AGENDA
ITEM
10 AGENDA
ITEM
CALEXICO California
XICO MEET
10 CITY COUNCIL
AGENDA STAFF REPORT
DATE: October 15, 2025
TO: Honorable Madame Mayor and City Council
APPROVED BY: Ben Martinez, City Manager
REVIEWED BY: Karla Chapparo, Finance Director Je
Carlos Campos, City Attorney
PREPARED BY: Armando Orozco, Police Chief AC
SUBJECT: Staff recommends that the City Council adopt the attached Resolution authorizing the City Manager or Chief of Police to approve or deny License Plate Reader (LPR) contracts
RECOMMENDATION
Staff recommends that the City Council adopt the attached Resolution authorizing the City Manager or Chief of Police to approve or deny License Plate Reader (LPR) contracts, manage LPR system inventory, and oversee expenditures funded by the Operation Stonegarden and California Office of Emergency Services (Cal OES) grants. An annual report on LPR inventory and expenditures will be submitted to the City Council.
BACKGROUND
In 2023, the City Council approved the License Plate Reader (LPR) Program to enhance public safety and regional security. The program has since been funded through two primary sources: the federal Operation Stonegarden Grant and the Cal OES Grant.
While grant funding has provided the resources to acquire and maintain the LPR system, the current process of requiring staff reports for each approval has proven inefficient and redundant, especially since these expenditures are fully grant-funded and carry no fiscal impact on the City's General Fund.
City of Calexico City Council Meeting
Staff report for LPR Management - October 22, 2025.. Page 1 of 2
DISCUSSION AND ANALYSIS
The Police Department requests authorization for the City Manager or the Chief of Police to directly manage the LPR system, including:
• Approving or denying LPR-related contracts.
• Managing and tracking LPR inventory (readers, hardware, software licenses). • Overseeing grant-funded expenditures.
• Ensuring proper compliance with grant conditions.
To maintain transparency and accountability, staff proposes that the Police Department submit an annual report to the City Council summarizing:
1. Current LPR inventory.
2. Grant expenditures and reimbursements.
3. System updates or operational changes.
This streamlined process will ensure efficient use of staff time while continuing to keep the City Council informed.
FISCAL IMPACT
There is no fiscal impact to the General Fund. All costs associated with the LPR system will continue to be funded through Operation Stonegarden and Cal OES grants.
COORDINATED WITH
• City Manager's Office
• Finance Department
• City Attorney's Office
ATTACHMENTS
1. Draft Resolution
City of Calexico City Council Meeting
Staff report for LPR Management - October 22, 2025. Page 2 of 2 ATTACHMENT NO. 1
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALEXICO
AUTHORIZING THE CITY MANAGER OR CHIEF OF POLICE TO MANAGE THE
LICENSE PLATE READER (LPR) SYSTEM USING OPERATION STONEGARDEN
AND CAL OES GRANT FUNDS
WHEREAS, the City Council of the City of Calexico approved the License Plate Reader (LPR) Program in 2023 to enhance public safety; and
WHEREAS, the LPR Program is funded through Operation Stonegarden and Cal OES grants at no cost to the City's General Fund; and
WHEREAS, requiring individual staff reports for each grant-funded approval is an inefficient use of staff time and resources; and
WHEREAS, the City Council desires to delegate authority to the City Manager or Chief of Police to approve or deny LPR-related contracts, manage inventory, and oversee expenditures; and
WHEREAS, the City Council will continue to receive an annual report on LPR inventory and expenditures to ensure transparency and accountability.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Calexico as follows:
1. The City Manager or Chief of Police is authorized to approve or deny License Plate Reader (LPR) contracts, manage system inventory, and oversee expenditures using Operation Stonegarden and Cal OES grant funds.
2. The Police Department shall submit an annual report to the City Council detailing LPR inventory and expenditures.
3. This resolution shall take effect immediately upon its adoption.
PASSED, APPROVED, AND ADOPTED this day of October, 2025, by the City Council of the City of Calexico.
Diana Nuricumbo, Madame Mayor
ATTEST:
Veronica Luna Alvarado, City Clerk
1 RESOLUTION NO. 2025-
APPROVED AS TO FORM:
Carlos Campos, City Attorney
State of California)
County of Imperial) ss.
City of Calexico )
I, Veronica Luna Alvarado, City Clerk of the City of Calexico do herby certify the above Resolution No. 2025- was approved at a regular City Council meeting held on the 18" day of October 2025, by following vote to-wit:
AYES:
NOES:
ABSENT:
Veronica Luna Alvarado, Interim City Clerk