AGENDA
ITEM
9 Docusign Envelope ID: 62D6FAE6-C617-47D1-A77D-58940DE1399E AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
9 CITY COUNCIL
AGENDA STAFF REPORT
DATE: October 2, 2024
TO: Mayor and City Council
APPROVED BY: Juan Contreras, Acting City Manager AL
PREPARED BY: Veronica L. Alvarado, City Clerk Signed by:
Veronica l. Alvarado
SUBJECT: Approval of City Council/Calexico Community Redevelopment Agency Successor Agency/Calexico Financing Authority Minutes for Meetings of May 28, 2024; June 7, 2024; June 12, 2024, July 25, 2024 and September 4, 2024. ==e=ess==========================
Recommendation:
Approval of City Council/Calexico Community Redevelopment Agency Successor Agency/Calexico Financing Authority Minutes for Meetings of Minutes for Meetings of May 28, 2024; June 7, 2024; June 12, 2024; July 25, 2024 and September 4, 2024.
Background:
In accordance with Municipal Code Section 2.04.070, the City Clerk shall prepare minutes of the proceedings of each City Council Meeting.
Discussion and Analysis:
City Council/Calexico Community Redevelopment Agency Successor Agency/Calexico Financing Authority Minutes for Meetings May 28, 2024; June 7, 2024; June 12, 2024; July 25, 2024 and September 4, 2024.
Fiscal Impact:
None.
Coordinated With:
None.
Attachments):
1. Minutes for the City Council/Calexico Community Redevelopment Agency Successor Agency/Calexico Financing Authority Minutes for Meetings of May 28, 2024; June 7, 2024; June 12, 2024; July 25, 2024 and September 4, 2024.
ATTACHMENT NO. 1
THE CITY COUNCIL/CALEXICO COMMUNITY REDEVELOPMENT AGENCY
SUCCESSOR AGENCY/CALEXICO FINANCING AUTHORITY MET IN SPECIAL SESSION ON THE 28TH DAY OF MAY 2024 AT 5:30 P.M. AT THE FERNANDO "NENE" TORRES COUNCIL CHAMBERS, 608 HEBER AVENUE, CALEXICO, CALIFORNIA.
THE DATE, HOUR AND PLACE DULY ESTABLISHED FOR THE HOLDING OF SAID MEETING.
OPEN SESSION - 5:30 P.M.
CALL TO ORDER
Mayor Garcia called the closed session portion of the meeting to order at 5:32 p.m.
ROLL CALL
PRESENT:
Mayor: Camilo Garcia
Mayor Pro Tem: Javier Moreno
Council Member: Gloria Romo
PLEDGE OF ALLEGIANCE
Mayor Garcia led those present in the Pledge of Allegiance.
INVOCATION
Mayor Pro Tem Moreno led those present in prayer.
APPROVAL OF THE AGENDA
Motion was made by Mayor Garcia and was seconded by Mayor Pro Tem Moreno to approve the agenda. Motion passed unanimously.
PUBLIC COMMENTS: No public comments.
DISCUSSION AND POTENCIAL ACTION ITEMS
ITEM NO. 1 INTERVIEW CANDIDATES FOR THE TWO CITY COUNCIL MEMBER VACANCIES FOR THE CALEXICO CITY COUNCIL.
Mayor Garcia explained the interview process:
• The interview process is open, where all applicants can participate.
The applicants will answer two questions, one question will be the same for all applicants and the second question will be selected at random by each applicant.
CITY COUNCIL MINUTES PAGE |2 MAY 28, 2024
• The City Clerk will call the name of the applicant chosen at random, and the applicant will choose the second question randomly and they will have three minutes to answer the question.
Mayor Garcia stated that the questions for the applicants were put together by himself only and no one else has seen these questions.
After interviewing all the candidates Mayor Garcia thanked them for their passion and for participating. Mayor Garcia moved to Item No. 2.
ITEM NO. 2 APPOINTMENT OF TWO CITY COUNCIL MEMBERS TO THE
CALEXICO CITY COUNCIL
The City Attorney stated that Council could either make the appointment now or appoint pending a background check; these options are up to the discretion of the City Council. The City Attorney confirmed that in terms of the law, it does not specify any specific process or order, it is left to the discretion of the City Council.
The following persons provided public comments to the City Council: Hortencia Armendariz, Karla Flores, Rosie Fernandez-Reisin and Angela Moreno.
Motion was made by Mayor Pro Tem Moreno to have all the applicants go through the live scan process and come back and take it from there. Due to lack of a second, motion fails.
Motion was made by Mayor Garcia, seconded by Council Member Romo to accept as it is written in the applications, to just go based on California Elections Code Section 20 with no Live-Scan.
Motion passes with the following vote to wit:
AYES: Garcia, Romo
NOES: Moreno
ABSTAIN: None
ABSENT: None
Motion was made by Mayor Garcia, seconded by Council Member Romo to appoint Victor Legaspi to the Calexico City Council. Motion passed with the following vote to wit:
AYES: Garcia, Romo
NOES: Moreno
ABSTAIN: None
ABSENT: None
Motion was made by Council Member Romo, seconded by Mayor Garcia to appoint Lisa Tylenda to the Calexico City Council. Motion passed with the following vote to wit:
CITY COUNCIL MINUTES PAGE | 3 MAY 28, 2024
AYES: Garcia, Romo
NOES: Moreno
ABSTAIN: None
ABSENT: None
Mayor Garcia called for a ten-minute break so the City Clerk could prepare the Oath of Office for newly appointed Council Members Legaspi and Tylenda.
Council reconvened at 7:22 p.m.
Mr. Legaspi and Ms. Tylenda both took the Oath of Office.
ADJOURNMENT
There being no further business, the meeting was adjourned at 7:32 p.m.
Camilio Garcia, Mayor
ATTEST:
Veronica L. Alvarado, City Clerk
THE CITY COUNCIL/CALEXICO COMMUNITY REDEVELOPMENT AGENCY
SUCCESSOR AGENCY/CALEXICO FINANCING AUTHORITY MET IN SPECIAL SESSION ON THE 7TH DAY OF JUNE 2024 AT 4:00 P.M. AT THE FERNANDO "NENE" TORRES COUNCIL CHAMBERS, 608 HEBER AVENUE, CALEXICO, CALIFORNIA.
THE DATE, HOUR AND PLACE DULY ESTABLISHED FOR THE HOLDING OF SAID MEETING.
CLOSED SESSION - 4:00 P.M.
CALL TO ORDER
Mayor Garcia called the closed session portion of the meeting to order at 4:02 p.m.
ROLL CALL
PRESENT:
Mayor: Camilo Garcia
Mayor Pro Tem: Javier Moreno
Council Member: Victor Legaspi
Council Member: Lisa Tylenda
VIA TELECONFERENCE:
Council Member: Gloria Romo
PUBLIC COMMENTS:
The following persons provided public comments to the City Council: Raul Ureña, Leticia Cota, Sean Acuna and Maritza Hurtado.
ADJOURN TO CLOSE SESSION
City Council adjourned to closed session at 4:18 p.m. to discuss the following:
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Manager
2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2)/(e)(1) One (1) Potential Case
The City Council reconvened from close session at 5:39 p.m.
CLOSED SESSION ANNOUNCEMENTS
CITY COUNCIL MINUTES PAGE | 2 JUNE 7, 2024
City Attorney Carlos Campos announced that City Manager Esperanza Colio Warren was put on paid administrative leave and Juan Contreras will be Acting City Manager, with the following vote to wit:
Yes: Garcia, Moreno, Tylenda, Legaspi
Noes: Romo
Absent: None
NO OPEN SESSION ITEMS
ADJOURNMENT
There being no further business, meeting was adjourned at 5:40 p.m.
Camilo Garcia, Mayor
ATTEST:
Veronica L. Alvarado, City Clerk
THE CITY COUNCIL/CALEXICO COMMUNITY REDEVELOPMENT AGENCY
SUCCESSOR AGENCY/CALEXICO FINANCING AUTHORITY MET IN SPECIAL SESSION ON THE 12'" DAY OF JUNE 2024 AT 5:30 P.M. AT THE FERNANDO "NENE" TORRES COUNCIL CHAMBERS, 608 HEBER AVENUE, CALEXICO, CALIFORNIA.
THE DATE, HOUR AND PLACE DULY ESTABLISHED FOR THE HOLDING OF SAID MEETING.
CLOSED SESSION - 5:30 P.M.
CALL TO ORDER
Mayor Garcia called the closed session portion of the meeting to order at 5:30 p.m.
ROLL CALL
PRESENT:
Mayor: Camilo Garcia
Mayor Pro Tem: Javier Moreno
Council Member: Victor Legaspi
Council Member: Lisa Tylenda
VIA TELECONFERENCE:
Council Member: Gloria Romo
PUBLIC COMMENTS:
The following persons provided public comments to the City Council: Raul Ureña, Leticia Cota, Isabel Ureña, Ricardo Romero, Erika Veliz
ADJOURN TO CLOSE SESSION
City Council adjourned to closed session at 5:53 p.m. to discuss the following:
1. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Representatives: Juan Contreras, Acting City Manager, Carlos Campos, City Attorney.
Employee Organizations: Calexico Firefighters Association, Certified Operators Association/ SEIU Local 221, City Management Association, Calexico Municipal Employee Association.
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager.
3. PUBLIC EMPLOYEE APPOINTMENT
Title: Acting City Manager.
4. CONFERENCE WITH LEGAL COUNCIL - ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2)/(e)(1) CITY COUNCIL MINUTES PAGE |2 JUNE 12, 2024
One (1) Potential Case.
CALEXICO CITY COUNCIL/CALEXICO REDEVELOPMENT
SUCCESOR AGENCY /CALEXICO FINANCE AUTHORITY
OPEN SESSION - 6:30 P.M.
CALL TO ORDER
Mayor Garcia called the open session portion of the meeting to order at 7:00 p.m.
ROLL CALL
PRESENT:
Mayor: Camilo Garcia
Mayor Pro Tem: Javier Moreno
Council Member: Victor Legaspi
Council Member: Lisa Tylenda
VIA TELECONFERENCE:
Council Member: Gloria Romo
PLEDGE OF ALLEGIANCE
Mayor Garcia led those present in the Pledge of Allegiance.
MISSION STATEMENT PLEDGE
Council Member Legaspi led those present in the Mission Statement Pledge.
CLOSED SESSION ANNOUNCEMENTS
City Attorney Robert Hargreaves reported Council met in closed session and will reconvene for open session agenda. City Attorney stated after open session, Council will reconvene for closed session items. City Attorney stated Council did take one action in closed session and that was reconfirming the appointment of Juan Contreras as Acting City Manager with the following vote to wit:
Yes: Garcia, Moreno, Tylenda, Legaspi
Noes: Romo
Absent: None
CONSENT AGENDA
Motion was made by Mayor Pro Tem Moreno, seconded by Council Member Legaspi to approve the consent agenda consisting of the following item: Adopt the Following Resolutions of the City CITY COUNCIL MINUTES PAGE | 3 JUNE 12, 2024
Council of the City of Calexico, California Relating to the November 5, 2024 General Municipal Election for the City of Calexico: A). A Resolution of the City Council of the City of Calexico, California, Calling for the Holding of a General Municipal Election to be held on Tuesday, November 5, 2024 for the Election of three Members of the City Council and a Special Municipal Election to be held the same day for the Election of Two Members of the City Council as Required by the Provisions of the Laws of the State of California Relating to General Law Cities; B). A Resolution of the City Council of the City of Calexico, California, Requesting the Board of Supervisors of the County of Imperial to Consolidate a General Municipal Election to be held on Tuesday November 5, 2024 and a Special Municipal Election to be held on the Same Day with the Statewide General Election to be held on the Same Date Pursuant to Section 10403 of the California Elections Code; C) A Resolution of the City Council of the City of Calexico, California, Adopting Regulations for Candidates for Elective Office Pertaining to Candidates Statements Submitted to the Voters at a General Municipal Election and Special Municipal Election both to be held on Tuesday, November 5, 2024. Motion passed unanimously.
DISCUSSION AND POTENCIAL ACTION ITEMS
ITEM NO. 6 WATER AND SEWER RATE STUDY:
A. ADOPT A PLAN TO MODIFY THE WATER AND SEWER RATES OVER THE NEXT FIVE YEARS.
B. AUTHORIZE ACTING CITY MANAGER TO BEGIN PROPOSITION 218 NOTIFICATION PROCESS (45 DAYS)
C. SCHEDULE A PUBLI HEARING TO CONSIDER ADOPTION OF UPDATED WATER AND SEWER RATES.
Public Works Department Manager Falomir gave a brief presentation of the Water and Sewer Capacity Fee Study from Willdan Financial Services.
The following persons provided public comments to the council: Raul Urena, Patricia Chavez, Leticia Cota, Liliana Hernandez., Isabel Ureña and Ismael Arvizu.
Motion was made by Mayor Garcia, seconded by Mayor Pro Tem Moreno to begin Proposition 218 notification process and have a public hearing on August 21, 2024. Motion passed with the following vote to wit:
AYES: Garcia, Moreno, Legaspi, Tylenda
NOES: Romo
ABSTAIN: None
ABSENT: None
ITEM NO. 7 PROPOSED ANNUAL BUDGET FOR FISCAL YEAR JULY 1, 2024 TO JUNE 30, 2025.
CITY COUNCIL MINUTES PAGE 14 JUNE 12, 2024
Interim Finance Director Fonseca gave presentation in both English and Spanish on the proposed annual budget.
The following persons provided public comments to the council: Raul Urena, Graciela Batani, Ismael Arvizu, and Johanna Espinoza.
ITEM NO.8 APPROVAL OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CALEXICO, CALIFORNIA, DETERMINING AND LEVYING THE SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 2005-1.
Interim Finance Director Fonseca gave a brief presentation on the history of the CFD regarding the Hearthstone development.
The following person provided public comments to the City Council: Ramon Cornejo, Diana Nuricumbo, Jose Hinojosa, Lorena Minor-Montes, Jose Vargas and Leticia Cota.
Motion was made by Mayor Pro Tem Moreno, seconded by Council Member Legaspi to table Item No. 8 and bring back on July 3, 2024. Motion passed with the following vote to wit:
AYES: Garcia, Moreno, Legaspi, Tylenda
NOES: Romo
ABSTAIN: None
ABSENT: None
City Council adjourned back to close session at 9:12 p.m.
City Council reconvene from closed session at 10:46 p.m.
ADJOURNMENT
There being no further business, the meeting was adjourned at 10:47 p.m.
Camilio Garcia, Mayor
ATTEST:
Veronica L. Alvarado, City Clerk
THE CITY COUNCIL/CALEXICO COMMUNITY REDEVELOPMENT AGENCY
SUCCESSOR AGENCY/CALEXICO FINANCING AUTHORITY MET IN SPECIAL SESSION ON THE 25TH DAY OF JULY 2024 AT 5:30 P.M. AT THE FERNANDO "NENE" TORRES COUNCIL CHAMBERS, 608 HEBER AVENUE, CALEXICO, CALIFORNIA.
THE DATE, HOUR AND PLACE DULY ESTABLISHED FOR THE HOLDING OF SAID MEETING.
CALL TO ORDER
Mayor Garcia called the closed session portion of the meeting to order at 5:32 p.m.
ROLL CALL
PRESENT:
Mayor: Camilo Garcia
Mayor Pro Tem: Javier Moreno
Council Member: Victor Legaspi
Council Member: Lisa Tylenda
VIA TELECONFERENCE:
Council Member: Gloria Romo
PUBLIC COMMENTS:
No public comments.
ADJOURN TO CLOSE SESSION
City Council adjourned to closed session at 5:33 p.m. to discuss the following:
1. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Representatives: Juan Contreras, Acting City Manager, Carlos Campos, City Attorney
Employee Organizations: Calexico Firefighters Association, Certified Operators Association/ SEIU Local 221, Calexico Municipal Employees Association.
CALEXICO CITY COUNCIL/CALEXICO REDEVELOPMENT
SUCCESOR AGENCY /CALEXICO FINANCE AUTHORITY
OPEN SESSION - 6:30 P.M.
CALL TO ORDER
Mayor Garcia called the open session portion of the meeting to order at 6:31 p.m.
CITY COUNCIL MINUTES PAGE | 2 JULY 25, 2024
ROLL CALL
PRESENT:
Mayor: Camilo Garcia
Mayor Pro Tem: Javier Moreno
Council Member: Victor Legaspi
Council Member: Lisa Tylenda
VIA TELECONFERENCE:
Council Member: Gloria Romo
PLEDGE OF ALLEGIANCE
Ben Horton led those present in the Pledge of Allegiance.
CLOSED SESSION ANNOUNCEMENTS
City Attorney Carlos Campos reported the council met in closed session, direction was received, and no reportable action.
APPROVAL OF THE AGENDA
Motion was made by Mayor Pro Tem Moreno, seconded by Council Member Legaspi to approve the agenda. Motion passed unanimously.
PUBLIC COMMENTS
The following persons provided public comments to the City Council: Joong Kim,
CONSENT AGENDA
Motion was made by Mayor Pro Tem Moreno and was seconded by Council Member Legaspi to approve the Consent Agenda.
City Attorney Carlos Campos requested that a correction on language be made on Item No. 2, which should be 2024-2025 and be part of the motion.
Motion was made by Mayor Pro Tem Moreno, seconded by Council Member Legaspi to approve the Consent Agenda with the requested correction consisting of the following items: Adopt a Resolution No. 2024- Approving a Memorandum of Understanding between the City of Calexico and the Calexico Management Association (CMA) for the Term Beginning in July 1, 2024 to June 30, 2025; Authorize Acting City Manager to Sign Amendment No. 7 to the Agreement of Professional Services in the Amount of $95,000.00 with Michael Baker International to provide Construction Support Services to the City, including Review/Evaluation of Specific Submittals for the Construction of the New River Improvement Project - Calexico Reach; Transport Development Act: a). TDA Article 8(e) Application, Claim, Resolution No.
CITY COUNCIL MINUTES PAGE | 3 JULY 25, 2024
2024- for $16,769.00, b) TDA Article 8(e) Application, Claim, Resolution No. 2024- for $25,000.00, c) TDA Article 3 Application, Claim, Resolution No. 2024- for $37,054.00.
Motion passed unanimously.
DISCUSSION AND POTENCIAL ACTION ITEMS
ITEM NO. 5 APPROVAL OF RESOLUTION NO. 2024-— OF THE CITY OF
CALEXICO, CALIFORNIA, DETERMINING THE LEVYING THE SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 2005-1 (HEARTHSTONE)
Motion was made by Mayor Pro Tem Moreno to repeal temporarily the special services tax but keep the CFD, however until a full financial forensic audit reveals the services guaranteed under the special services tax have ever been delivered and if so, the special services tax must be then eliminated in good faith. It should be noted that if this motion passes, the City's credit will not be affected.
The following persons provided public comments to the council: Ben Horton, Christian Salgado, Joong Kim, Javier Jimenez, Jose Vargas, Diana Nuricumbo, and Jose Hinojosa.
Mayor Pro Tem Moreno amended his motion to up to a year from today.
Mayor Garcia seconded the motion made by Mayor Pro Tem Moreno.
City Attorney Campos clarified that it is to levy the special tax for the facilities and not to levy the special tax for services for this year. Motion passed unanimously.
ITEM NO. 6 COLE BOULEVARD BETWEEN M.L. KING AVENUE AND BOWKER ROAD REHABILITATION FEDERAL-AID PROJECT NO. STPL-5168(035):
A. AWARD BID PROPOSAL FROM ROVE ENGINEERING, INC. IN THE AMOUNT OF $2,398,458.00.
B. AUTHORIZE ACTING CITY MANAGER TO SIGN A CONSTRUCTION
AGREEMENT BETWEEN THE CITY OF CALEXICO AND ROVE ENGINEERING, INC. IN THE AMOUNT OF $2,398,458.00 FOR COLE BOULEVARD BETWEEN M.L.
KING AVENUE AND BOWKER ROAD REHABILITATION FEDERAL-AID
PROJECT NO. STPL-5168(035).
C. AUTHORIZE ACTING CITY MANAGER TO APPROVE ANY FUTURE CHANGE ORDERS NOT-TO-EXCEED $239,845.80 (10% OF ROVE ENGINEERING, INC.
BASE BID) AS PER CITY ORDINANCE NO. 1218.
Motion was made by Mayor Garcia, seconded by Mayor Pro Tem Moreno to approve Item No. 6.
Motion passed unanimously.
ITEM NO. 7 AUTHORIZE ACTING CITY MANAGER TO SIGN AGREEMENT OF
PROFESSIONAL SERVICES BETWEEN THE CITY OF CALEXICO AND NICKLAUS ENGINEERING, INC. IN THE AMOUNT OF $104,937.82 FOR THE CONSTRUCTION CITY COUNCIL MINUTES PAGE |4 JULY 25, 2024
MANAGEMENT, GEOTECHNICAL AND INSPECTION SERVICES FOR COLE BLVD.
BETWEEN M. L. KING AVE. AND BOWKER RD. REHABILITATION FEDERAL PROJECT NO. STPL-5168(035).
Motion was made by Mayor Pro Tem Moreno, seconded by Council Member Legaspi to approve Item No. 7. Motion passed unanimously.
ITEM NO. 8 AUTHORIZE ACTING CITY MANAGER TO SIGN AGREEMENT OF
PROFESSIONAL SERVICES BETWEEN THE CITY OF CALEXICO AND NICKLAUS ENGINEERING, INC. IN THE AMOUNT OF $42,635.00 FOR ENGINEERING
SERVICES FOR ENRIQUE CAMARENA MEMORIAL LIBRARY, COMMUNITY
CENTER AND POLICE DEPARTMENT PARKING LOT REHABILITATION PROJECT.
Motion was made by Mayor Garcia, seconded by Mayor Pro Tem Moreno to approve Item No. 8.
Motion passed unanimously.
ITEM NO. 9 RENOVATIONS TO CALEXICO FIRE STATION NO. 2:
A. AUTHORIZE ACTING CITY MANAGER TO ISSUE PURCHASE ORDER TO AIRWAVE COMMUNICATION IN THE AMOUNT $25,564.36 FOR THE
PURCHASE AND INSTALLATION OF PA SYSTEM, VIDEO DOORBELL AND VHF PAGER ANTENNA/COAX SYSTEM FOR CALEXICO FIRE STATION NO. 2.
B. ADOPT BUDGET AMENDMENT RESOLUTION NO. 2024-_ _FOR FUND NO. 255 IN THE AMOUNT OF $26,564.36 FOR CALEXICO FIRE STATION NO. 2 Motion was made by Mayor Garcia, seconded by Council Member Legaspi to approve Item No.
9. Motion passed unanimously.
ITEM NO. 10 COMMUNITY MURAL PROJECT CYCLE 8:
1. RUN MURAL PROJECT CYCLE 8 FOR A TOTAL COST OF UP TO $21,530.00
2. ADOPT PROJECT FORMS AND GUIDELINES AND AUTHORIZE THE ACTING
CITY MANAGER TO EXECUTE AGREEMENTS AND/OR ANY
DOCUMENTATION PERTAINING TO THE PROJECT.
Motion was made by Mayor Pro Tem Moreno, seconded by Council Member Legaspi to approve Item No. 10. Motion passed unanimously.
ITEM NO. 11 APPOINTMENT BY COUNCIL MEMBER TYLENDA TO THE LIBRARY BOARD OF TRUSTEES.
Council Member Tylenda appointed Elena Huie-Mendez to the Library Board of Trustees.
CITY COUNCIL MINUTES PAGE | 5 JULY 25, 2024
INFORMATIONAL ITEMS
ITEM NO. 12 RECEIVE AND FILE COMMUNITY SERVICES COMMISSION MINUTES FOR REGULAR MEETING OF APRIL 10, 2024.
The Community Services Commission minutes were received and filed.
FUTURE AGENDA ITEMS
Council Member Tylenda requested the following: all consulting contracts awarded to the Holt Group, Inc. bring back before council for review and discussion; discussion/informational item regarding homeless encampment - removal process and the creation of police task force, include fiscal impact; discussion/informational item review of Hwy. 111 and Hwy. 98/Cesar Chavez border crossing congestion, what are the cities options per the 2017 traffic study, what has transpired since then with the City with ICTC and CalTrans and what are any pending for that area; request RFP for legal services; ordinance for food truck operations discussion only; and discussion item for the creation for a full-time salaried position for a City Attorney.
Council Member Moreno requested the following: an update on the new meters, what has been collected; and the Fire Department timeline for completion.
Mayor Garcia requested the following: a status report on Heffernan (LAFCO), what is the impact on our community, what is going to happen with the tax, the services and the healthcare in our community.
Council Member Legaspi requested the following: a report on the cannabis tax.
ADJOURNMENT
There being no further business, motion by Mayor Pro Tem Moreno, seconded by Mayor Garcia to adjourn meeting. Motion passed unanimously.
Meeting adjourned at 7:56 p.m.
Camilio Garcia, Mayor
ATTEST:
Veronica L. Alvarado, City Clerk
THE CITY COUNCIL/CALEXICO COMMUNITY REDEVELOPMENT AGENCY SUCCESSOR AGENCY/CALEXICO FINANCING AUTHORITY MET IN REGULAR SESSION ON THE 4" DAY OF SEPTEMBER 2024 AT 5:30 P.M. AT THE FERNANDO "NENE" TORRES COUNCIL CHAMBERS, 608 HEBER AVENUE, CALEXICO, CALIFORNIA. THE DATE, HOUR AND PLACE DULY ESTABLISHED FOR THE HOLDING OF SAID MEETING.
CLOSED SESSION - 5:30 PM
CALL TO ORDER
Mayor Garcia called the closed session portion of the meeting to order at 5:30 p.m.
ROLL CALL
PRESENT:
Mayor: Camilo Garcia
Mayor Pro Tem: Javier Moreno
Council Member: Victor Legaspi
Council Member: Lisa Tylenda
VIA TELECONFERENCE:
Council Member: Gloria Romo
PUBLIC COMMENTS:
The following persons provided public comments to the City Council: Teri Nava, Maritza Hurtado, Jesus Solano, Joseph Guilin and Raul Ureña.
ADJOURN TO CLOSE SESSION
City Council adjourned to closed session at 5:45 p.m. to discuss the following:
1. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Representatives: Juan Contreras, Acting City Manager, Carlos Campos, City Attorney Employee Organizations: Calexico Firefighters Association, Certified Operators Association/SEIU Local 221
2. CONFERRENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1)
City of Calexico vs. The Housing Authority of Calexico, et al.
Imperial County Superior Court, Case No. ECU003183
3. CONFERRENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Representatives: Carlos Campos, City Attorney
Unrepresented Employee: Acting City Manager
4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Acting City Manager
5. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
Pursuant to Government Code Section 54957
6. PUBLIC EMPLOYEE APPOINTMENT
CITY COUNCIL MINUTES PAGE |2 SEPTEMBER 4, 2024
Title: City Manager and Acting City Manager
7. CONFERENCE WITH LEGAL COUNCIL - ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2)/(e)(1) The City Council reconvened from close session at 6:52 p.m.
CALEXICO CITY COUNCIL/CALEXICO REDEVELOPMENT
SUCCESOR AGENCY /CALEXICO FINANCE AUTHORITY
OPEN SESSION - 6:30 P.M.
CALL TO ORDER
Mayor Garcia called the open session portion of the meeting to order at 6:57 p.m.
ROLL CALL
PRESENT:
Mayor: Camilo Garcia
Mayor Pro Tem: Javier Moren
Council Member: Victor Legaspi
Council Member: Lisa Tylenda
VIA TELECONFERENCE:
Council Member: Gloria Romo
PLEDGE OF ALLEGIANCE
Calexico Earthquakes soccer team members led those present in the Pledge of Allegiance.
INVOCATION
Pastor Zazueta led those present in prayer.
CLOSED SESSION ANNOUNCEMENTS
City Attorney Carlos Campos reported the council met in closed session, direction was received, and no reportable action.
APPROVAL OF THE AGENDA
Motion was made by Mayor Pro Tem Moreno, seconded by Council Member Tylenda to approve the agenda. Motion passed unanimously.
PRESENTATIONS
Proclamation Memorializing Mr. Tony Tirado.
Mayor Garcia read the proclamation and presented it to the family members.
Proclamation for Library Card Sign-Up Month.
Mayor Garcia read the proclamation and presented it to Library Manager Legaspi.
CITY COUNCIL MINUTES PAGE | 3 SEPTEMBER 4, 2024
10. Recognition to Calexico Little League 10U, 12U and Junior Divisions.
Mayor Garcia presented the Mayoral recognition and congratulated the teams on becoming Imperial Valley Division Champions.
11. Recognition to CPAA Soccer Team Champions of Copa Alianza.
Mayor Garcia presented the recognition to the Calexico Earthquakes soccer team and congratulated the young athletes.
12. Informational Item: Calexico West Port of Entry: Traffic Circulation Plan dated June 2019.
Acting City Manager Contreras gave a brief update.
PUBLIC COMMENTS
The following persons provided public comments to the City Council: Luis Casillas, Michael Gonzalez, Jonathan Rangel, Jesus Solano, Norma Aguilar, Jessie Garcia, Victor Rocha, Angela Moreno, Raul Ureña, Joong Kim, Jesus Ruvalcaba, Karla Ibarra, Fausto Valenzuela, Gilberto Manzanarez, Patricia Ureña, Ismael Arvizu, Daniela Flores, Luis Castro, Astrid Cardenas and Lorenzo Calderon.
The City Clerk read public comments received via email from the following persons: Edgar Ramirez., Christopher Ayala, Frank Valladares, Angel Lopez, Selina Meyer and Eugenio Ramos.
CITY MANAGER'S REPORT
Acting City Manager Contreras reported on the following items: The Holt Group Inc. - contracts for the last five years; traffic study congestion; BBK - expenditures for the last five years; RFP for legal services; In-house attorney; food truck/cottage food operations status; cannabis status update; homeless encampments in downtown.
Police Chief Orozco gave a brief status update on the downtown homeless encampments.
Acting City Manager Contreras congratulated the following city personnel: Christian Alvarado, Mayra Barbosa, Joel Rivera, and Wesley Knowlton.
Acting City Manager Contreras reported on the following items: removal of the Fiesta building; met with David Aguirre and Public Works Manager Falomir regarding new transit center and side walk repairs; Public Works Department staff has been power washing the sidewalks in downtown on Tuesdays and Thursdays; installation of A/C unit at Carnegie Hall Library; repairs of the collapsed sewer; and the parking lot at the Kiki Camarena Memorial Library; New River Project is about 75% complete; meeting with Assembly Member Garcia regarding potential involvement in the maintenance after completion of the new river project; resubmittal of the Fire Station No. 2 Grant to the State with new deadline of March 2025; Fire Station No. 2 update report on drywall, camara systems, paging systems, light fixtures and completion date of early October 2024; and a task force was created between Code Enforcement, Fire Inspector and Fire personnel to work on delinquent business licenses.
Motion was made by Mayor Pro Tem Moreno, seconded by Mayor Garcia to extend the meeting to 10:30 p.m. Motion passed unanimously.
COMMISSIONER'S REPORT
The following Commissioners gave a status report: Joseph Guilin, Business Improvement District (BID), reported on a meeting he attended with Chief Orozco and the Raiteros; also on the cancellation of the August 22, 2024 BID meeting. Roxanna Pacheco, Community Services Commission, reported on past events, upcoming events, and provided status report on the Cycle 8 Project. Patricia Ureña, Community Services Commission, invited the public to their next meeting on September 11"; Ms. Ureña also reported on meetings she attended: Vincent Memorial High CITY COUNCIL MINUTES PAGE | 4 SEPTEMBER 4, 2024
School regarding MOU; Mayor Garcia, Councilmember Legaspi and San Diego State University regarding mural rogram; requested status reports on Heber Park; reported on Kodriguez Park clean up; beautification and cleaning o owntown with BID Committee: status report on Cordova Park sidewalks: provided recommendations for Nosotro Park. Jesus Solano, Community Services Commission, reported on the following: work completed at Alex Rivera Field; trimming of palm trees; future compacting of the field at Nosotros Park.
CITY COUNCIL COMMENTS AND REPORTS OF MEETINGS ATTENDED
Council Member Moreno requested the water rate increase item be brought back and proposed workshops, if not, he requested to suspend the item until after the elections.
Council Member Tylenda reported that together with Council Member Legaspi and Chief Orozco, they are working on bringing a special unit for downtown; she thanked the volunteers working on the parks; she requested to have the items that are tabled be brought for the next meeting.
Council Member Legaspi reported that he met with Chief Orozco regarding the unhoused population; he requested the following items: have the license plate readers for the next meeting; bring back AB 481; have weekly meetings with Acting City Manager and the Police Chief regarding hiring of more officers; and also, he mentioned the 9/11 mass service will be held at the Catholic Church.
Mayor Garcia congratulated staff members for starting the newsletter and requested feedback; he invited the public to the "Grito de Independencia" event hosted by the Calexico Rotary Club, the City of Calexico and Mexican Consulate on Saturday September 14th at Crummett Park; he reported the following: work completed on the third phase of Highway 98; meeting with Assembly Member Garcia regarding the New River Project and the sustainability of the project; he wants to revisit the Heber Park Project; he announced that he will not be present for the next regular meeting as he will be traveling to Washington D.C. to attend the Annual Hispanic Heritage Month event at the White House, no cost to the city.
Council Member Romo stated she wants to see the water rate increase item on the next meeting; she wants to work on a solution that will not affect the public.
CONSENT AGENDA
The following persons provided public comments to the City Council: Jesus Solano and Victor Rocha.
Motion was made by Mayor Pro Tem Moreno, seconded by Council Member Legaspi to pull Item No. 17 for discussion and move to Item No. 19A, and approve the Consent Agenda consisting of the following items: Approval of City Council/Calexico Community Redevelopment Agency Successor Agency/Calexico Finance Authority Minutes for Meetings of April 17, 2024, June 5, 2024 and August 21, 2024; Warrants from June 15, 2024 to June 28, 2024 and City Salaries from June 15, 2024 to June 28, 2024; Warrants from June 29, 2024 to July 12, 2024 and City Salaries from June 29,2024 to July 12, 2024; Warrants from July 13, 2024 to July 26, 2024 and City Salaries from July 13, 2024 to July 26, 2024; Authorize Acting City Manager and/or His Designee to Sign Training Agreement with Imperial Valley Regional Occupational Program (IVROP) to Place Project Connect and ready for Life Participants at the Camarena Memorial Library for the Period Ending on September 30, 2025. Motion passed unanimously.
ITEM PULLED FROM CONSENT FOR DISCUSSION
ITEM NO. 19A (ITEM NO.17) APPROVAL OF A RESOLUTION NO. 2024-_ AUTHORIZING THE
DESTRUCTION OF CERTAIN DEPARTMENT RECORDS AS PER THE CITY'S RECORDS RETENTION AND DESTRUCTION POLICY.
The following persons provided public comments to the council: Jesus Solano, Victor Rocha, Joong Kim, Karla Ibarra, and Alejandro Hernandez.
CITY COUNCIL MINUTES PAGE 5 SEPTEMBER 4, 2024
Motion was made by Mayor Pro Tem Moreno, seconded by Council Member Legaspi to table Item No. 19A (Item No.17). Motion passed unanimously.
DISCUSSION AND POTENCIAL ACTION ITEMS
ITEM NO. 19 AUTHORIZE ACTING CITY MANAGER TO SIGN AMENDMENT NO. 8 TO THE AGREEMENT OF PROFESSIONAL SERVICES IN THE AMOUNT OF $175,000.00 WITH MICHAEL
BAKER INTERNATIONAL TO PREPARE THE OPERATION AND MAINTENANCE MANUAL FOR THE NEW RIVER IMPROVEMENT PROJECT - CALEXICO REACH.
The following persons provided public comments to the council: Joong Kim and Victor Rocha.
Motion was made by Mayor Garcia, seconded by Mayor Pro Tem Moreno to approve Item No. 19. Motion passed unanimously.
ITEM NO. 20 AUTHORIZE ACTING CITY MANAGER TO SIGN AMENDMENT NO. 2 BETWEEN THE CITY OF CALEXICO AND DYNAMIC CONSULTING ENGINEERS IN THE AMOUNT OF $264,844.90
FOR CONSTRUCTION MANAGEMENT SERVICES, ENVIROMENTAL AND COUSULTING SERVICES FOR THE NEW RIVER IMPROVEMENT PROJECT - CALEXICO REACH.
Motion was made by Mayor Pro Tem Moreno, seconded by Mayor Garcia to approve Item No. 20. Motion passed unanimously.
Motion to extend the meeting to 11:00 p.m. was made by Mayor Pro Tem Moreno, seconded by Council Member Tylenda. Motion passed unanimously.
ITEM NO. 21 APPOINTMENT BY COUNCIL MEMBER TYLENDA TO THE FOLLOWING COMMISSIONS, BOARDS OR COMMITTEES:
A. POLICE ADVISORY COMMISSION
B. COMMUNITY SERVICES COMMISSION
Council Member Tylenda appointed Angela F. Moreno to the Police Advisory Commission and no appointment to the to the Community Services Commission.
ITEM NO. 22 APPOINTMENT BY CITY COUNCIL TO THE BUSINESS IMPROVEMENT DISTRICT (BID) COMMISSION.
Motion was made by Mayor Pro Tem Moreno, seconded by Council Member Tylenda to appoint Alejandro Hernandez. Motion passed unanimously.
ITEM NO. 23 ADOPT A BUDGET AMENDMENT RESOLUTION NO. 2024-_ FOR FUND NO.411 - CAPITAL IMPROVEMENT PROJECT (CIP) FOR THE REALLOCATION OF $3,500.00 FROM AIR
CONDITIONERS (COURT HOUSE) TO EMERGENCY OPERATION CENTER (EOC) FOR THE PURCHASE OF OFFICE EQUIPMENT.
Motion was made by Mayor Pro Tem Moreno, seconded by Council Member Tylenda to approve Item No. 23. Motion passed unanimously.
ITEM NO. 24 RENOVATION TO CALEXICO FIRE STATION NO. 2
A. AUTHORIZE ACTING CITY MANAGER TO SIGN CHANGE ORDER NO. 14 WITH A & QUALITY BUILDERS IN THE AMOUNT OF $7,066.00 FOR RENOVATIONS TO CALEXICO FIRE STATION NO. 2
CITY COUNCIL MINUTES PAGE | 6 SEPTEMBER 4, 2024
B. ADOPT BUDGET AMENDMENT RESOLUTION NO. 2024- _ FOR FUND NO. 255 - AMERICAN RESCUE PLAN ACT (ARPA) IN THE AMOUNT OF $7,066.00 FOR CALEXICO FIRE STATION NO. 2 Motion was made by Mayor Pro Tem Moreno, seconded by Council Member Tylenda to approve Item No. 24. Motion passed unanimously.
INFORMATIONAL ITEMS
ITEM NO. 25 RECEIVE AND FILE LIBRARY BOARD OF TRUSTEES MINUTES FOR MEETING ON APRIL 9, 2024.
Minutes were received by Council and filed.
FUTURE AGENDA ITEMS
Council Member Tylenda requested the following for the next meeting: Police Department Special Unit Item; discussion/action item for the removal of The Holt Group from all projects except for the renovation of Fire Station No. 2; discussion and potential action item for City Attorney job description as a permanent position; and staff to prepare a discussion/action item for a potential forensic audit for all City departments.
Mayor Pro Tem Moreno requested the following items: update report on Fire Station No. 2, costs, change orders, and grand total so far; update report on new border crossing pedestrian, how it will affect First Street; and bring back item for water rate increase for next agenda.
Council Member Legaspi requested the following: item for AB 481 militarization of weapons; and for next agenda an item for Adopt a Park.
Mayor Garcia requested the following items: clean up and prepare vacant area at airport, see it as an asset, and make a plan for economic development or a business opportunity, also use for support for emergency services; and see if the travel trailers at the east side of town can be put to use.
ADJOURNMENT
There being no further business, motion was made by Mayor Pro Tem Moreno, seconded by Mayor Garcia to adjourn.
Motion passed unanimously.
Meeting was adjourned at 10:50 p.m.
Camilio Garcia, Mayor
ATTEST:
Veronica L. Alvarado, City Clerk