AGENDA
ITEM
22 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
22 CITY COUNCIL
AGENDA STAFF REPORT
DATE: December 18, 2024
TO: Mayor and City Council
APPROVED BY: Juan Contreras, Acting City Manager JAl
— DocuSigned by:
PREPARED BY: Norma Gerardo, Recreation Manager
-3E9175002C5040B..
SUBJECT: Receive and File Community Services Commission Minutes for Regular Meeting of September 11, 2024.
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Recommendation:
Accept Minutes for Community Services Commission Regular Meeting Held on September 11, 2024.
Background:
City staff shall prepare minutes for Community Services Commission meetings and present them to the Community Services Commission for approval. Once approved, a copy of the signed minutes is submitted for City Council ratification.
Discussion and Analysis:
On Wednesday, November 13, 2024, the Community Services Commission met and approved the minutes from the regular meeting held on September 11, 2024.
Minutes have been signed by Chair Ureña and are now submitted for ratification by the City Council of the City of Calexico.
Fiscal Impact:
None.
Coordinated With:
None.
Attachment(s):
1. Minutes for Community Services Commission Regular Meeting of September 11, 2024.
Community Services Commission Meeting Minutes 1 | Page
ATTACHMENT NO. 1
COMMUNITY SERVICES COMMISSION
CAUERICO MINUTES
608 Heber Ave. Calexico, CA 92231
THE COMMUNITY SERVICES COMMISSION MET IN REGULAR SESSION ON THE 11'h DAY OF SEPTEMBER 2024 AT 5:30PM AT THE FERNANDO "NENE" TORRES COUNCIL CHAMBERS, 608 HEBER
AVENUE, CALEXICO, CALIFORNIA, THE DATE, HOUR AND PLACE DULY ESTABLISHED FOR THE HOLD OF SAID MEETING PURSUANT TO EXECUTIVE ORDER N-29-20.
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order on Wednesday, September 11, 2024, at 5:34 p.m. by Chairperson, Patricia Ureña.
ROLL CALL
Commissioners Present:
Patricia Ureña
Antonio Garcia
Roxsanna Pacheco
Jose Jesus Iñiguez
Christina M. Rojas.
Jesus Solano
PLEDGE OF ALLEGIANCE
Chairperson Ureña led the Pledge of Allegiance. Chairperson Ureña took a moment to honor those who lost their lives in the tragic event of 9/11.
APPROVAL OF AGENDA
Commissioner Iñiguez made a motion to approve the agenda. Motion was seconded by Commissioner Solano. Motion passed unanimously.
PUBLIC COMMENTS
Camilo Garcia. Mayor Garcia commented on Agenda Item 5. Mr. Garcia mentioned that he met with Assembly Member Garcia to discuss the Heber Park Expansion Project and the possibility of changing the scope of work and adding the possibility of creating a multipurpose facility used for emergencies. Mr. Garcia recommended setting up a town hall meeting to receive feedback on what the community wants to see in the facility.
Maritza Hurtado. Ms. Hurtado suggested holding a meeting for the community to better understand when background checks and certificates of insurance are needed for 1 | Page
COMMUNITY SERVICES COMMISSION MINUTES
volunteers. She also asked if the certificate of insurance could be provided by local non- profit organizations that are willing to help the volunteers in their efforts.
Carmen Estrada. Ms. Estrada expressed her thoughts and feelings to the commission and recommended finishing Cordova Park instead of trying to finish other parks.
Diana Nuricumbo. Ms. Nuricumbo suggested facilitating community involvement in activities such as Mural Projects or volunteering by removing the requirement for liability insurance.
RECREATION MANAGER REPORT
Norma Gerardo, Recreation Manager, reported that the Recreation Department has been very active. She was excited to announce the success of the Grandparents Dance as well as the Viva Mexico Art Exhibit. This exhibit had over a hundred visitors on opening night. Ms. Gerardo also informed about a couple of upcoming events; Noche Bohemia on September 27, 2024, and a Halloween Carnival on October 31, 2024.
Additionally, Ms. Gerardo informed those present that fall program classes have commenced. A detailed brochure has been submitted as part of the informational items.
PUBLIC WORKS MANAGER REPORT
Lilliana Falomir, Public Works Manager, reported that her updates are part of the meeting agenda. Therefore, she has no report for the moment:
COMMISSIONER COMMENTS AND REPORTS OF MEETINGS/EVENTS ATTENDED REPORT Vice Chairperson Garcia attended the Viva Mexico Art Exhibit Opening Night and congratulated Norma Gerardo, Recreation Manager, for organizing an incredible event. Mr. Garcia also attended a soccer event at Gutierrez Field in which the Calexico Fire Department went out and sprayed water on participants.
Commissioner Pacheco mentioned she attended the Viva Mexico event and that she enjoys seeing these types of artistic events. She also mentioned that she will be attending an "El Grito" event on Saturday, September 14, 2024, at Crummett Park at 6:00 pm. Commissioner Pacheco also attended several art exhibits were Calexico artists participated.
Commissioner Iñiguez attended the Diego Briseño Baseball Camp, which has a well- organized gym but is only using water coolers. Mr. Iñiguez would like to explore in the future how support can be provided so young children can continue to benefit from this camp. Commissioner Iniguez attended a game at Gutierrez field and noticed the 2| Page
COMMUNITY SERVICES COMMISSION MINUTES
field's poor lighting. He added that Calexico Public Works installed new lights a few weeks after, which was a great improvement.
Commissioner Rojas reported that, unfortunately, she was unable to attend any events but is scheduled to aftend the El Grito event at Crummett Park.
Commissioner Solano, along with parents and coaches, united to do some work at Rodriguez Field.
Chairperson Ureña mentioned that, unfortunately, she was unable to attend recent events. However, she reported attending several meetings with various agencies to support community cleanup efforts and other projects.
CONSENT AGENDA
1. Approval of Community Services Minutes for Regular Meeling of September 11, 2024.
Commissioner Iñiguez made a motion to approve the agenda. Motion was seconded by Commissioner Pacheco. Motion passed unanimously.
DISCUSSION ITEMS
2. Report on Volunteer Group Work.
Commissioner Solano reported the upcoming cleanup projects being done by the volunteer work group.
DISCUSSION AND POTENTIAL ACTION ITEMS
3. 2024 Christmas Parade Status and request.
Vice Chairperson Garcia requested a letter of recommendation to submit to the Calexico City Council to fund the Christmas Parade 2024 and support the Recreation Department to organize the parade.
Commissioner Solano made a motion to submit a letter of recommendation to the Calexico City Council for the meeting on September 18, 2024, or October 2, 2024, to recommend moving forward with the Christmas Parade 2024. Motion was seconded by Commissioner Pacheco. Motion passed unanimously.
4. Reorganization of the AD HOC Committees.
Chairperson Ureña reviewed the responsibilities and discussed the changes to the AD HOC Committees. Commissioner Solano was appointed to join as a member of the Parks and Recreational Facilities. Commissioner Rojas was appointed as a member of 3| Page
COMMUNITY SERVICES COMMISSION MINUTES
Recreation Services - Senior, Youth, Aquatics and Sports Association. Under CSC Non- Profit research, grants, local, State, and Federal- Budget, Vice Chairperson Garcia was removed, and Commissioner Rojas was appointed. Chairperson Ureña motioned to accept the new AD HOC Committees member in September 2024. Motion was seconded by Commissioner Iñiguez. Motion passed unanimously.
5. Heber Park Expansion Status Report.
Public Works Manager, Liliana Falomir, reported that the Heber Expansion Project is still going through processing. She also informed that the extra allocation request of $5,000,000 was approved, but only for $500,000. City staff have reached out to the State of California Department of Parks and Recreation to see what is needed to reduce the project's scope of work. Chairperson Ureña suggested inviting the State Director, Quintero, to visit the Calexico area.
6. Mural Project Review.
Commissioner Pacheco requested to make a change in the Mural Project Cycle 8 and remove the Camarena Memorial Library Container as a possible location for the mural, due to some artists stating it was too difficult to paint on a container.
Chairperson Ureña kept project as is since it was approved by the Commission and the Calexico City Council.
7. Rodriguez Park Volunteer Work and Improvements.
Commissioner Solano requested to transfer funds from Nosotros Park to Rodriguez Park to complete the snack bar, ADA walkway, and fencing. Lilliana Falomir, Public Works Manager, reported that fundings for some of the parks was being transferred to finish Fire Station No. 2. Chairperson Ureña recommended waiting until Station 2 is finished and then review the budgets to determine if any funds can be transferred to finish one of the parks.
8. Vincent Memorial High School MOU Status Report.
Norma Gerardo, Recreation Manager, reported Vincent Memorial was approved to use Willie Moreno for football practices and is waiting to hear back from the principal after their school board meeting in order to proceed with this project.
INFORMATIONAL ITEMS
9. Cordova Park Status.
Lilliana Falomir, Public Works Manager, reported that 75% of Phase I of the project has been completed, and that it is estimated to be 100% completed by October 15, 2024.
10. Attendance of Summer Programs.
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COMMUNITY SERVICES COMMISSION MINUTES
Norma Gerardo, Recreation Manager provided the attendance report for the Summer Programs.
11. Imperial Irrigation District Public Green Space Grant.
Lilliana Falomir, Public Works Manager, provided the Letter of Award from the Imperial Irrigation District were an approval of $35,0000 was granted to the City for the installation of trees at Rodriguez Park and Baseball Field.
12. Fall/Winter/Spring 2024 - 2025 Program Guide.
Program Guide was provided to the Commission as an informational item by Norma Gerardo, Recreation Manager.
13. Attendance Report.
Attendance report was provided to the Commission as an informational item.
ADJOURNMENT
There being no further business, the meeting was adjourned at 7:48 PM by Chairperson Ureña.
Catricia 5 Chena
Patricia Ureña, Chairperson
Ariana Hernandez, Administrative Assistant
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COMMUNITY SERVICES COMMISSION MINUTES