AGEND
ITEM
10 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
CITY COUNCIL 10
AGENDA STAFF REPORT
DATE: August 21, 2024
TO: Mayor and City Council
APPROVED BY: Juan Contreras, Acting City Manager JAL
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director SF -DocuSigned by:
PREPARED BY: Norma Gerardo, Recreation Manager Dorma Scraldo - 39175002C50408...
SUBJECT: Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $15,000.00 for Termite Treatment and for the Replacement of Air Conditioning Unit at the Community Center.
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Recommendation:
Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $15,000.00 for Termite Treatment and for the Replacement of Air Conditioning Unit at the Community Center.
Background:
The Calexico Community Center is a vibrant hub that serves the diverse needs of our community by providing a wide array of programs, activities, and services. Furthermore, it serves as a party and meeting venue for private rentals.
The Calexico Community Center is equipped with a total of ten (10) Heating Ventilation and Air Conditioning (HVAC) units, ensuring a comfortable environment for all visitors and participants.
Discussion and Analysis:
On or about August 3, 2024, Recreation staff received complaints from program participants and instructors regarding the temperature inside the Community Center Hall.
City staff performed an inspection of the HVAC units and found that one (1) needs to be replaced.
This unit is approximately ten years old and is no longer operating.
Additionally, termites have recently been found in the community center requiring the building to be professionally treated.
ARPA funds were allocated in FY 2023-2024 for the purchase of stage lights for the cultural arts center. Given the urgency of the issues recently found at the community center, city staff recommends that the City Council of the City of Calexico Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the amount of $15,000.00 for Termite Treatment and for the Replacement of Air Conditioning Unit at the Community Center.
Fiscal Impact:
Transfer of Funds
From
Expenditure
255-91-927-56000-024 - Arts Center Stage Lights (ARPA) $15,000.00 Total $15,000.00
To
Expenditure
255-91-923-56000-024 - Community Center Air Conditioning $10,100.00 (ARPA)
255-91-923-56000-025 - Community Center Termites (ARPA) $4,9000.00 Total $15,000.00
Coordinated With:
Finance Department.
Attachments):
A. Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the amount of $15,000.00 for Termite Treatment and for the Replacement of Air Conditioning Unit at the Community Center.
2 ATTACHMENT A
BUDGET AMENDMENT RESOLUTION NO.
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
TO THE FINAL BUDGET FOR FISCAL YEAR 2024-25
WHEREAS, the Final Budget for Fiscal Year 2024-25 was adopted by Resolution No. 2024-44 of the City Council on June 26, 2024; and
WHEREAS, the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s) AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total 0
2) Record Appropiation(s)
Fund No. Department Division/ Project/ Account Name Account Sub-Account Amount Project
Total $
3) Record Transfer of Funds:
FROM:
Fund No. Department Division/ Project/ Account Name Account Sub-Account Amount 255 91 927 Arts Center Stage Lights 56000 024 15,000.00 Total $ 15,000.00
TO:
Fund No. Department Division/ Project/ Account Name Account Sub-Account Amount Project
255 91 923 Comm. Cntr. Air Cond. 56000 024 $ 10,100.00
255 91 923 Comm. Cntr. Termites 56000 025 $ 4,900.00
Total $ 15,000.00
cc: Finance Department
FORM FIN003(Revised 07/2016)
5)Purpose of Budget Amendment:
Termite Treatment and Replacement of HVAC Unit at the Community Center PASSED, APPROVED, AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 21st day of August, 2024.
Camilo Garcia, Mayor
ATTEST:
Veronica Alvarado, City Clerk
APPROVED AS TO FORM:
CARLOS CAMPOS, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ) sS.
COUNTY OF IMPERIAL)
I, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2024-— was duly adopted by the City Council at a meeting of said City Council held on the 21st day of August, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Veronica Alvarado, City Clerk
City of Calexico
cc: Finance Department
FORM FIN003(Revised 07/2016)