AGENDA
ITEM
12 Docusign Envelope ID: 895A60AC-E522-4DB1-BB76-DA8587103203 AGENDA
CALEXICO California ITEM
AND MEXICO
12 CITY COUNCIL
AGENDA STAFF REPORT
DATE: November 6, 2024
TO: Mayor and City Council
APPROVED BY: Juan A. Contreras, Acting City Manager JP
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director PREPARED BY: Lizeth Legaspi, Library Manager Ligeth Legaspi SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute the 2025 Lunch at the Library Grant Program in the amount of $11,544 and Authorize the City Manager, Fiscal Agent or his designee to Sign the Certification, Award Agreement and Certificate of Compliance and any Amendments Thereto; and any Related Documents Necessary to Participate in the Program =====================================================
Recommendation:
It is recommended that the City Council of the City of Calexico approve the Resolution with the following actions:
Adopt a Resolution Authorizing the City Manager to Execute the 2025 Lunch at the Library Grant Program in the amount of $11,544 and Authorize the City Manager, Fiscal Agent or his designee to Sign the Certification, Award Agreement and Certificate of Compliance and any Amendments Thereto; and any Related Documents Necessary to Participate in the Program.
Background:
The Camarena Memorial Library has been providing a complete daily meal since June 2024 thanks to a partnership with the Calexico Unified School District. The California State Library is making funding available to libraries who provide high-quality summer meal programs and offer programming alongside the meal service, introduce families to summer reading and other programs. Lunch at the Library is a project of the California State Library, supported with funds from the State of California.
Discussion and Analysis:
Many families rely on breakfast and lunch available to students during the school year. This benefit ends when school lets out for summer. During the summer, many low-income families have reduced or limited access to nutritious meals, enrichment programs and safe spaces to congregate. As resource- rich, accessible, and trusted community institutions, libraries are natural spaces for serving summer meals to children and teens.
Docusign Envelope ID: 895A60AC-E522-4DB1-BB76-DA8587103203 Lunch at the Library provides children and teenagers with meals, summer reading programs, and other activities that support learning, health and wellness. It brings new families to the library where staff can connect adult family members with essential resources and services, and it sparks and supports community collaboration.
Fiscal Impact:
Account Description Amount
221-50-510-43111-701 Lunch at the Library $11,544
Coordinated With:
None.
Attachments):
1. 2025 Lunch at the Library Application
2. Resolution Authorizing the City Manager and Fiscal Agent to Execute and Sign Grant Application, Grant Certification, Award Agreement and Certificate of Compliance and any Amendments Thereto; and any Related Documents Necessary to Participate in the Program. 2 Docusign Envelope ID: 895A60AC-E522-4DB1-BB76-DA8587103203 ATTACHMENT 2
Docusign Envelope ID: 895A60AC-E522-4DB1-BB76-DA8587103203 LUNCH
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LIBRARY California State Library
2025 Lunch at the Library | Application
Project Information
Application Information
Application Name:
Please use the following format: LATL Summer 2025_Jurisdiction Name How much are you requesting from the funder?
Award Requested:
CSL will update this figure once we finalize award amounts, and then you will return to input your budget sections, based on this figure. For now, please input the number one. (This is the only way to proceed.)
Primary Contact Information
Name, Email Address, Mailing Address, and Phone Number
Application Form 1: Applicant Information
Is your organization a California public library? Yes/No Authorized Representative Info (Name, Title, Phone, Email, Mailing Address) Application Form 2: Project Details
1. Primary Project Audience: Identify the audiences for this project. Select all that apply.
• Adults
Families
• Immigrants/Refugees
• Intergenerational Groups (Excluding Families)
• Library Staff, Volunteers, and/or Trustees
• Low Income
• Non/Limited English Speaking
• People with Disabilities
• People with Limited Functional Literacy
• Pre-School Children
• Rural Populations
• School Age Children
Docusign Envelope ID: 895A60AC-E522-4DB1-BB76-DA8587103203 LUNCH
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LIBRARY California State Library
Senior Citizens
Statewide Public
Suburban Populations
Unemployed
Urban Populations
• Young Adult and Teens
2. Abstract: Provide a brief summary of your project including what you will do, for whom, and for what expected benefit. This statement may be used for publicity purposes. (Word limit: 60)
Example: Happy Public Library will host summer meals and enrichment activities for children 0-18 and their families. Youth interns will be hired to assist throughout the summer. Library staff will also provide pop-up library services at local community meal sites. Books will be provided during the programs to build home libraries and connect families to our Summer Reading program.
3. Project Description: Provide a description that will enable the reviewers to understand the overall project if they were to read only this response and no other part of the application. (Word limit: 300)
The text should be a summary of:
•your planned activities
• how the activities you propose will achieve your desired outcomes and goal Organize your text in a readable format. Use subheadings as needed.
Example: Throughout the Happy community, students receiving free and reduced-priced lunches exceed 50% in most schools. To help families address the growing food insecurity in this area the Happy Public Library plans to partner with the local school district to serve meals to children 0-18 five days a week for six weeks at two library branches alongside enrichment activities. Further, the library will partner with a local food bank to provide snacks and meals for caregivers who cannot receive these meals. Youth interns will be hired to oversee enrichment activities at the library's summer meal sites. A robust training program will be developed to build workforce readiness and social and emotional skills in teen interns. Library staff will visit community meal sites throughout the summer to provide enrichment activities and pop-up library services to local families. In addition to regular enrichment programming, the library will develop a Farm to Summer enrichment program. Staff also plans to contact local farms and other community agencies for further partnerships. To increase literacy in the area, books will be provided at the library during summer meal service and at the community meal site visits to build home libraries and connect families to the Happy Public Library Summer Reading program.
Docusign Envelope ID: 895A60AC-E522-4DB1-BB76-DA8587103203 LUNCH
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LIBRARY California State Library
4. Agency Alignment: Describe how the proposed project aligns with your agency's mission, values, strategic plan, goals, and/or other activities. (Word limit: 150)
5. Focus Population: Who is the focus population for this project? (Word limit: 50)
6. How will you connect with the focus population, inform them about the project, remove barriers, and encourage their participation? (Word limit: 300) Describe your outreach efforts to connect the focus population with the project, increase their participation, and address obstacles to their participation.
7. Community Connections:
A community connection is a cooperating institution or agency with which the applicant works to achieve project goals but with which the applicant might not have a formal, signed agreement.
Organizations or individuals who are contractors under the project are not considered community connections.
For each connection you will provide the Community Connection Name and describe resources the connection will contribute and how it will contribute to the project and help achieve project goals.
Community Connections are encouraged but not required, and you do not need to have any in place when you apply. Do not include your meal sponsor as a community connection, that information is requested later in the application. If you have more community connections than the three fields offered, choose the top three.
8. Community Connection Letters of Support: Attach any letters of support to your application.
Your letters of support should be named
OpportunityName_LetterofSupport1_OrganizationName
Letters of support are not required. You may upload more than one.
Docusign Envelope ID: 895A60AC-E522-4DB1-BB76-DA8587103203 LUNCH
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LIBRARY California State Library
Application Form 3: Summer 2025 Specific Questions
General Information
1. Lead Project Contact (First Name, Last Name, Title, Phone, Email)
2. Alternate Project Contact (First Name, Last Name, Title, Phone, Email)
3. What is your library jurisdiction?
4. What county does your library jurisdiction serve?
5. Did this jurisdiction participate in the Lunch at the Library program last year? Library Meal Sites
1. Do you plan to serve meals at any of your library sites? Yes/No If Yes,
• 1.a. How many of your library locations are planning to serve meals? Include the main library, branches and/or bookmobiles.
• 1.b. Please provide details on your plans for each site by uploading a completed Library Meal Sites Spreadsheet.
https://www.library.ca.gov/uploads/2024/08/LATL-LibraryLunchSites-25.xlsx • 1.c. How many of your planned library meal sites are new this year (no days of service in Summer 2024)? Please note, for first-time applicants, this number should match the total number of library meal sites.
1.d. What is the service days tally for your new meal sites (auto-calculated on Library Meal Sites spreadsheet in column L)?
• 1.e. Do you need help confirming eligibility or connecting with a USDA meal sponsor for any of your meal sites? Yes/No
• If yes, please provide details on how we can help.
Community Meal Sites (Pop-ups)
1. Does your library plan to visit (non-library) community summer meal sites to provide pop-up library enrichment activities? (Community meal site examples: Schools, YMCAs, Parks & Recreation locations, food banks, etc.) Yes/No
If Yes,
• 1.a. Did this jurisdiction participate in the Lunch at the Library program in Summer 2024? Yes/No
• If new, what is the total number of planned visits to community meal sites? Docusign Envelope ID: 895A60AC-E522-4DB1-BB76-DA8587103203 LUNCH
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LIBRARY California State Library
Youth Development
1. How do you plan to incorporate Youth Development into your Lunch at the Library Core Program plans? (Mark all that apply.) -
• Scholarships
• Hiring teens to staff
• Partnering with a youth development agency (that provides teen workers) • Creating internship opportunities
Working with teen interns to boost job readiness skills • Providing teen volunteers with job readiness opportunities I am not planning to include Youth Development as any of these options would present a challenge
• Other
• If Other, explain.
Application Form 4: Additional Information/Uploads
Additional supporting documents are not required.
Attach additional supporting documents to this application. Acceptable file formats for supporting documents include Word (.doc, docx) and PDF.
Supporting attachments should provide data for information provided in the narrative.
Examples of attachments include:
• Letter of support from individuals or groups (not partner or community connections)
• Citations from reports supporting the needs statement • Staff position descriptions
• Sample evaluation tools
• Description and expertise of any consultants to be used Attach additional supporting documents to this application. Acceptable file formats for supporting documents include Word (.doc, docx) and PDF. If you have more than one file, click Choose File again to upload multiple files. Your additional documents should be named OpportunityName_UpToThreeWordDescription_OrganizationName Docusign Envelope ID: 895A60AC-E522-4DB1-BB76-DA8587103203 LUNCH
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LIBRARY California State Library
Application Form 5: Project Budget Detail Upload
Budget Detail Upload Instructions
You will submit your application without this section completed. After you receive your Award Amount in December, you will return to this section to upload your budget detail spreadsheet. Once you have received your award amount, you will:
1. Download the Grant Award Budget Template below.
2. Complete the spreadsheet for your project.
3. Upload your completed spreadsheet by using "Choose File" button below.
Grant Award Budget Template For Download.xisx
Your file name should follow this format:
OpportunityName_BudgetDetail_OrganizationName.
Budget
Once you receive your Award Amount and complete the Grant Award Budget, you will input the subtotal for each budget category (based on the budget detail spreadsheet). For the initial submission, mark done.
Docusign Envelope ID: 895A60AC-E522-4DB1-BB76-DA8587103203 ATTACHMENT 2
Docusign Envelope ID: 895A60AC-E522-4DB1-BB76-DA8587103203 RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALEXICO AUTHORIZING THE CITY MANAGER TO EXECUTE THE 2025 LUNCH AT THE LIBRARY GRANT PROGRAM
AND AUTHORIZE THE CITY MANAGER AND FISCAL AGENT TO SIGN THE
CERTIFICATION, AWARD AGREEMENT AND CERTIFICATE OF COMPLIANCE AND ANY AMENDMENTS THERETO; AND ANY RELATED DOCUMENTATION PERTAINING TO THE 2024 LUNCH AT THE LIBRARY GRANT APPLICATION.
WHEREAS:
A. The Camarena Memorial Library is eligible to receive continuous funding through the Lunch at the Library Grant Program.
B. Grant application, grant certification, award agreement, certificate of compliance and any amendments thereto; and any related documents necessary to be executed for the 2025 Lunch at the Library Grant Program.
C. The City Council of the City of Calexico wishes to delegate authorization to the City Manager and Fiscal Agent to execute grant application, grant agreement and/or any documentation pertaining to the 2025 Lunch at the Library Grant Program.
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF CALEXICO HEREBY RESOLVES AS FOLLOWS:
1. The City Manager be authorized to execute grant application, grant certification, award agreement, certificate of compliance and/or any documentation pertaining to the 2025 Lunch at the Library Grant Program for Camarena Memorial Library.
2. PASSED, ADOPTED AND APPROVED by the City Council of the City of Calexico on this 6" day of November, 2024.
Camilo Garcia, Mayor
ATTEST
Veronica Luna, City Clerk
APPROVED AS TO FORM:
Carlos Campos, City Attorney
Docusign Envelope ID: 895A60AC-E522-4DB1-BB76-DA8587103203 Resolution No. 2024-
The State of California )
County of Imperial )ss.
City of Calexico
I, Veronica Luna, City Clerk of the City of Calexico, do hereby certify that the above foregoing Resolution No. 2024- _ was duly passed and adopted by the City Council of the City of Calexico on this 6" day of November 2024 by the following vote to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Veronica Luna, City Clerk