CC_Agenda_07-25-2024_Item_9 — Calexico City Council, July 25, 2024

AGENDA
ITEM
9 O! CALENCO
AGENDA
CALEXICO California ITEM

WHERE CALIFORNIA AND MEXICO MEET
9 CITY COUNCIL

AGENDA STAFF REPORT
DATE: July 25, 2024
TO: Mayor and City Council
APPROVED BY: Juan Contreras, Acting City Manager Jea
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director SSF SUBJECT: Renovations to Calexico Fire Station No. 2
a) Authorize Acting City Manager to Issue Purchase Order to Airwave Communication in the Amount of $26,564.36 for the purchase and installation of PA System, Video Doorbell and VHF Pager Antenna/Coax System for Calexico Fire Station No. 2
b) Adopt Budget Amendment Resolution for Fund No. 255 in the Amount of $26,564.36 for Calexico Fire Station No. 2
=================================
Recommendation:

It is recommended that the City Council of the City of Calexico approve the following:
a) Authorize Acting City Manager to issue Purchase Order to Airwave Communication in the amount of $26,564.36 for the purchase and installation of PA System, Video Doorbell and VHF Pager Antenna/Coax System for Calexico Fire Station No. 2 b) Adopt Budget Amendment Resolution for Fund No, 255 in the Amount of $26,564.36 for Calexico Fire Station No. 2.

Background:

On March 6, 2024, the City Council of the City of Calexico awarded the bid proposal for the Renovations to Calexico Fire Station No. 2 to A&N Quality Builders in the amount of $966,559.00. As of June 5, 2024, the City Council of the City of Calexico has approved eight (8) change orders. A&N Quality Builders new contract amount is $1,438, 167.00.

Discussion and Analysis:

Calexico Fire Station No. 2 was built in 1989 and has not been remodeled since; therefore, there are several communication components that need to be updated and compatible with Fire Station No. 1 which is located at 415 Fourth Street. Since Fire Station No. 2 is being renovated, Fire Department staff met with Airwave Communication and discussed the needs for said facility.

Since Airwave Communication is the Fire Department local communication provider, Fire Department staff recommends that the City Council of the City of Calexico authorize the Acting City Manager to issue Purchase Order to Airwave Communication in the amount of $26,564.36 for the purchase and installation of PA System, Video Doorbell and VHF Pager Antenna/Coax System for Calexico Fire Station No. 2.

Fiscal Impact:

Capital Improvement Program Budgeted Item for FY 2024-2025

REVENUE
Fund No. 255 $26,564.36
Total $26,564.36

EXPENDITURE
Airwave Communication $26,564.36
Total $26,564.36
Coordinated With:

City Manager's Office.

Finance Department.

Fire Department.

Attachments):

Airwave Communication Quote No. 2010454542.

2. Budget Amendment Resolution for Fund No, 255 in the Amount of $26,564.36 for Calexico Fire Station No. 2.
2 ATTACHMENT #1
Quote
IRWAVE
Estimate Date: Jul-11-2024

COMMUNICATIONS
7213 OLD 215 FRONTAGE RD Estimate Number: 2010454542
MORENO VALLEY, CA 92553 414 SOUTH J STREET
(951) 656-5699 IMPERIAL, CA.92251 Total Amount:
(760) 355-2804 $26,564.36
75-430 GERALD FORD DRIVE- SUITE 203 Payment Terms: Net 30 PALM DESERT, CA 92211 2727 SUPPLY AVE
(760) 834-8967 COMMERCE, CA 90040 Sales Representative Salvador Roacho (323) 725-0998
bill to:

CALEXICO FIRE Expiration Date Aug-10-2024
900 W.Grant Street
CALEXICO, CA 92231
ship to: summary:

ANTENNA / COAX SYSTEM
$0.00 1 $0.00
$0.00 1 $0.00
SCOPE OF WORK:
-REPLACE CURRENT PAGING SYSTEM WITH NEW 60 WATT PA, QTY & CEILING SPEAKERS AND HORN SEAKER. (PLEASE NOTE THAT ALL SPEAKERS WILL BE HOMERUN BACK TO PA AND WILL HAVE WALL MOUNTED VLUME CONTROLS. THE VOLUME CONTROLS IN THE TWO BATHROOMS WILL BE BYPASSED.)
-REPLACEMNT OF VHF PAGER ANTENNA, COAX AND MOUNTING SYSTEM. -FRONT DOOR VIDEO CAMERA AND MONITOR IN KITCHEN AREA
$0.00 1 $0.00
Questions? Airwave Communication Ent. | 7213 Old 215 Frontage Road | Moreno Valley, CA | 92553 Contact us using the contact information on the right. Phone: T: 951.656.5699 | (Company. CompanyWebSite) 1/7
Quote
IRWAVE
COMMUNICATIONS Estimate Date: Jul-11-2024
7213 OLD 215 FRONTAGE RD Estimate Number:
414 SOUTH J STREET 2010454542
MORENO VALLEY, CA 92553
(951) 656-5699 IMPERIAL, CA. 92251 Total Amount:
(760) 355-2804 $26,564.36
75-430 GERALD FORD DRIVE- SUITE 203 Payment Terms: Net 30 PALM DESERT, CA 92211 2727 SUPPLY AVE
(760) 834-8967 COMMERCE, CA 90040 Sales Representative Salvador Roacho (323) 725-0998
bill to:

CALEXICO FIRE Expiration Date Aug-10-2024
900 W.Grant Street
CALEXICO, CA 92231
ship to: summary:

CUSTOMER / CONTRACTOR TO PROVIDE THE FOLLOWING:
-2" CONDUIT RUN FROM THE EQUIPMENT ROOM THROUGH THE APPARATUS BAY TO THE HALLWAY OUTSIDE KITCHEN AREA. COUNDUIT WILL BE USED TO PULL SPEAKER WIRES

ACROOS THE APPARATUS BAY AND THEN EACH WIRE WILL BE FREE RUN TO EACH SPEAKER -SHORT CONDUIT STUBBED FROM ABOVE THE CEILING DOWN THE WALL TO THE

LOCATION OF VOLUME CONTROL FOR EACH SPEAKER
-3" CONDUIT WITH WEATHER HEAD PENTATRATION THROUGH ROOF WHERE ANTENNA MAST WILL BE MOUNTED. CONDUIT SHOULD CONTINUE ACROSS CEILING IN APPARTUS BAY THROUGH FIRE WALL TO OPEN AREA ABOVE EQUIPMENT ROOM. -#2 EARTH OR BUILDING GROUND AT THE ANTENNA LOCATION.
#2 EARTH OR BUILDING GROUND IN THE AREA ABOVE THE EQUIOMENT ROOM WHERE

PAGER IS LOCATED
-(QTY 3) 8'-10' UNISTUTS RUNNING IN PARALLEL ON PARAPET WALL WHERE ANTNNEA

MAST WILL BE MOUNTED
-WALL BOX AND CONDUIT FROM DOORBELL CAMERA TO ABOVE THE CEILING IN THE RECEPTION AREA FOR CAT 5 CABLE RUN
-WALL BOX WHERE THE MONITOR WILL BE MOUNTED IN THE KITCHEN AREA AND CONDUIT ABVE THE CEILING FOR CAT 5 CABLE RUN.
$0.00 1 $0.00
$0.00 1 $0.00

PA SYSTEM MATERIAL AND INSTALLATION
BOGNV60 Bogen V60 $676.46 1 $676.46
60 WATT POWER VECTOR MODULAR MIXER-AMPLIFIER
Questions?
Contact us using the contact information on the right. Airwave Communication Ent. 72130e: 7213one: Company Companyle Companyleb55) 2/7
Quote
IRWAVE
COMMUNICATIONS Estimate Date: Jul-11-2024
7213 OLD 215 FRONTAGE RD Estimate Number: 2010454542
MORENO VALLEY, CA 92553 414 SOUTH J STREET
(951) 656-5699 IMPERIAL, CA. 92251 Total Amount:
(760) 355-2804 $26,564.36
75-430 GERALD FORD DRIVE- SUITE 203 Payment Terms: Net 30 PALM DESERT, CA 92211 2727 SUPPLY AVE
(760) 834-8967 COMMERCE, CA 90040 Sales Representative Salvador Roacho (323) 725-0998
bill to:

CALEXICO FIRE Expiration Date Aug-10-2024
900 W.Grant Street
CALEXICO, CA 92231
ship to: summary:

TRANSFORMER BALANCED LINE INPUT MODULE
BOGNSECT Bogen SEC4T $32.47 8 $259.79
BOGNSEC4T Bogen SEC4T
CEILING SPEAKER, 4 INCH, 4 WATT/SPRING CLAMP
BOGNTBS Bogen TBSF $27.81 6 $166.84
BOGNBSF Bogen TBSF

TILE BRIDGE CEILING SUPPORT RING, FOR SMALL

FOOTPRINT SPEAKER
BOGNSPT30A Bogen SPT30A $147.55 1 $147.55
SPEAKER, PAGING HORN w/ TRANSFORMER, 30 WATT
BOGNAT10A Bogen AT10A $37.87 9 $340.82
ATTENUATOR, 10W, AUTO XEMR
BOGNAT35A Bogen AT35A $45.90 1 $45.90
ATTENUATOR, 35W, AUTO XEMR
BOGNPVMC Bogen PVMC $37.52 8 $300.14

V SERIES MODULE SECURITY COVER
232506 $223.48 2 $446.96
Belden, Inc.
18awg 2 cond shielded PVC Audio (gray) 500' roll
Installation $7,200.00 1 $7,200.00

INSTALLATION OF PA SYSTEM WITH INTERFACE TO CURRENT PAGER BASE $0.00 1 $0.00
Questions?
Contact us using the contact information on the richt. Airwave Communtain Ent. 1 723one: -951,6505099 Company company/le 58) 3/7
Quote
COMMUNICATIONS Estimate Date: Jul-11-2024
7213 OLD 215 FRONTAGE RD Estimate Number: 2010454542
MORENO VALLEY, CA 92553 414 SOUTH J STREET
(951) 656-5699 IMPERIAL, CA. 92251 Total Amount: $26,564.36 (760) 355-2804
75-430 GERALD FORD DRIVE- SUITE 203 Payment Terms: Net 30 PALM DESERT, CA 92211 2727 SUPPLY AVE
(760) 834-8967 COMMERCE, CA 90040 Sales Representative Salvador Roacho (323) 725-0998
bill to:

CALEXICO FIRE Expiration Date Aug-10-2024
900 W.Grant Street
CALEXICO, CA 92231
ship to: summary:

VHF PAGER ANTENNA SYSTEM REPLACEMENT
ANXFG1520 $146.93 1 $146.93
Laird | FG1520 152-156 MHz OdB Fiberglass Omni Base Station Antenna ANXFM2 $28.64 1 $28.64
2 piece antenna mounting bracket, alum, 2.5"max
ROHWM4 $48.66 2 $97.32
4" Stand-off Wall Mount Upper & Lower Bracket
Fits 7/8" to 2-3/4" Pipe
MISCABLE ASSY 1 $79.26 1 $79.26

CUSTOM CABLE ASSEMBLY
Note: Above assembly is 10' G142

W/N-FEM TO BNC-M
Note: Special order item
cannot be canceled or returned.

ANDLDF4-50A $2.16 100 $216.00
1/2" CABLE Corrugated Copper Foam HELIAX Coaxial Cable, 50 Ohm ANDL4TNF-PSA $26.49 1 $26.49
CommScope Conn, Positive Stop N-Female for 1/2" LDF4, AL4RPV ANDL4TNM-PSA $24.49 3 $73.48
Connector, Positive Stop N-Male for 1/2", AL4RPV-50, LDF4-50A, HL4RPV-50 cable POLIS-50NX-C2-MA $75.79 1 $75.79
125-1000 MHz Flange Mount Coax Lightning Surge Protector, Polyphaser ("N" FEMALE ON EQUIPMENT SIDE AND "N" MALE ON ANTENNA SIDE)
Questions?
Airwave Communtation Ent 7290e: 779ore: 569 company Company obs) Contact us using the contact information on the right.
4/7
Quote
IRWAVE
COMMUNICATIONS Estimate Date: Jul-11-2024
7213 OLD 215 FRONTAGE RD Estimate Number: 2010454542
MORENO VALLEY, CA 92553 414 SOUTH J STREET
(951) 656-5699 IMPERIAL, CA. 92251 Total Amount:
(760) 355-2804 $26,564.36
75-430 GERALD FORD DRIVE- SUITE 203 Payment Terms: Net 30 PALM DESERT, CA 92211 2727 SUPPLY AVE
(760) 834-8967 COMMERCE, CA 90040 Sales Representative Salvador Roacho (323) 725-0998
bill to:

CALEXICO FIRE Expiration Date Aug-10-2024
900 W.Grant Street
CALEXICO, CA 92231
ship to: summary:

CALEXICO FIRE Estimate Date: 07/11/2024
900 W.Grant Street Estimate Number: 2010454542
Estimate Amount: $26,564.36
CALEXICO, CA 92231 Payment Terms: Net 30
Description Item Quantity Total
Details Price Price
ANDCSG12-12B2U $33.37 1 $33.37
1/2" Corr/Smthwll Snap-On Ground
Kit, 45" Lead, Fld Att 2-Hole Lg
ANDUGBKIT-0210 $61.04 1 $61.04
1/4"x2"x10" Univ 2x10-Hole Cu Buss Bar, Ground Bar w/Hdwr ANDUGBKIT-0210-T $66.34 1 $66.34
1/4"x 2"x 10" Universal Tinned Ground Buss Bar, 2x 10 Holes with Hardware Installation $4,800.00 1 $4,800.00

INSTALLATION OF ANTENNA/COAX
SYSTEM WITH R56 GROUNDING
$0.00 1 $0.00
$0.00 1 $0.00

PEER TO PEER IP VIDEO INTERCOM
AIPHIXV Aiphone IX-DV $1,228.50 1 $1,228.50
AIPHID Aiphone IX-DV

IX-DV IP VIDEO DOOR STN,SURF
AIPHIXMV7HBL IX-MV7-HB-L $1,626.00 1 $1,626.00
AIPHIXMV7HBL Aiphone IX-MV7-HB-L
IX-MV7-HB-LIX MASTER W/T-COIL
TP-Link TL-SG1005P $64.49 1 $64.49
TP-Link TL-SG1005P, 5 Port Gigabit PoE Switch, 4 PoE+ Ports @65W, Desktop, Plug & Play, Sturdy Metal w/ Shielded Ports, Fanless, QoS & IGMP Snooping,black Questions?
Contact us using the contact information on the right. Airwave Communtation Ent 172 one t 850 3099 Company company leste) 5/7
Quote
IRWAVE
Estimate Date: Jul-11-2024

COMMUNICATIONS
7213 OLD 215 FRONTAGE RD Estimate Number: 2010454542
MORENO VALLEY, CA 92553 414 SOUTH J STREET
(951) 656-5699 IMPERIAL, CA. 92251 Total Amount:
(760) 355-2804 $26,564.36
75-430 GERALD FORD DRIVE- SUITE 203 2727 SUPPLY AVE Payment Terms: Net 30 PALM DESERT, CA 92211
(760) 834-8967 COMMERCE, CA 90040 Sales Representative Salvador Roacho (323) 725-0998
bill to:

CALEXICO FIRE Expiration Date Aug-10-2024
900 W.Grant Street
CALEXICO, CA 92231
ship to: summary:

INSTALLATION OF IP VIDEO SYSTEM

INCLUDES RUNNING CATS FROM CAMERA TO SWITCH LOCATED IN ELCTRICAL ROOM TO

MONITOR IN KITCHEN
Project Management-Field $5,600.00 1 $5,600.00
Field Project Management
Misc installation Materials $400.00 1 $400.00

MISC INSTALLATION MATERIAL INCLUDES ANTENNA MAST, MOUNTING HARDWARE,

GROUND WIRE, TERMINAL STRIPS, CONNECTORS, AND CONSUMABLES Vendor Shipping/ Freight $300.00 1 $300.00

FREIGHT CHARGES FROM VENDOR TO AIRWAVE
$0.00 1 $0.00
Subtotal: $25,538.21
Sales Tax: $1,026.15
Customer Signature Total: $26,564.36
Questions?
Contact us using the contact information on the right. Airwave Communication Ent 723one: 551.656-5689 Company Companyweb55) 6/7
Disclaimer:

This quote is intended for the named party above and not for Price includes parts and shipping back to customer. Shipping to distribution. This is a standard quote provided site unseen without Airwave facility is provided by customer. Unrepairable radios prior coverage test. Airwave Communications reserves the right to can be returned to customers, or recycled by Airwave, with a charge for time and efforts gathering this information, all or in part if $65.00 beyond economical repair fee + shipping and handling the intent was to use for RFP/RFQ or similar. Airwave charge (according to cost). Any units not claimed after 90 days Communications is not responsible for equipment that fail during will be recycled. This fee can be voided upon purchase of a new testing, programming, rebooting, etc. due to age, wear and tear, or radio unit as a replacement. All repairs will have a $65.00 anything beyond our control. Additional charges will be applied for diagnosing fee if in-house repair rates are not approved by the delays that create "stand-by-time" during the "job". Monitoring is only to provide a snap shot of frequency noise at time of test and does not or Airwave can recycle the unit at the customer's request or guarantee against interference. Any additional parts and work outside after 90 days notification. There is a 90-day warranty on labor.

Schedule Of Work will be billed at time and material. Seller reserves Original and/or aftermarket parts are used in some cases. There the right to make design improvements of the Goods without notice. is a $25 shipping and handling fee for radios under Airwave reserves the right to correct any errors in prices or quantities manufacturer warranty. Rate does not cover liquid damage, for products or services. Assumption is Prevailing Wage is not physical damage, engraving, licensing or accessories (batteries, required. Delays in the availability of radio units on the day of antennas, mics, etc.). Programming is an additional fee if programming will result in additional charges required, and original and/or aftermarket parts are used in some cases. Pricing subject to change without notice.

Payment Terms:

One Hundred Percent (100%) of balance due in thirty days (Net 30) from date of invoice. For sales exceeding ten thousand dollars There is a minimum 3-day rental charge. Equipment quoted is ($10,000) Thirty percent (30%) deposit due upon Purchase Order for generic use. Building layout or vehicle design and /or (PO), thirty percent (30%) due upon receipt of equipment or parts to topological conditions may dictate the need for additional our facility, and balance upon delivery or pick up. (Unless otherwise equipment. FCC itinerant channels are shared commercial agreed upon in writing): Any invoice not paid within thirty (30) days of frequencies Airwave does not take responsibility of service the invoice date shall incur a collection service charge of one percent interruption or interference, Prices and promotions have (1.5%) of the balance due per month until fully paid. There is a 3% expiration dates, please see your Airwave rep for more service fee for credit card transactions. information. Additional taxes, fees and other charges may apply.

Rental equipment requires a 30-day advanced notice to reserve Customer to Provide: quantities. Equipment will be the sole responsibility of the FCC frequency(s) and channel setting(s), 110 A/C power to agreed person/company "Customer" mentioned above. Service repairs equipment location, access to site, shaded area, Wi-Fi access (if or alterations are not to be performed on rental equipment needed), clear instructions on preferred radio placement without prior written authorization from Airwave. The "Customer" (dash/console/desktop/rack, etc.), conduit between rooms or roof, will be charged for any lost, stolen or damaged equipment AT and lift (if required). For Outfitting, the Vehicle drop off & pickup as FULL RETAIL PRICE. Additional charges will be added for use scheduled. Any personal belongings, weapons, gear etc. must be beyond the agreed time above. removed before delivery. We will not be responsible for any items left in vehicle. Stand by time", waiting for POC, vehicles or delays, will be Basic Service Agreements:
charged at time and materials rate Includes: repairs on failures due to normal ware, one annual preventative service check per unit, software-firmware
upgrades, discounts on loaner radios, services available during A Return Authorization (RA) number must be requested and issued normal business hours. Does not cover: tax, shipping & before returning any products to Airwave Communication. Most handling, pick up or delivery, batteries, antennas, accessories, Products may be returned within thirty (30) days of shipment without physical or liquid damage. For more information see term and incurring a restocking fee, provided such Product is contained in its conditions or contact your Airwave representative. original packaging and in condition for resale. After the thirty (30) days after the original date of shipment, a twenty percent (20%) Data Privacy:
restocking fee will apply to all products returned, with a net account mana ornice i to say pride are date. credit but no refund unless agreed to in writing in advance. Any credit with any other party except as necessary to provide and or refund for returns will not include prior shipping or service charges. maintain Special or Custom orders are non-refundable Some parts may be service under these Terms and Conditions.

Due to erratic changes in the current national supply chain, Cancellation: there may be a longer than normal lead time for products and Buyer may cancel an order only upon written consent of Seller, but services, as well as changes in prices. Prices may be Seller is entitled to reasonable cancellation charges including but not contingent on delivery from manufacturer to vendor. Please limited to labor, material, and overhead expenses. Seller reserves the check with your Airwave representative for more information. right to deduct such cancellation charges from any advance payment received from Buyer. Modifications or Additions of Terms and Conditions:

No modification of, addition to, or waiver of any of these terms and
conditions stated herein shall be binding upon the Seller, except by
written consent of Seller.
7/7
ATTACHMENT #2
BUDGET AMENDMENT RESOLUTION NO. 2025 -

BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
TO THE FINAL BUDGET FOR FISCAL YEAR 2024-25
WHEREAS, the Final Budget for Fiscal Year 2024-2025 was adopted by Resolution No. 2024 - 35 of the City Council on June 26, 2024; and
WHEREAS , the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following actions)
AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total $ -
2) Record Appropriation(s)
Fund No. Department Division Account Sub-Account Amount Total $ -
3) Record Transfer of Funds:

FROM:

Fund No. Department Division Account Sub-Account Amount 255 91 923 56000 02,1 $26,564.36
Total $ 26,564.36
TO:

Fund No.Department Division Account Sub-Account Amount
255 21 923 56000 023 $ 26,564.36
$
Total $ 26,564.36
cc: Finance Department
FORM FIN003(Revised 07/2016)
5)Purpose of Budget Amendment:

Request that the City Council approve the Budget Resolution allocation of $26,564.36 from Fund 255 - American Rescue Plan Act (ARPA) to Renovations to Calexico Fire Station No. 2.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 25th day of July, 2024.

Camilo Garcia, Mayor
ATTEST:

VERONICA L. ALVARADO, City Clerk
APPROVED AS TO FORMS;
CARLOS CAMPOS, City Attorney

STATE OF CALIFORNIA)
CITY OF CALEXICO ) ss.

COUNTY OF IMPERIAL)
I, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2023-_ was duly adopted by the City Council at their regular meeting of said City Council held on the z2nd day of November, 2023 by the following votes:

AYES:

NOES:

ABSTAIN:

ABSENT:

VERONICA L. ALVARADO, City Clerk
City of Calexico
cc: Finance Department
FORM FIN003(Revised 07/2016)

Calexico City CouncilJuly 25, 2024

Calexico City Council
July 25, 2024