AGEND
ITEM
9 OF
CALACO AGENDA
CALEXICO California ITEM
TA COUNTY CAL D COUNTY C, WHERE CALIFORNIA AND MEXICO MEET CITY COUNCIL 9
AGENDA STAFF REPORT
DATE: August 21, 2024
TO: Mayor and City Council
APPROVED BY: Juan Contreras, Acting City Manager JAC
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director Ot SUBJECT: Renovations to Calexico Fire Station No. 2
a) Authorize the City Manager to Sign Change Order No. 13 with A&N Quality Builders in the Amount of $15,505.00 for Renovations to Calexico Fire Station No. 2.
b) Adopt Budget Amendment Resolution for Fund No. No. 255 - American Rescue Plan Act (ARPA) in the Amount of $15,505.00 for Calexico Fire Station No. 2.
=============
Recommendation:
It is recommended that the City Council of the City of Calexico approve the following items:
a) Authorize the City Manager to Sign Change Order No. 13 with A&N Quality Builders in the Amount of $15,505.00 for Renovations to Calexico Fire Station No. 2. b) Adopt Budget Amendment Resolution for Fund No. No. 255 - American Rescue Plan Act (ARPA) in the Amount of $15,505.00 for Calexico Fire Station No. 2.
Background:
On March 6, 2024, the City Council of the City of Calexico awarded the bid proposal for the Renovations to Calexico Fire Station No. 2 to A&N Quality Builders in the amount of $966,559.00 and authorized the City Manager to approve any future change orders not-to-exceed $48,328.00 (5% of A&N Quality Builders Base Bid) as Per City Ordinance No. 1218.
On April 16, 2024, the City Manager approved Change Order No. 1 in the amount of -$24,560.00.
On May 8, 2024, the City Council of the City of Calexico approved Change Order No. 2, 3, 4 and 5 in the amount of $315,284.00.
On June 5, 2024, the City Council of the City of Calexico approved Change Order No. 6 through 12 in the amount of $247,927.00.
Discussion and Analysis:
On July 25, 2024, the City Council of the City of Calexico authorized the Acting City Manager to issue a purchase order to Airwave Communication in the amount of $26,564.36 for the purchase and installation of PA System, Video Doorbell and VHF Pager Antenna/Coax System for Calexico Fire Station No. 2. In order for the equipment to be installed, Airwave Communication will need A&N Quality Builders who is the general contractor of the Renovations of Fire Station No. 2 to install the following:
• 3" conduit from roof to electrical room
#2 wire from roof to electrical room
2" conduit from kitchen hallway to electrical room
8 conduit stub-ups to ceiling from volume control
• 2 conduit sub-ups for video doorbell cameras
S,545,275Order No. 13 is approved, AN Quality Builders new contract amount will be Fiscal Impact:
Capital Improvement Program Budgeted Item for FY 2024-2025
REVENUE
Fund No. 255 $15,505.00
Total $15,505.00
EXPENDITURE
A&N Quality Builders $15,505.00
Total $15,505.00
Coordinated With:
City Manager's Office.
Finance Department.
Fire Department.
Public Works Department.
Attachments):
A&N Quality Builders Change Order No. 13.
2. Budget Amendment Resolution for Fund No. No. 255 - American Rescue Plan Act (ARPA) in the amount of $15,505.00 for Calexico Fire Station No. 2. 2 ATTACHMENT NO. 1
CHANGE
ORDER Distribution to:
AIA DOCUMENT G701 OWNER
ENGINEER
CONTRACTOR
FIELD
OTHER
PROJECT: CITY OF CALEXICO - CHANGE ORDER NUMBER: 13
RENOVATIONS TO FIRE STATION NO. 2
INITIATION DATE: July 25, 2024
TO (Contractor): A&N QUALITY BUILDERS ENGINEER'S PROJECT NO: 176.046 998 INDUSTRY WAY
CALIFORNIA, CA 92243 CONTRACT DATE: March 12, 2024
You are directed to make the following changes in this Contract for additional work as indicated below:
Change Order Number 13 - Additional Electrical condult and conductor installation to support the additional Airwaves Communication work
An e-mail dated 7-11-2024 prepared by Airwaves Communication, Inc. (Airwaves) was forwarded to several individuals including the City of Calexico Staff. The e-mail included additional work proposed by Airwaves for the Fire Station Number 2 communication system. The contract to install the Fire Station Number 2 communications system is between The City of Calexico and Airwaves. Airwaves has no contractual relationship with A & N Quality Builders, the General Contractor for the Fire Station Number 2 remediation project. A & N Quality Builders is contracted with the City of Calexico to complete the Fire Station Number 2 remediation work. A & N Quality Builder's work does not include communication work.
This change order involves electrical work to be completed by A & N Quality Builders necessary to facilitate the additional communications work proposed to be completed by Airwaves.
The Airwaves e-mail dated 7-11-2024, describing the proposed additional communication work to be completed by Airwaves, is attached to this change order. The A & N Quality Builders change order request number 13 dated 7/19/2024 listing the additional electrical conduit and conductor installation items necessary to support and facilitate the Airwaves additional proposed communication system is also attached to this change order.
Not valid until signed by both the Owner and Engineer.
Signature of the Contract indicates agreement herewith, including any adjustment in the Contract Sum or Contract Time.
The original (Contract Sum) (Guaranteed Maximum Cost) was . $ 966,559 Net change by previously authorized Change Orders....... $. +563,211 The (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was... $. +1,529,770 The (Contract Sum) (Guaranteed Maximum Cost) will be +15,505 (increased) (decreased) (unchanged) by this Change Order ....$- The new (Contract Sum) (Guaranteed Maximum Cost) including this Change Order $1,545,275 will be ......5
The Contract Time will be (increased) (decreased) (unchanged) by this Change Order O Calendar Days The Date of Substantial Completion as of the date of this Change Order Is therefore October 25, 2024.
1 THE HOLT GROUP, INC. A&N QUALITY BUILDERS CITY OF CALEXICO
ENGINEER CONTRACTOR OWNER
1601 N Imperial Avenue
El Centro. CA 92243 998 Industry Way 608 Heber Avenue
ADDRESS El Centro, CA 92243 Calexico, CA 92231
ADDRESS ADDRESS
By: BY: By:
James G. "Jack" Holt, P.E. Juan Agatep Juan Contreras
Principal Engineer Project Manager Acting City Manager
Date: Date: Date:
2 Jack Holt
From: Salvador Roacho <[email protected]> Sent: Thursday, July 11, 2024 9:03 AM
To: John Agatep ([email protected]); [email protected]; Francisco Barba; Daniel Gutierrez; Shelly Ciaramitaro; Rosa Juarez; Able Esquer; [email protected]; Jack Holt
Subject: CHANGE ORDER
Good morning ladies and gentlemen, l am sending you the following change ordes
ITEMS CONTRACTOR MUST APPLY FOR CHANGE ORDER
-Request to add three Uni Struts 8' to 10' lengths running in parallel to mount the mast to. DISCUSSED WITH MARTIN -Request to add 3" conduit roof penetration with weather head by where the antenna will be located. The conduit will need to go through the firewall to the space above the equipment room. DISCUSSED WITH MARTIN -Request to add #2 building or earth ground on the roof by the proposed antenna mast area and in the attic area above the electrical room where the equipment is located. DISCUSSED WITH MARTIN -Eight ceiling speakers and one horn speaker will be homerun back to PA. Request to add 2" conduit run from the equipment room through the apparatus bay
to the hallway outside the kitchen area. A conduit will be used to pull speaker wires across the apparatus bay and then each speaker wire will BE free to each speaker location. We will also need conduit run from above the ceiling down the wall to where each of the volume controls will be. DISCUSSED WITH MARTIN -The video doorbell camera will be installed to the right side of the door when standing outside facing the door. The camera monitor location will be in the kitchen. There will be a small POE switch in the room with the PA / Pager. We will need a conduit to pull a CAT 5 cable from the camera to above the ceiling and a conduit to pull CAT 5 cable from the monitor in the kitchen to above the ceiling. DISCUSSED WITH MARTIN --If you have any questions feel free to contact me.
Salvador Roacho
Sommunicationtative at Alivave
A 414 South J Street Imperial, CA. 92251
P (760) 355-2804 M (760) 550-4044
IMPORTANT: The contents of this email and any attachments are confidential. They are intended for the named recipients) only. If you have received this email by mistake, please notify the sender immediately and do not disclose the contents to anyone or make copies thereof. 1 ARN Quality Builderes
Quality Bulue 998 Industry Way | El Centro, CA 92243 | (760) 337-9488 | [email protected] State Lic. 1001206
CHANGE ORDER REQUEST 13
July 19, 2024
City of Calexico
608 Heber Ave.
Calexico, CA 92231
ATTN: Jack Holt, and Shane Goff
RE: Calexico Fire Station #2
Airwave - Additional Work
SCOPE OF WORK
Additional work request by Airwave -
3" conduit from roof to electrical room
#2 wire from roof to electrical room
2" conduit from kitchen hallway to electrical room
8 conduit stub-ups to ceiling for volume control
2 conduit stub-ups for video doorbell cameras
Our price for work specified above is $15,505.00 (Fifteen thousand five hundred five dollars and no cents)
Exclusions:
This proposal is not valid after 30 days of the date shown. Any changes made to this proposal must be made in writing.
If you have any questions regarding this project, please do not hesitate to contact us at (760) 337- 9488.
Respectfully submitted, Accepted by
Print Name
Juan Title
Juan Agatep Date
Vice president
ATTACHMENT NO. 2
BUDGET AMENDMENT RESOLUTION NO. 2025 -
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
TO THE FINAL BUDGET FOR FISCAL YEAR 2024-25
WHEREAS, the Final Budget for Fiscal Year 2024-2025 was adopted by Resolution No. 2024 - 35 of the City Council on June 26, 2024; and
WHEREAS, the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s)
AMENDMENTS TO ADOPTED BUDGET:
I) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total $
2) Record Appropriation(s)
Fund No. Department Division Account Sub-Account Amount Total $ -
3) Record Transfer of Funds:
FROM:
Fund No.Department Division Account Sub-Account Amount
927 56000 021 $15,505.00
255
Total $ 15,505.00
TO:
Fund No. Department Division Account Sub-Account Amount 255 923 56000 023 $ 15,505.00
91 $
Total $ 15,505.00
cc: Finance Department
FORM FIN003(Revised 07/2016)
5)Purpose of Budget Amendment:
Request that the City Council approve the Budget Resolution allocation of $15,505.00 from Fund 255 - American Rescue Plan Act (ARPA) to Renovations to Calexico Fire Station No. 2.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Calexico at the special meeting this 21st day of August, 2024.
Camilo Garcia, Mayor
ATTEST:
VERONICA L. ALVARADO, City Clerk
APPROVED AS TO FORMS;
CARLOS CAMPOS, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ) ss.
COUNTY OF IMPERIAL)
I, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2023- was duly adopted by the City Council at their special meeting of said City Council held on the zist day of August, 2024 by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
VERONICA L. ALVARADO, City Clerk
City of Calexico
cc: Finance Department
FORM FIN003(Revised 07/2016)