AGENDA
ITEM
24 OF
CALEXICO
AGENDA
CALEXICO California ITEM
MPERI
COUNTY. CA WHERE CALIFORNIA AND MEXICO MEET
24 CITY COUNCIL
AGENDA STAFF REPORT
DATE: October 2, 2024
TO: Mayor and City Council
APPROVED BY: Juan Contreras, Acting City Manager Jp
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director SUBJECT: Informational Item: Renovations to Calexico Fire Station No. 2 - Revenue and Expenditure Report
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Recommendation (Item Requested by Mayor Pro Tem Moreno):
Informational Item: Renovations to Calexico Fire Station No. 2 - Revenue and Expenditure Report
Background:
Fire Station #2 was built in 1989 and is located in the western portion of the City at 900 Grant Street. Fire Station #2 can house one (1) triple combination engine and one (1) triple combination reserve engine with a minimum staff of three (3) assigned at the station.
Portions of the building are no longer habitable due to continued deterioration inside of the building; therefore, the City intends to rehabilitate Fire Station #2 to make it habitable and operational for fire personnel.
Discussion and Analysis:
Milestones
DATE DESCRIPTION
The City Council of the City of Calexico authorized the City Manager to sign Agreement at punt of 2,00.0f or repartiony Briding As adment and proeme in the Report and Documents and Construction Management of Fire Station No. 2 1/17/2024 Rehabilitation Project.
The City Council of the City of Calexico approved the Bid Documents for the Renovations to the Calexico Fire Station #2 and authorized The Holt Group, Inc. to 1/24/2024 Send the Project Out to Bid.
Advertisement of Renovations to Calexico Fire Station No. 2 was published in the 1/31/2024 Imperial Valley Press and City website.
Mandatory Pre-Bid Conference for Renovations to Calexico Fire Station No. 2 was held at 2:00p.m.
2/29/2024 Bid opening was held for Renovations to Calexico Fire Station No. 2 at 2:00p.m.
The City Council of the City of Calexico approved the following items:
1. Award Bid Proposal from A&N Quality Builders in the amount of $966,559.00.
2. Reject Bid Proposals from RA3 Engineering & Construction, Andrade Construction and California Contractor due to Non-Responsive Bid.
3. Authorize the City Manager to sign Construction Agreement between the City of Calexico and A&N Quality Builders in the amount of $966,559.00 for Renovation of Calexico Fire Station No. 2.
4. Authorize City Manager to Approve Any Future Change Orders Not-to-Exceed 3/6/2024 $48,328.00 (5% of A&N Quality Builders Base Bid) as Per City Ordinance No. 1218 3/15/2024 Pre-Construction Meeting with A&N Quality Builders, The Holt Group and City staff 3/18/2024 Notice to Proceed was issued
The City Council of the City of Calexico authorized the City Manager to sign Amendment No. 1 between the City of Calexico and The Holt Group, Inc. in the amount of $18,000.00 for Labor Compliance Consulting Services for Renovation to Calexico 3/20/2024 Fire Station No. 2
4/1/2024 A&N Quality Builders began working on Fire Station No. 2 4/12/2024 1s* Construction Progress Meeting at Fire Station No. 2 4/26/2024 2nd Construction Progress Meeting at Fire Station No. 2 5/8/2024 3r° Construction Progress Meeting at Fire Station No. 2 The City Council of the City of Calexico approved the following change orders:
Change Order No. 1 - Roof
a. Credit for portion of plywood being in good condition on roof.
Change Order No. 2 - Sanitary Sewer Lateral
a. Existing sanitary sewer lateral was inspected via video, and it showed that the cast- iron sewer pipe is deteriorated and needs to be replaced with schedule 40 PVC pipe.
Change Order No. 3 - Electrical for Diesel Generator
a. The existing diesel generator has three (3) components that need to be replaced in order to schedule generator service and load bank test.
Change Order No. 4 - HVAC
a. Remove and replace HVAC, ductwork and fire smoke damper to bring facility up to building code.
Change Order No. 5 - Electrical
5/8/2024 a. Remove and replace electrical conduit to bring facility up to building code. 5/24/2024 4t* Construction Progress Meeting at Fire Station No. 2 The City Council of the City of Calexico approved the following change orders:
Change Order No. 6 - Renovate existing one (1) ½ bathroom to be ADA compliant and two (2) full bathrooms
Change Order No. 7 - Update windows/frames at sleeping quarters to current building code
6/5/2024 Change Order No. 8 - Remove and replace seventeen (17) interior doors/frames 2 Change Order No. 9 - Upgrade the lighting control system required by Title 24 - Energy Conservation
Change Order No. 10 - Installation of Fire Alarm System Change Order No. 11 - Install cabling and data for I.T., cameras, telephone lines, etc.
Change Order No. 12 - Covert existing storage area into Personal Protective Equipment (PPE) washroom
6/7/2024 5th Construction Progress Meeting at Fire Station No. 2 6/12/2024 Inspection meeting with A&N Quality Builders, The Holt Group and City Staff 6/13/2024 Inspection meeting with A&N Quality Builders, The Holt Group and City Staff The City Council of the City of Calexico approved the following:
a) Authorize Acting City Manager to issue Purchase Order to Airwave Communication in the amount of $26,564.36 for the purchase and installation of PA System, Video Doorbell and VHF Pager Antenna/Coax System for Calexico Fire Station No. 2. b) Adopt Budget Amendment Resolution for Fund No, 255 in the Amount of $26,564.36 7/25/2024 for Calexico Fire Station No. 2.
7/26/2024 6t Construction Progress Meeting at Fire Station No. 2 8/16/2024 7i' Construction Progress Meeting at Fire Station No. 2 The City Council of the City of Calexico approved the following:
a) Authorize the City Manager to Sign Change Order No. 13 with A&N Quality Builders in the Amount of $15,505.00 for Renovations to Calexico Fire Station No. 2. b) Adopt Budget Amendment Resolution for Fund No. No. 255 - American Rescue 8/21/2024 Plan Act (ARPA) in the Amount of $15,505.00 for Calexico Fire Station No. 2. 8/30/2024 8t Construction Progress Meeting at Fire Station No. 2 The City Council of the City of Calexico approved the following:
a) Authorize the City Manager to Sign Change Order No. 13 with A&N Quality Builders in the Amount of $7,066.00 for Renovations to Calexico Fire Station No. 2. b) Adopt Budget Amendment Resolution for Fund No. No. 255 - American Rescue 9/04/2024 Plan Act (ARPA) in the Amount of $7,066.00 for Calexico Fire Station No. 2.
Tentative Schedule
DATE DESCRIPTION
10/25/2024 Complete Construction
Fiscal Impact:
Please see Attachment No. 1.
Coordinated With:
City Manager's Office.
Finance Department.
Fire Department.
Public Works Department.
Attachments):
1. Revenue and Expenditure Report dated Sept. 4, 2024
2. Summary of Expense To-Date.
3 ATTACHMENT NO. 1
CITY OF CALEXICO
RENOVATIONS TO CALEXICO FIRE STATION NO. 2
REVENUE AND EXPENDITURE REPORT
SEPTEMBER 4, 2024
REVENUE
ACCOUNT DESCRIPTION C.C./C.M APPROVAL AMOUNT
411-91-926-56003-000 Successor Agency $ 460,000.00
411-91-926-56003-000 CDBG ($541,736.00 + $70,000.00) $ 611,736.00 255-91-908-56000-002 ARPA (Local Assessment Center - Asylum Seekers) 5/8/2024 $135,270.41 255-91-908-56000-012 ARPA (Cooling Center) 5/8/2024 $50,000.00 255-91-909-56000-000 ARPA (Essential Workers Program) 5/8/2024 $120,612.57 255-91-914-56000-005 ARPA (Border Friendship Park) 6/5/2024 $247,927.00 255-91-927-56000-021 ARPA (Community Center) 8/21/2024 $15,505.00 255-91-927-56000-021 ARPA (Community Center) 9/4/2024 $7,066.00 CDBG-CV 2/3-00169 Pending State Transfer $170,982.00
$ 1,819,098.98
EXPENDITURE
ACCOUNT DESCRIPTION C.C./C.M APPROVAL AMOUNT
ENGINEERING, CONSTRUCTION MANAGEMENT & INSPECTIONS
411-91-926-56003-000 The Holt Group, Inc. Original Agreement 1/17/2024 $ 112,500.00 411-91-926-56003-000 The Holt Group, Inc. Agreement Amendment No. 1 3/20/2024 $ 18,000.00 411-91-926-56003-000 The Holt Group, Inc. Agreement Amendment No. 2 6/5/2024 $ 18,500.00 411-91-926-56003-000 Precision Inspections, Inc. 5/7/2024 $ 17,600.00 $ 166,600.00
ACCOUNT DESCRIPTION C.G./C.M APPROVAL AMOUNT
CONSTRUCTION
411-91-926-56003-000 A&N Quality Builders Original Construction Agreement 3/6/2024 $ 966,559.00 411-91-926-56003-000 A&N Quality Builders Change Order No. 1 5/8/2024$ (24,560.00) 411-91-926-56003-000 A&N Quality Builders Change Order No. 2 5/8/2024 $ 69,880.00 411-91-926-56003-000 A&N Quality Builders Change Order No. 3 5/8/2024 $ 16,725.00 411-91-926-56003-000 A&N Quality Builders Change Order No. 4 5/8/2024 $ 102,198.00 411-91-926-56003-000 A&N Quality Builders Change Order No. 5 5/8/2024 $ 151,041.00 411-91-926-56003-000 A&N Quality Builders Change Order No. 6 6/5/2024 $ 64,104.00 411-91-926-56003-000 A&N Quality Builders Change Order No. 7 6/5/2024$ 8,070.00 411-91-926-56003-000 A&N Quality Builders Change Order No. 8 6/5/2024 $ 84,150.00 411-91-926-56003-000 A&N Quality Builders Change Order No. 9 6/5/2024 $ 36,018.00 411-91-926-56003-000 A&N Quality Builders Change Order No. 10 6/5/2024 $ 14,300.00 411-91-926-56003-000 A&N Quality Builders Change Order No. 11 6/5/2024 $ 26,985.00 411-91-926-56003-000 A&N Quality Builders Change Order No. 12 6/5/2024 $ 14,300.00 411-91-926-56003-000 Airwave Communications 7/25/2024 $ 26,564.36 411-91-926-56003-000 A&N Quality Builders Change Order No. 13 8/21/2024 $ 15,505.00 411-91-926-56003-000 A&N Quality Builders Change Order No. 14 9/4/2024 $ 7,066.00 $ 1,578,905.36
Total Revenue $ 1,819,098.98
Total Expenditure + Admin Cost ($70,000) $ 1,815,505.36 Balance $ 3,593.62
ATTACHMENT NO. 2
CITY OF CALEXICO
RENOVATIONS TO CALEXICO FIRE STATION NO. 2
FUND NO. 411-91-926
SUMMARY OF EXPENSES
FISCAL ACCOUNT VENDOR DESCRIPTION INVOICE INVOICE AMOUNT CDBG CHECK CHECK YEAR DATE PAID INVOICE NO. DATE NUMBER
2023-2024 411-91-926-56003-000 Imperial Valley Press Advertisement for Renovations to Calexico Fire Station No. 2 01312024 01/31/241 1,671.51 02/15/241 2023-2024 411-91-926-56003-000 The Holt Group, Inc. Architectural/Engineering Services 24-01-006 01/31/24 12,900.00 03/27/04 411-91-926-56003-000 The Holt Group, Inc. Architectural/Engineering Services 24-02-002 02/29/24 38,700.00 03/27/24| 2023-2024 411-91-926-56003-000 A&N Quality Builders, Inc. Construction Services 03/31/24 57,786.60 04/25/24 2023-2024 411-91-926-56003-000 The Holt Group, Inc. Architectural/Engineering Services 24-03-002 03/31/24 19,500.00 05/10/24 2023-2024 411-91-926-56003-000 A&N Quality Builders, Inc. Construction Services N 04/30/24 259,479.20 05/14/24 2023-2024 411-91-926-56003-000 The Holt Group, Inc. Architectural/Engineering Services 24-04-004 04/30/24 9,900.00 06/07/241 2023-2024 411-91-926-56003-000 A&N Quality Builders, Inc. Construction Services 05/31/24 263,648.75 06/20/241 2023-2024 411-91-926-56003-000 The Holt Group, Inc. Architectural/Engineering Services 24-05-004 05/31/24| 9,900.00 06/21/24| ACH 2023-2024 411-91-926-56003-000 Precision Inspections, Inc. Inspection Services 2455 06/05/24 1,760.00 06/21/24| ACH 2023-2024 411-91-926-56003-000 Precision Inspections, Inc. Inspection Services 2466 06/29/24 3,520.00 07/05/241 ACH 2023-2024 411-91-926-56003-000 The Holt Group, Inc. Architectural/Engineering Services 24-06-013 06/30/24 11,750.00 08/16/24 ACH 2024-2025 411-91-926-56003-000 A&N Quality Builders, Inc. Construction Services 07/31/242 157,909.00 08/16/24| 26806 2024-2025 411-91-926-56003-000 Precision Inspections, Inc. Inspection Services 2479 08/03/24 1,760.00 08/16/24 ACH $ 850,185.06