AGENDA
ITEM
23 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
23 CITY COUNCIL
AGENDA STAFF REPORT
DATE: October 151, 2025
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager
PREPARED BY: Laura Bowen, Grants Manager
SUBJECT: Informational Report in reference to Grant activities during the period of July 14 to September 15.
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Recommendation:
Provide information to City Council in reference to Grant related activities. City Manager recommends the submission of a Quarterly Grant Revenue Status Report to be submitted to City Council.
Background:
Grants Manager is currently working under the City Manager direction focusing on the City of Calexico priorities. One of the top priorities that has been identified is the audit response to the California State Department of Housing and Community Development Contract Management Section for the Community Development Block Grant (CDBG) and HOME housing programs.
Discussion and Analysis:
During the subsequent eight-weeks performance period for the grant manager. The following activities have been conducted
• Worked with Finance Department to complete and close out Federal Emergency Management Agency (FEMA) programs for Disaster Relief funds COVID-19 and Storm Hillary. • Worked with department to identify to create a grants master list to identify current grant funds status
• Continued to meet with California State Department of Housing and Community and started to work in the development of Policies and Procedures Manual as part of the CDGB/Home audit and continued to work on gathering requested files.
• Created procedures for Grants Manager position to organize grant opportunities, grant applications, grant program implementation and monitoring.
• Provided departments with a list of potential funding opportunities and follow up with the departments if interested in applying.
• Contacted the Bureau Justice Assistance (BJA) to inquire about the Edward Byrne Memorial Justice Assistance Grant Program Funds allocations to include Calexico Police department. • Started to reach out to other agencies to inquire about their activities related to grants • Started to work with Public Works Department in Rule 310 Operational Development Fee Mitigation Program Awarded by the Imperial County Air Pollution Control District (ICAPCD) for up to $400,000. Application deadline is November 1st.
• Summited Letter of Interest for the Alcoholic Beverage Control (ABC) Underage Drinking Program offered by the Office of Traffic Safety in the amount of $30,000 for overtime and training. • Started to work with Planning Department on Grant Funding Opportunity Catalyst pre- development funds in the amount of $200,000 awarded by the Southern Border Coalition. • Started to work with departments to find out status of previous applications submitted for prior Fiscal Year Fire Department and Public works.
• Participated in recurrent meetings with the Institute of Local Government (ILG) to use take advantage of their offered services which include suggestions of funding opportunities. • Submitted to all departments involved in soccer projects presentation field project request. • Met with Calexico Police Department to in reference to grants opportunities and needs.
Fiscal Impact:
None
Coordinated With:
City Manager's Office
Attachments:
1. Grants Master List.
2. List of Grant Funding opportunities.
2 ATTACHMENT NO. 1
CITY OF CALEXICO
FY25-26 Special Revenue Funds
FY24/25 CTFGP Law Officer Wellness and
Program/Grant Name Lunch at the Library Zip Books Adult Literacy Services Zip Books. Enforcement - Calexico Police Mental Health Grant OPERATION STONE Department Program GARDEN GRANT
Department Library Library Library Library Calexico Police Calexico Police Calexico Police Acronym LATL24-13A ZIP CLLS ZIP 24-16 CTFGP OWG OPSG
Awarded Amount 16,522 $ 6,967 $ 49,066 $ 6,967 $ 215,092 20,000 s 124,600 Expense Type SB or OT Salaries n/a Salaries n/a Yes; overtime only Yes; overtime only Overtime & Benefits Performance Period May 2025-August 2025 July 2025-June 2026 July 2025-June 2026 July 2024-June 2025 07/01/2025 - 06/30/2026 01/01/2023 - 12/31/2025 09/01/25 - 03/30/26 Expenses as of June 30,2025 4,919 $ 6,967 6,961 $ 1,712$ 5,205 Received Revenue 16,522 $ 6,967 $ 20,000 $
Balance 4,919 6 $ 215,092 $ 14,795$ 124,600
Funding Agency California State Library California State Library California State Library California State Library CHP - Cannabis Grants Unit Board of State and FEMA
Community Corrections
State of Federal Agency State State State State State State FEDERAL Program will provide
books to help build home Ability to purchase books
libraries for up to 40 kids Ability to purchase books on Provide one-one-one Program Description demand and send it to patrons tutoring services for on demand and send it to DUl Saturation Patrols Funding for officer per week, daily patrons directly to their wellness programs STREET ENFORCEMENT enrichment activities and directly to their homes adults 16+ homes
cooking class for kids
Grant pays for
Program will run for 11 Awards letters will be sent coordinator salary and all Notes weeks from June 2-August sometime in July 2025 - waiting materials and supplies to Active Active ACTIVE
15, 2025 provide tutoring sessions
and family literacy
programming
* 2nd report due 8-30-25, * 1st report 1-31-26, *2nd report Financial report due 9-30- Pending Reports *Outputs survey 9-10-25, Dates to be given None December, 2025 NONE 4-30-26, *final report 6-30-26 25
*3rd report due 11-30-25
Totals
Note: This information has been provided by departments, further analysis needs to be done by grants manager to cofirm revenues and expenditures with Finance Department.
Expired by the end of the year
CITY OF CALEXICO
FY25-26 Special Revenue Funds
Scaroni Road between Cole Blvd between ML King Ave Weakley Road Alley Improvement Sidewalk Improvement Community Center Program/Grant Name Project (Calexico, Van de Heber Park Playground Cole Blvd. and Jasper Rd and Bowker Rd Improvements Project Graaff and Grant) Rehabilitation
Department Public Works Public Works Public Works Public Works Public Works Public Works Public Works Acronym Caltrans Caltrans Caltrans ICAPCD Caltrans DPR DPR Awarded Amount 471,000 $ 1,414,000 461,863 $ 3,350,371 S 230,000 8,500,000 $ 177,952 Expense Type SB or OT Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Performance Period 06/28/24 - 06/30/26 07/28/23 - 06/30/26 09/14/23 - 06/30/26 04/19/22 - 06/30/25 11/16/23 - 06/30/26 07/01/18 - 06/30/28 07/01/18 - 06/30/28
Expenses as of June 30,2025 2,377,604 148,595 $ 1,883,233 $ tA 747,373 $ Received Revenue 1,060,923 148,595 +A 1,883,233| S 738,780 $ Balance 47,100 177,952 177,952 tA 177,952 230,000 177,952 177,952 Imperial County Air
Funding Agency epartment of Transportatio Department of Transportation repartment of Transportatio Pollution Control Department of Transportation artment of Parks and Recredartment of Parks and Recrea District/EPA
State of Federal Agency State Federal Federal State Federal State State Program Description Road Rehabilitation Road Rehabilitation Road Rehabilitation Road Rehabilitation Road Rehabilitation Parks and Recreation Parks and Recreation City requested an
Notes Active Active Active extension and we are Active
awaiting response from Active Active
ICAPCD
Pending Reports Quarterly invoices are Quarterly invoices are submitted Quarterly invoices are Quarterly reports are Quarterly invoices will be Quarterly reports Quarterly reports submitted to Caltrans to Caltrans submitted to Caltrans submitted to ICAPCD submitted to Caltrans submitted to DPR submitted to DPR Totals 937,005 10,164,105 $ 355,904
Note: This information has been provided by departments, further analysis needs to be done by grants manager to cofirm revenues and expenditures with Finance Department.
Expired
Expired by the end of the year
CITY OF CALEXICO
FY25-26 Special Revenue Funds
Arts and Cultural Arts and Cultural
Program/Grant Name New River Parkway Rodriguez Park Trees Organizations General ARPA Funds T-Mobile Organizations General
Improvement Project
Operating Support Operating Support2
Department Public Works Public Works Public Works Finance Fire Recreations Acronym DPR lID GEN-23-20373 GEN-23-20373
Awarded Amount 12,500,000$ 17,500 $ 46,749 $ 9,526,985 $ 46,289.00 46,749 Expense Type SB or OT Not Applicable Not Applicable Not Applicable Not Applicable Equipment General Operating Support Performance Period 07/01/22 - 06/30/26 08/26/24 - 12/31/25 Oct 1, 2023 - Sep 30, 2025 December 31,2025 Oct 1, 2023 - Sep 30, 2025 Expenses as of June 30,2025 1,400,000 17,500| $ 38,760 38,760 Received Revenue 12,500,000 $ 17,500 $ 46,749 $ 9,526,985 46,749 Balance 7,989 3,163,942 $ 46,289.00 7,989
Funding Agency artment of Parks and Recre: Imperiat Irrigation District California Arts Council T-Mobile California Arts Council State of Federal Agency State Local
Program Description Parks and Recreation Parks and Recreation General Operating Support Purchase of Equipment General Operating Support Notes Active Active Active Active
Quarterly reports Reports have been Check with Finance Due Reports have been Pending Reports Not applicable submitted. Final report submitted. Final report due submitted to DPR Date
due in October in October
Totals 140,247 140,247
Note: This information has been provided by departments, further analysis needs to be done by grants manager to confirm revenues and expenditures with Finance Department.
Expired
Expired by the end of the year
ATTACHMENT NO. 2
City of Calexico
List of Grant Funding Opportunities available each year Department Availale Funding Opportunities Opening Date Purpose Agency Sector Amount Contact Person/Notes aw Enforcement Firehouse 7/10/2026 Up to 600 Applications Equipment Firehouse Subs Private 40,000.00 Law Enforcement Firehouse 10/9/2025 Up to 600 Applications Equipment Firehouse Subs Private 40,000.00 Law Enforcement Bullet Proof Vest 4/1/2026 5/13/2026 Vest BJA Federal Quaterly last day of the last
aw Enforcement TMobile applications month of the quarter Equipment T mobile Private 50,000.00 aw Enforcement Jill Robinson 7/1/2025 10/15/2025 Vest
Electric Charging
Public Works Carl Moyer Program 6/1/2026 5/30/2026 Infrastructure IC Air Pollution Local Government Abigail Arballo (442)265-1800 One time
Public Works AB617 One time Funding Opportunity 7/1/2026 8/8/2025 Urban Greening Projects IC Air Pollution Local Government No tap $1,000,000 Opportinity Public Works Rule 310 3/1/2025 11/1/2025 Paving Projects IC Air Pollution Local Government 150,000.00 Curtis Blondell Library Groundwork Grants 1 6/2/2025 Emergency Preparedness California State Library State 20,000.00 [email protected] City will do all maintenance, several projects can
Parks & Recreations Tree for all 2/1/2026 3/1/2026 Free trees lID Local Government 35,000.00 be submitted Parks & Recreations Green Lighting Outdoor Wellness GLOW 4/1/2026 5/15/2026 Energy efficiency Lights Local Government 35,000.00 Library Luch at the Library 2/17/2026 2/17/2026 Lunches for the Library California Library Association State Government 2,000.00 Every Year Opportunity To combat ilegal sale and
Law Enforcement Tobacco Grant Program 3/1/2026 5/1/2026 marketing Salaries State of Calefornia DOJ State Government 500,000.00 Every Year Opportunity Recreations Youth Community acces Grant 6/2/2026 California Natural Resources State Government 500,000.00 Round 3 Availabel in summer 2026 Prop 64 Law Enforcement ABC Underage Drinking 9/12/2025 Alcohol Minor Office of Traffic Safety State Government 30,000.00 Note: This information is only estimating future dates for funding opportunities that are available every year around the same time in an effort to be better prepared and meet grant submission deadlines.