AGENDA
ITEM
13 CALEXICO California AGENDA
ITEM
AND MEXICO MEET
CITY COUNCIL 13
AGENDA STAFF REPORT
DATE: February 19th, 2025
TO: Mayor and City Council
APPROVED BY: Juan Contreras, Acting City Manager JN
PREPARED BY: Karla Chaparro, Finance Director Ye
SUBJECT: Authorize the revised salary schedule and approve the allocation of additional funding for the City Manager position to ensure competitive compensation, attract top-tier candidates, and retain experienced leadership. ============s:
Recommendation:
It is recommended that the City Council approve the revised salary schedule and allocation of additional funding for the City Manager position as outlined in the attached job description. This position is critical for providing strategic leadership, overseeing daily operations, and ensuring the efficient implementation of policies set by the City Council.
Background:
The City Manager serves as the Chief Executive Officer of the City of Calexico, providing strategic leadership and overseeing all City departments, programs, and services under the direction of the City Council. This position plays a vital role in ensuring the efficient implementation of City policies, sound financial management, and effective administration of municipal operations.
The City Manager is responsible for budget oversight, economic development, infrastructure planning, The cole Meane and intergovernmental relations, ensuring that City resources are managed responsibly and that services are delivered efficiently to meet the needs of residents. By fostering collaboration among departments and maintaining transparency in governance, the City Manager drives the City's long-term growth and sustainability.
Discussion and Analysis:
The City Council periodically reviews executive salary ranges to maintain competitiveness in attracting and retaining highly qualified leadership. To maintain competitiveness and attract highly qualified and experienced candidates, it is recommended to increase the salary range for the City Manager position to align with compensation levels, benefits, and employment practices established by comparable cities, municipalities, and government agencies within the region and across the industry. Adjusting the compensation will enhance the City's ability to recruit and retain top leadership talent, ensuring effective governance, strategic decision-making, and long-term municipal stability. The proposed adjustment aims to reflect the responsibilities of the role while keeping the City competitive in the job market.
Conclusion:
It is recommended to adjust the salary range for the City Manager position to align with regional benchmarks and industry standards. This adjustment will strengthen the City's ability to recruit and retain top executive leadership. The proposed salary increase reflects the complex responsibilities of the role while positioning the City as a competitive employer in the job market, ultimately supporting the City's growth, financial health, and operational efficiency.
Fiscal Impact:
The City Manager position currently has a salary range of $15,083 to $18,334 per month. The new proposed salary range is $18,333 to $22,284 per month. The proposed salary range reflects the level of responsibility, expertise, and qualifications required for the role, ensuring that the position remains competitive and attractive to qualified candidates.
Below is the proposed salary table for the C-MNG13 range, detailing the step increases and compensation structure applicable to this position.
Step 1 Step 2 Step 3 Step 4 Step 5
18,333 19,250 20,213 21,223 22,284
The additional financial impact for this position, including salary and benefits, will be as foliows for each applicable fiscal year:
Fiscal Year 2025
In fiscal year 2025, the projected additional fiscal impact of this position, assuming the selected individual is hired at the beginning of March 2025, is estimated at $16,642.60. This amount accounts for the cost increase in salary and benefits over a four-month period within the twelve-month fiscal year.
Annual Fiscal Pro-Rated Fiscal
Impact Impact
07/2024 - 06/2025 03/2025 - 06/2025
Proposed Salary 321,672.23 107,224.08
Current Salary 271,744.43 90,581.48
Additional Fiscal Impact 49,927.80 1$ 16,642.60
Fiscal Year 2026
In fiscal year 2026, the projected annual fiscal impact of this position is $325,216.94 assuming a 2% cost of leave adjustment, 5% medical insurance increment and an anticipated rise in CaPERS contribution rates.
Annual Fiscal Impact (July 2025 - June 2026):
$325,216.94.
Coordinated With:
City Manager's Office
Attachments:
1. City Manager Job Description
2. Budget Amendment Resolution
2 ATTACHMENT 1
CITY OF CALEXICO
CLASS TITLE: CITY MANAGER
MONTHLY: $18,333 - $22,284
RANGE: C-MNG13
BASIC FUNCTION:
Under the direction of the City Council, plan, organize, control and direct City-wide operations, activities, departments, programs and functions; provide support for the City Council, direction and vision for the organization, and overall leadership and direction to the entire City government; implement the policies of the City Council; supervise and evaluate the performance of assigned personnel.
• REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Plan, organize, control and direct City-wide operations, activities, departments, programs and functions; direct and control the establishment and maintenance of City-wide time lines and priorities; assure City-wide functions and activities comply with established internal controls, laws, codes, regulations, ordinances, policies and procedures Provide support for the City Council, direction and vision for the organization, and overall leadership and direction to the entire City government; implement the policies of the City Council; assure proper and timely resolution of related issues, conflicts and discrepancies.
Coordinate and direct City-wide personnel, resources, fiscal activities, compliance functions and communications to meet organizational and public needs and assure smooth and efficient activities; direct the development and implementation of City-wide departments, divisions, programs, projects, functions, services, goals, objectives, systems and activities.
Supervise and evaluate the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; coordinate subordinate work assignments and review work to assure compliance with established standards, requirements and procedures.
Direct and review staff reports; provide technical expertise, information and assistance to the department heads regarding assigned functions; assist in the formulation and development of policies, procedures and programs to assure an economical, safe and efficient work environment. 2006
Ewing Consulting Services
City Manager - Continued Page 2
Advise the Mayor and City Council of unusual trends or problems and recommend appropriate corrective action; plan, organize and implement long and short-term programs and activities as directed by the City Council and Mayor:
Provide consultation and technical expertise to administrators, Council members, officials, personnel, outside agencies and the public concerning City operations, activities and related functions and requirements; respond to inquires, resolve issues and conflicts and provide detailed and technical information concerning related laws, codes, standards, requirements, goals, objectives, budgets, rules, regulations, policies and procedures.
Coordinate organizational activities, communications and information between administrators, staff, outside organizations and various local, State and federal agencies; assure optimal allocation of City resources and personnel.
Monitor and analyze City-wide departments, divisions, programs, activities and functions for progress, financial effectiveness, operational efficiency and capacity to meet public needs; respond to administrative input concerning organizational needs; plan, organize and direct the development and implementation of City-wide policies, procedures and programs to enhance the City's financial effectiveness, operational efficiency and capacity to meet public needs.
Develop and prepare the annual preliminary budget for the City, analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations; assist department heads and other administrators with budget development and administration; review, analyze and approve recommendations included in the City's budget document.
Direct the preparation and maintenance of a variety of narrative and statistical records, files and reports related to departments, programs, projects, budgets, compliance, systems, ordinances, resolutions, financial activity, personnel and assigned duties; assure mandated reports are completed and submitted to appropriate local, State or federal agency according to established time lines.
Assure adequate resources and personnel to meet City-wide needs; estimate labor and resources required for City departments, divisions, programs, services and projects; review, analyze and approve departmental requests for resources.
Maintain current knowledge of laws, codes, ordinances, regulations and pending legislature related to City operations and activities; direct the modification of programs, functions and procedures to assure compliance with local, State and federal requirements as appropriate.
Direct the research, assembly and compiling of a variety of technical information related to City operations, services and functions; oversee the preparation and distribution of correspondence, fiscal documents and informational materials related to department activities. 2006
Ewing Consulting Services
City Manager - Continued Page 3
Communicate with other administrators, personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information; communicate with attorneys regarding City legal issues and matters; negotiate various agreements.
Operate a variety of office equipment including a computer and assigned software; drive a vehicle to conduct work.
Attend and conduct a variety of meetings as assigned; prepare agenda items for City Council meetings; represent the City at various events and meetings.
OTHER DUTIES:
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Planning, organization and direction of City-wide operations, activities, departments, programs and functions.
Practices, procedures and techniques involved in the development and implementation of City- wide departments, divisions, programs, projects, functions, services, goals, objectives, systems and activities.
Accounting, budget and business functions of a city government.
Local and State standards and requirements concerning City programs and functions.
Local, State and federal resources providing City-related services to the public.
Terminology, concepts, methods and procedures involved in the management of assigned departments and programs.
Applicable local, State and federal laws, codes, ordinances, regulations, policies and procedures.
Technical aspects of field of specialty.
City organization, operations, policies and objectives.
Policies and objectives of assigned programs and activities.
Principles and practices of administration, supervision and training.
Budget preparation and control.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Public speaking techniques.
Operation of a computer and assigned software.
Public relations techniques.
ABILITY TO:
Plan, organize, control and direct City-wide operations, activities, departments, programs and functions.
Provide support for the City Council, direction and vision for the organization, and overall leadership and direction to the entire City government.
Implement the policies of the City Council.
2006
Ewing Consulting Services
City Manager - Continued Page 4
Supervise and evaluate the performance of assigned personnel.
Provide consultation and technical expertise concerning City operations, activities and related functions and requirements.
Monitor, analyze and modify policies, procedures and programs to enhance the City's financial effectiveness, operational efficiency and capacity to meet public needs.
Direct the development and implementation of City departments, divisions, programs, projects, functions, services, goals, objectives, systems and activities.
Develop and prepare the City and departmental budgets.
Oversee the establishment and maintenance of City-wide time lines and priorities.
Assure adequate resources and personnel to meet City needs.
Communicate effectively both orally and in writing.
Interpret, apply and explain rules, regulations, policies and procedures.
Establish and maintain cooperative and effective working relationships with others..
Operate a computer and assigned office equipment.
Analyze situations accurately and adopt an effective course of action.
Meet schedules and time lines.
Work independently with little direction.
Plan and organize work.
Prepare comprehensive narrative and statistical reports.
Direct the maintenance of a variety of reports, records and files related to assigned activities.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: bachelor's degree and ten years increasingly responsible experience in the development and implementation of City government or related programs, projects and services including personnel, fiscal and public relation duties and six years in an administrative capacity.
LICENSES AND OTHER REQUIREMENTS:
Valid California State driver's license.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
Driving a vehicle to conduct work.
PHYSICAL DEMANDS:
Hearing and speaking to exchange information and make presentations.
Dexterity of hands and fingers to operate a computer keyboard Seeing to read a variety of materials.
Sitting or standing for extended periods of time.
2006
Ewing Consulting Services
CALEXICO
CITY HALL
City
CALEXICO Manager
CALIFORNIA
THECOMMUNITY
Founded in 1899 and incorporated in 1908, the
City of Calexico is geographically located in
Imperial County on the US-Mexican border midway
between the cities of San Diego and Yuma and has a
population of approximately 40,000 residents. Calexico is regionally known as a friendly, active border community that attracts hardworking people who take great pride in the City's 113- year history. Calexico is an attractive location for major employment, entertainment, and tourist areas in the region. The border city of Mexicali, Baja California, Mexico offers big city amenities like museums, a zoo, a sports convention center, several restaurants, and an international airport. Visitors cross by foot or car from Calexico in the United States every day.
Imperial Valley has a variety of attractions for visitors and residents. Fort Yuma is located on the banks of the Colorado River. NAF El Centro is the winter home of the U.S. Navy Flight Demonstration Squadron, the Blue Angels. Imperial Valley Expo & Fairgrounds is home to the California Mid- Winter Fair and Fiesta which is the local county fair, held in late February to early March and known throughout North America. It is also home to GOVERNANCE the Imperial Valley Speedway. Recreational opportunities are abundant in the area with water sports at the Colorado River; hunting, camping, and Calexico is a full-service city and operates under a City Council/City Manager off-road activities in the rugged mountains and desert sand dunes. The form of government. The City Council consists of five Council Members, - Anza-Borrego Desert State Park, California's largest state park, the Salton elected to overlapping four-year terms. The Mayor and Mayor Pro-Tem are Sea State Recreation Area, Algodones Sand Dunes, Fossil Canyon, Painted chosen from among the five council members and rotate on an annual Gorge, and Salvation Mountain are just a few of the unique parks in the basis. The Mayor presides at council meetings, where all official policies and region. Opportunities to attend college are available through Imperial Valley laws of the City are enacted. The members of the Calexico City Council set College, San Diego State-Imperial Valley and Brawley Campuses, and the policy and appoint commissions and committees that study the present University of Phoenix. U.C. San Diego, Cal State Universities in San Diego and and future needs of Calexico.
San Marcos are located in nearby San Diego County.
To learn more about the City of Calexico, go to:
https://www.calexico.ca.gov/
THE POSITION
The City Manager is the Chief Executive Officer of the City, responsible for planning, directing, and managing all activities and operations of the City of Calexico, ensuring that all public services are delivered in an efficient and effective manner. The City Manager is responsible for coordinating City activities with other agencies and organizations; facilitating the development and implementation of City goals and objectives; implementing policy decisions made by the City Council; and providing highly complex administrative support to the City Council.
The Office of the City Manager is responsible for a wide range of activities, including managing and directing budget and operations, facilities and asset management, public safety, economic development initiatives, legislative analysis, intergovernmental relations, grant administration, employee relations and strategic planning.
Essential Duties include but are not limited to the following:
> Plan, organize, control and direct City-wide operations, activities, departments, programs and functions; direct and control the establishment and maintenance of City-wide timelines and priorities; assure City-wide functions and activities comply with established internal controls, laws, codes, regulations, ordinances, policies, and procedures
> Provide support and advise for the City Council, direction and vision for the organization, and overall leadership and direction to the entire City government; implement the policies of the City Council; ensure proper and timely resolution of related issues, conflicts and discrepancies. > Coordinate and direct City-wide personnel, resources, fiscal activities, compliance functions and communications to meet organizational and public needs and ensure smooth and efficient activities; direct the development and implementation of City-wide departments, divisions, programs, projects, functions, services, goals, objectives, systems and OCALE XICO activities.
> Direct and review staff reports; provide technical expertise, information, and assistance to the department heads regarding assigned functions; assist in the formulation and development of policies, procedures and programs to ensure an economical, safe and efficient work environment. > Develop and prepare the annual preliminary budget for the City, analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations; assist department heads and other administrators with budget development and administration; review, analyze and approve recommendations included in the City's budget document.
> Ensure adequate resources and personnel to meet City-wide needs; estimate labor and resources required for City departments, divisions, • Pursue grants and other revenue to improve infrastructure and create programs, services and projects; review, analyze and approve fiscal stability and financial health. departmental requests for resources. > Continue to enhance team building, interdepartmental collaboration > Maintain current knowledge of laws, codes, ordinances, regulations and a positive, high-performing working environment. and pending legislature related to City operations and activities; direct > The City approved its current strategic plan in 2021. the modification of programs, functions and procedures to ensure > Smart leadership and fiscal leadership has created $2mil in reserves for compliance with local, State and federal requirements as appropriate. the City. > Attend and conduct a variety of meetings as assigned; prepare agenda > Calexico provides incentives to attract newbusiness tothis business- items for City Council meetings; represent the City at various events and friendly community. meetings.
> Extensive open space to continue to attract new industry, retail, and Recent and Current Accomplishments, Opportunities and Priorities restaurants. > Enhance opportunities for private development and economic growth > Opportunity to hire recently opened Finance Director position. by working collaboratively with City Council and other departments to review planning and zoning regulations, assessing commercial, business and housing opportunities as well as economic development projects. THE IDEAL CANDIDATE The ideal candidate will be a motivated, collaborative, and inspiring leader who can work with City Council, staff, and key stakeholders to achieve economic growth and improve quality of life for the community.
The successful candidate will have well-rounded skills in all facets of public sector governance, a proven track record in successful community development, and a solid financial acumen. The ideal candidate leads by setting a positive example of being proactive and organized; provides clear and consistent direction and can assess talent, mentor and develop a team-oriented working environment. Excellent communication and interpersonal skills are required to manage the City as it moves to improve its infrastructure, promote new and upscale business ventures, and build and maintain effective and collaborative relationships with regional and national business partners. A passion for public service, desire to work with a solid, proactive
management team and willingness and openness
to understand the heritage and local dynamics
of the community are opportunities for the
selected candidate.
Key Competencies
and Characteristics
> An individual with the highest
personal and professional integrity.
> The ability to deliver information and
comprehensive research to City Council in a clear,
balanced, and unbiased manner.
> A dynamic leader who shares the vision of the Council and community, and can advocate, articulate, and implement that VISION.
> Provide options and solutions with different sides to an issue with strengths, weaknesses, opportunities, and risks for each alternative. > Must be politically astute, while remaining apolitical. > An entrepreneurial mindset with the ability to work effectively with business leaders, developers, and elected officials.
> A strong leader able to use sound judgement, wisdom and maintain flexibility.
> A solid, optimistic leader and role model with a positive presence; > Vacation: Accumulates 12 working days the 1st year; increases are demonstrate initiative, be action oriented, treat others with respect, be dependent on years of service. May carry up to 2-years balance. collaborative and approachable. > Sick Leave: Employees accrue at the rate of one day for each full month > A demonstrated record of accomplishment in the development of of employment (eight-hourday). strong customer service in the delivery of public services. > Employee Assistance Program (EAP): Offered to employee and eligible > A 'bridge-builder' who is able to create and grow positive business dependents at no charge. relationships. > Deferred Compensation: a deferred compensation plan is available to employees.
> City paid $200,000 life insurance and up to $2,500 per eligible
QUALIFICATIONS
dependent.
Any combination equivalent to: > Supplemental life insurance plans also available. > Bachelor's degree in Public Administration, Business Administration, or a relevant field APPLICATION PROCESS
> Ten (10) years increasingly responsible experience in the development and implementation of City government or related programs, projects AND RECRUITMENT SCHEDULE and services including personnel, fiscal and public relation duties and six years in an administrative capacity. To be considered, please electronically submit your City employment application, resume, cover letter and a list of five professional references > A Master's degree in Public Administration, Business Administration, or a (references will not be contacted in the early stages of the recruitment) to:
related field with eight (8) years of experience in public sector leadership as noted above.
> Bi-Lingual English and Spanish is ideal. The final filing date is Friday March 7th, 2025.
Resumes should reflect years and months of positions held, as well as the SALARY AND BENEFITS size of staff and budgets you have managed. Resumes will be screened based on the criteria outlined in this brochure. The City will then select The starting salary is $220,000; may be negotiable for the selected candidates who meet these criteria for a formal interview process. candidate.
The first review of applications is scheduled for March 7th, 2025, and A generous benefits package includes: interviews are tentatively set for March 12 - 14th, 2025. Please note > Retirement: The City participates in CaPERS with a 2.0% @ 60 formula that extensive reference and background checks for Classic Employees, with an employee contribution of 7%. For conducted on the selected candidate. For further details, please contact:
employees covered under PEPRA, the retirement formula is 2% @ 62.
Human Resource Department
City pays the employer share with an employee contribution of 7.75%. 760-768-2107 > Health Benefits: The City participates in a Self-Funded Health Insurance [email protected] Program which includes an excellent medical plan, along with dental [email protected] and vision. The City pays 80% of the plan cost, 20% of the cost is paid by www.calexico.ca.gov the employee.
> Holidays: 16 paid holidays annually.
Administrative Leave: City Executive Management are entitled to 64 hours of management leave per calendar year.
BBe
ATTACHMENT 2
BUDGET AMENDMENT RESOLUTION NO. 2025-—
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
TO THE FINAL BUDGET FOR FISCAL YEAR 2024-2025
WHEREAS, the Final Budget for Fiscal Year 2024-2025 was adopted by Resolution No. 2024 - 44 of the City Council on June 26, 2024; and
WHEREAS , the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s)
AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total $
2) Record Appropriation(s)
Fund No. Department Division Account Sub-Account Amount Total $
3) Record Transfer of Funds:
FROM:
Fund No. Department Division Account Sub-Account Amount 10 160 SIOIO 000 $13,000.00
I1I 10 160 52010 000 $1,023.10
III 10 160 52011 00° $994.50
I11 10 160 52013 000 $1,560.00
111 10 160 52014 000 $65,00
Total $ 16,642.60
TO:
Fund No. Department | Division Account Sub-Account Amount 10 150 SIO10 000
$13,000.00
11I 10 150 52010 000 $1,023.10
111 10 150 5201I 000 $994.50
150 52013 00° $1,560.00
10 150 52014 000 $65.00
Total $ 16,642.60
4)Purpose of Budget Amendment:
Request that the City Council approve the Budget Amendment Resolution to transfer $16,642.60 from Division 160 1o Division 150 in the General Fund to cover four months (March - June 2025) of additional salary and benefits costs associated with the approved increase in compensation for the City Manager position.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 19th day of February, 2025.
DIANA NURICUMBO, MAYOR
ATTEST:
VERONICA L. ALVARADO, City Clerk
APPROVED AS TO FORMS;
CARLOS CAMPOS, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ss.
COUNTY OF IMPERIAL)
1, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2025- was duly adopted by the City Council at their regular meeting of said City Council held on the 19th day of February, 2025 by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
VERONICA L. ALVARADO, City Clerk
City of Calexico