AGENDA
ITEM
23 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
23 CITY COUNCIL
AGENDA STAFF REPORT
DATE: October 2, 2024
TO: Mayor and City Council
APPROVED BY: Juan Contreras, Acting City Manager JAe
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director SF PREPARED BY: Liliana Falomir, Public Works Manager - Administrative Talu SUBJECT: Informational Item: Adopt-A-Green Area Program Applications. ======== ==========
Recommendation (Item Requested by Council Member Legaspi):
Informational Item: Adopt-A-Green Area Program Applications.
Background:
Several years ago, the City Council of the City of Calexico adopted the Adopt-A-Green Area Program which is designed to promote community pride and involvement in maintaining and enhancing our facilities for all to enjoy. In coordination with the Public Works Department - Parks Division, individuals, families, civic and business organizations can take an active role and a hands-on approach in various levels of maintenance of our green areas, parks and facilities. Sites approved for adoption as determined by the Community Services Commission.
In 2021, the following applicants were approved under the Adopt-A-Green Area Program and have expired:
# Applicant Green Area Location
1 Calexico Needs Change Kennedy Garden Green 200 Robert Kennedy Area
2 Johanna Espinoza John F. Kennedy Park 1200 Block of CN Perry Ave
3 Calexico Needs Change Kennedy Garden Park 200 Block of Espinoza St 4 Ana Rosa Renison Victoria Estates Park 1200 Rancho Frontera 5 Guadalupe Salcedo Victoria Park East Basin 1200 Block of Zapata St 6 Calexico Parents Athletic Meadows Estates South 1100 Block of Andrade Association Basin Ave
7 Carmen Zuniga Estrada Meadows Estates North 1200 Block of Andrade Basin
8 Carmen Zuniga Estrada Carmen Zuniga Estrada 5th St and Andrade Ave Calexico Parents Athletic Adrian C. Cordova 2200 Block of Clinton Association Memorial Park Ave
10 Jesse R. Garcia Rodriguez Park 520 McKinley St
11 Gloria Romo Border Friendship Park First St and Paulin Ave 12 ZT Baseball Imperial Rodirguez Field 500 Block of Sheridan St Valley
Discussion and Analysis:
Public Works staff recommends that the Community Services Commission continue reviewing the attached Adopt-A-Green Area Program Applications and provide modifications, if necessary, for City Council's review and adoptions.
Fiscal Impact:
No fiscal impact at this time.
Coordinated With:
City Manager's Office.
Public Works Department.
Recreation Department.
Community Services Commission.
Attachment(s):
1. Adopt-A-Green Area Program Information and Application Form.
2. 2021 List of Adopted Green Areas.
3. Community Services Commission Agenda and Minutes dated November 8, 2023. 2 ATTACHMENT NO. 1
CITY OF CALEXICO
ADOPT-A-GREEN AREA PROGRAM
ADOPTED BY
AVAILABLE
HELP KEEP CALEXICO GREEN AND CLEAN
CALEXICO
CALIFORNIA
Where Catsosnia Cind Matico Meat"
PROGRAM INFORMATION
& APPLICATION FORMS
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
608 HEBER AVENUE
CALEXICO, CALIFORNIA
760/768-2160
www.calexico.ca.gov
CITY OF CALEXICO
CALEXICO
CALIFORMIA
"Whers Caltornia Cnd Maxico Moet"
OUR MISSION
"Together, we pledge to provide effective and efficient services in a courteous and respectful manner, to improve the quality of life for all that reside in or visit our unique border community"
CITY OFFICIALS AND STAFF
Mayor: Camilo Garcia
Mayor Pro-Tem: Javier Moreno
Council Member: Gloria Romo
Council Member: Lisa Tylenda
Council Member: Victor Legaspi
Acting City Manager: Juan Contreras
City Attorney: Carlos Campos
Interim City Clerk: Veronica L. Alvarado
2 "SAFETY ALWAYS COMES FIRST"
ABOUT THE PROGRAM:
Adopt-A-Green Area is a program designed to promote community pride and involvement in maintaining and enhancing our facilities for all to enjoy. In coordination with Public Works Department, individuals, families, civic and business organizations can take an active role and a hands-on approach in various levels of maintenance of our green areas, parks and facilities. Sites approved for adoption as determined by the Community Services Commission.
PARTICIPANTS:
Can do the work with their volunteers, hire a contractor or provide financial sponsorship.
Participants may include one of the following or in combination. • Individuals and Families (Must be at least 12 years of age) • Civil, Social, Sports, School or Non-Profit Organizations. • Businesses or Contractors.
• Government Agencies
PARTICIPATION ACTIVITIES:
Performance of one or more of, but not limited to the following activities.
Removal of litter.
• Planting or establishing, seedlings, trees, shrubs or flowers.
Graffiti abatement.
Painting
Watering
Weed control
PARTICIPANT'S COMMITMENT:
Carefully read and sign all of the necessary documentation. • Minimum requirement, to perform at least one (1) activity per month. • Contract term is for two (2) years, nontransferable and renewable at the end of each term if participant so desires.
Notify the Public Works Department seven (7) days prior to holding an activity. • At all times exercise safe working practices.
(Participant or the City of Calexico has the right to cancel or temporarily suspend the contract at any time if participant is unable to meet the minimum requirements or for any other due cause) INSURANCE REQUIREMENTS:
The City of Calexico does not provide insurance coverage for participants. Adoptees must provide the City with an annual Certificate of Liability Coverage naming the City as an 3 "SAFETY ALWAYS COMES FIRST"
Additional Insured in an amount of not less than $1 million per event or activity.
CITY'S COMMITMENT:
To provide assistance to the participants in this program to achieve the goals they have set through their activities.
• Loan safety gear.
• Provide plastic trash bags, collection and disposal.
• Assist in planting plans and techniques.
• Safety orientation.
• Replacement of recognition sign at the adopted site.
SAFETY:
Is of the utmost importance and the number one concern. Safety measures are to be in place at all times.
• Representative of participating groups must attend a safety orientation meeting.
All participants and/or volunteers must sign a City of Calexico's Release, Hold Harmless and Agreement not to Sue form.
Use common sense at all times.
Notify Public Works Department of any hazard you may have encountered. • Avoid overexertion and drink plenty of fluids.
KEY STEPS:
• Contact the Public Works Department at (760) 768-2160 for adoption opportunities.
Complete application and submit it as soon as possible.
Provide an activity plan and schedule.
The City of Calexico would like to take this opportunity to THANK YOU in advance for your consideration in the participation of this wonderful program that is designed to enhance the quality life in our great city.
4 "SAFETY ALWAYS COMES FIRST"
CITY OF CALEXICO
ADOPT-A-GREEN AREA PROGRAM
ORGANIZATION RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE
ORGANIZATION/GROUP:
ADDRESS: CITY: TEL:
RESPONSIBLE INDIVIDUAL PARTY NAME:
1. On behalf of (Organization Name) - I fully understand that our patio property dadage and then ly of alexico Cly i ex pages us to any liarity for ny urg, risks, even if the City provides safety equipment. I hereby acknowledge that we are voluntarily participating in this Program and agree to assume any and all such risks.
2. We hereby release, discharge and agree not to sue the City, its officials, employees, agents, and volunteers for any injury, death, damage to or loss of personal property arising out of, or in connection with, our participation in the Program from whatever cause, including the active or passive negligence of the City, its officers, employees, agents, and volunteers or any other participants in the Program. The parties to this agreement understand that this document is not intended to release any party from an act or omission of "gross negligence," as that term is used in applicable case law and/or statutory provision.
3. In consideration for being permitted to participate in the Program, we hereby agree to indemnify, defend, and hold harmless the City, its officers, employees, agents, and volunteers from any and all claims, demands, actions, or suits arising out of or in connection with our participation in the Program.
I HAVE CAREFULLY READ THIS RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT IT IS A FULL RELEASE OF ALL LIABILITY AND SIGN ON MY OWN FREE WILL. I AM AUTHORIZED
TO SIGN THIS DOCUMENT ON BEHALF OF ALL MEMBERS OF THE
GROUP/ORGANIZATION I REPRESENT.
DATE:
RESPONSIBLE PARTY SIGNATURE: _
5 "SAFETY ALWAYS COMES FIRST"
CITY OF CALEXICO ADOPT-A-GREEN AREA PROGRAM
INDIVIDUAL RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE (GROUP ASSOCIATED WITH)
PARTICIPANT: AGE: D.O.B._
-
ADDRESS: CITY: TEL:
EMERGENCY CONTACT: _ TEL:
1. I fully understand that my participation in the Adopt-A-Green Area program ("Program") exposes me › the risk of personal injury, death or property damage and the City of Calexico ("City") in no wa sumes any liability for any such risks, even if the City provides safety equipment. I hereby acknowleds that I am voluntarily participating in this Program and agree to assume any and all such risks.
2. I hereby release, discharge and agree not to sue the City, its officials, employees, agents, and volunteers for any injury, death, damage to or loss of personal property arising out of, or in connection with, my participation in the Program from whatever cause, including the active or passive negligence of the City, its officers, employees, agents, and volunteers or any other participants in the Program. The parties to this agreement understand that this document is not intended to release any party from an act or omission of "gross negligence," as that term is used in applicable case law and/or statutory provision.
3. In consideration for being permitted to participate in the Program, I hereby agree, for myself, my heirs, administrators, executors and assigns, that I shall indemnify, defend, and hold harmless the City, its officers, employees, agents, and volunteers (collectively, "City Indemnitees") from any and all claims, demands, actions, or suits arising out of or in connection with my participation in the Program.
I HAVE CAREFULLY READ THIS RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT IT IS A FULL RELEASE OF ALL LIABILITY AND SIGN ON MY OWN FREE WILL.
DATE: SIGNATURE:
SIGNATURE OF PARENT OR GUARDIAN:
(IF PARTICIPANT IS UNDER 18 YEARS OF AGE)
DECLARATION FOR MINORS (UNDER 18)
I declare under penalty of perjury under the laws of the State of California that 1 am the parent or legal promises, covenants, and/or representations made by me herein and/or in the above Release.
Signature of Parent/.,egal Guardian
Name:
Printed Name of Parent/Legal Guardian
6 "SAFETY ALWAYS COMES FIRST"
CITY OF CALEXICO
ADOPT-A-GREEN AREA PROGRAM
APPLICATION
Permission requested to encroach on the City of Calexico's Right of Way requires the following Fill in all items found below, N/A if not applicable, complete all forms before submitting application.
INFORMATION TAPPLICANT OR ORGANIZATION DATE
ADDRESS
CITY, STATE & ZIP CODE
TELEPHONE NUMBERS
LOCATION SITE NAME
STREET
CROSS STREET
WORKFORCE TO BE PREFORMED BY
VOLUNTEERS OWN FORCES CONTRACT FORCES
The undersigned agrees that the work will be done in accordance with the City of Calexico Public Works Department Rules and Regulations and subject to inspection and approval.
PRINT NAME TITLE
SIGNATURE IDATE
APPROVED BY: PERMIT NUMBER:
DATE OF APPROVAL: EXPIRATION DATE:
CRUERIED
Public Works Department
"SAFETY ALWAYS COMES FIRST"
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
LIST OF ADOPTABLE GREEN AREAS
Locations Adopted Date
Border Friendship Park (Genaro "Teco" Monroy) First & Paulin Miguel Cortez Park Second Street & Andrade Avenue
Carmen Estrada Basin Fifth Street & Andrade Avenue
Rockwood Plaza Park Fifth Street & Heber Avenue
Rio Vista Park (Emilia) 600 Block Emilia Drive
Nosotros Park 600 Kloke Avenue
Nosotros Softball Field 600 Block Linholm Avenue
Rodriguez Park 520 Mc Kinley Street
Rodriguez Field 500 Block Sheridan Street
Heber Park 900 Block Harold Avenue
Crummett Park 800 Block E. Belcher Street
Gutierrez Field 900 Block Andrade Avenue
Las Casitas Field 500 Block S. Ellis Street
Kennedy Gardens Park (Espinoza) 200 Block Espinoza Street John F. Kennedy Park 1200 Block CN Perry Avenue
Kennedy Gardens Green Area (Banagas Court) 100 Banagas
Kennedy Gardens Green Area (R. Kennedy Street) 200 R.
Kennedy
Victoria Park West Basin 800 Block Zapata Street
Victoria Park North Basin 900 Block Meadows Drive
Victoria Park East Basin 1200 Block Zapata Street
Villa de Oro Basin 800 Block Calle de Oro East
Victoria Estates Park 1200 Rancho Frontera Blvd
Meadows Estates South Basin 1100 Block Andrade Avenue
Meadows Estates North Basin 1200 Block Andrade Avenue
Joel Risien Field 1100 Block Sapphire Street
Adrian Cordova Memorial Park 2200 Block Clinton Avenue
8 "SAFETY ALWAYS COMES FIRST"
ATTACHMENT NO. 2
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
LIST OF ADOPTABLE GREEN AREAS
Locations Adopted Date
Border Friendship Park (Genaro "Teco" Monroy) First & Paulin 03/10/2021 Miguel Cortez Park Second Street & Andrade Avenue
Carmen Estrada Basin Fifth Street & Andrade Avenue X 03/10/2021 Rockwood Plaza Park Fifth Street & Heber Avenue
Rio Vista Park (Emilia) 600 Block Emilia Drive
Nosotros Park 600 Kloke Avenue
Nosotros Softball Field 600 Block Linholm Avenue
Rodriguez Park 520 Mc Kinley Street x 03/10/2021
Rodriguez Field 500 Block Sheridan Street X 03/10/2021
Heber Park 900 Block Harold Avenue
Crummett Park 800 Block E. Belcher Street
Gutierrez Field 900 Block Andrade Avenue
Las Casitas Field 500 Block S. Ellis Street
Kennedy Gardens Park (Espinoza) 200 Block Espinoza Street 04/14/2021 John F. Kennedy Park 1200 Block CN Perry Avenue 04/14/2021 Kennedy Gardens Green Area (Banagas Court) 100 Banagas
Kennedy Gardens Green Area (R. Kennedy Street) 200 R.
Kennedy x 04/14/2021
Victoria Park West Basin 800 Block Zapata Street
Victoria Park North Basin 900 Block Meadows Drive
Victoria Park East Basin 1200 Block Zapata Street 03/10/2021 Villa de Oro Basin 800 Block Calle de Oro East
Victoria Estates Park 1200 Rancho Frontera Blvd X 03/10/2021 Meadows Estates South Basin 1100 Block Andrade Avenue X 03/10/2021 Meadows Estates North Basin 1200 Block Andrade Avenue X 03/10/2021 Joel Risien Field 1100 Block Sapphire Street
Adrian Cordova Memorial Park 2200 Block Clinton Avenue 03/10/2021 8 "SAFETY ALWAYS COMES FIRST"
ATTACHMENT NO. 3
CITY OF CALEXICO
COMMUNITY SERVICES COMMISSION
REGULAR MEETING AGENDA
WEDNESDAY, NOVEMBER 8, 2023
5:30 P.M.
Fernando "Nene" Torres Council Chambers
608 Heber Avenue
Calexico, CA 92231
COMMISSIONERS
Patricia Urena, Chairperson
Antonio Garcia, Vice Chairperson
Roxanna Pacheco, Member
Alberto Martinez, Member
Oswaldo Baeza, Member
Esperanza Colio Warren, City Manager
Norma Gerardo, Recreation Manager
**AGENDA**
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
PUBLIC COMMENTS AND PUBLIC APPEARANCES
NOTES: (Not to Exceed 3 Minutes) This is the time for the public to address the Commission on any item not appearing on the agenda that is within the subject matter jurisdiction of the Commission. The Chair will recognize you and when you come to the microphone, please state your your questions and comments to the Commission.
RECREATION MANAGER REPORT
PUBLIC WORKS MANAGER REPORT
COMMISSIONER COMMENTS AND REPORTS OF MEETINGS/EVENTS ATTENDED
CONSENT AGENDA
All matters listed under the Consent Calendar are to be considered routine by the Commission and will be enacted by one motion in the form listed. Any item may be removed from the Consent Calendar and considered separately by the Commission.
1. Approval of Community Services Minutes for Special Meeting of August 9, 2023.
DISCUSSION ITEMS:
2. Adopt a Park Program and Volunteer Forms.
3. Year-round Swim Program.
4. Park Fees: Farmer's Market at Adrian Cordova Park.
5. Playground Inspections.
6. Murals.
DISCUSSION AND POTENTIAL ACTION ITEMS:
7. Heber Park Project Status.
8. Additional Funding for Adrian Cordova Park.
9. Discussion and Potential Approval of Community Services Commission Bylaws.
10. Selection of Artwork for the Utility Box Art Project Cycle II.
11. Setting Bi-monthly Community Services Commission Meetings.
12. MOU with Vincent Memorial Regarding the Use of City Parks for Interscholastic Sports.
INFORMATIONAL ITEMS:
13. Rescuing the Experience Between Buildings in the Calexico Downtown.
14. Christmas Tree Lighting Flyer.
15. Christmas Parade Entry Form.
16. Attendance Report.
ADJOURNMENT:
Next meeting: Next regular commission meeting will be February 14, 2024. opposition to the proposal at the time the matter is considered on the agenda. The staff reports, applications and environmental documents may be viewed at either the office of the City Clerk, 608 Heber Avenue, from 8:30 a.m. until 5:30 p.m., Monday through Thursday, except legal holidays. Telephone inquiries may be made at 760-768-2102. If you challenge any agenda issue in court, you may be limited to raising only those issues that you or someone else raised at the public meeting described in this notice, or in written correspondence delivered to the City of Calexico at, or prior to, the public meeting.
This notice of the agenda is hereby certified to have been posted on or before 5:30 p.m. on November 2, 2023.
Lizbeth Carbajal
5:30 p.m. | 11/02/23
Lizbeth Carbajal, Admin. Assist. Time/Date
GALEXICO
A PAR City of Calexico RECREATION
CALEXICO - DEPARTWENT
Community Services Commission
2 New Business
• Discussion Item
Discussion/Action Items
Information Item
Date: October 23, 2023 Meeting Date: November 8, 2023
Agenda Item Subject:
Review the Adopt a Park Program and Volunteer Forms for Community Volunteers Submitted by:
Patricia Urena, Chiar CSC
Concurrence of Commissioner (as per agenda policy, please Cc on email or provide proof:
Tony Garcia, Vice Chair
Background Information:
During the past several council meetings, residents have expressed an interest to help clean our downtown area and some of our parks. Would like to review the Adopt the Park program and have legal insure that the city is indemnified from any liability.
Discussion:
City needs to review all volunteers assisting in various clean ups of parks that they are protected from any liability.
Review Adopt a Park application.
Attachments:
Yes
No
Manager Approval:
Staff Recommendation / Notes:
Please see attachment
Email, fax, or return completed agenda item summary report, with all backup material to the Recreation Dept. no later than five p.m. on the thirteenth day prior to the meeting.
Fax: (760) 768-2194/ Phone: (760) 768-2176/ [email protected] 707 Dool Ave. Calexico, CA 92231
AGENDA STAFF REPORT
CALEHICO
DATE: November 8, 2023
TO: Honorable Chair and Commissioners
PREPARED BY: Lilliana Falomit, Public Works Manager - Administrative Talen SUBJECT: Adopt-A-Green Area Program Applications.
=====================================£>==≥≥======= ======= Recommendation:
It is recommended that the Community Services Commission review the attached Adopt-A-Green Area Program Applications and provide modifications, if necessary, for City Council's review and adoption.
Background:
Several years ago the City Council of the City of Calexico adopted the Adopt-A-Green Area Program which is designed to promote community pride and involvement ir naintaining and enhancing our facilities for all to enjoy. In coordination with Public Works Department - Parks Division, individuals, families, civic and business organizations can take an active role and a hands-on approach in various levels of maintenance of our green areas, parks and facilities. Sites approved for adoption as determined by the Community Services Commission.
In 2021, the following applicants were approved under the Adopt-A-Green Area Program and have expired:
# Applicant Green Area Location
1 Calexico Needs Change Kennedy Garden Green 200 Robert Kennedy Area
2 Johanna Espinoza John F. Kennedy Park 1200 Block of CN Perry Ave
3 Calexico Needs Change Kennedy Garden Park 200 Block of Espinoza St 4 Ana Rosa Renison Victoria Estates Park 1200 Rancho Frontera 5 Guadalupe Salcedo Victoria Park East Basin 1200 Block of Zapata St 6 Calexico Parents Athletic Meadows Estates South 1100 Block of Andrade Association Basin Ave
7 Carmen Zuniga Estrada Meadows Estates North 1200 Block of Andrade Basin
8 Carmen Zuniga Estrada Carmen Zuniga Estrada 5th St and Andrade Ave 9 Calexico Parents Athletic Adrian C. Cordova 2200 Block of Clinton Association Memorial Park Ave
10 Jesse R. Garcia Rodriguez Park 520 McKinley St
11 Gloria Romo Border Friendship Park First St and Paulin Ave 12 ZT Baseball Imperial Rodirguez Field 500 Block of Sheridan St Valley
Discussion & Analysis:
Public Works staff recommends that the Community Services Commission review the attached Adopt-A-Green Area Program Applications and provide modifications, if necessary, for City Council's review and adoptions.
Fiscal Impact:
Not at this time.
Coordinated With:
Public Works Department.
Attachments):
Adopt-A-Green Area Program Information and Application Form. 2021 List of Adopted Green Areas
ATTACHMENT NO. 1
CITY OF CALEXICO
ADOPT-A-GREEN AREA PROGRAM
ADOPTED BY
AVAILABLE
HELP KEEP CALEXICO GREEN AND CLEAN
CALEKICO
CALIFORHIA
Whero Caltosnia Cind Mexico Meet
PROGRAM INFORMATION
& APPLICATION FORMS
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
608 HEBER AVENUE
CALEXICO, CALIFORNIA
760/768-2160
www.calexico.ca.gov
CITY OF CALEXICO
CALEXICO
CALIFORNIR
Whero Caldosnia Cind Matico Mast
OUR MISSION
"Together, we pledge to provide effective and efficient services in a courteous and respectful manner, to improve the quality of life for all that reside in or visit our unique border community"
CITY OFFICIALS AND STAFF
Mayor: Raul Ureña
Mayor Pro-Tem: Gloria Romo
Council Member: Camilo Garcia
Council Member: Gilberto Manzanarez
Council Member: John Moreno
City Manager: Esperanza Colio Warren
City Attorney: Carlos Campos
Interim City Clerk: Veronica L. Alvarado
2 "SAFETY ALWAYS COMES FIRST"
ABOUT THE PROGRAM:
Adopt-A-Green Area is a program designed to promote community pride and involvement in maintaining and enhancing our facilities for all to enjoy. In coordination with Public Works Department, individuals, families, civic and business organizations can take an active role and a hands-on approach in various levels of maintenance of our green areas, parks and facilities. Sites approved for adoption as determined by the Community Services Commission.
PARTICIPANTS:
Can do the work with their volunteers, hire a contractor or provide financial sponsorship.
Participants may include one of the following or in combination. • Individuals and Families (Must be at least 12 years of age) • Civil, Social, Sports, School or Non-Profit Organizations. • Businesses or Contractors.
• Government Agencies
PARTICIPATION ACTIVITIES:
Performance of one or more of, but not limited to the following activities.
Removal of litter.
• Planting or establishing, seedlings, trees, shrubs or flowers. • Graffiti abatement.
• Painting
Watering
Weed control
PARTICIPANT'S COMMITMENT:
Carefully read and sign all of the necessary documentation.
Minimum requirement, to perform at least one (1) activity per month.
Contract term is for two (2) years, nontransferable and renewable at the end of each term if participant so desires.
Notify the Public Works Department seven (7) days prior to holding an activity.
At all times exercise safe working practices.
(Participant or the City of Calexico has the right to cancel or temporarily suspend the contract at any time if participant is unable to meet the minimum requirements or for any other due cause) INSURANCE REQUIREMENTS:
The City of Calexico does not provide insurance coverage for participants. Adoptees must provide the City with an annual Certificate of Liability Coverage naming the City as an 3 "SAFETY ALWAYS COMES FIRST"
Additional Insured in an amount of not less than $1 million per event or activity.
CITY'S COMMITMENT:
To provide assistance to the participants in this program to achieve the goals they have set through their activities.
• Loan safety gear.
Provide plastic trash bags, collection and disposal.
Assist in planting plans and techniques.
Safety orientation.
Replacement of recognition sign at the adopted site.
SAFETY:
Is of the utmost importance and the number one concern. Safety measures are to be in place at all times.
• Representative of participating groups must attend a safety orientation meeting. • All participants and/or volunteers must sign a City of Calexico's Release, Hold Harmless and Agreement not to Sue form.
• Use common sense at all times.
• Notify Public Works Department of any hazard you may have encountered. • Avoid overexertion and drink plenty of fluids.
KEY STEPS:
Contact the Public Works Department at (760)768-2160 for adoption opportunities.
Complete application and submit it as soon as possible.
Provide an activity plan and schedule.
The City of Calexico would like to take this opportunity to THANK YOU in advance for your consideration in the participation of this wonderful program that is designed to enhance the quality life in our great city.
4 "SAFETY ALWAYS COMES FIRST"
CITY OF CALEXICO
ADOPT-A-GREEN AREA PROGRAM
ORGANIZATION RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE
ORGANIZATION/GROUP:
ADDRESS: CITY: TEL:
RESPONSIBLE INDIVIDUAL PARTY NAME:
1. On behalf of (Organization Name)
partir prop in the dage a he ly of lic City i expayes to any ladies oral such g risks, even if the City provides safety equipment. I hereby acknowledge that we are voluntarily participating in this Program and agree to assume any and all such risks.
2. We hereby release, discharge and agree not to sue the City, its officials, employees, agents, and volunteers for any injury, death, damage to or loss of personal property arising out of, or in connection with, our participation in the Program from whatever cause, including the active or passive negligence of the City, its officers, employees, agents, and volunteers or any other participants in the Program. The parties to this agreement understand that this document is not intended to release any party from an act or omission of "gross negligence," as that term is used in applicable case law and/or statutory provision.
3. In consideration for being permitted to participate in the Program, we hereby agree to indemnify, defend, and hold harmless the City, its officers, employees, agents, and volunteers from any and all claims, demands, actions, or suits arising out of or in connection with our participation in the Program.
I HAVE CAREFULLY READ THIS RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT IT IS A FULL RELEASE OF ALL LIABILITY AND SIGN ON MY OWN FREE WILL. I AM AUTHORIZED
TO SIGN THIS DOCUMENT ON BEHALF OF ALL MEMBERS OF THE
GROUP/ORGANIZATION I REPRESENT.
DATE:
RESPONSIBLE PARTY SIGNATURE:
5 "SAFETY ALWAYS COMES FIRST"
CITY OF CALEXICO ADOPT-A-GREEN AREA PROGRAM
INDIVIDUAL RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE (GROUP ASSOCIATED WITH)
PARTICIPANT: AGE: D.O.B.
-
ADDRESS: CITY: TEL:
EMERGENCY CONTACT: _TEL:_
1. I fully understand that my participation in the Adopt-A-Green Area program ("Program") exposes me to the risk of personal injury, death or property damage and the City of Calexico ("City") in no way assumes any liability for any such risks, even if the City provides safety equipment. I hereby acknowledge that 1 am voluntarily participating in this Program and agree to assume any and all such risks.
2. I hereby release, discharge and agree not to sue the City, its officials, employees, agents, and volunteers for any injury, death, damage to or loss of personal property arising out of, or in connection with, my participation in the Program from whatever cause, including the active or passive negligence of the City, its officers, employees, agents, and volunteers or any other participants in the Program. The parties to this agreement understand that this document is not intended to release any party from an act or omission of "gross negligence," as that term is used in applicable case law and/or statutory provision.
3. In consideration for being permitted to participate in the Program, I hereby agree, for myself, my heirs, administrators, executors and assigns, that I shall indemnify, defend, and hold harmless the City, its officers, employees, agents, and volunteers (collectively, "City Indemnitees") from any and all claims, demands, actions, or suits arising out of or in connection with my participation in the Program.
THAVE CAREFULLY READ THIS RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT IT IS A FULL RELEASE OF ALL LIABILITY AND SIGN ON MY OWN FREE WILL.
DATE: SIGNATURE:
SIGNATURE OF PARENT OR GUARDIAN:
(IF PARTICIPANT IS UNDER 18 YEARS OF AGE)
DECLARATION FOR MINORS (UNDER 18)
promises, covenants, and/or representations made by me herein and/or in the above Release.
Signature of Parent/Legal Guardian
Name:_
Printed Name of Parent/Legal Guardian
6 "SAFETY ALWAYS COMES FIRST"
CITY OF CALEXICO
ADOPT-A-GREEN AREA PROGRAM
APPLICATION
Permission requested to encroach on the City of Calexico's Right of Way requires the following Fill in all items found below, N/A if not applicable, complete all forms before submitting application.
INFORMATION APPLICANT OR ORGANIZATION IDATE
ADDRESS
CITY, STATE & ZIP CODE
TELEPHONE NUMBERS
LOCATION SITE NAME
STREET
CROSS STREET
WORKFORCE TO BE PREFORMED BY
VOLUNTEERS TOWN FORCES CONTRACT FORCES
The undersigned agrees that the work will be done in accordance with the City of Calexico Public Works Department Rules and Regulations and subject to inspection and approval. [PRINT NAME ITITLE
SIGNATURE IDATE
APPROVED BY: PERMIT NUMBER:
DATE OF APPROVAL: EXPIRATION DATE:
Public Works Department
7 "SAFETY ALWAYS COMES FIRST"
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
LIST OF ADOPTABLE GREEN AREAS
Locations Adopted Date
Border Friendship Park (Genaro "Teco" Monroy) First & Paulin Miguel Cortez Park Second Street & Andrade Avenue
Carmen Estrada Basin Fifth Street & Andrade Avenue
Rockwood Plaza Park Fifth Street & Heber Avenue
Rio Vista Park (Emilia) 600 Block Emilia Drive
Nosotros Park 600 Kloke Avenue
Nosotros Softball Field 600 Block Linholm Avenue
Rodriguez Park 520 Mc Kinley Street
Rodriguez Field 500 Block Sheridan Street
Heber Park 900 Block Harold Avenue
Crummett Park 800 Block E. Belcher Street
Gutierrez Field 900 Block Andrade Avenue
Las Casitas Field 500 Block S. Ellis Street
Kennedy Gardens Park (Espinoza) 200 Block Espinoza Street John F. Kennedy Park 1200 Block CN Perry Avenue
Kennedy Gardens Green Area (Banagas Court) 100 Banagas
Kennedy Gardens Green Area (R. Kennedy Street) 200 R.
Kennedy
Victoria Park West Basin 800 Block Zapata Street
Victoria Park North Basin 900 Block Meadows Drive
Victoria Park East Basin 1200 Block Zapata Street
Villa de Oro Basin 800 Block Calle de Oro East
Victoria Estates Park 1200 Rancho Frontera Blvd
Meadows Estates South Basin 1100 Block Andrade Avenue
Meadows Estates North Basin 1200 Block Andrade Avenue
Joel Risien Field 1100 Block Sapphire Street
Adrian Cordova Memorial Park 2200 Block Clinton Avenue
8 "SAFETY ALWAYS COMES FIRST"
ATTACHMENT NO. 2
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
TALENTED
LIST OF ADOPTABLE GREEN AREAS
Locations Adopted Date
Border Friendship Park (Genaro "Teco" Monroy) First & Paulin 03/10/2021 Miguel Cortez Park Second Street & Andrade Avenue
Carmen Estrada Basin Fifth Street & Andrade Avenue 03/10/2021 Rockwood Plaza Park Fifth Street & Heber Avenue
Rio Vista Park (Emilia) 600 Block Emilia Drive
Nosotros Park 600 Kloke Avenue
Nosotros Softball Field 600 Block Linholm Avenue
Rodriguez Park 520 Mc Kinley Street X 03/10/2021
Rodriguez Field 500 Block Sheridan Street X 03/10/2021
Heber Park 900 Block Harold Avenue
Crummett Park 800 Block E. Belcher Street
Gutierrez Field 900 Block Andrade Avenue
Las Casitas Field 500 Block S. Ellis Street
Kennedy Gardens Park (Espinoza) 200 Block Espinoza Street X 04/14/2021 John F. Kennedy Park 1200 Block CN Perry Avenue X 04/14/2021 Kennedy Gardens Green Area (Banagas Court) 100 Banagas
Kennedy Gardens Green Area (R. Kennedy Street) 200 R.
Kennedy x 04/14/2021
Victoria Park West Basin 800 Block Zapata Street
Victoria Park North Basin 900 Block Meadows Drive
Victoria Park East Basin 1200 Block Zapata Street X 03/10/2021 Villa de Oro Basin 800 Block Calle de Oro East
Victoria Estates Park 1200 Rancho Frontera Blvd 03/10/2021 Meadows Estates South Basin 1100 Block Andrade Avenue 03/10/2021 Meadows Estates North Basin 1200 Block Andrade Avenue X 03/10/2021 Joel Risien Field 1100 Block Sapphire Street
Adrian Cordova Memorial Park 2200 Block Clinton Avenue 03/10/2021 8 "SAFETY ALWAYS COMES FIRST"
COMMUNITY SERVICES COMMISSION
CALEXICO MINUTES
608 Heber Ave. Calexico, CA 92231
THE COMMUNITY SERVICES COMMISSION MET IN REGULAR SESSION ON THE 8'h DAY OF NOVEMBER, 2023 AT 5:30PM AT THE FERNANDO "NENE" TORRES COUNCIL CHAMBERS, 608 HEBER AVENUE, CALEXICO, CALIFORNIA. THE DATE, HOUR AND PLACE DULY ESTABLISHED FOR THE HOLD OF SAID MEETING PURSUANT TO EXECUTIVE ORDER N-29-20.
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order on Wednesday, November 8, 2023, at 5:32 p.m. by Chairperson, Patricia Ureña.
ROLL CALL
Commissioners Present:
Patricia Ureña
Antonio Garcia
Rosanna Pacheco
Alberto Martinez
Oswaldo Baeza
Jose Jesus Iñiguez
Christina Rojas.
Commissioners Absent:
None.
PLEDGE OF ALLEGIANCE
Commissioner Rojas led the Pledge of Allegiance.
APPROVAL OF AGENDA
Commissioner Martinez made a motion to approve the agenda. Motion was seconded by Commissioner Pacheco. Motion passed unanimously.
PUBLIC COMMENTS
Jesse Garcia - Las Casitas Park: Mr. Garcia mentioned there is a piece of plywood in the playground that is dangerous and is missing trash cans and the canopy (shading).
Nosotros Park: the basketball courts are in very bad shape. Cordova Park: playground has a hole and there are no water fountains. Crummett Park: has no playground. Light poles in city parks have no covers. Rodriguez park needs trash cans. 1| Page
COMMUNITY SERVICES COMMISSION MINUTES
Luis Briseno - Trash cans needed at all city parks. Nostros Park's trail is full of weeds and restrooms have not been fixed. Nosotros Park and Rodriguez Park need lights in the playground area. He recommends installing murals to decrease graffiti.
RECREATION MANAGER REPORT
Norma Gerardo, Recreation Manager, reported the Recreation Department's Halloween Carnival hosted over 300 children. Furthermore, the Altar the Muertos Opening Night at the Art's Center was well attended.
PUBLIC WORKS MANAGER REPORT
Lily Falomir, Public Works Manager, reported the department continues working on the upkeep of parks and retention basins with one crew leader, four permanent full time employees and two temporary employees. Ms. Falomir reported that as of November 1st, the City Council authorized an agreement between the City of Calexico and Mr.
Guillermo Sillas to serve as the new Public Works Director/City Engineer. Mr. Sillas was not able to attend this meeting.
COMMISSIONER COMMENTS AND REPORTS OF MEETINGS/EVENTS ATTENDED REPORT Commissioner Baeza, no comments.
Commissioner Pacheco reported having attended the Farmer's Market at Adrian Cordova Park on November 5th, 2023. Ms. Pacheco also reported having promoted the Utility Box Art Project Cycle Il and is happy with the artwork submitted.
Commissioner Martinez reported having attended the Calexico Recreation Halloween Carnival and was excited to see a lot of kids in attendance. Mr. Martinez also reported having attended "El Festival Pa La Raza" (Farmer's Market) at Adrian Cordova Park.
Chairperson Urena reported having attended every City Council meeting since the last time this commission met in August.
CONSENT AGENDA
1. Approval of Community Services Minutes for Regular Meeting of August 9, 2023.
Vice-chair Garcia made a motion to approve the agenda. Motion was seconded by Commissioner Iniguez. Motion passed unanimously. 2| Page
COMMUNITY SERVICES COMMISSION MINUTES
DISCUSSION ITEMS:
2. Adopt a Park Program and Volunteer Forms.
Chairperson Urena requested that the appropriate Ad Hoc Committee review the Adopt-a-Park forms to decide if the contract term should remain for one year or change to two years. Commissioner Pacheco would like to see a list of the organizations that have a park adopted. Commissioner Iniguez mentioned that there are not many parks in the city. Commissioner Martinez would like to see a marketing team promote the Adopt-a-Park Program. Commissioner Rojas said she was unaware of the program but will be adopting a park soon.
3. Year-round Swim Program.
Chairperson Ureña mentioned Calexico is the only city in the valley that does not have a swim team. Chairperson Ureña would like to see an MOU with the Superintendent or Calexico High School Principal to have the use of the swimming pool year-round and not just the summer. Commissioner Pacheco said a few years back she was part of the Calexico Swim Team that was called the Dolphins. Commissioner Iniguez remembers the pool when it was named after Debbie Alvarado and mentioned it was a really good program. Vice-Chairperson Garcia thinks the Year-Round Swimming Program it's a great idea. Commissioner Rojas mentioned she was a swimmer even though not on the swim team.
Public Comments: Robert De Necochea mentioned that the Dolphins Swim Team was terminated in 2007 due to budget issues. He would like to see an MOU agreement between Calexico School District and City of Calexico to have year-round swim program.
4. Park Fees: Farmer's Market at Adrian Cordova Park
Chairperson Ureña commended Mr. Jose Contreras for submitting his park fees and Environmental fees for the Farmer's Market event at Adrian Cordova Park.
Chairperson Ureña would like to see more of these events take place around the city.
Commissioner Pacheco said she would like to see a more structured way of paying fees for the vendors. The event, she said, was more like a Bazaar than a Farmer's Market as there was no fresh produce. Commissioner Iniguez suggested the fees for vendors be cut in half so it's worthwhile for those who are trying to make a profit in these hard times.
Vice-Chairperson Garcia asked if there was a different fee for renting the park and using it for events. Ms. Gerardo replied that it was the same fee. Chairperson Ureña mentioned she agreed with the park fees. Commissioner Martinez deems the fees reasonable. His concern is that during the previous Farmer's Market event, vendors set up in the parking lot and did not take advantage of the vast area of the park. 3 | Page
COMMUNITY SERVICES COMMISSION MINUTES
5. Playground Inspections.
Chairperson Ureña mentioned that she has noticed that there are some playgrounds around town that are non-functional. She said that the Park Inspector Certification test is hard, but that there is a certified inspector registry through the National Parks and Recreation Association. Inspection fees can range from $500 to $1,000 depending on the size of the park and the location. Commissioner Pacheco concurs with the Chairperson's statement that city parks need inspections. She mentioned Cordova Park has some holes that resulted after the installation of the boxing ring for the Boxing Exhibition at the recent Farmer's Market. These holes pose a risk to children.
Commissioner Iniguez said a lot of the parks are in bad condition. Vice-Chairperson Garcia said he agrees with the inspections but knows it's going to cost the city a lot of money.
Chairperson Ureña mentioned she will have a conversation with Public Works Manager, Ms. Falomir, and Public Works Director, Mr. Sillas, to possibly have someone take the test to be certified as Playground Inspector possibly in the coming year.
Commissioner Martinez said he would like to see the Cordova Park project completed.
Commissioner Rojas said she hopes to have someone certified for Playground Inspections soon.
6. Murals.
Ms. Gerardo, Recreation Manager, said the mural project will start once the Utility Box:
Art Project has been completed. Commissioner Pacheco said she would like to discuss possible locations for the mural project. Commissioner Pacheco mentioned she would like to see a mural at the storage bin located outside the Camarena Memorial Library and another one downtown. Vice-Chairperson Garcia said the mural on the west side of town on Hwy 98 is awesome. Chairperson Ureña mentioned she would like these murals on the walls, not the street where people step over them.
Chairperson Martinez mentioned the Mural project is very different from the Utility Box Art Project; therefore, more precaution must be taken when doing the call for artists.
Commissioner Rojas said she hopes the program is successful.
DISCUSSION AND POTENTIAL ACTION ITEMS
7. Heber Park Project Status.
Ms. Falomir gave a brief report on Heber Park Project status. Ms. Falomir reported that City staff continues to seek the additional funding needed for the expansion of Heber Park Project. City staff is also in the process of requesting and extension (June 30, 2028) of the grant received from the State of California Department of Parks and Recreation. Chairperson Ureña offered the department the support of the Commission by writing letters of support to the City Council to get this project started.
She also mentioned that the citizens of Calexico are in great need of an indoor gym, and that it would be a shame to lose the grant of $8,500,000. 4 | Page
COMMUNITY SERVICES COMMISSION MINUTES
8. Additional Funding for Adrian Cordova Park.
Chairperson Urena reported that about $3,000,000 are needed to complete Adrian Cordova Park and the city only has $1,000,000. Chair Ureña suggested cutting down items from the original design to reduce costs; such as the splash pad, parking lot, and number of trees, in order to complete the Cordova Park Project.
9. Discussion and Potential Approval of Community Services Commission Bylaws.
Chairperson Ureña assigned Commissioners to the following Ad Hoc Committees:
Recreation Services, Senior, Youth, Aquatics and Sport Association Programming Ad Hoc Committee - Commissioners Iniguez and Commissioner Garcia.
Bylaws, school and other partnerships - Commissioners Baeza and Commissioner Rojas.
CSC Non-Profit research, grants, local, State and Federal budget - Chairperson Urena and Commissioner Rojas.
Vice-Chairperson Garcia made a motion to table Review of First Draft of Community Services Commission Bylaws. Commissioner Iniguez seconded the motion. Motion passed unanimously.
10. Selection of Artwork for the Utility Box Art Project Cycle II.
Commissioners Pacheco and Martinez spoke briefly about the pieces of art displayed around the chamber. Commissioner Martinez made a motion to accept the pieces of art selected by the Utility Box Art Project Selection Panel and submit the recommendation to City Council. Motion was seconded by Commissioner Pacheco.
Motion passed unanimously.
11. Setting Bi-monthly Community Services Commission Meetings.
Commissioners made brief comments on the item. Commissioner Iniguez made a motion to approve the draft of the letter for a recommendation to the City Council.
Motion was seconded by Commissioner Garcia. Motion passed unanimously.
12. MOU with Wincent Memorial Regarding the Use of City Parks for Interscholastic Sports.
Commissioner Iniguez made a motion to table this item. Motion was seconded by Commissioner Garcia. Motion passed unanimously.
INFORMATIONAL ITEMS
13. Rescuing the Experience Between Building in the Calexico Downtown. 5 | Pa ge
COMMUNITY SERVICES COMMISSION MINUTES
Commissioner Baeza explained to the commission his vision on his item "Rescuing the Experience Between Building in the Calexico Downtown.
14. Christmas Tree Lighting Flyer.
Norma Gerardo, Recreation Manager, invited the Commission to attend the Christmas Tree Lighting event that will take place at City Hall on November 30th. There will be live performances by the Calexico High School marching band, William Moreno marching band, and Imperial Valley College Jazz band. There will also be performances by the Calexico Recreation Gymnastics and Ballet classes. In addition, there will be raffles and food vendors. Ms. Gerardo requested the help from the commission in promoting this event.
15. Christmas Parade Entry Form.
Ms. Gerardo announced that the City of Calexico will be hosting a Christmas Parade this year. The recreation department oversees the planning and coordination of this event. Ms. Gerardo requested the help from the commissioners in promoting the parade.
16. Attendance Report.
Attendance report was provided to the Commission.
ADJOURNMENI
There being no further business, the meeting was adjourned at 7:34 PM by Chairperson Ureña.
Satricia SChen
atricia Ureñd, Chairperso
Allest: Labelh Carbagel
Lizbeth Carbajal, Administrative Assistant
6 | Page
COMMUNITY SERVICES COMMISSION MINUTES