AGENDA
ITEM
24 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
24 CITY COUNCIL
AGENDA STAFF REPORT
DATE: February 5, 2025
TO: Mayor and City Council
APPROVED BY: Juan Contreras, Acting City Manager JiL
PREPARED BY: Michael Coyne, Planning & Building Director AL SUBJECT: Adopt a Resolution of the City Council of the City of Calexico Authorizing the City Manager to Execute a Grant of Temporary Exclusive Easement to the United States of America, General Services Administration for the Temporary Pedestrian Processing Facility of the Calexico West Land Port of Entry Expansion and Reconfiguration Project
Recommendation: Adopt a Resolution of the City Council of the City of Calexico Authorizing the City Manager to Execute a Grant of Temporary Exclusive Easement to the United States of America, General Services Administration for the Temporary Pedestrian Processing Facility of the Calexico West Land Port of Entry Expansion and Reconfiguration Project.
Background: The Calexico West Land Port of Entry Expansion and Reconfiguration Project, managed by the US General Services Administration (GSA), is entering its final phase, with construction of the new pedestrian processing building slated to begin in mid-2025. This new 31,000-square-foot building is designed to increase the pedestrian processing capacity of US Customs and Border Protection (CBP), with an expanded processing hall consisting of 12 inspection booths (Exhibit A). The current pedestrian processing facility consists of six inspection booths. The new processing building will replace the existing building, with pedestrians exiting the building at a similar location to the existing facility onto the intersection of 1s Street and Rockwood Avenue.
As construction of the new pedestrian processing building will entail demolition of the existing processing building, the GSA proposes to construct a temporary processing facility (Exhibit B). This temporary facility will consist of six inspection booths to ensure the flow of pedestrians between Mexico and the US continues during the construction of the new facility. Pedestrians would be relocated to a crossing point to the east, while still utilizing the existing Mexican checkpoint building. This new crossing point allows pedestrians safe movement from Mexico into the US while avoiding walking through an active construction site. The pathway would route pedestrians east to the Heffernan Avenue bus stop area, where they will enter the temporary facility, be processed and exit out the north side of the building. To return to Mexico, travelers would enter the southbound walking lane on the eastern side of the temporary facility and travel along the border wall back to Mexico.
Due to the proposed location of the temporary pedestrian processing facility on Heffernan Avenue, which is within the City's right-of-way, the GSA is seeking an Agreement with the City in the form of a Grant of Temporary Exclusive Easement for temporary use of City property. Downtown merchants were delivered a Courtesy Notice of this City Council item during regular business hours on Monday, January 27, 2025.
Discussion and Analysis: City staff have been working with the GSA on a draft Grant of Temporary Exclusive Easement ("Agreement") to ensure that the project is able to move forward in a timely manner while ensuring the City's interests are protected. The Agreement is still being negotiated and is waiting on resolution of technical issues and receipt of quotes for liability insurance and completion bonds, however the list of items below sets forth the major business terms of the grant of easement, with the following main conditions and stipulations:
• Easement area (Exhibit C).
• Easement purposes, which include construction of a temporary pedestrian processing modular building, materials and equipment storage, temporary utility connections and fencing. • Term of the easement, ending May 31, 2029.
• Maintenance and repair of infrastructure within the easement area, including ADA paths of travel and utility connections.
• Restoration of the Heffernan Bus Shelter after project completion, which includes the restoration of the bus shelter canopy, sidewalks, lighting, utility connects and the replacement of street furniture (concrete benches and trash receptacles).
• Provision of liability insurance and improvement bonds.
Reimbursement for City costs to restripe bus loading and taxi areas along 1s' Street (Exhibit D). • Meter revenue loss for temporary (one week) road closure of 1s' Street between Heffernan Avenue and Rockwood Avenue.
The City Council can authorize the City Manager to accept and consent to a Grant of Temporary Exclusive Easement. Such authorization would ensure that the project moves forward in accordance with GSA's construction timeline. Ultimately, the project will benefit the City by reducing processing wait times for pedestrians who may visit Calexico, particularly the downtown area, for various business-related activities.
Environmental Review: As a Federal project, the Calexico West Land Port of Entry Expansion and Reconfiguration Project was evaluated for environmental impacts under the National Environmental Policy Act (NEPA). The GSA prepared a Final Environmental Impact Statement with a Record of Decision published in the Federal Register on July 21, 2011. The GSA, subsequently, prepared a Final Environmental Assessment with a Finding of No Significant Impact in October 2022, assessing the potential impacts of constructing the temporary pedestrian processing facility. The City's action to grant an easement is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines.
Fiscal Impact: No costs to the City are associated with the subject project as the proposed Agreement stipulates that all costs and risk borne by the City, including liability coverage, completion bonds, meter revenue loss and restriping work, must be reimbursed by the GSA at a full cost-recovery basis prior to execution of the Agreement.
Coordinated With: Liliana Falomir, Public Works Manager Carlos Campos, City Attorney
Juan Contreras, City Manager
Attachments):
Exhibit A - Permanent Pedestrian Processing Facility Site Plan Exhibit B - Temporary Pedestrian Processing Facility Site Plan Exhibit C - Plat of Easement
Exhibit D - Restriping Plan
Exhibit E - Draft Resolution
EXHIBIT A
PAULIN AVE ROCKWOOD AVE
EAST FIRST STREET
SOUTH BOUND PEDESTRIANS
86660
NEW PEDESTRIAN PROCESSING BUILDING EXISTING
BUILDING
EXISTING 88
BUILDING
PHASE 2A
NORTH BOUND
PEDESTRIAN
CROSSING
UNITED STATES.... UNION PACIFIC RAILROAD
EXISTING MEXICAN
PEDESTRIAN BUILDING
NORTH
PLAN |1": 40'
EXHIBIT A - PERMANENT PEDESTRIAN PROCESSING FACILITY SITE PLAN
EXHIBIT B
E 1ST STREET
SALLY PORT
FRELATE
EISTING BLDG
(E) CHERREAD NEW TEMPORARY MODULAR
PEDESTRIAN PROCESSING
BUILDING
PROPERTY LNE
SATINE
GENERAL LANE D SOUTHBOUND UNE
SOUTHECUND LANE. (NORTH)
PLAN |1": 20'
EXHIBIT B - TEMPORARY PEDESTRIAN PROCESSING FACILITY SITE PLAN
EXISTING BUILDING
EASING ELECTRICAL POLE
EOSTNCLEHEPOLE -
EXISTING LPOE BUILDING
CONCRETE SHALE
SISTIS
NEW HOSE BIB LOCATION
0000000000000000000000000
EASTING BRIX MALL
NEW (12V1
SECREECE RIE
000000000000000000000000000J600000000900000000000000040400090000006 - DISTING BORDER WALL
OOADSETESNNE CEITE
DISTING LEGOD PEGESTRAN FACUITY
EXISTING BUILDING NEW TEMPORARY MODULAR
MATCH LINE PEDESTRIAN PROCESSING
BUILDING
SOUTHBOUND LANE
SHOE STRUCTURE ABOVE EQUIPMENT YARD
I GENERAL LANE
NORTH
0303/
PLAN |1": 20"
EXHIBIT B - TEMPORARY PEDESTRIAN PROCESSING FACILITY SITE PLAN
EXHIBIT C
EXHIBIT C
PLAT FOR EASEMENT GRANT
IN THE CITY OF CALEXICO, COUNTY OF IMPERIAL, STATE OF CALIFORNIA LEGEND SHEET 1 OF 1
T.P.O.B. INDICATES TRUE POINT OF BEGINNING
INDICATES PROPOSED EASEMENT AREA OVER
PORTION OF HEFFERNAN AVE
N89'36'01"E INDICATES APPROXIMATE BOUNDARY
80.00' COURSE
SCALE: 1"= 60'
1ST Street
N89°36'01"E 80.00' T.P.O.B.
N89'36'01"E 198.00'
- -
Lot Lot 6
Deed A
Rec. December 3, 2015 NOO'27'32"W 122.38'
Doc. No. 2015-025069
N00'27'32"W 146.41 ' 6 Heffernan Avenue NOO:2732W139.46 Block 73, Map No. 911
N84'38'06"E 198.69'
N84'38'06"E 80.29' UNITED STATES
MEXICO
STUART FENCE
vo. 2723:
3-31-2:
NDMARK
• N S U L T ING CIVIL
Planning Engineering Surveying stro Peace 10/17/24
2521 Palomar Airport Rd. Ste 105-757
Carlsbad, CA 92011, (858) 587-8070|
STUART PEACE, RCE 27232
EXHIBIT D
Hetternan Ave Heber Ave Mary Ave
TAXI ZONE
337 FT
E 1c+ St E 1st St E 1st St E 1st S
RED ZONE HITE ZONE WHITE ZONE TAXI ZONE
Temporary
port of Entry
EXHIBIT D - RESTRIPING PLAN
EXHIBIT E
CITY COUNCIL RESOLUTION NO. 2025-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALEXICO
AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT OF TEMPORARY
EXCLUSIVE EASEMENT TO THE UNITED STATES OF AMERICA, GENERAL
SERVICES ADMINISTRATION FOR THE TEMPORARY PEDESTRIAN
PROCESSING FACILITY OF THE CALEXICO WEST LAND PORT OF ENTRY
EXPANSION AND RECONFIGURATION PROJECT
WHEREAS, the Calexico West Land Port of Entry Expansion and Reconfiguration Project, managed by the US General Services Administration (GSA), is entering its final phase, with construction of the new pedestrian processing building slated to begin in mid-2025; and WHEREAS, the new 31,000-square-foot pedestrian processing building is designed to increase the pedestrian processing capacity of US Customs and Border Protection, with an expanded processing hall consisting of 12 lanes; and
WHEREAS, as construction of the new pedestrian processing building will entail demolition of the existing processing building, the GSA proposes to construct a temporary pedestrian processing facility; and
WHEREAS, due to the proposed location of the temporary pedestrian processing facility on Heffernan Avenue, which is within the City's right-of-way, the GSA is seeking an Agreement with the City in the form of a Grant of Temporary Exclusive Easement for temporary use of City property; and
WHEREAS, the City Council can authorize the City Manager to accept and consent to a Grant of Temporary Exclusive Easement.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Calexico authorizes the City Manager, with the consent of the City Attorney, to Execute a Grant of Temporary Exclusive Easement to the United States of America, General Services Administration for the Temporary Pedestrian Processing Facility of the Calexico West Land Port of Entry Expansion and Reconfiguration Project.
PASSED, APPROVED, AND ADOPTED this 5'" day of February 2025.
Diana Nuricumbo, Mayor
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ATTEST:
Veronica Alvarado, City Clerk
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF CALEXICO
I, Veronica Alvarado, City Clerk of the City of CALEXICO, DO HEREBY CERTIFY that foregoing Resolution No. 2025-_ was duly passed and adopted by the City Council of the City of Calexico at their regular meeting held February 5, 2025, by the following roll call vote, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Veronica Alvarado, City Clerk
APPROVED AS TO FORM:
CITY ATTORNEY
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