AGENDA
ITEM
10 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
10 CITY COUNCIL
AGENDA STAFF REPORT
DATE: February 19, 2025
TO: Mayor and City Council
APPROVED BY: Juan Contreras, Acting City ManagerJ Ac
REVIEWED BY: Karta Chaparo, Finance Director Me
PREPARED BY: Lilliana Falomir, Public Works Manager - Administrative Tel SUBJECT: Sidewalk Improvement (Grant St., Calexico St. and Van de Graaff Ave.) Federal Project No. CML-5168(036):
a) Award Bid Proposal from Rove Engineering, Inc. in the Amount of $647,289.00.
b) Authorize Acting City Manager to Sign a Construction Agreement between the City of Calexico and Rove Engineering, Inc. in the Amount of $647,289.00 for Sidewalk Improvement (Grant St., Calexico St. and Van de Graaff Ave.) Federal Project No. CML-5168(036).
c) Authorize Acting City Manager to Approve Any Future Change Orders Not-to-Exceed $64,728.90 (10% of Rove Engineering, Inc. Base Bid + Alternate Bid) as Per City Ordinance No. 1218.
'========================
Recommendation:
It is recommended that the City Council of the City of Calexico approve the following three (3) items:
a) Award Bid Proposal from Rove Engineering, Inc. in the Amount of $647,289.00.
Authorize Acting City Manager to Sign a Construction Agreement between the City of Calexico and Rove Engineering, Inc. in the Amount of $647,289.00 for Sidewalk Improvement (Grant St., Calexico St. and Van de Graaff Ave.) Federal Project No. CML-5168(036).
C) Authorize Acting City Manager to Approve Any Future Change Orders Not-to- Exceed $64,728.90 (10% of Rove Engineering, Inc. Base Bid + Alternate Bid) as Per City Ordinance No. 1218.
Background:
The City of Calexico Public Works Department received a grant from California Department of Transportation (Caltrans) for FY 2024-2025 in the amount of $937,915.00 ($230,000.00 - Federal Grant and $707.915.00 - Local Match) for Federal Project No. CM-5168036) Sidewalk Improvements for the following locations:
1. Grant Street between Pierce Avenue and Emilia Drive.
2. Calexico Street between Adler Avenue to Kloke Avenue.
3. Van de Graaf between Cole Boulevard and Calexico 10 theaters.
The project consists of the removal of existing parkway, subgrade, asphalt, and concrete, rimming and/or removal of existing trees,
of concrete, construction of sidewalk, eur, guter, drivenins, and calvar is a dracus menti of existing utility lids to grade. Figure 1 below shows the project three (3) locations.
TOWNCENTER IND. NORTH END
VAN DE
GRAAFF AVE
(SHT. 5)
KENNEDY EL DORADO ZONE
LAS CASITAS
WEST CORE GRANT ST
(SHT. 3)
EAST CORE LAS BRISAS
CALEXICO ST
(SHT. 4)
AIRPORT ZONE DOWNTOWN
Figure 01: City Map
2 Discussion and Analysis:
On October 2, 2024, the City Council of the City of Calexico approved bid documents for Sidewalk Improvement (Grant St., Calexico St. and Van de Graaff Ave.) Federal Project No.
CML-5168(036) and authorized the Public Works Department to send the project out to bid.
On November 12, 2024, the Office of the City Clerk received the following bids:
# Company Base Bid Alternate Bid
1. Rove Engineering $494,239.00 $153,050.00
2. Pyramid Construction and Aggregate, Inc. $595,140.04 $185,270.22 After carefully reviewing all bid documentation from Rove Engineering, Inc., Public Works Staff has found that they meet all required guidelines and are the lowest responsible bidder. For this reason, Public Works Staff is requesting City Council authorization to award the bid proposal and authorize the Acting City Manager to sign an agreement with Rove Engineering, Inc. for Sidewalk Improvement (Grant St., Calexico St. and Van de Graaff Ave.) Federal Project No.
CML-5168(036).
Fiscal Impact:
Capital Improvement Program for FY 2024-2025
Federal Fund No. 412-91-917-56003-000 $230,000.00
Measure D - Fund No. 233-91-917-56003-000 $346,017.90
TDA Article 3 - Fund No. 234-91-917-56003-000 $136,000.00 Total $712,017.90
Coordinated With:
City Manager's Office.
Office of the City Clerk.
Finance Department.
Public Works Department.
Attachments):
Bid Tabulation Sheet.
2. Rove Engineering, Inc. Bid Proposal Form.
3. Pyramid Construction and Aggregate, Inc. Bid Proposal Form.
4. Rove Engineering, Inc. Construction Agreement.
ATTACHMENT NO. 1
CITY OF CALEXICO
OFFICE OF THE CITY CLERK
BID TABULATION
Bid: Sidewalk Improvement Project Federal-Aid Project No. CML-5168(036) Dept.: Public Works
Date: November 12, 2024
Time:
Location: Council Chambers, City Hall, 608 Heber Avenue, Calexico, CA
COMPANY BASE BID ALTERNATE BID
Rove Engineering Inc. $494,239.00 $ 153,050.00
Pyramid construction
and Aggregates, In. $595,140,04 $ 185,270.22
ahl 11-12-2024
• Gomez Silya, Deputy City Clerk Date
CITY OF CALEXICO
PUBLIC WORKS DEPT.
SIDEWALK IMPROVEMENT PROJECT
FEDERAL AID PROJECT NO. CML-5168(036)
Bid Opening: November 12,2024
Time: 2:00 pm.
Location: City Hall, Council Chambers, 608 Heber Avenue, Calexico, CA Pyramid Construction and
Base Bid Engineer's Estimate Aggregate's, Inc. Rove Engineering Inc.
Description Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Mobilization & Demobilization 1 LS 35,000.00 26,000.00 26,000.00 23,000.00 23,000.00 2 Traffic Control LS 20,000.00 15,000.00 15,000.00 13,500.00 13,500.00 8,000.00 200000 7,000.00 7,315.00 7,315.00
3 Surevying LS
4 Remove Existing Parkway, Asphalt, or Native Soil 8,000 and Construct 4-in Sidewalk SF 32.00 256,000.00 16.00 128,000.00 14.00 112,000.00 Remove and Replace Existing 4-in Sidewalk 1,500 26.00 39,000.00 22.00 33,000.00 29.00 43,500.00 6 Import Fill Under Sidewalk (Sand or CMB) 400 CY 100.00 40,000.00 103.00 41,200.00 36.00 14,400.00 emove Existing Curb or AC Berm & 2-ft of Existir 600 LF C Pavement and Construct New Curb & Gutt 120.00 72,000.00 55.38 33,228.00 128.00 76,800.00
8 Remove and Replace Existing Curb & Gutter 300 LF 110.00 33,000.00 103.15 30,945.00 95.00 28,500.00 Remove Existing Parkway or Asphalt Driveway and SF
9 550
Construct New Driveway 34.00 18,700.00 28.60 15,730.00 48.00 26,400.00 10 Remove & Replace Existing Concrete Driveway 300 SF 36.00 10,800.00 28.60 8,580.00 77.00 23,100.00 Remove Existing Parkway or Asphalt Alley Approach
11 250 SF
& Construct New Concrete Alley Approach
34.00 8,500.00 28.60 7,150.00 89.00 22,250.00
12 Remove & Replace Existing Concrete Curb Ramp 2 EA 10,800.00 21,600.00 10,935.68 21,871.36 11,000.00 22,000.00 Remove Existing Curb Return (Radius) and Construct
13 EA
New Concrete Curb Ramp 10,800.00 10,800.00 10,935.68 10,935.68 18,600.00 18,600.00 14 Trim Existing Tree Branches and Roots (Up to 25-ft 15 EA Tall Tree). Price per Tree. 1,000.00 15,000.00 7,000.00 105,000.00 1,665.00 24,975.00 15 Remove Existing Trees (Up to 25-ft Tall Tree) 10 EA 3,500.00 35,000.00 9,200.00 92,000.00 2,565.00 25,650.00 16 Remove Existing Chain-Link Fence & Posts (Up to 5 75 LF Ft. Tall) 20.00 1,500.00 100.00 7,500.00 41.00 3,075.00 17 Remove & Relocate Existing Road Warning Sign 2 EA
(Approx. 5'H × 25'L) 2,000.00 4,000.00 1,000.00 2,000.00 1,882.00 3,764.00 18 Adjust Valve (to Grade) for New Sidewalk 5 EA 900.00 4,500.00 1,000.00 5,000.00 541.00 270500 19 Adjust Pullbox (to Grade) for New Sidewalk 5 EA 900.00 4,500.00 1,000.00 5,000.00 541.00 637,900.00 595,140.04 494,239.00
Pyramid Construction and
Alternate Bid Engineer's Estimate Aggregate's, Inc. Rove Engineering Inc. # Description Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price 1A Additional Sidewalk Replacement (Remove Exist. 500 SF 32.00 16,000.00 16.00 8,000.00 /Parkway / Native Soil & Const. New) 14.00 7,000.00
2A Additional Sidewalk Replacement (Remove &
500 SF
Replace Exist. Conc. Sidewalk) 26.00 13,000.00 22.00 11,000.00 29.00 14,500.00 3A Additional Import Fill Under Sidewalk (Sand or CMB) 100 CY 100.00 10,000.00 103.00 10,300.00 36.00
4A Additional Curb & Gutter Replacement 110.00 27,500.00 103.15 25,787.50 128.00 200000 250 LS
Additional Concrete Driveway Replacement
SA 400 SF
(Remove Exist. & Concrete New) 36.00 14,400.00 28.60 11,440.00 77.00 30,800.00 6A Additional Curb Ramp Replacement 4 EA 10,800.00 43,200.00 10.935.68 43,742.72 11,000.00 44,000.00 Additional Tree Branch/Root Trimming (Up to 25-ft
7A Tall Tree. Price per Tree 5 EA
1,000.00 5,000.00 5,000.00 25,000.00 1,665.00 8,325.00
BA Additional Tree Removal (Up to 25-ft Tall Tree) EA 3,500.00 17,500.00 10,000.00 50,000.00 2,565.00 12,825.00 146,500.00 185,270.22 153.050.00
ATTACHMENT NO. 2
CITY OF CALEXICO
BID PROPOSAL FORM
SIDEWALK IMPROVEMENT PROJECT
FEDERAL-AID PROJECT NO. CML-5168(036)
SIGNATORY STATEMENT
Name of Bidder: Rove Engineering Inc
The undersigned hereby declares that it has carefully examined the location of the proposed work and that it has examined the Plans and Specifications, including the Bid Requirements, and hereby proposes to furnish all equipment, labor, material (except owner-furnished materials), and testing to do all work required to complete the work shown in the Plans and described in the Specifications, within contract duration allocated, and at the unit prices set forth in the Bid Proposal. BIDDER shall refer to Part 1, Section 7 of the Technical Specifications (Measurement & .
Payment) and Part 2 of the Technical Specifications
The Bidder shall provide the unit and total prices for each of the bid items listed in the following Bid Schedule. Failure to provide prices for each bid item shall render the bid non-responsive. The sum of the total prices for each bid item shall be equal to the Total Base Bid Amount, and shown in both numeric and in written words format.
Bidder understands that these quantities are estimates only and are given solely for the purpose of facilitating the comparison of Bids, and that the Contractor's compensation will be computed on the basis of the actual quantities in the completed Work.
Bidder shall certify that all contents of the Bid Proposal are submitted and shall sign the Bid Proposal Checklist.
CONSTRUCTION CONTRACT AWARD
All bids are to be compared based on the Engineer's Cost Estimate for the Project and estimate of the quantities of work to be done. If awarded, the City shall award the construction contract to the responsive and lowest responsible bidder. City reserves the right to reject any and all bids.
SIDEWALK IMPROVEMENT PROJECT
FEDERAL-AID PROJECTO. MI-5168036) -63-
BID PROPOSAL FORM
CITY OF CALEXICO
BID PROPOSAL FORM (CONT.)
SIDEWALK IMPROVEMENT PROJECT
FEDERAL-AID PROJECT NO. CML-5168(036)
BASE BID SCHEDULE
Item Description Qty Unit Unit Price Total Price
1 Mobilization & Demobilization
1 LS $23,000.00
(Not to Exceed 5% of Total Bid) $23,000.00
2 Traffic Control (Not to Exceed 3% of Total Bid) 1 LS $13,500.00 $13,500.00 3 Surveying 1 LS $7,315.00 |$7,315.00
4 Remove Existing Parkway, Asphalt, or Native Soil and
Construct 4-in Sidewalk 8,000 SF $14.00
$112,000.00
5 Remove & Replace Existing 4-in Sidewalk 1,500 SF
$29.00 $43,500.00
6 Import Fill Under Sidewalk (Sand or CMB) 400 CY $36.00 $14,400.00
7 Remove Existing Curb or AC Berm & 2-ft of Existing
600 LF
AC Pavement and Construct New Curb & Gutter $128.00 $76,800.00 Remove & Replace Existing Curb & Gutter 300 LF $95.00 $28,500.00 9 Remove Existing Parkway or Asphalt Driveway and
Construct New Driveway 550 SF $48.00
$26,400.00
10 Remove & Replace Existing Concrete Driveway 300
SF $77.00 $23,100.00
Remove Existing Parkway or Asphalt Alley Approach
11 250 SF
& Construct New Concrete Alley Approach $89.00 $22,250.00 12 Remove & Replace Existing Concrete Curb Ramp 2 EA $11,000.00 $22,000.00 Remove Existing Curb Return (Radius) and Construct
13 1
New Concrete Curb Ramp EA
$18,600.00 $18,600.00
Trim Existing Tree Branches and Roots
14 15 EA
(Up to 25-ft Tall Tree). Price per Tree. $1,665.00 $24,975.00 15 Remove Existing Trees (Up to 25-ft Tall Tree) 10
EA $2,565.00 $25,650.00
Remove Existing Chain-Link Fence & Posts
16 75 LF 41 0|
(Up to 5 ft. Tall) $3,075.00
Remove & Relocate Existing Road Warning Sign
17 2 EA
(Approx. 5' H× 25'L) $1,882.00 $3,764.00
18 Adjust Valve (to Grade) for New Sidewalk $541.00
5 EA $2,705.00
19 Adjust Pullbox (to Grade) for New Sidewalk 5 EA $541.00 $2,705.00 TOTAL /$494,239.00
GRAND TOTAL BID ($): 494,239.00
GRAND TOTAL BID PRICE WRITTEN IN WORDS: four hundred ninety-four thousand two hundred thirty-nine Zero Cents
SIDEWALK IMPROVEMENT PROJECT
FEDERAL-AID PROJECT NO. CML-5168(036) -64-
BID PROPOSAL FORM
CITY OF CALEXICO
BID PROPOSAL FORM (CONT.)
SIDEWALK IMPROVEMENT PROJECT
FEDERAL-AID PROJECT NO. ML-5168(036)
ALTERNATE BID SCHEDULE
(Contingent on Budget and Approval by City)
Item Description aty Unit Unit Price Total Price
Additional Sidewalk Replacement
1A 500 SF
(Remove Exist. Parkway/Native Soil & Const. New) $14.00 1$7,000.00 2A Additional Sidewalk Replacement
500 SF $29.00 $14,500.00
(Remove & Replace Exist. Conc. Sidewalk)
3A Additional Import Fill Under Sidewalk (Sand or CMB) 100 CY $36.00 /$3,600.00 4A Additional Curb & Gutter Replacement 250 LF |$128.00 $32,000.00 Additional Concrete Driveway Replacement
5A 400 SF $77.00 $30,800.00
(Remove Exist. & Construct New)
6A Additional Curb Ramp Replacement 4 EA $11,000.00 $14,000.00 7A Additional Tree Branch/Root Trimming
5 EA
(Up to 25-ft Tall Tree). Price per Tree. $1.665.00 $8,325.00 8A Additional Tree Removal (Up to 25-ft Tall Tree) 5 EA $2,565.00 $12,825.00 TOTAL $153,050.00
GRAND TOTAL ALTERNATE BID ($): 153,050.00
GRAND TOTAL ALTERNATE BID PRICE WRITTEN IN WORDS:
one hundred fifty-three thousand fifty & zero cents
SIDEWALK IMPROVEMENT PROJECT
FEDERAL-AID PROJECT NO. CML-5168(036) -65-
BID PROPOSAL FORM
The foregoing quantities are approximate only, being given as a basis for the comparison of bids, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable by the Engineer. All bids will be compared on the basis of the Engineer's estimated quantities of work to be performed.
The BIDDER agrees that the City reserves the right to increase or decrease the amount of any quantity shown and to delete any item from the Contract and pay the Contractor at the bid unit prices so long as the total amount of change does not exceed twenty-five percent (25%) plus or minus of the total bid amount equal. If the change exceeds twenty-five percent (25%) a change order may be negotiated to adjust unit bid prices. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amount bid, unit prices shall govern over extended amounts, and words shall govern over figures.
The bid prices shall include any and all costs, including:
Labor, equipment, materials, testing, and all other incidental costs to complete the Work, in compliance with the Bid and Contract Documents and applicable standards.
BIDDER shall refer to Part 1, Section 7 of the Technical Specifications (Measurement & Payment) and Part 2 of the Technical Specifications. All other work items not specifically listed in the bid schedule, but necessary to complete the work per bid and Contract Documents and applicable standards shall be included in the various bid item prices and in the Total Lump Sum Bid Amount. BIDDER understands that a bid is required for the entire work, that the quantities set forth in the Bid Schedule are to calculate total bid amount, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed.
Rove Engineering Inc 760-425-0001
COMPANY TELEPHONE
Yessenia Eugenio, Vice-President
BIDDER'S SIGNATURE
SIDEWALK IMPROVEMENT PROJECT
FEDERAL-AID PROJECT NO. CML-5168(036) -66-
BID PROPOSAL FORM
ADDENDA ACKNOWLEDGEMENT
1.00 - The undersigned hereby acknowledges the receipt of the following addendum:
None X YE; No. 1 _; No. 2- _; No. 3 _; No. 4 _; No. 5.
(Place initials above all appropriate numbers)
2.00 - The undersign hereby certifies that this proposal/bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation.
3.00 - The undersigned hereby accepts on the behalf of its firm all provisions and requirements of the contract documents, including but not limited to those related to time of completion and liquidated damages.
4.00 - The undersigned hereby certifies that they are authorized representative of the firm on whose behalf this proposal/bid is submitted and that they are acting at the direction and with the required approval of said firm, which is identified as follows:
Name of firm:
Rove Engineering Inc
Address of firm: P.O. Box 2108, El Centro CA 92244
Telephone (760) 425-0001 Fax Number: () N/A
Number:
Contractor's License Number: 1046101 Type: A
'Signed: Date: 11/12/2024
- END OF PROPOSAL/BID FORM -
SIDEWALK IMPROVEMENT PROJECT
FEDERAL-AID PROJECT NO. CML-5168(036) -67-
ADDENDA ACKNOWLEDGEMENT
ATTACHMENT NO. 3
CITY OF CALEXICO
BID PROPOSAL FORM
SIDEWALK IMPROVEMENT PROJECT
FEDERAL-AID PROJECT NO. CML-5168(036)
SIGNATORY STATEMENT
Name of Bidder: Pyramid Construction and Aggregate's, Inc.
The undersigned hereby declares that it has carefully examined the location of the proposed work and that it has examined the Plans and Specifications, including the Bid Requirements, and hereby proposes to furnish all equipment, labor, material (except owner-furnished materials), and testing to do all work required to complete the work shown in the Plans and described in the Specifications, within contract duration allocated, and at the unit prices set forth in the Bid Proposal. BIDDER shall refer to Part 1, Section 7 of the Technical Specifications (Measurement & Payment) and Part 2 of the Technical Specifications
The Bidder shall provide the unit and total prices for each of the bid items listed in the following Bid Schedule. Failure to provide prices for each bid item shall render the bid non-responsive. The sum of the total prices for each bid item shall be equal to the Total Base Bid Amount, and shown in both numeric and in written words format.
Bidder understands that these quantities are estimates only and are given solely for the purpose of facilitating the comparison of Bids, and that the Contractor's compensation will be computed on the basis of the actual quantities in the completed Work.
Bidder shall certify that all contents of the Bid Proposal are submitted and shall sign the Bid Proposal Checklist.
CONSTRUCTION CONTRACT AWARD
All bids are to be compared based on the Engineer's Cost Estimate for the Project and estimate of the quantities of work to be done. If awarded, the City shall award the construction contract to the responsive and lowest responsible bidder. City reserves the right to reject any and all bids. -
SIDEWALK IMPROVEMENT PROJECT
FEDERAL-AID PROJECT NO. CM-5168(036) -63-
BID PROPOSAL FORM
•
CITY OF CALEXICO
BID PROPOSAL FORM (CONT.)
SIDEWALK IMPROVEMENT PROJECT
FEDERAL-AID PROJECT NO. CML-5168(036)
BASE BID SCHEDULE
Item Description Qty Unit Unit Price Total Price
Mobilization & Demobilization $26,000.00
1 1 LS $26,000.00
(Not to Exceed 5% of Total Bid)
2 Traffic Control (Not to Exceed 3% of Total Bid) 1 LS $15.000.00 $15,000.00 Surveying 1 LS $7,000.00 $7,000.00
Remove Existing Parkway, Asphalt, or Native Soll and
4 8,000 SF
Construct 4-in Sidewalk $16.00 $128,000.00
Remove & Replace Existing 4-in Sidewalk 1,500 SF $22.00 $33,000.00
6 Import Fill Under Sidewalk (Sand or CMB) CY $103.00 $41,200.00 400
7 Remove Existing Curb or AC Berm & 2-ft of Existing $55.38 $33,228.00 AC Pavement and Construct New Curb & Gutter 600 LF
Remove & Replace Existing Curb & Gutter 300 LF $103.15 $30,945.00 Remove Existing Parkway or Asphalt Driveway and $28.60 $15,730.00 9 550 SF
Construct New Driveway
10 Remove & Replace Existing Concrete Driveway 300 SF $28.60 $8,580.00 Remove Existing Parkway or Asphalt Alley Approach $28.60 $7,150.00 11 250 SF
& Construct New Concrete Alley Approach
12 Remove & Replace Existing Concrete Curb Ramp 2 EA $10,935.68 $21,871.36 Remove Existing Curb Return (Radius) and Construct $10,935.68 $10,935.68 13 1 EA
New Concrete Curb Ramp
14 Trim Existing Tree Branches and Roots $7,000.00 $105,000.00 15 EA
(Up to 25-tt Tall Tree. Price per Tree.
15 Remove Existing Trees (Up to 25-ft Tall Tree) 10 EA $9,200.00 $92,000.00 -...
16 Remove Existing Chain-Link Fence & Posts $100.00 $7,500.00 (Up to 5 ft. Tall) 75 LF
17 Remove & Relocate Existing Road Warning Sign $1,000.00 $2,000.00 (Approx. 5'Hx 25'L) 2 EA
18 Adjust Valve (to Grade) for New Sidewalk 5 EA $1,000.00 $5,000.00 19 Adjust Pullbox (to Grade) for New Sidewalk 5 EA $1,000.00 $5,000.00 TOTAL $595,140.04
GRAND TOTAL BID ($): $595,140.04
GRAND TOTAL BID PRICE WRITTEN IN WORDS: five hundred ninety-five thousand one hundred forty dollars and four cents
SIDEWALK IMPROVEMENT PROJECT
FEDERAL-AID PROJECT NO. CML-5168(036) -64-
BID PROPOSAL FORM
:
CITY OF CALEXICO
BID PROPOSAL FORM (CONT.)
SIDEWALK IMPROVEMENT PROJECT
FEDERAL-AID PROJECT NO. ML-5168(036)
ALTERNATE BID SCHEDULE
(Contingent on Budget and Approval by City).
Item Description Qty Unit Unit Price Total Price
Additional Sidewalk Replacement
1A 500 $16.00 $8,000.00
(Remove Exist, Parkway/Native Soil & Const. New)
2A Additional Sidewalk Replacement $22.00 $11,000.00
(Remove & Replace Exist. Conc. Sidewalk) 500 SF
ЗА Additional Import Fill Under Sidewalk (Sand or CMB) 100 $103.00 $10,300.00 4A Additional Curb & Gutter Replacement 250 15/2 $103.15 $25,787.50 5A Additional Concrete Driveway Replacement $28.60 $11,440.00 (Remove Exist. & Construct New) 400 SF
6A Additional Curb Ramp Replacement 4 EA $10,935.68 $43,742.72 7A Additional Tree Branch/Root Trimming $5,000.00 $25,000.00 (Up to 25-ft Tall Tree). Price per Tree. 5 EA
8A Additional Tree Removal (Up to 25-ft Tall Tree) $10,000.00 5 EA $50,000.00
TOTAL $185,270.22
GRAND TOTAL ALTERNATE BID ($): $185,270.22
GRAND TOTAL ALTERNATE BID PRICE WRITTEN IN WORDS: one hundred eighty-five thousand two hundred seventy dollars and twenty-two cents
SIDEWALK IMPROVEMENT PROJECT
FEDERAL-AID PROJECT NO. CM-5168(036)
-65-
BID PROPOSAL FORM
The foregoing quantities are approximate only, being given as a basis for the comparison of bids, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable by the Engineer. All bids will be compared on the basis of the Engineer's estimated quantities of work to be performed.
The BIDDER agrees that the City reserves the right to increase or decrease the amount of any quantity shown and to delete any item from the Contract and pay the Contractor at the bid unit prices so long as the total amount of change does not exceed twenty-five percent (25%) plus or minus of the total bid amount equal. If the change exceeds twenty-five percent (25%) a change order may be negotiated to adjust unit bid prices. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amount bid, unit prices shall govern over extended amounts, and words shall govern over figures.
The bid prices shall include any and all costs, including:
Labor, equipment, materials, testing, and all other incidental costs to complete the Work, in compliance with the Bid and Contract Documents and applicable standards.
BIDDER shall refer to Part 1, Section 7 of the Technical Specifications (Measurement & Payment) and Part 2 of the Technical Specifications. All other work items not specifically listed in the bid schedule, but necessary to complete the work per bid and Contract Documents and applicable standards shall be included in the various bid item prices and in the Total Lump Sum Bid Amount. BIDDER understands that a bid is required for the entire work, that the quantities set forth in the Bid Schedule are to calculate total bid amount, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed.
Pyramid Construction and Aggregates, Inc. (760) 337-5839
COMPANY TELEPHONE
...
SIDEWALK IMPROVEMENT PROJECT
FEDERAL-AID PROJECT NO. CML-5168(036) -66-
BID PROPOSAL FORM
:
ADDENDA ACKNOWLEDGEMENT
1.00 - The undersigned hereby acknowledges the receipt of the following addendum:
None ; No. 1 ; No. 2_ _; No. 3 ; No. 4 ; No. 5
(Place initials above all appropriate numbers)
2.00 - The undersign hereby certifies that this proposal/bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation.
3.00 - The undersigned hereby accepts on the behalf of its firm all provisions and requirements of the contract documents, including but not limited to those related to time of completion and liquidated damages.
4.00 - The undersigned hereby certifies that they are authorized representative of the firm on whose behalf this proposal/bid is submitted and that they are acting at the direction and with the required approval of said firm, which is identified as follows:
Name of firm:
Pyramid Construction and Aggregates, Inc.
Address of firm: 839 Dogwood Road, Heber, CA 92249
Telephone ( ) Fax Number: ()
Number: (760) 337-5839 (760) 337-5994
Contractor's License Number: 866533 Type: A, C21
Signed: L HU Date: 11/12/24
-
- END OF PROPOSAL/BID FORM -
SIDEWALK IMPROVEMENT PROJECT
FEDERAL-AID PROJECT NO. CML-5168(036) -67-
ADDENDA ACKNOWLEDGEMENT
ATTACHMENT NO. 4
CONSTRUCTION AGREEMENT
CITY OF CALEXICO, CALIFORNIA
THIS AGREEMENT is made this 19th day of February, 2025, by and between the City of Calexico, a Municipal Corporation of the State of California ("CITY") and Rove Engineering, Inc. ("Contractor"). The City and the CONTRACTOR for consideration stated herein agree as follows:
1. Description of Project
CONTRACTOR shall provide for the construction in accordance with the Bid Documents and approved plans and Technical Specifications for the Project.
2. Description of Work
The work shall be done in conformance with the Plans and Specifications for the Project. The Project includes the following major tasks:
1. Rehabilitation of the existing asphalt pavement with System 3 Overlay (ARHM-GG on ARAM over Leveling Course).
2. Removal and replacement of existing concrete improvements, including sidewalk, handicap ramp, curb and gutter, and driveways approaches.
• There are sections of gutter that do not have a proper drainage slope, consequently, the contractor's surveyor must survey these areas to provide a positive flow profile so the street can drain by gravity. These survey elevations must be submitted to the City Engineer for review and approval before replacement of curb and gutter.
3. Pavement marking and striping per CAMUTCD (crosswalk, legends, or words).
4. Adjustment of existing utility lids to grade.
CONTRACTOR shall furnish all of the labor, tools, equipment, and services required to perform all of the work in connection with the construction of "Sidewalk Improvement Project" in accordance with the invitation for Bids, incorporated by reference as though fully set herein. Said construction shall be in accordance with CITY approved plans and specifications prepared by the Engineer, and applicable state prevailing wages laws and regulations. Said invitation for bids, plans and specifications, are prevailing wages laws and regulations are as fully a part of the Agreement as if hereto attached or herein repeated.
3. Time for Completion
The work shall be commenced on the date stated in Notice to Proceed is issued for the Project, and shall be completed within the allotted working days after the date stated in such Notice.
4. Compensation
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1.1 CITY shall pay the CONTRACTOR for the performance of this Agreement according to the terms and conditions contained in the Project's Invitation for Bids and Proposal or bid submittal by CONTRACTOR. CONTRACTOR shall take full payment in accordance with the following item prices incorporated as part of the proposal or bid submitted by CONTRACTOR.
1.2 CONTRACTOR agrees to receive and accept said compensation as full payment for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage, arising out of the nature of the work aforesaid, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by CITY and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work in the manner and according to the plans and specification, and the requirements of the CITY Engineer. This provision in no way limits the CONTRACTOR's duties under other provisions herein.
5. Industry Standards
The CONTRACTOR agrees that is performance, and that of its employees or subcontractors, under this Agreement shall be performed in accordance with the standards customarily adhered to by an experienced and competent contractor using the degree of care and skill ordinarily exercised by reputable professionals practicing in the same field in the State of California. Where approval by the CITY, the CITY Manager, or other representatives of the CITY is required, it is understood to be general approval only and does not relieve the CONTRACTOR of responsibility for complying with all applicable laws, codes and quality construction and business practices
6. Insurance
6.1 The CONTRACTOR shall not begin performing under this Agreement until it has: (a) obtained insurance certificates reflecting evidence of all insurance required herein; however, the CITY reserves the right to request, and the CONTRACTOR shall submit, copies of any policy upon reasonable request by the CITY; (b) obtained CITY approval of each company or companies as required herein; and (c) confirmed that all policies contain the specific provisions required herein. Further the CONTRACTOR shall not modify any policy or endorsement thereto which increases the CITY'S exposure to loss for the duration of this Agreement.
6.2 Types of Insurance
At all times during the term of this Agreement, CONTRACTOR shall maintain insurance
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coverage as follows:
1. Commercial General Liability
For all of the CONTRACTOR's operations, including contractual, broad form property damage, completed operations, and independent CONTRACTOR's liability, the CONTRACTOR shall keep in full force and effect, during any and all work on this Project, all applicable insurance to cover personal injury, bodily injury and property damage, providing coverage to a combined single limit of $1,000,000 per occurrence, subject to an annual aggregate of $2,000,000 for general liability, completed operations and personal injury other than bodily injury. Agreementual liability shall include coverage of tort liability of another party to pay for bodily injury or property damage to a third person or organization. Agreementual liability limitation endorsement is not acceptable.
2. Commercial Automobile Liability
For all the CONTRACTOR's automobiles including owned, hired and non-owned automobiles, the CONTRACTOR shall keep in full force and effect, automobile insurance for bodily injury and property damage providing coverage to a combined single limit of $1,000,000 per occurrence. Insurance certificate shall reflect coverage for any automobile [any auto]. The CITY shall be named as an additional insured, but only for liability arising out of the use of CONTRACTOR's automobiles and only arising out of the performance of this Agreement.
3. Worker's Compensation
For all of the CONTRACTOR's employees who are subject to this Agreement and to the extent required by the State of California, the CONTRACTOR shall keep in full force and effect, a workers compensation policy. That policy shall provide a minimum of $1,000,000 of employees liability coverage and the CONTRACTOR shall provide and endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.
6.3 Rating Requirements
All bonds used to guarantee work and performance under this Agreement and all insurance required by express provision of this Agreement shall be carried only by responsible insurance companies that have been at least and "A" or "A." and "V" rating by AM BEST, that are licensed and approved by the State to do business in the State of California, and that have been approved by the CITY.
6.4 Deductibles
All deductibles on any policy shall be the responsibility of the CONTRACTOR.
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6.5 Specific Provisions Required
Each policy required under Section 6 herein, shall expressly provide, and an endorsement shall be submitted to the City, that:
1. Except as to Workers Compensation, the City of Calexico and its respective elected officials, officers, employees, agents, and representatives shall be named as additional insureds. The CITY's Additional Insured status must be reflected on additional insured endorsement which shall be submitted to the CITY.
2. The policies are primary and any insurance that may be carried by the CITY is non- contributing, as reflected in an endorsement which shall be submitted to the CITY.
3. The policies cannot be canceled, non-renewed or materially changed except after thirty calendar days prior written notice by the CONTRACTOR to the CITY by certified mail, as reflected in an endorsement which shall be submitted to the CITY except for non-payment of premium, in which case ten (10) days notice will be provided.
4. Before performing under this Agreement, the CONTRACTOR shall provide the CITY with all Certificates of Insurance accompanied with all endorsements.
5. The CONTRACTOR may obtain additional insurance not required by this Agreement.
7. Agreement or Compliance with Labor Code
CONTRACTOR certifies that it is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Worker's Compensation or to undertake self insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the performance of the work of this Agreement.
Control of Agreement
The improvement contemplated in the performance of this contract is a project over which the City of Calexico shall exercise general supervision. The CITY therefore shall have the right to assume full and direct control over this contract whenever the CITY, at its sole discretion, shall determine that its responsibility to the State of California so requires.
9. Conflicting Terms
If an apparent conflict or inconsistency exists between the main body of this Agreement and the bid, proposal or other incorporated document, the main body of this Agreement shall control. If a conflict exists between applicable federal, state, or local law, rule, regulation, order, or code
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and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirements shall control.
Each party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement.
10. Indemnification and Hold Harmless Agreement
10.1 With respect to any liability, including but not limited to claims asserted or costs, losses, attorney fees (for attorney of CITY's choosing), or payments for injury to any person or property caused or claimed to be caused by the acts or omissions of the CONTRACTOR, or the CONTRACTOR's employees, agents, and officers, arising out of any services performed involving this project, the CONTRACTOR agrees to defend, indemnify, protect, and hold harmless the CITY, its agents, officers, or employees from and against all liability. Also covered is liability arising from, connected with, caused by, or claimed to be caused by the active or passive negligent acts or omissions of the CITY, its agents, officers, or employees which may be in combination with the active or passive negligent acts or omissions of the CONTRACTOR, its employees, agents or officers, or any third party. The CONTRACTOR's duty to defend, indemnity, protect and hold harmless shall not include any claims or liabilities arising from the soles negligence or sole willful misconduct of the CITY, its agent, officers or employees. This section in no way alters, affects or modifies any of CONTRACTOR's other obligations and duties herein.
10.2 The CONTRACTOR agrees to pay any and all costs the CITY incurs enforcing the indemnity and defense provisions herein.
11. Notices
In all cases where written notice is required under this Agreement, service shall be deemed sufficient if the notice is deposited in the United States mail, postage paid. Proper notice shall be effective on the date it is mailed, unless provided otherwise in this Agreement. For the purpose of this Agreement, unless otherwise agreed in writing, notice to the parties herein shall be addressed as follows:
CITY CONTRACTOR:
City of Calexico Rove Engineering, Inc.
Public Works Department P.O. Box 2108
608 Heber Avenue El Centro, CA 92244
Calexico, CA 92231
12. Non-Assignment
The CONTRACTOR shall not assign the obligations under this Agreement, whether by express assignment or by sale of the company, nor any monies due or to become due, without the CITY's
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prior written approval. Any assignment in violation of this paragraph shall constitute a Default and is grounds for immediate termination of this Agreement, at the sole discretion of the CITY.
In no event shall any putative assignment create a contractual relationship between the CITY and any putative assignee.
13. Independent Contractors
The CONTRACTOR and any SUBCONTRCTORS employed by the CONTRACTOR shall be independent contractors and not agents of the CITY.
14. Compliance with Controlling Law
14.1 The CONTRACTOR shall comply with all laws, ordinances, regulations, and policies of the federal, state and local governments applicable to this Agreement, including California Labor Code section 1720 relating to the payment of prevailing wages, including inspection and land surveying work. In addition, the CONTRACTOR shall comply immediately with all directives issues by the CITY or its authorized representatives under authority of any laws, statures, ordinances, rules or regulations. The laws of the State of California shall govern and control the terms and conditions of this Agreement.
14.2 Pursuant to the Labor Code of the State of California, or local laws applicable thereto, the CITY has ascertained that the CONTRACTOR shall be responsible for paying prevailing wages as established by the State of California, Director of Industrial Relations. Under Section 1776 of the State Labor Code, the CONTRACTOR, and all subcontractors, are required to keep accurate payroll records. This Section specifies the content thereof, inspection and duplication procedures, and certain notices required of the CONTRACTOR pertaining to their location.
14.3 Whenever the CONTRACTOR or any representative, agent or employee Of CONTRACTOR performing a public works project is found by the Department of Industrial Relations ("DIR") or the CITY to be in violation of the prevailing wage requirements imposed by law, the CONTRACTOR shall indemnify and hold CITY harmless from any and all liability arising from such violation, including any and all liability imposed on the City. The CONTRACTOR's duty to indemnify the CITY pursuant to this section shall include any and all costs and expenses incurred by the CITY therefrom, including but not limited to any penalties imposed on the CITY by DIR or any other state agency and reasonable attorney's fees.
14.4 Nothing in this section shall be construed to limit, alter or amend the CONTRACTOR's duty to indemnify under any other provisions of this Agreement.
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15. Jurisdiction and Venue
The venue for any suit or proceeding concerning this Agreement, the interpretation or application of any of its terms, or any related disputes shall be in the County of the Imperial, State of California.
16. Integration
This Agreement and the exhibits and references incorporated into this Agreement fully express all understandings of the Parties concerning the matters covered in this Agreement. No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless made in the form of a written change agreed to in writing by both parties or an amendment to this Agreement agreed to both Parties. All prior negotiations and agreements are merged into this Agreement.
17. Counterparts
This Agreement may be executed in counterparts, which when taken together shall constitute a single signed original as though all parties had executed the same page.
18. No Waiver
No failure of either the CITY or the CONTRACTOR to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement, shall constitute a waiver of any such breach or such covenant, term or condition. No waiver of any breach shall affect or alter this Agreement, and each and every covenant, condition, and term hereof shall continue in full force and effect to any existing or subsequent breach.
19. Severability
The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision of this Agreement unenforceable, invalid, or illegal.
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IN WITNESS WHEREOF, the parties hereto through their agent duly authorized, have executed this Agreement as of the day and year first above written.
ATTEST:
VERONICA L. ALVARADO JUAN CONTRERAS
City Clerk of the City of Calexico Acting City Manager of the City of Calexico
CONTRACTOR
By:
Signature Date
Printed Name and Title
Licensed in accordance with an act
Providing for the registration of contractors,
License No.
APPROVED AS TO FORM AND EXECUTION
Carlos Campos Date
City Attorney
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