AGENDA
ITEM
15 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
15 CITY COUNCIL
AGENDA STAFF REPORT
DATE: November 6, 2024
TO: Mayor and City Council
APPROVED BY: Juan Contreras, Acting City ManagerJAc
SF
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director - DocuSigned by:
PREPARED BY: Norma Gerardo, Recreation Manager
-3E9175002C5040B...
SUBJECT: Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $26,300.00 for the Community Center Ceiling Tile Project
Recommendation:
Adopt Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $26,300.00 for the Community Center Ceiling Tile Project.
Background:
The Community Center, inaugurated in 1969, has been a central hub for community activities and events in Calexico for over five decades. Over time, the building has faced various maintenance challenges, including issues with roof leaks. While the roof was repaired a few years ago, the interior of the facility, particularly the ceiling, remains in disrepair. Numerous celling tiles are visibly damaged, and the supporting ceiling grids are discolored due to normal wear and tear.
Discussion and Analysis:
The Community Center Ceiling Tile Project has an existing allocation of $20,000.00 from ARPA funds. However, upon further evaluation, it has become clear that this amount is insufficient to fully cover the project costs. Additional funding is required to complete the necessary repairs and replacements.
There are existing ARPA allocations that can be reallocated to provide additional funding for the ceiling tile project:
1. Ceramic Oven ($15,000.00 ARPA Allocation)
An allocation of $15,000.00 was initially designated for the purchase of a ceramic oven for the Recreation Department. However, this project is currently not feasible due to existing infrastructure challenges. Installing, securing, and safeguarding the equipment would require additional investment and space modifications that are not presently available. Additionally, the programming necessary to fully utilize this equipment is not ready for implementation. Given these constraints, reallocating these funds would be more beneficial in addressing the needs of the Community Center.
2. Duplicate Pavement Allocation ($11,300.00 Fund Balance) There is also a remaining fund balance of $11,300.00 from a duplicate allocation intended for the pavement of the Community Center parking lot. Since these funds are not necessary for their original purpose, they can be redirected to support the ceiling tile replacement project.
City staff recommend that the City Council of the City of Calexico approve a Budget Amendment Resolution to reallocate a total of $26,300.00 to the Community Center Ceiling Tile Project.
This reallocation would increase the total project funding to $46,300.00. This funding should cover the purchase and replacement of ceiling tiles for the entire building and explore the possible painting of supporting grids of at least a section of the building.
Fiscal Impact:
Transfer of Funds:
From
Expenditure
255-91-914-56000-008 - Ceramic Oven (ARPA) $15,000.00
255-91-923-56000-021 - Comm. Ctr. Parking Lot Pavement (ARPA) $11,300.00 Total $26,300.00
To
Expenditure
255-91-927-56000-023 - Comm. Ctr. Rec Panels (ARPA) $26,300.00 Total $26,300.00
Coordinated With:
City Manager's Office
Finance Department
2 Attachment(s):
A. Community Center's Ceiling Photos.
B. Budget Amendment Resolution for Fund No. 255 - American Rescue Plan Act (ARPA) in the amount of $26,300.00 for Community Center Ceiling Tile Project. 3 ATTACHMENT A
Community Center Ceiling Tiles
ATTACHMENT B
BUDGET AMENDMENT RESOLUTION NO.
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
CALEXICO TO THE FINAL BUDGET FOR FISCAL YEAR 2024-25
WHEREAS, the Final Budget for Fiscal Year 2024-25 was adopted by Resolution No. 2024-44 of the City Council on June 26, 2024; and
WHEREAS, the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s) AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total 0
2) Record Appropiation(s)
Division/ Project/ Account Name
Fund No. Department Project Account Sub-Account Amount
Total $ -
3) Record Transfer of Funds:
FROM:
Fund No. Department Division/ Project/ Account Name Account Sub-Account Amount Project
255 91 914 Ceramic Oven 56000 008 $ 15,000.00
255 91 923 Comm. Ctr. Parking Lot 56000 021 $ 11,300.00 Total $ 26,300.00
TO:
Department Division/
Fund No. Project Project/ Account Name Account Sub-Account Amount 255 91 927 Comm. Cntr. Panels 56000 023 $ 26,300.00
Total $ 26,300.00
cc: Finance Department
FORM FIN003(Revised 07/2016)
5) Purpose of Budget Amendment:
Community Center Ceiling Tile Project
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 6th day of November, 2024.
Camilo Garcia, Mayor
ATTEST:
Veronica Alvarado, City Clerk
APPROVED AS TO FORM:
CARLOS CAMPOS, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ) sS.
COUNTY OF IMPERIAL)
I, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2024- was duly adopted by the City Council at a meeting of said City Council held on the 6th day of November, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Veronica Alvarado, City Clerk
City of Calexico
cc: Finance Department
FORM FIN003(Revised 07/2016)