AGENDA
ITEM
15 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
15 CITY COUNCIL
AGENDA STAFF REPORT
DATE: December 4, 2024
TO: Mayor and City Council
APPROVED BY: Juan Contreras, Acting City Manager JAC
REVIEWED BY: Sandra L. Fonseca, Interim Finance Director St PREPARED BY: Liliana Falomir, Public Works Manager - Administrative Tele SUBJECT: Informational Item: Heber Park Expansion Project Expenditure Report dated October 31, 2024.
Recommendation:
Informational Item: Heber Park Expansion Project Expenditure Report dated October 31, 2024.
Background:
The City of Calexico has received a grant from the State of California Department of Parks and Recreation in the amount of $8,500,000 under Proposition 68 Statewide Park Development and Community Revitalization Program (SSP) for Heber Park Expansion Project. This project will expand Heber Park by constructing a new multi-purpose gym, outdoor basketball court with lights, a soccer field with lights, walking trail, athletic track, new picnic areas and seating, and a new parking lot, with new lighting and landscaping throughout the park.
On October 19, 2020, the City of Calexico solicited proposals from qualified engineering professionals to provide architectural/engineering and project management services for construction of multipurpose gymnasium, outdoor basketball court, outdoor soccer field, athletic track, walking pathway, parking lot, lighting, landscaping and recreation amenities at Heber Park.
On November 19, 2020, the Office of the City Clerk received seven (7) proposals from the following firms:
1. Chen Ryan Associates, Inc.
2. DWL Architects
3. Jeff Katz Architecture (JKA)
4. Nicklaus Engineering, Inc.
5. Sanders, Inc. Architecture/Engineering
6. The Holt Group Architecture
7. Verde Design, Inc.
The proposals were reviewed by an evaluation committee composed of Acting City Engineer, former Council Member and Parks, Recreation, Beautification and Senior Services Commissioner. The consultants were evaluated on the basis of scope of work, experience, references and project schedule. An oral presentation and interview of the most qualified proposals, based on the selection criteria, was required before the evaluation committee. Oral presentation and interviews were held via Zoom by the following firms:
1. DWL Architects
2. Jeff Katz Architecture (JKA)
The final ranking was based on a combination of the oral presentation, interview and the written proposal submitted. The firm that scored the highest was Jeff Katz Architecture (JKA). On February 17, 2021, the City Council of the City of Calexico authorized the City Manager to sign Agreement of Professional Services with Jeff Katz Architecture (JKA) for Heber Park Expansion On January 24, 2023, JKA submitted the final plans and specifications for Heber Park Expansion Project.
On April 27, 2023, the City Council of the City of Calexico adopted Resolution No. 2023-23 authorizing the City Manager to execute grant application and agreements with the California Department of Transportation (Caltrans) for City of Calexico Heber Park Expansion Project. On April 28,2023, Public Works staff submitted a $5,000,000 grant application under the Clean California Local Grant Program (CCLGP) Cycle 2. On October 9, 2023, Caltrans published their list of awardees, and the City was not awarded any funds for Heber Park Expansion Project.
On June 5, 2024, the City Council of the City of Calexico directed City staff to contact the California Department of Parks and Recreation to request that the original scope of work for Heber Park Expansion Project be modified as follows:
Option No. 1 - Building Only
• Scope of Work: The scope of work for Option No. 1 is to revise the plans and specifications to only include the multi-purpose building and reduce the parking lot.
Discussion & Analysis:
City staff submitted the building only request and is currently working with State officials. In addition, City staff continues to seek federal, state and/or local grants for Heber Park Expansion Project.
2 Fiscal Impact:
No fiscal impact at this time.
Coordinated With:
City Manager's Office.
Finance Department.
Public Works Department.
Attachments):
Heber Park Expansion Project Expenditure Report as of October 31, 2024. 3 ATTACHMENT NO. 1
CITY OF CALEXICO
HEBER PARK EXPANSION PROJECT
SUMMARY OF EXPENSES
FUND NO. 412
STATE GRANT SW-13-003
FISCAL ACCOUNT VENDOR DESCRIPTION INVOICE INVOICE AMOUNT DWR CHECK CHECK DATE PAID INVOICE NO. DATE NUMBER
2020-21 412-90-999-56004-000 Imperial Valley Press AD for RFP for Architectural/Engineering Service 11433164 10/31/20 328.39 12/11/20 20357 2020-21 412-90-999-56001-000 ProTerra Contract City Engineer - Engineering Services 20032.8 01/25/21 725.00 02/05/21 20588 2020-21 412-90-999-56001-000 ProTerra Contract City Engineer - Engineering Services 20032.10 02/21/21 471.25 03/05/21 ACH 2020-21 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 20458 03/31/21 13,977.20 04/29/21 ACH 2020-21 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 20485 04/30/21 27,954.40 05/14/21 ACH 2020-21 412-90-999-56001-000 Orange Coast Title Co. Preliminary Title Report for Heber Park Expansion Project 140-2237342-32-1 04/07/21 600.00 04/30/21 20946 2020-21 412-90-999-56001-000 Orange Coast Title Co. Preliminary Title Report for Heber Park Expansion Project 140-2237335-32-1 04/07/21 600.00 05/06/21 20973 2020-21 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 20516 05/31/21 34,943.00 06/11/21 ACH 2020-21 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 20551 06/30/21 20,965.80 07/09/21 ACH 2021-22 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 20586 07/31/21 34,943.00 08/20/21 ACH 2021-22 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 20625 08/31/21 102,500.60 09/02/21 ACH 2021-22 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 20652 09/30/21 95,512.00 11/12/21 ACH 2021-22 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 20703 10/31/21 98,746.50 11/12/21 ACH 2021-22 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 20739 11/30/21 49,373.25 12/23/21 ACH 2021-22 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 20776 12/31/21 39,498.60 01/07/22 ACH 2021-22 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 20830 01/31/22 39,540.65 2/18/22 ACH 2021-22 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 20878 02/28/22 23,732.80 3/30/22 ACH 2021-22 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 20946 03/31/22 17,799.60 4/12/22 ACH 2021-22 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 21068 05/31/22 11,866.40 6/30/22 ACH 2021-22 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 21113 06/30/22 11,866.40 6/30/22 ACH 2022-23 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 21161 07/31/22 9,493.12 09/02/22 ACH 2022-23 412-90-999-56001-000 Imperial Irrigation District Review of plans for Heber Park Expansion Project 4032702 08/08/22 1,000.00 09/02/22 22911 2022-23 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 21219 08/31/22 4,746.56 09/16/22 ACH 2022-23 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 21276 09/30/22 4,746.56 10/14/22 ACH 2022-23 412-90-999-56001-001 Imperial Irrigation District Construction Services for Heber Park Expansion Project 4032702 10/26/22 87,255.31 11/10/22 23201 2022-23 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 21347 10/31/22 5,594.10 11/22/22 ACH 2022-23 412-90-999-56001-000 Jeff Katz Architecture Architecture/Engineering Services for Heber Park Expansion Project 21568 02/28/23 2,592.93 05/12/23 ACH 3741.373.42