AGENDA
ITEM
11 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
CITY COUNCIL
AGENDA STAFF REPORT
DATE: November 20, 2024
TO: Mayor and City Council
APPROVED BY: Juan Contreras, Acting City Managerse
PREPARED BY: Denise Garcia, H.R./R.M. Managine tarci
Sandra Fonseca, Interim Finance Director Sof
SUBJECT: Adoption of Resolution 24- Approving the Bilingual Differential Pay Policy
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Recommendation:
Adopt the resolution approving the Bilingual Differential Pay Policy.
Background:
The City Administration and City Council have recognized the need to compensate those employees communicating effectively with the public in both Spanish and English are providing a significant benefit to the City. A policy created to establish eligibility and testing requirements is necessary to guide staff and management on the application of the Bilingual Differential Pay Policy.
Discussion and Analysis:
The Human Resources department will identify the eligible classifications and oversee the administration and testing of those eligible employees. Currently the bilingual pay incentive is set at $20 per pay period and would be applicable for those employees certified as bilingual.
Fiscal Impact:
None.
Coordinated With:
City Administration
Attachments):
1. Bilingual Pay Policy
2. Resolution 24_ _Bilingual Differential Pay Policy
ATTACHMENT NO. 1
CITY OF CALEXICO
BILINGUAL DIFFERENTIAL PAY
Date: August 21, 2024
Authority: City Manager
Policy
This policy sets forth procedures to select, qualify, test, and compensate City employees having bilingual skills frequently used by the City of Calexico who communicate with the public in the course and scope of their duties as frontline employees.
Designation of Responsible Official
The City Manager or designee shall be responsible for coordinating these procedures with appropriate City officials. The City Manager/designee shall further have the sole authority to implement and interpret these procedures.
Eligibility
Those employees eligible for this pay differential must be permanent full-time or permanent part-time employees in the classification designated as a bilingual position pursuant to language set forth in section Designated Position of this policy. Employees must be certified to receive this differential pay pursuant to language set forth in section Certification of this policy.
Exclusions: City of Calexico Public Safety Dispatchers are not eligible to receive benefits under this Bilingual Pay Differential Program. Temporary and contract employees are also excluded from receiving this differential.
Designated Position
The City has the sole and exclusive right to determine which employees and how many employees are eligible to receive bilingual pay. Bilingual skills may or may not be included in a job description as a job requirement and not all employees in a particular classification will necessarily be eligible for bilingual pay. Positions may be eligible even if they are not routinely and consistently required to use bilingual skills, if it is determined that use of bilingual skills provide a significant benefit to the City. A position may be designated as a bilingual position if the following conditions are met:
A. A department head requests in writing to the Human Resources Manager that the position uses bilingual skills, including identifying the types of activities which requires use of these skills the proportion of time spent in public contact which requires the use of a language other than English and the benefit to the City. This shall be met by completing the Request for Designated Bilingual Position form.
B. There is a lack of alternative resources which are available to meet the need.
C. The Human Resources Manager reviews and recommends a position be designated.
D. The City Manager approves the positions as designated based on Human Resources recommendations and available funding based on the Annual Budget.
Department heads may request new designated positions under this policy by completing the Request for Designated Bilingual Position form. Deadlines for submission of new designated position requests shall be determined by the Human Resources Department.
Department heads may choose to eliminate a designated position, subject to approval by the Human Resources Department, if it is determined that the bilingual skills are not being effectively used by the employee and/or the need or benefit to the City is no longer present in the department/division.
Certification
The Human Resources department is responsible for certifying all incumbents of designated positions as to their proficiency in the use of the language other than English which are being used in their official duties. Certification shall be standardized and uniform. No eligible employee shall receive bilingual pay differential prior to proper certification by the Human Resources Department. Existing employees are required to contact the Human Resources department within the first sixty days following the adoption of this policy to schedule their test. New eligible hires may schedule a test within the first 30 days of their date of hire.
Employees will only be permitted to test once per fiscal year.
Assignment and Transfer of Certified Bilingual Employees Once an employee has been certified as bilingual by the Human Resources Department, the employee agrees to utilize their bilingual skill during the course and scope of their employment, regardless of their assignment. They will be expected to translate for employees who are not bilingual in the event such services are needed, even if the employee needing the assistance is not from the same department or work unit.
If a certified employee requests a transfer from a designated position to a non-designated position, the employee granted a transfer will no longer be eligible to receive a bilingual pay differential upon the effective date of the transfer.
Amount of Pay Differential
The amount of the pay differential is $20 per pay period during the time the employee works in the designated position. Employees on leave for an entire pay period will not receive bilingual pay. The pay differential is considered wages and will be included in the regular rate of pay for calculating FLSA overtime pay. The City's bilingual differential pay does not qualify as special compensation under the Public Employees Retirement Law and will not be reported to CaPERS. Therefore, it will not be included in the calculation for retirement benefits.
REQUEST FOR DESIGNATED BILINGUAL POSITION
Date: Department:
Job Classification: Budget #:_
Incumbent's Name: Employee Number:_
Reason for Designation (please specify percentage of time spent using bilingual skills and indicate the duties within this job classification that require such skill:
Department Head Human Resources Director
City Council • Approved • Denied
Date:
POSITIONS FOR BILINGUAL PAY ELIGIBILITY
*CUSTOMER
DEPARTMENTS SERVICE/FRONT
POSITIONS
LINE STAFF
EXECUTIVE ASSISTANT PUBLIC WORKS Y
METER READER PUBLIC WORKS Y
WASTEWATER SYSTEM SUPERVISOR PUBLIC WORKS Y
WATER SYSTEM SUPERVISOR PUBLIC WORKS
UTILITY SERVICES COORDINATOR PUBLIC WORKS Y
POLICE LIEUTENANT POLICE
POLICE SERGEANT POLICE Y
POLICE SENIOR OFFICER POLICE
POLICE OFFICER POLICE
PUBLIC SAFETY DISPATCHER POLICE Y
PUBLIC SAFETY DISPATCHER SUPERVISOR POLICE Y
EVIDENCE TECHNICIAN POLICE
RECORDS ASSISTANT POLICE
EXECUTIVE ASSISTANT POLICE
PARKING/TRAFFIC SUPERVISOR POLICE
PARKING/TRAFFIC OFFICER POLICE
ANIMAL CONTROL OFFICER POLICE
FIRE INSPECTOR FIRE
FIREFIGHTERS/ENGINEERS/CAPTAINS FIRE
EXECUTIVE ASSISTANT FIRE
ACCOUNTANT FINANCE
ACCOUNTING ASSISTANT I (Front& Back) FINANCE
EXECUTIVE ASSISTANT FINANCE
REVENUE OFFICER FINANCE
UTILITY BILLING OFFICER FINANCE
HUMAN RESOURCES TECHNICIAN HUMAN RESOURCES
COMMUNITY SPORTS COORDINATOR RECREATION
CULTURAL ARTS ASSISTANT RECREATION
ADMINISTRATIVE ASSISTANT RECREATION
COMMUNITY RECREATION COORDINATOR RECREATION
LIBRARY TECHNICIAN LIBRARY
LIBRARY ASSISTANT I LIBRARY
EXECUTIVE ASSISTANT LIBRARY
EXECUTIVE ASSISTANT CITY MANAGER
ADMINISTRATIVE ASSISTANT CITY CLERK
POLICE CHIEF ADMINISTRATION
FIRE CHIEF ADMINISTRATION
FINANCE DIRECTOR ADMINISTRATION
BUILDING/PLANNING DIRECTOR ADMINISTRATION
PUBLIC WORKS DIRECTOR ADMINISTRATION
HUMAN RESOURCES MANAGER ADMINISTRATION
CITY CLERK ADMINISTRATION
FINANCE MANAGER ADMINISTRATION
RECREATION MANAGER ADMINISTRATION
LIBRARY MANAGER ADMINISTRATION
ADMINISTRATIVE ASSISTANT BUILDING/PLANNING
PERMIT TECHNICIAN BUILDING/PLANNING
CODE ENFORCEMENT OFFICER BUILDING/PLANNING
BUILDING INSPECTOR BUILDING/PLANNING
BUILDING OFFICIAL BUILDING/PLANNING
ATTACHMENT NO.2
RESOLUTION NO. 2020 - —
A RESOLUTION ADOPTING THE CITY OF CALEXICO BILINGUAL
DIFFERENTIAL POLICY
WHEREAS, the City Council and City Administration wish to compensate eligible classifications communicating with the public in the course and scope of their duties as frontline employees; and
WHEREAS, eligible classifications are designated by the Department Head and approved by the City Manager and/or the Human Resources Department; and WHEREAS, the testing and certification process is conducted by the Human Resources Department; and
WHEREAS, full-time permanent employees certified as bilingual will receive differential pay in the amount of $20 per pay period unless otherwise noted in an existing Memorandum of Understanding or other written agreement; and
NOW, THEREFORE, BE IT RESOLVED
We, the City of Calexico, approve the Bilingual Differential Pay Policy.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Calexico held on November 20, 2024, by the following vote:
AYES:
NOES:
ABSENT:
Camilo Garcia, Mayor
ATTEST:
Veronica Alvarado, City Clerk
STATE OF CALIFORNIA
COUNTY OF IMPERIAL ) SS.
CITY OF CALEXICO
I, VERONICA ALVARADO, CITY CLERK OF THE CITY OF CALEXICO, DO HEREBY CERTIFY THAT THE ABOVE FOREGOING RESOLUTION NO. 2024-
WAS DULY PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CALEXICO ON THIS 20TH DAY OF NOVEMBER 2024 BY THE FOLLOWING VOTE TO WIT:
AYES:
NOES:
ABSENT:
CITY CLERK
SEAL