AGENDA
ITEM
13 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
13 CITY COUNCIL
AGENDA STAFF REPORT
DATE: November 20, 2024
TO: Mayor and City Council
APPROVED BY: Juan Contreras, Acting City Manager JAL
of
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director PREPARED BY: Liliana Falomir, Public Works Managar - Administrative Talen SUBJECT: 45th Annual Farmworker Appreciation Breakfast
a) Approval of $2,223.26 from Fund No. 111 - General Fund and Fund No. 231 - Streets for City Staff In-Kind Services.
========= =====≤========<=======£≤==≤===============
Recommendation:
It is recommended that the City Council of the City of Calexico review and consider the following:
a) Approval of $2,223.26 from Fund No. 111 - General Fund and Fund No. 231 - Streets for City Staff In-Kind Services.
Background:
On December 6, 2024, the Center for Employment Training will be hosting the 45th Annual Farmworkers Appreciation Breakfast at 301 Heber Avenue from 1:00a.m. to 5:00a.m.
Discussion and Analysis:
On October 17, 2024, the Center for Employment Training submitted a Temporary Use Permit Application for their 45th Annual Farmworkers Appreciation Breakfast. As part of their application, Center for Employment Training is requesting City of Calexico Public Works Department assistance with the following in-kind services:
• 12/05/24 - cleaning parking lot, set up canopies, installation of banners, large trash bins, etc.
• 12/06/24 - cleaning parking lot, removal of canopies, removal of banners, removal of trash bins, etc.
As per Resolution No. 2020-03, Section 3 - Adoption of Fee Waiver Limit, the City Manager or designee can waive any fees owed to the City up to $500.00 if they meet the Fee Waiver Policy guidelines. Seeing that Center for Employment Training does meet the Fee Waiver Policy guidelines but does not meet the $500.00 threshold, City staff is requesting that the City Council review and consider the approval of $2,223.26 from Fund No. 111 - General Fund and Fund No. 231 - Streets for City Staff In-Kind Services.
Fiscal Impact:
Revenue
In-Kind Services (Fund No. 111 - General Fund and Fund No. 231 - Streets $2,223.26 Total $2,223.26
Expenditure
City of Calexico Administrative Fee $2,223.26
Total $2,223.26
Coordinated With:
City Manager's Office.
Finance Department.
Public Works Department.
Attachments):
45 Annual Farmworkers Appreciation Breakfast Training Temporary Use Permit Application.
45th Annual Farmworkers Appreciation Breakfast Invoice.
Resolution No. 2020-03 - Adopting a Fee Waiver Policy and Setting A Fee Waiver 2 ATTACHMENT NO. 1
RECEIVED
608 Heber Avenue
Calexico, CA 92231 City of Calexico BY:
(760) 768-2105
Fax # (760) 357-7862 Development Services Department OCT 17 2024 www.calexico.ca.gov
Planning Division
[email protected] 200pm
TEMPORARY USE PERMIT TIME:
APPLICATION CITY OF CALEXICO
DEVELOPMENT SERVICES DEPARTMENT
Request must be submitted a MINIMUM of fifteen (15) days in advance of the event date.
REQUIRED ATTACHMENTS:
1. Submit one (I) site plan depicting use (minimum size 8.5" x 11").
2. Written proof of approval from property owner.
3. Copy of the City of Calexico Business License, if applicable.
4. Non-refundable application filing fee of $135.00.
5. Insurance coverage naming the City as additional insured ($2,000,000 minimum per occurrence).
Applicant Name: Elvira Anaya Date Submitted: 10/ 03 / 2024 Applicant Address: 294 S. 3rd Street, El Centro, CA 92243 Phone Number: (760 ) 337 - 6565 Company Name: Center for Employment Training Alt. Phone Number: _ ( 760) 679-4036 Location of Event: 301 Heber Ave., Calexico, CA 92231 Business License: # 390672 Date of Event: 12 / 06 / 2024 to 12 / 06 / 2024 Total Days: 1 Time of Event: 01:00 a.m. 05:00 a.m.
[email protected]
Please describe IN DETAIL the proposed use of subject property for which the temporary use permit is requested. (Please attach additional sheets if necessary):
From the Pubic Work Department We utilize your employees to clean the parking lot, setup canopies put banners on the put banners on the building on Thursday December 05, 2024 morning and remove them Monday December 09, 2024 if off on Friday Please provide two extra large trash bins unlocked and the extra bins there already emptied and place four extra trashcans under canopies. The street will need to be blocked off by barriers on 12/05/2024 to 12/06/2024 05:00a.m. No ticketing on parking lot Heber Avenue/ 3rd Street open to EDD staff, One Stop Parking lot to be blocked off for setup all day Thursday December 05, 2024 till December 06, 2024 07:00 a.m. We ask that if City of Calexico public work can provide the labor at no cost due to the nature of the event and those it would benefit, farmworkers we expect around 2,500 farmworkers. Thank you kindly, for taking this into consideration.
madelei te 10-4-2024
Date:
(Please read reverse side, Section 17.11.120 "Temporary Use Regulations") Revised 01/2016
City of Calexico
Municipal Code
5 17.81.120
TEMPORARY USE REGULATIONS
The provisions of this section shall be known as the temporary use regulations and shall provide regulations for the uses herelnafter enumerated.
Where this sectlon prescribes regulations more restrictive than the zone In which a use or conditional use is permitted, the provisions of this section shall apply. Temporary uses are subject to approval by the director of planning, except as noted in Section 17.It.110. in are car yea, Reces are or hele me on atons i e or the pies, suba prevat of contin 3l peria daproval or such events shall regulre planning commission action
B. Christmas tree sales lots, Halloween pumpkin sales, and other hollday sales subject to not more than farty (40) calendar days of site occupation and operation In any calendar year.
C. Subdivision sales offices and model home complexes located within the subdivision, subject to the following minimum requirements:
I. Offices shall be no closer than one. (1) vacant lot to an existing dwelling unit not part of the subdivision, trailers may be used for no more than ninety calendar days or until such time as the subdivision sales offices have been completed whichever is lessi
2. An A.C. paved parking lot shall be provided with sufficient parking spaces to accommodate said use;
3. Offices shall be allowed for a maximum of two (2) years or until ninety (90) percent of the homes within the subdivision are sold whichever is less. Annual review for compliance with conditions of approval may be required;
4. Faithfül performance bonding in an amount appropriate to guarantee removal and/or conversion of the sales office and attendant facilities shall be reguired; and
5. Other conditions that the director of planning deems necessary to assure that the sales office will not constitute a nuisance or be objectionable to the residential uses in the neighborhood.
D. Religious, patriotic, historic, or similar displays or exhibles wichin yards, parking areas, or landscaped areas, subject to not more than eight (8) calendar days of display in any calendar year.
E. Outdoor art and craft shows and exhlbits, subject to not more than three (3) caleridar days of operation or exhibition in any sixty (60) calendar day perlod.
F. Contractors' offices and storage yards on the site of an active construction project.
G. Mobile home residences for securlty purposes on the site of an active construction project.
H. Outdoor display and sales located within commercially zoned properties not to exceed more than five (5) calendar days in any sixty (60) calendar days and subject to appropriate conditions of the planning department.
I, Seasonal retall sale of agricultural products (fruit and vegetable stands) for periods of less than ninety (90) days, If sald products are raised on the premises.
J. Temporary use of properly designed mobile trailer unlts for classrooms, offices, bands, etc. for periods not to exceed ninety (90) days subject to lanning department approval. Requests for such uses of more than ninety (90) days in duration shall require the approval of a conditlonal us ermit by the planning commission. Such unks shall meet all necessary reguirements of building, fire, and health code:
K. For any agricultural or animal husbandry activity or project (4-H, FFA, or similar) conducted for educational purposes or school credits, a permit may be granted in any district when the planning director determines that such use will not cause a public nulsance relative to sanitation and healet conditions.
L Charitable or school sponsored drop off bins for recycling of cans, newspapers, or similar Items, for drop-off of clothes and small items. Bins shall e located in the parking lots of businesses within the C.H or C-N zones or other public or semi-public property on a temporary basis whe ritten permission is granted by the property owner or business owner. Said bins shall be kept in a neat and orderly mannel M. Additiorial uses determined to be similar to the foregoing in the manner prescribed by Chapter 17.01 of the zoning code. (1992 zoning ord.
Revised 01/2016
City of Calexico
608 Heber Avenue CITY OF CALEXICO
Calexico, CA 92231
www.calexico.ca.gov 'MENT SERVICES DEPARTMENT
760-768-2120 OSIT COLLECTION SCHEDULE BOHE
10/17/2024 02:03 PM FY 2023-2024 CALEXIOO
Receipt #: 00067476
Batch #: 00046 October 17, 2024
Operator: [email protected]
Name: 301 HEBER AVE ELVIRA ANAYA
Address: TEMPORARY USE PERMIT-CENTER
Ret#
TER FOR EMPLOYMENT TRAINING
Cash Payment: 0.00
Check Payment: 135.00
Credit Card Payment: 0.00 _DR Bidg Permit No.:
Change Due: 0.00
Total Amount Paid: 135.00 Building
Fund Dept Div Object
111-30-310-44114-000
PLANNING/ZONING FEE 111 30-330 42113-000
135.00 111 30-330 44114-000
Thank you - Have a nice day! 111 30-330 44114-000
111 30-330 42117-000
111 30-330 42115-000
111 30-330 42114-000
¡BD-FEE Registration Fee Abandoned Properties 111 30-330 42116-000 $ BD-OTHCONST In Liue of Parking 111 30-330 42119-000
BD-SEIS Seismic Fees 111 00-000 22710-200
BD-CODE Infractions - Code Enforcement 111 30-330 45117-000 A GA
BD-FIRE Fire Prevention Fee 111 20-250 44221-000
BD-MISC Misc. Income Fees- COPIES 111 30-330 42113-000 $ BD-1473 Building Permit SB 1473 111 00-000 22710-100 $
BD-CALLBACK After Hour/Weekend Inspection 111 30-330 51011-000 BD-REFUND DEPOSITS PAYABLE/BUILDING PERMITS 111 00-000 22710-006 Sub-Total
Planning
PL-ANNEX Annexation Fees 111 30-310 44116-000 $
BLIZONE BP-Zone Planning/ Zoning Fees 111 30-310 44114-000 135.00 PL-MAP Sale of Maps/Copies 111 30-310 48111-000
Professional Services 111 30-310 55001-000
cocA
Sub-Total 135.00
PL-IMPGNGV Administration Fees (Impact Fee) 433 10-000 44125-000 BD-DEPO Plan Check Fee/Inspection 111 30-330 44114-000
PL-IMPLB ibrary Impact Fee 430 50-510 44125-000
PL-IMPPARKS ark & Recreation Impact Fee 431 50-520 44125-000 PL-IMPGNGV Public Impact Fees 433 10-000 44125-000
PL-IMPTRFC Traffic Impact Fees 434 40-413 44125-000
PL-IMPPD Police Impact Fees 435 20-210 44125-000 $
PL-IMPFD Fire Impact Fees 436 25-250 44125-000
PL-IMPWW Wastewater Impact Fees 546 82-820 44125-000
PL-IMPWTR Water Impact Fees 515 81-810 44125-000
WT-WATER Water Sales 513 81-810 43108-000
BD-ARTS Arts in Public Places 50-000 44125-010
PL-OTHER Other Permits/ Development 30-310 42119-000
Sub-Total 135.00
Total Collected $ 135.00
A.CAMARILLO October 17, 2024
PAID
Date
OCT 17 2024
CITY OF CALEXICO
OUSTOMER SERVICE
DUMPSTERS DUMPSTERS DUMPSTERS
CLEAN UTENCILS!
CLEAN UTENCILS
AGENCY
Kitchen TARIF
Restrooms Restrooms- TABLE AGENCY
Gas Burner
Men & Women Men&Women -
TABLE AGENCY
Lobby. Area
DINNING TENT
SIDE ENTRANCE
* TABLE AGENCY *Car Port
Calexico AICC (One Stop)
TABLE AGENCY
SIDE WALK
TABLE AGENCY HEBER AVENUE ••4*
TABLE AGENCY
MAIN ENTRANCE
TABLE AGENCY
FOODLINE
ENDS
FOOD LINE
STARTS
SIDE WALK
- Hand Washing Stations
E. 3RD STREET
PORT-A-POTTIES
APPLICATION FOR FEE WAIVER
The City of Calexico recognizes the value of partnering with other agencies and organizations in providing services that benefit the community and its residents. In an effort to provide support for organizations providing valuable services to the community, specific guidelines have been established for determining when temporary use permit fees, special event permit fees, other permit fees, and facility fees may be waived. In order to request a waiver of fees, please complete this application and submit it with necessary documentation to the address provided on the last page.
ORGANIZATION INFORMATION
Name of Organization: Farmworker Services Coalition of Imperial County Address: 294 S. 3rd Street, El Centro, CA 92243 Phone: 760-337-6565 Event Coordinator: Elvira Anaya/Jesse Aguirre Phone: 760-679-4036 Email: [email protected] or [email protected]
Nonprofit 501(c)3 tax exempt organization? Please check: X Yes • No Located in Calexico? Please check: • Yes X No
Has organization received any other financial assistance from the City of Calexico within the last twelve (12) months?
Please check: • Yes X No
Fee waiver amount request: $0.00
EVENT INFORMATION
Name of Event: 45th Annual Farmworker Appreciation Breakfast Type of Event (i.e., parade, street party, etc.): Farmworker Appreciation Breakfast and celebration.
Facility Requested or Event Location: 301 Heber Avenue, Calexico, CA 92231 Date of Event: 12/06/2024 Event Hours: 1:00 a.m. to 5:00 a.m.
On which dates and at what times are you requesting permission to setup and cleanup? Date: 12/05/2024 From: 8:00 a.m. To: 11:00 p.m.
Setup:
Date: 12/06/2024 From: 5:00 a.m. To: 8:00 a.m.
Cleanup:
In-kind services offered: Facility parking lot cleaned, Banners placed and removed from buidling, No ticketing. - 1-
81211.00100132585485.2
Please describe the event, its purpose, and the activities that will take place:
An annual appreciation breakfast for Farmworkers in the community. Farmworkers will be served a completed breakfast before work. During the event live music will be playing and dancing. Community resource tables and prize giveaways.
Is this event open to the public? Please check: IX Yes • No Estimated number of participants/spectators: 2500
Is this event a fundraiser? Please check: • Yes X No
Will there be an admission, entrance, user fee, or cover charge for the event? If so, please explain: No
How will the event benefit the Calexico community?
Promote and appreciate all the hardwork farmworkers perform at their job site and thank them because of them we have food in our tables. Many Farmworkers passed through Calexico to go to work everyday.
We strive to provide crucial information to our local farmworkers. This event creates a huge impact ; farmworkers are aware that they have a community of agencies that are there to help when needed.
Has your organization put on this same event in the past? Please check: X Yes • No If not, has your organization put on other events in Calexico? Please indicate which ones:
The event has taken place in the City of Calexico for 33 years.
Explain how imposition of fees would create financial hardship on the organization or would have a detrimental effect up on the services provided to the public:
We are a non-profit coalition organization.
Elin a 10-4.24
Signature of Applicant: Date:
-
Please deliver completed applications to City of Calexico, 608 Heber Avenue Calexico, California (760) 768-2110 along with a copy of your organization's IRS 501(c) determination letter or Calexico business license or state seller's permit, financial statements from the prior year's event, and proposed budget for the current year's event. Applicants sponsoring an event for the first time will only be required to submit the current year's proposed budget.
Please note that applications must be submitted at least twenty one (21) days prior to the event, but not more than six (6) months prior to the event. Incomplete applications or requests made within less than 21 days of an event will not be considered. - 2-
81211.00100132585485.2
FARM WORKER SERVICES
COALITION OF IMPERIAL
COUNTY
"Serving the workers who provide food to the
world"
October 17, 2024
Re: Waiver of Fee for Temporary Use Permit
Dear Mr. Camilo Garcia,
The Farm worker Services Coalition of Imperial County is proud to announce the celebration of its 45" Annual Farm Worker Appreciation Breakfast on Friday, December 6, 2024. As it is custom, the event will be held at the America's Job Center at 301 Heber Avenue in Calexico.
I hereby respectfully request that the City of Calexico waive the fee for the Temporary Use Permit as the City of Calexico is a supporter and sponsored of this annual event.
Should you have any questions? Please do not hesitate to contact me at your earliest convenience.
Sincerely,
Gincup
Elvira Anaya
FWSCIC Chairperson
760-337-6565
ATTACHMENT NO. 2
CITY OF CALEXICO INVOICE NO. 2024-01
PUBLIC WORKS DEPARTMENT
FARMWORKERS BREAKFAST
DEC. 6, 2024
1:00A.M. TO 5:00A.M
ESTIMATED HOURLY ESTIMATED
HOUR(S) RATE COST
CATEGORY A - ADMINISTATION
Task 1: Project Management
Public Works Manager - Admin 05 g 92.54 $ 46.27
Water System Supervisor 86.65 43.33
Sub-Total 89.60
CATEGORY B - ASSISTANCE SETTING UP FOR THE EVENT 12/05/2024 2 $ 173.30
6 S 264.60
6 $ 159.42
6 $ 26.57 $ 159.42
6 $ 26.57 $ 159.42
6 $ 26.57 $ 159.42
Task 5: Equipment
Reaach Lift 5 $ 40.00 $ 200.00
Medium Truck 2$ 40.00 $ 80.00
Medium Truck 2$ 40.00 es es 80.00
Sub-Total 1,435.58
CATEGORY C - REMOVAL OF BANNERS 12/06/2024
Task 6: Personnel
Water System Supervisor 1 $ 86.65 $ 86.65
Laborer 3 $ 44.10 $ 132.30
Laborer 3 $ 26.57 $ 79.71
Laborer 3 $ 26.57 $ 79.71
Laborer 3 $ 26.57 S 79.71
Task 7: Equipment
Reaach Lift 2$ 80.00
Medium Truck 2$ 100 в 80.00
Medium Truck 2 $ 40.00 80.00
Sub-Total 698.08
Total $ 2,223.26
ATTACHMENT NO. 3
RESOLUTION NO. 2020-03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CALEXICO, CALIFORNIA, ADOPTING A FEE
WAIVER POLICY AND SETTING A FEE WAIVER LIMIT.
WHEREAS, the City of Calexico, California ("City") often receives requests for fee waivers from charitable, nonprofit, and other service-oriented organizations operating within the City; and, WHEREAS, the City would like to establish an administrative process for such organizations to request and obtain fee waivers from the City; and,
WHEREAS, the envisioned administrative process will generate records for the City, such that the City can monitor the fiscal impact of allowing fee waivers; and, WHEREAS, the purpose of this Resolution is for the City Council of the City of Calexico, California ("City Council"), to adopt a Fee Waiver Policy.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Calexico, California, as follows:
SECTION 1. Recitals. The City Council hereby finds that the foregoing recitals are true and correct and are incorporated herein as substantive findings of this Resolution.
SECTION 2. Adoption of Fee Waiver Policy. The Fee Waiver Policy attached hereto and incorporated herewith as Exhibit "A" is approved and may be amended from time to time.
SECTION 3. Adoption of Fee Waiver Limit. The City Council hereby authorizes the City Manager, or designee, to waive any fee owed to the City, up to five hundred dollars ($500.00), as provided for in the Fee Waiver Policy.
SECTION 4. CEQA. The City Council hereby finds and determines that this Resolution relates to organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment, and therefore is not a project within the meaning of the California Environmental Quality Act ("CEQA") and the State CEQA Guidelines, section 15378(b)(5).
SECTION 5. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of the Resolution which can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The City Council hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof.
SECTION 6. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption.
Resolution No. 2020-03
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Calexico, California, at a regular meeting held on this 22n day of January, 2020.
AYES: Hodge, Romero, Arreola-Fernandez, Reisin, Pacheco NOES: None
ABSENT: None
ABSTAIN: None
Gis Hole
Bill Hodge, Mayor
ATTEST:
• Garcia, City Clerk
APPROVED AS TO FORM:
arlos Campos, City Attorne
81211.00100\32595008.1 -2-
Resolution No. 2020-03
State of California
County of Imperial ) SS.
City of Calexico
I, Gabriela T. Garcia, City Clerk of the City of Calexico, California do hereby certify the above Resolution No. 2020-03 was approved at a regular City Council meeting held on the 22n° day of January 2020, by the following vote to wit:
AYES: Hodge, Romero, Arreola-Fernandez, Reisin, Pacheco NOES: None
ABSTAIN: None
ABSENT: None
81211.00100132595008.1 -3-
Resolution No. 2020-03
EXHIBIT "A"
FEE WAIVER POLICY
81211.0010032595008.1 -4-
FEE WAIVER POLICY
This policy establishes parameters for waiving fees associated with special events (i.e., permit fees, facility fees) or temporary uses.
PURPOSE
The purpose of this policy is to provide an equitable means for charitable, community, and service-related organizations to access fee waivers.
2. BACKGROUND
Fee waivers are an expense to the City's General Fund. Fees are established to pay for the cost of a service provided by a City department. When a fee waiver is granted, the City General Fund pays the department in an amount equal to the fee waived.
3. RESPONSIBILITY
Fee waivers are determined by the City Manager, or designee, who shall ensure that department staff follow the procedures set forth in this policy.
4. POLICY
A. Eligible Events, Uses, and Activities
Fee waivers are available to wide variety of events including sporting, tourism, cultural, and community events.
Fee waivers will be considered for:
• Non-profit entities that have a documented federal tax exempt status; • Other governmental agencies; and
• Charitable, community, and service-related organizations that demonstrate that fees will cause a financial hardship.
The following projects and organizers, for example, are ineligible:
• For-profit organizations;
• Vendors; and
• Fundraising events where attendees pay a fee for admission to the event or, in the case of festivals, where vendors pay to participate in the event.
B. Fee Waivers
Fee waivers are available for special event permit fees, temporary use permit fees, other permit fees, facility fees, and may include direct costs, such as staff time.
Any applicant may have its permit and/or facility fees waived if the said organization or entity provides an in-kind or other contribution of goods, services, or programs that will benefit the City of Calexico or its residents. All proposed special consideration must be equal to or exceed the value of the reduced fee or provide a substantial but immeasurable benefit. - 1 -
81211.00100\32585485.2
Any waiver of permit or facility fees allowed above will not affect the obligation of a permittee to comply with the remaining qualifications, restrictions, and criteria of this policy or to pay other costs or to provide insurance as required by this policy or by ordinance. Business license, health permit, fire permit, and liquor license fees will not be waived or reduced.
C. Guidelines
Scheduling and use of City facilities are subject to the availability of the requested facilities.
Decisions made by the City Manager, or designee, may be appealed to City Council.
Applicants are required to adhere to all applicable rules, regulations, laws, and ordinances of the City of Calexico and other applicable governmental entities.
Applicants that fail to abide by the policy and procedures set forth in this policy will be ineligible to request a fee waiver for a period of at least one (1) year.
5. PROCEDURES
Requests for fee waiver must be made in writing by using the attached application and delivered to the City Manager, or designee, along with a copy of the organization's IRS 501(c) determination letter (if applicable), financial statements from the prior year's event (if applicable), and the proposed budget for the current year's event.
Applications must be submitted at least twenty one (21) days prior to the event, but not more than six (6) months prior to the event. Requests made within less than twenty one (21) days of an event will not be considered.
The City Manager or designee will forward the request to the appropriate departments to evaluate eligibility and estimate the fee waiver.
- 2-
81211.00100\32585485.2
APPLICATION FOR FEE WAIVER
The City of Calexico recognizes the value of partnering with other agencies and organizations in providing services that benefit the community and its residents. In an effort to provide support for organizations providing valuable services to the community, specific guidelines have been established for determining when temporary use permit fees, special event permit fees, other permit fees, and facility fees may be waived. In order to request a waiver of fees, please complete this application and submit it with necessary documentation to the address provided on the last page.
ORGANIZATION INFORMATION
Name of Organization:
Address: Phone:
Event Coordinator: Phone:
Email:
Nonprofit 501(c)3 tax exempt organization? Please check: • Yes • NO Located in Calexico? Please check: • Yes • No
Has organization received any other financial assistance from the City of Calexico within the last twelve (12) months?
Please check: • Yes • No
Fee waiver amount request: $
-
EVENT INFORMATION
Name of Event:
Type of Event (i.e., parade, street party, etc.):
Facility Requested or Event Location:
Date of Event: Event Hours:
On which dates and at what times are you requesting permission to setup and cleanup? Setup: Date: From: To:
Cleanup: Date: From: To:
In-kind services offered:
- 1-
81211.00100132585485.2
Please describe the event, its purpose, and the activities that will take place:
Is this event open to the public? Please check: • Yes • No Estimated number of participants/spectators:
Is this event a fundraiser? Please check: • Yes • No
Will there be an admission, entrance, user fee, of cover charge for the event? If so, please explain:
How will the event benefit the Calexico community?
Has your organization put on this same event in the past? Please check: • Yes • No If not, has your organization put on other events in Calexico? Please indicate which ones:
Explain how imposition of fees would create financial hardship on the organization or would have a detrimental effect up on the services provided to the public:
Signature of Applicant: _ Date:
Please deliver completed applications to City of Calexico, 608 Heber Avenue Calexico, California (760) 768-2110 along with a copy of your organization's IRS 501(c) determination letter or Calexico business license or state seller's permit, financial statements from the prior year's event, and proposed budget for the current year's event. Applicants sponsoring an event for the first time will only be required to submit the current year's proposed budget.
Please note that applications must be submitted at least twenty one (21) days prior to the event, but not more than six (6) months prior to the event. Incomplete applications or requests made within less than 21 days of an event will not be considered. - 2-
81211.00100\32585485.2