, Calexico, CA 92231 x Original Revised Phone: Fax:
760/768-2110 760/768-2103
Email:
[email protected]
IMPERIAL COUNTY TRANSPORTATION COMMISSION
CHECKLIST FOR TA CLAIMS UNDER ARTICLE 8(e)
Enclosed Items to be Included with Claim Application
Claimant Information
Article 8(e) Checklist
Requested Payment Form
Financial Reporting Forms (Schedule A & B)
Governing Body Resolution
Statement of Assurances
Project Delivery Schedule
180-Day Certified Fiscal Audit
Mark enclosed items with an X.
Mark N/A if an item does not apply to your claim.
IMPERIAL COUNTY TRANSPORTATION COMMISSION
TDA CAPITAL ASSISTANCE CLAIM FORM FOR ARTICLE 8(e)
REQUESTED PAYMENT
PAYMENT RECIPIENT
Payment Recipient: City of Calexico
Address: 608 Heber Avenue, Calexico, CA 92231
Attention (Name and Title): Juan Contreras, Acting City Manager
REQUESTED PAYMENT AND RESERVES
Purpose Requested Payment and Reserves Amount
Payment from Unallocated - Capital
Article 8(e) (from Capital Payment & Reserves form, line $16,769 6)
Drawdown from Reserves - Capital
(from Capital Payment & Reserves form, line
12)
TOTAL PAYMENTS REQUESTED $16,769
Reserve for Future Payment
(from Capital Payment & Reserves form, line
18)
CONDITION OF APPROVAL:
Approval of this claim and
payment by the County Auditor
to thie claimant are subject to Authorizing Signature (in blue ink) monies being available and to (Claimant's Chief Administrator or Chief Financial Officer) the provisions that such monies
Juan Contreras
will be used only in accordance
(Print name)
with the allocation instructions.
Acting City Manager
(Print title)
Date Approved:
Allocation:
IMPERIAL COUNTY TRANSPORTATION COMMISSION
TDA CAPITAL ASSISTANCE CLAIM FORM FOR ARTICLE 8(e)
DETAIL OF REQUESTED CAPITAL PAYMENTS AND RESERVES
Use additional sheets if necessary.
Note that some projects must be included in the Regional Transportation Improvement Program (RTIP).
Payments from Unallocated -
TDA Amount Date Required
Capital Project Description
1 Purchase and maintenance of bus shelter $16,769
2 3
4 5
6 TOTAL (enter on Requested Payment form): $16,769
Drawdown from Reserves -
TDA Amount Date Required
Capital Project Description
7 N/A $0
8 9
10 11
12 TOTAL (enter on Requested Payment form): $0
Reserve for Future Payment -
TDA Amount Date Required
Capital Project Description
13 N/A $0
14 15
16 17
18 TOTAL (enter on Requested Payment form): $0|
IMPERIAL COUNTY TRANSPORTATION COMMISSION
CAPITAL ASSISTANCE CLAIM FORM
SCHEDULE A
CLAIMANT: City of Calexico
DATE: July 25, 2024
Estimated or Actual
Sources of Capital Assistance (not including LF or STA) Current Fiscal Year: Proposed Fiscal Year:
FY 2022-23 FY 2023-24
Federal Capital Grants
1. FTA Section 3 Grants $O $0
2. FTA Section 9 Grants $0 $0
3. FTA Section 16B2
4. FTA Section 18 Grants
5. Federal Aid Urban Grants
6. Federal Aid Interstate
7. Other Federal Grants $0
8. Revenue Sharing Pass-through
State Capital Grants and Subventions
9. Transportation Fund - Guideways
10. State General Fund Provisions $0
11. Other State Provisions
Local Capital Grants and Provisions
12. Sales Tax
13. Motor Vehicle Fuel Taxes
14. Property Taxes
15. General Fund
16 Other Local Sources
17. TOTAL (Sum of Lines 1-16)
IMPERIAL COUNTY TRANSPORTATION COMMISSION
CAPITAL ASSISTANCE CLAIM FORM
SCHEDULE B(a)
CLAIMANT: City of Calexico
Estimated or Actual
TDA Capital Assistance Required Current Fiscal Year: Proposed Fiscal Year:
FY 2022-23 FY 2023-24
Total Capital Outlay and Debt Reduction
1. $12,727 $36,000
(from Schedule A, Line 26)
Subtract Capital Assistance Net of LTF, STA
2. $0| $0
(from Schedule A, Line 17)
Total Capital Assistance Required
3. $12,727 $36,000
(Line 1 less Line 2)
4. TDA Capital Assistance Claimed $12,727 $36,000
TDA Capital Excess Carryover from Prior Years) $94,779 $98,862
6. STA Current Payments from Uncommitted Funds - Capital $0 $0
7. LTF Current Payments from Unallocated Funds - Capital $0 STA Current Payments from Committeed Funds - Capital $16,810 $16,769 8 LTF Current Payments from Reserves - Capital $0 $0
9. 10. Total Capital Assistance (Total of Lines 5, 6, 7, 8, 9) $111,589 $115,631
IMPERIAL COUNTY TRANSPORTATION COMMISSION
CAPITAL ASSISTANCE CLAIM FORM
SCHEDULE B(b) - LIST OF CAPITAL PROJECTS
CLAIMANT: City of Calexico
RTP Number Estimated Source of Funds
Project Title Federal Grant Number
(A-95) Project Cost
LTF STA Federal
N/A $0 $0 $0 $0
TOTAL* $0 $0 $0 $0
* Total on this page must equal Line 11 on Schedule B(a). for buses, and the acquisition of vehicles and rolling stock.
IMPERIAL COUNTY TRANSPORTATION COMMISSION
CAPITAL ASSISTANCE CLAIM FORM
SCHEDULE B(c) - PROJECT PHASES AND SCHEDULE
CLAIMANT: City of Calexico
Expected RTP Number Estimated Project
Project Title Project Phase
Completion Date (A-95) Cost
N/A N/A N/A N/A N/A
IMPERIAL COUNTY TRANSPORTATION COMMISSION
STATE TRANSIT ASSISTANCE (ARTICLE 6.5)
PROPOSED COMMITMENT STATEMENT
(When requesting that funds be reserved for long-term capital projects, the claim must include a description of the project. The description from ICT's Short Range Transit Plan will meet this requirement.)
TDA CONTRACT SERVICE CLAIM
LOCAL TRANSPORTATION FUND & STATE TRANSIT ASSISTANCE
STATEMENT OF ASSURANCES
Initial all applicable items. If an item is not applicable to this claim, put N/A.
1. 180 Day Certified Fiscal Audit (required for all claims) A satisfactory independent audit has been submitted to ICTC and the State Controller not more than 180 days after the end of the prior fiscal year, or 270 days with an approved extension.
x 2. 90 Day Annual State Controller Report (transit claims) This report has been submitted to the State Controller not more than seven months after th end of the prior fiscal year. (Als called the Annual Report of Financial Transactions of Transi Operators.)
N/A 3. Elderly/Disabled (transit claims)
Transit operator offers reduced fares for elderly and disabled persons in accordance with PUC Section 99155, and Section 99155.5 pertaining to dial-a-ride and paratransit services.
N/A 4. Farebox Recovery Ratio Requirements (transit claims) Transit operator certifies it will maintain the required ratio of fare revenues and local support to operating cost, according to PUC Section 99268.
N/A 5. Implementation of Productivity Improvements (transit claims) Operator has made a reasonable effort to implement the annual productivity improvement recommendations provided by ICT and the most recent Triennial Performance Audit.
N/A 6. California Highway Patrol (CHP) Certifications (transit claims) Section 1808.1 of the Vehicle Code requires operators to particpate in a pull notice system for obtaining current driver records from the Department of Motor Vehicles.
Claimant/operator must be certified by the CHP within the last 13 months to be in compliance with this mandate.
7. Conformance with Regional Transportation Plan (STA, transit, streets and roads, N/A bicycle/pedestrian claims)
Claimant certifies that all of the purposes for claim expenditures are in conformance with the local applicable Regional Transportation Plan.
N/A 8. Full Use of Federal Funds (STA only)
Claimant certifies that it is making full use of federal funds available under the Federal Transit Act as required by California Code of Regulations, Section 6754 N/A 9. Efficiency Standards (STA only)
Operator certifies it is meeting one of the following two efficiency standards:
Standard 1: The annual increase in the operator's total operating cost per revenue vehicle hour does not exceed the average cost per revenue vehicle hours in the preceding three years increased by the Consumer Price Index (CPI).
Standard 2: The operator's average operating cost per vehicle revenue hour over the most current three fiscal years does not exceed the average cost per vehicle revenue hour in the preceding three years and increased by the CPI.
If the operator does not meet one of the efficiency standards, it is reserving the percentage of STA funds by which it did not meet the standard for capital purposes.
10. Operating Budget (Article 4 claims only)
Claimant certifies that its operating budget is not more than 15% greater than its previous year budget unless supported by documentation that substantiates such change.
11. Triennial Performance Audit (required for Article 4 claims, voluntary for other claims under N/A PUC 99248)
Claimant certifies that it has submitted the Triennial Performance Audit report to ICTC on a triennial basis.
N/A 12. Drug and Alcohol Free Workplace Requirements
Claimant is in compliance with the requirements of the Federal Transit Administration (FTA) and /or the Federal Highway Administration (FHWA) Drug and Alcohol Testing rules, and provides a drug and alcohol free workplace.
N/A 13. Americans with Disabilities Act (ADA)
Claimant certifies that it complies with the Americans with Disabilities Act (ADA) which includes the following provisions:
1. Prohibits discrimination against the disabled in hiring and employment;
2. Prohibits discrimination in public transportation and requires public transit systems to provide the same level of public transportation service to individuals with disabilities as to those without disabilities using the same system;
3. Prohibits discrimination against the disabled in public accommodations and in commercial facilities.
N/A 14, Part-Time Drivers
The transit operator is not precluded by any contract entered into after June 1979 from employing a part-time driver or from contracting with common carriers of persons operating under a franchise or license.
N/A 15. Consistency with Bicycle Plan (bicycle claims only) Claimant certifies that all of the purposes for claim expenditures are in conformance with the Agency's Countywide Bicycle Master Plan.
Signature of Authorized Claimant
Date
ATTACHMENT NO. 2
RESOLUTION NO. 2024-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALEXICO APPROVING THE ARTICLE 8 (e) APPLICATION FOR BUS BENCHES/SHELTER PURPOSES, UNDER THE TRANSPORTATION DEVELOPMENT ACT (SB325), PUC 99400E.
WHEREAS, the Transportation Development Act (SB325) provides that each Transportation Planning Agency may allocate funds to specific transit purposes; WHEREAS, the City of Calexico has recognized the need for bus benches/shelters; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Calexico hereby resolves as follows:
1. To authorize Juan Contreras, Acting City Manager, as the City's authorized signature and designate contact person;
• To apply for funds available to the City of Calexico allocated for bus benches/shelters, under Article 8(e) in the amount $25,000.00.
PASSED, APPROVED AND ADOPTED this 25"h day of July, 2024.
Camilo Garcia, Mayor
Attest:
Veronica L. Alvarado, City Clerk
Approved as to Form:
Carlos Campos, City Attorney
State of California)
County of Imperial) ss.
City of Calexico )
1, Veronica L. Alvarado, City Clerk of the City of Calexico, California do hereby certify that above and foregoing Resolution No. 2024- was duly passed, approved and adopted by the City Council at its special meeting held on the 25"' day of July, 2024 by the following vote to-wit:
AYES:
NOES:
ABSENT:
Veronica L. Alvarado, City Clerk
IMPERIAL COUNTY TRANSPORTATION COMMISSION
TRANSPORTATION DEVELOPMENT ACT PROGRAM
INSTRUCTIONS FOR PREPARING ARTICLE 8(e)
CAPITAL ASSISTANCE CLAIMS FOR FY 2023/24
General Information
These instructions apply to the following fund program:
Local Transportation Fund (LTF)
Article 8, PUC Section 99400e, for capital expenditures to acquire vehicles and related equipment, bus shelters, benches, and communications equipment.
State Transit Assistance Fund (STA)
Article 6.5, PUC Section 99315, for payments for transit services for claimants eligible to receive Article 8 funds, and meeting public transportation needs.
Forms Included in this Package
Checklist
Article 8 Claim Form
Sample Governing Body Resolution
Financial Reporting Forms (Schedules A and B)
Justification Statements
Standard Statement of Assurances
Copy of Current Contract/Cooperative Agreement
Proposed Commitment Statement
Where to File
Imperial County Transportation Commission
Attn: Michelle Bastidas
1503 N. Imperial Ave., Suite 104
El Centro, CA 92243
[email protected]
Phone: (760) 592-4494
Fax: (760) 592-4410
IMPERIAL COUNTY TRANSPORTATION COMMISSION
TDA CAPITAL ASSISTANCE CLAIM FORM (ARTICLE 8e)
Agency Name: Date:
City of Calexico July 25, 2024
Contact Person: Fiscal Year:
Juan Contreras, Acting City Manager 2023-2024
Address: This claim is:
608 Heber Avenue, Calexico, CA 92231 × ]Original Revised Phone: Fax:
760/768-2110 760/768-2103
Email:
[email protected]
IMPERIAL COUNTY TRANSPORTATION COMMISSION
CHECKLIST FOR TA CLAIMS UNDER ARTICLE 8(e)
Enclosed Items to be Included with Claim Application
Claimant Information
Article 8(e) Checklist
Requested Payment Form
Financial Reporting Forms (Schedule A & B)
Governing Body Resolution
Statement of Assurances
Project Delivery Schedule
180-Day Certified Fiscal Audit
Mark enclosed items with an X.
Mark N/A if an item does not apply to your claim.
IMPERIAL COUNTY TRANSPORTATION COMMISSION
TDA CAPITAL ASSISTANCE CLAIM FORM FOR ARTICLE 8(e)
REQUESTED PAYMENT
PAYMENT RECIPIENT
Payment Recipient: City of Calexico
Address: 608 Heber Avenue, Calexico, CA 92231
Attention (Name and Title): Juan Contreras, Acting City Manager
REQUESTED PAYMENT AND RESERVES
Purpose Requested Payment and Reserves Amount
Payment from Unallocated - Capital
Article 8(e) $25,000
(from Capital Payment & Reserves form, line
Drawdown from Reserves - Capital
(from Capital Payment & Reserves form, line
12)
TOTAL PAYMENTS REQUESTED $25,000
Reserve for Future Payment
(from Capital Payment & Reserves form, line
18)
CONDITION OF APPROVAL:
Approval of this claim and
payment by the County Auditor
to thie claimant are subject to Authorizing Signature (in blue ink) monies being available and to (Claimant's Chief Administrator or Chief Financial Officer) the provisions that such monies
Juan Contreras
will be used only in accordance
(Print name)
with the allocation instructions.
Acting City Manager
(Print title)
Date Approved:
Allocation:
IMPERIAL COUNTY TRANSPORTATION COMMISSION
TDA CAPITAL ASSISTANCE CLAIM FORM FOR ARTICLE 8(e)
DETAIL OF REQUESTED CAPITAL PAYMENTS AND RESERVES
Use additional sheets if necessary.
Note that some projects must be included in the Regional Transportation Improvement Program (RTIP).
Payments from Unallocated - Date Required
TDA Amount
Capital Project Description
1 Maintenance of bus shelter $25,000
4 5
6 TOTAL (enter on Requested Payment form): $25,000
Drawdown from Reserves -
TDA Amount Date Required
Capital Project Description
7 N/A $O
8 9
10 11
12 TOTAL (enter on Requested Payment form): $O
Reserve for Future Payment - Date Required
TDA Amount
Capital Project Description
13 NA $0
14 15
16 17
18 TOTAL (enter on Requested Payment form): $0
IMPERIAL COUNTY TRANSPORTATION COMMISSION
CAPITAL ASSISTANCE CLAIM FORM
SCHEDULE A
CLAIMANT: City of Calexico
DATE: July 25, 2024
Estimated or Actual
Sources of Capital Assistance (not including LTF or STA) Current Fiscal Year: Proposed Fiscal Year:
FY 2022-23 FY 2023-24
Federal Capital Grants
1. FTA Section 3 Grants $0 $0
2. FTA Section 9 Grants $O $0
3. FTA Section 16B2
4. FTA Section 18 Grants $0
5. Federal Aid Urban Grants $0
6. Federal Aid Interstate $0
7. Other Federal Grants $0
8. Revenue Sharing Pass-through $0
State Capital Grants and Subventions
9. Transportation Fund - Guideways $0
10. State General Fund Provisions $0
11. Other State Provisions $0
Local Capital Grants and Provisions
12. Sales Tax
13. Motor Vehicle Fuel Taxes $0
14. Property Taxes $0
15. General Fund
16 Other Local Sources
17. TOTAL (Sum of Lines 1-16)
IMPERIAL COUNTY TRANSPORTATION COMMISSION
CAPITAL ASSISTANCE CLAIM FORM
SCHEDULE B(a)
CLAIMANT: City of Calexico
Estimated or Actual
TDA Capital Assistance Required Current Fiscal Year: Proposed Fiscal Year:
FY 2022-23 FY 2023-24
Total Capital Outlay and Debt Reduction
1. (from Schedule A, Line 26) $16,573 $25,000
Subtract Capital Assistance Net of LTF, STA
2. (from Schedule A, Line 17)
$0 $0
Total Capital Assistance Required
3. (Line 1 less Line 2) $16,573 $25,000
4. TDA Capital Assistance Claimed $16,573 $25,000
5. TDA Capital Excess Carryover from Prior Year(s) $60,946 $69,373
6. STA Current Payments from Uncommitted Funds - Capital $0 $0
7. LTF Current Payments from Unallocated Funds - Capital $0 $0
8. STA Current Payments from Committeed Funds - Capital $25,000 $25,000 LTF Current Payments from Reserves - Capital $0
10. Total Capital Assistance (Total of Lines 5, 6, 7, 8, 9) $85,946 $94,373
IMPERIAL COUNTY TRANSPORTATION COMMISSION
CAPITAL ASSISTANCE CLAIM FORM
SCHEDULE B(b) - LIST OF CAPITAL PROJECTS
CLAIMANT: City of Calexico
RTP Number Estimated Source of Funds
Project Title Federal Grant Number
(A-95) Project Cost
LTF STA Federal
N/A $0 $0 $0 $0
TOTAL* $0 $0 $0 $0
* Total on this page must equal Line 11 on Schedule B(a).
Capital projects include Park-and-Ride facilities, operations/maintenance facilities, exclusive lanes for buses, and the acquisition of vehicles and rolling stock.
IMPERIAL COUNTY TRANSPORTATION COMMISSION
CAPITAL ASSISTANCE CLAIM FORM
SCHEDULE B(c) - PROJECT PHASES AND SCHEDULE
CLAIMANT:
Expected RTP Number Estimated Project
Project Title Project Phase
Completion Date (A-95) Cost
N/A N/A N/A N/A N/A
IMPERIAL COUNTY TRANSPORTATION COMMISSION
STATE TRANSIT ASSISTANCE (ARTICLE 6.5)
PROPOSED COMMITMENT STATEMENT
(When requesting that funds be reserved for long-term capital projects, the claim must include a description of the project. The description from ICT's Short Range Transit Plan will meet this requirement.)
TDA CONTRACT SERVICE CLAIM
LOCAL TRANSPORTATION FUND & STATE TRANSIT ASSISTANCE
STATEMENT OF ASSURANCES
Initial all applicable items. If an item is not applicable to this claim, put N/A.
1. 180 Day Certified Fiscal Audit (required for all claims) A satisfactory independent audit has been submitted to ICTC and the State Controller not more than 180 days after the end of the prior fiscal year, or 270 days with an approved extension.
x 2. 90 Day Annual State Controller Report (transit claims) This report has been submitted to the State Controller not more than seven months after the end of the prior fiscal year. (Als called the Annual Report of Financial Transactions of Transit Operators.)
N/A 3. Elderly/Disabled (transit claims)
Transit operator offers reduced fares for elderly and disabled persons in accordance with PUC Section 99155, and Section 99155.5 pertaining to dial-a-ride and paratransit services.
N/A 4. Farebox Recovery Ratio Requirements (transit claims) Transit operator certifies it will maintain the required ratio of fare revenues and local support to operating cost, according to PUC Section 99268.
N/A 5. Implementation of Productivity Improvements (transit claims) Operator has made a reasonable effort to implement the annual productivity improvement recommendations provided by ICT and the most recent Triennial Performance Audit.
N/A California Highway Patrol (CHP) Certifications (transit claims) Section 1808.1 of the Vehicle Code requires operators to particpate in a pull notice system for obtaining current driver records from the Department of Motor Vehicles.
Claimant/operator must be certified by the CHP within the last 13 months to be in compliance with this mandate.
Conformance with Regional Transportation Plan (STA, transit, streets and roads, N/A bicycle/pedestrian claims)
Claimant certifies that all of the purposes for claim expenditures are in conformance with the local applicable Regional Transportation Plan.
N/A 8. Full Use of Federal Funds (STA only)
Claimant certifies that it is making full use of federal funds available under the Federal Transit Act as required by California Code of Regulations, Section 6754 N/A 9. Efficiency Standards (STA only)
Operator certifies it is meeting one of the following two efficiency standards:
Standard 1: The annual increase in the operator's total operating cost per revenue vehicle hour does not exceed the average cost per revenue vehicle hours in the preceding three years increased by the Consumer Price Index (CPI).
Standard 2: The operator's average operating cost per vehicle revenue hour over the most current three fiscal years does not exceed the average cost per vehicle revenue hour in the preceding three years and increased by the CPI.
If the operator does not meet one of the efficiency standards, it is reserving the percentage of STA funds by which it did not meet the standard for capital purposes.
N/A 10. Operating Budget (Article 4 claims only)
Claimant certifies that its operating budget is not more than 15% greater than its previous year budget unless supported by documentation that substantiates such change.
11. Triennial Performance Audit (required for Article 4 claims, voluntary for other claims under N/A PUC 99248)
Claimant certifies that it has submitted the Triennial Performance Audit report to ICTC on a triennial basis.
N/A 12. Drug and Alcohol Free Workplace Requirements
Claimant is in compliance with the requirements of the Federal Transit Administration (FTA) and /or the Federal Highway Administration (FHWA) Drug and Alcohol Testing rules, and provides a drug and alcohol free workplace.
N/A 13. Americans with Disabilities Act (ADA)
Claimant certifies that it complies with the Americans with Disabilities Act (ADA) which includes the following provisions:
1. Prohibits discrimination against the disabled in hiring and employment;
2. Prohibits discrimination in public transportation and requires public transit systems to provide the same level of public transportation service to individuals with disabilities as to those without disabilities using the same system;
3. Prohibits discrimination against the disabled in public accommodations and in commercial facilities.
N/A 14, Part-Time Drivers
The transit operator is not precluded by any contract entered into after June 1979 from employing a part-time driver or from contracting with common carriers of persons operating under a franchise or license.
N/A 15. Consistency with Bicycle Plan (bicycle claims only) Claimant certifies that all of the purposes for claim expenditures are in conformance with the Agency's Countywide Bicycle Master Plan.
Signature of Authorized Claimant
Date
ATTACHMENT NO. 3
RESOLUTION NO. 2024-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALEXICO APPROVING THE ARTICLE 3 APPLICATION BICYCLE AND/OR PEDESTIAN FUNDS UNDER THE
TRANSPORTATION DEVELOPMENT ACT AND APPROVING THE ADOPTION OF ITS
BICYCLE AND/OR PEDESTRIAN PLAN
Whereas, The Transportation Development Act provides that two (2) percent of each county's total Local Transportation Fund be annually set aside and used to find the development of bicycle and pedestrian facilities; and
Whereas, the City of Calexico has planned a bikeway system in conformance with specifications of Caltrans' Planning and Design Criteria for Bikeways in California, and the Regional Transportation Plan; and
Whereas, the City of Calexico desires to construct this project within their city using the funds available under the Transportation Development Act.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Calexico hereby resolves as follows:
1. To authorize Juan Contreras, Acting City Manager, as the City's authorized signature and designate contact person;
2. To apply for funds available to the City of Calexico allocated for Bikeways and Pedestrian facilities (SB821) in the amount of $37,054.00.
PASSED, APPROVED AND ADOPTED this 25'h day of July, 2024.
Camilo Garcia, Mayor
Attest:
Veronica L. Alvarado, City Clerk
Approved as to Form:
Carlos Campos, City Attorney
Resolution NO. 2024-—
State of California)
County of Imperial) ss.
City of Calexico )
I, Veronica L. Alvarado, City Clerk of the City of Calexico, California do hereby certify that above and foregoing Resolution No. 2024- _ was duly passed, approved and adopted by the City Council at its special meeting held on the 25t day of July, 2024 by the following vote to-wit:
AYES:
NOES:
ABSENT:
Veronica L. Alvarado, City Clerk
IMPERIAL COUNTY TRANSPORTATION COMMISSION
TRANSPORTATION DEVELOPMENT ACT PROGRAM
INSTRUCTIONS FOR PREPARING ARTICLE 3
BICYCLE AND PEDESTRIAN FACILITIES CLAIMS FOR FY 2023/24 General Information
These instructions apply to the following fund program:
Local Transportation Fund (LTF)
Article 3, PUC Sections 99233.3 and 99234, provide payments to cities and counties for facilities provided for the exclusive use by pedestrians and bicycles, including but not limited to: curbs, handicap access ramp projects, sidewalks, pedestrian ways, bikeways, bike racks and bicycle storage.
Forms Included in this Package
Checklist
Article 3 Non-Transit Claimant Form
Financial Reporting Form
Project Information Form
Sample Governing Body Resolution
Standard Statement of Assurances
Where and When to File
The projects should be consistent with the Regional Bicycle Plan and approved by the ICTC Commission.
One signed original claim should be filed with the ICTC office:
Imperial County Transportation Commission
Attn: Michelle Bastidas
1503 N. Imperial Ave., Suite 104
El Centro, CA 92243
[email protected]
Phone: (760) 592-4494
Fax: (760) 592-4410
INSTRUCTIONS FOR PREPARING ARTICLE 3
BICYCLE AND PEDESTRIAN FACILITIES CLAIMS
APPLICATION GUIDELINES
Claims are approved by ICTC for pedestrian and bicycle facilities according to a project priority list developed by the ICTC TAC Subcommittee. The Subcommittee will meet at least once a year, and will submit the project list to the ICTC Regional Council for final approval.
2. Claimants are encouraged to consider projects involving multiple government jurisdictions.
3. Prospective claimants seeking project approval for the coming fiscal year should submit project information to ICTC staff during the July-August time period.
4. Projects submitted must be consistent with the claimant's adopted general plan or master plan for bikeways. Only projects included in such plans may be approved for funding.
5. Eligible projects are those which are ready for construction in the fiscal year that the allocation is approved.
6. Allocations for approved claims may be made for up to 100 percent of the project cost.
However, the TAC subcommittee may recommend only partial funding of projects.
7. l Design and construction of facilities must conform to the general design criteria for non- motorized facilities as outlines in Caltrans' Highway Design Manual.
IMPERIAL COUNTY TRANSPORTATION COMMISSION
BICYCLE AND PEDESTRIAN FACILITIES CLAIMS (ARTICLE 3)
CLAIMANT INFORMATION
Agency Name: Buy 25, 2024
City of Calexico
Contact Person: Fiscal Year:
Juan Contreras, Acting City Manager 2023-2024
Address: This claim is:
608 Heber Ave, Calexico, CA 92231 X Original Revised
Phone: Fax:
760/768-2110 760/768-2103
Email:
[email protected]
IMPERIAL COUNTY TRANSPORTATION COMMISSION
CHECKLIST FOR TDA CLAIMS UNDER ARTICLE 3
Enclosed Items to be Included with Claim Application
Article 3 Non-Transit Claim Forms
Project Information Form
Financial Reporting Form
Statement of Assurances
X Governing Body Resolution
180 Day Annual Certified Fiscal Audit
N/A Map of Project Location
Mark enclosed items with an X.
Mark N/A if an item does not apply to your claim.
IMPERIAL COUNTY TRANSPORTATION COMMISSION
BICYCLE AND PEDESTRIAN FACILITIES CLAIMS (ARTICLE 3)
REQUESTED PAYMENT
PAYMENT RECIPIENT
Payment Recipient: City of Calexico
Address: 608 Heber Avenue, Calexico, CA 92231
Attention (Name and Title): Juan Contreras, Acting City Manager
REQUESTED PAYMENT AND RESERVES
Requested Payment and Reserves Amount
Payment from Unallocated - Operations $0
Drawdown of funds from reserves (if any) $0
TOTAL PAYMENTS REQUESTED $37,054
Reserve for Future Payment $0
CONDITION OF APPROVAL:
Approval of this claim and
payment by the County Auditor
to thie claimant are subject to Authorizing Signature (in blue ink) (Claimant's Chief Administrator or Chief Financial Officer) monies being available and to
the provisions that such monies
Juan Contreras
will be used only in accordance
(Print name)
with the allocation instructions.
Acting City Manager
(Print title)
Date Approved:
Allocation:
IMPERIAL COUNTY TRANSPORTATION COMMISSION
BICYCLE AND PEDESTRIAN FACILITIES CLAIMS (ARTICLE 3)
PROJECT INFORMATION FORM
CLAIMANT: City of Calexico FISCAL YEAR: 2023-2024
PROJECT NAME: Removal and replacement of various handicap ramps PROJECT TYPE: Construction
ESTIMATED START DATE: 7/1/2023
ESTIMATED COMPLETION DATE: 6/30/2024
Project Budget
Project Budget Amount
Revenue
LTF Article 3 $37,054
LF Article 8 $O
Other $0
Total Project Revenues $37,054
IMPERIAL COUNTY TRANSPORTATION COMMISSION
BICYCLE AND PEDESTRIAN FACILITIES CLAIMS (ARTICLE 3)
FINANCIAL REPORTING FORM
CLAIMANT: City of Calexico
Estimated or Actual
Financial Data Current Fiscal Year: Proposed Fiscal Year:
FY 2022-23 FY 2023-24
Fund Balance
1. Beginning of the Fiscal Year $298,519 $264,443
Revenues
2. Intergovernmental Allocations $34,430 $37,054
3. Interest $1,712 $0
4. Refunds $0
5. Total $36,142 $37,054
Expenditures
6. Construction/Maintenance $2,065 $152,000
7. Excess (Deficiency) of Revenue over Expenditures
(Subtract Line 6 from Line 5) $34,077 ($114,946)
Fund Balance
8. End of Fiscal Year $264,443 $379,389
IMPERIAL COUNTY TRANSPORTATION COMMISSION
BICYCLE AND PEDESTRIAN FACILITIES CLAIMS (ARTICLE 3)
STATEMENT OF ASSURANCES
Initial all applicable items. If an item is not applicable to this claim, put N/A.
1. 180 Day Certified Fiscal Audit (required for all claims) A satisfactory independent audit has been submitted to ICTC and the State Controller not more than 180 days after the end of the prior fiscal year, or 270 days with an approved extension.
x 90 Day Annual State Controller Report (transit claims) This report has been submitted to the State Controller not more than seven months after the end of the prior fiscal year. (Als called the Annual Report of Financial Transactions of Transit Operators.)
N/A Elderly/Disabled (transit claims)
Transit operator offers reduced fares for elderly and disabled persons in accordance with PUC Section 99155, and Section 99155.5 pertaining to dial-a-ride and paratransit services.
N/A 4. Farebox Recovery Ratio Requirements (transit claims) Transit operator certifies it will maintain the required ratio of fare revenues and local support to operating cost, according to PUC Section 99268.
N/A 5. Implementation of Productivity Improvements (transit claims) Operator has made a reasonable effort to implement the annual productivity improvement recommendations provided by ICTC and the most recent Triennial Performance Audit.
N/A 6. California Highway Patrol (CHP) Certifications (transit claims) Section 1808.1 of the Vehicle Code requires operators to particpate in a pull notice system for obtaining current driver records from the Department of Motor Vehicles.
Claimant/operator must be certified by the CHP within the last 13 months to be in compliance with this mandate.
7. Conformance with Regional Transportation Plan (STA, transit, streets and roads, N/A bicycle/pedestrian claims)
Claimant certifies that all of the purposes for claim expenditures are in conformance with the local applicable Regional Transportation Plan.
N/A Full Use of Federal Funds (STA only)
Claimant certifies that it is making full use of federal funds available under the Federal Transit Act as required by California Code of Regulations, Section 6754 N/A 9. Efficiency Standards (STA only)
Operator certifies it is meeting one of the following two efficiency standards:
Standard 1: The annual increase in the operator's total operating cost per revenue vehicle hour does not exceed the average cost per revenue vehicle hours in the preceding three years increased by the Consumer Price Index (CPI).
Standard 2: The operator's average operating cost per vehicle revenue hour over the most current three fiscal years does not exceed the average cost per vehicle revenue hour in the preceding three years and increased by the CPI.
If the operator does not meet one of the efficiency standards, it is reserving the percentage of STA funds by which it did not meet the standard for capital purposes.
10. Operating Budget (Article 4 claims only)
Claimant certifies that its operating budget is not more than 15% greater than its previous year budget unless supported by documentation that substantiates such change.
11. Triennial Performance Audit (required for Article 4 claims, voluntary for other claims under N/A PUC 99248)
Claimant certifies that it has submitted the Triennial Performance Audit report to ICTC on a triennial basis.
N/A 12. Drug and Alcohol Free Workplace Requirements
Claimant is in compliance with the requirements of the Federal Transit Administration (FTA) and /or the Federal Highway Administration (FHWA) Drug and Alcohol Testing rules, and provides a drug and alcohol free workplace.
N/A 13. Americans with Disabilities Act (ADA)
Claimant certifies that it complies with the Americans with Disabilities Act (ADA) which includes the following provisions:
1. Prohibits discrimination against the disabled in hiring and employment;
2. Prohibits discrimination in public transportation and requires public transit systems to provide the same level of public transportation service to individuals with disabilities as to those without disabilities using the same system;
3. Prohibits discrimination against the disabled in public accommodations and in commercial facilities.
N/A 14, Part-Time Drivers
The transit operator is not precluded by any contract entered into after June 1979 from employing a part-time driver or from contracting with common carriers of persons operating under a franchise or license.
N/A 15. Consistency with Bicycle Plan (bicycle claims only) Claimant certifies that all of the purposes for claim expenditures are in conformance with the Agency's Countywide Bicycle Master Plan.
Signature of Authorized Claimant
Date