AGENDA
ITEM
16 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
CITY COUNCIL
AGENDA STAFF REPORT
DATE: October 15, 2025
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager
REVIEWED BY: Karla Chaparro, Finance Director Ve
PREPARED BY: Jesus Villegas, Public Works Director/City Engineer SUBJECT: Authorize City Manager to Sign Agreement between the City of Calexico and Ecology Organics, a d.b.a. of Ecology Auto Parts, Inc. for the Removal of Biosolids at Wastewater Treatment Plant.
Recommendation:
Authorize City Manager to Sign Agreement between the City of Calexico and Ecology Organics, a d.b.a. of Ecology Auto Parts, Inc. for the Removal of Biosolids at Wastewater Treatment Plant.
Background:
On August 27, 2025, the Public Works Department began requesting proposals for the removal of biosolids that are generated and stored at the Calexico Wastewater Treatment Plant (WWTP), located at 298 W. Second Street, Calexico, California. The estimated quantity of processed Biosolids at WWTP is approximately 1,815 metric tons.
Discussion and Analysis:
On September 16, 2025, the Office of the City Clerk received three (3) proposals from the following vendors:
# Vendor Price Per Ton
1 Ecology Organics, a d.b.a. of Ecology Auto Parts, Inc. $50.55 2 Synagro West, LLC $104.50
3 Patriot Environmental Services $117.54
Alter carefully reviewing all proposals received, Public Works staff has found that Ecology Organics, a d.b.a. of Ecology Auto Parts, Inc. meets all required guidelines and provides the lowest price per ton. For this reason, Public Works staff is requesting that the City Council of the City of Calexico authorize the City Manager to sign Agreement between the City of Calexico and Ecology Organics, a d.b.a. of Ecology Auto Parts, Inc. for the Removal of Biosolids at WWTP.
Fiscal Impact:
Budgeted Item for FY 2025-2026
Fund No. 544-82-823-55001-000 $91,478.25
Total $91,478.25
Coordinated With:
City Manager's Office.
Office of the City Clerk.
Finance Department.
Public Works Department.
Attachment(s):
1. Ecology Organics, a d.b.a. of Ecology Auto Parts, Inc. Agreement and Proposal.
2. Synagro West, LLC. Proposal.
3. Patriot Environmental Services Proposal.
4. Pictures of Existing Biosolids at WWTP.
5. Request for Proposals for the Removal of Biosolids at Wastewater Treatment Plant.
ATTACHMENT NO. 1
AGREEMENT BETWEEN THE CITY OF CALEXICO AND CONTRACTOR
FOR
WASTEWATER TREATMENT PLANT
HAULING AND BENEFICIAL REUSE OF BIOSOLIDS
THIS AGREEMENT, is entered into and effective as of the 15" day of October, 2025, by the CITY OF CALEXICO, CALIFORNIA, municipal government (hereinafter referred to as "City"), and Ecology Organics, a d.b.a. of Ecology Auto Parts, Inc., Contractor hereinafter
RECITALS
WHEREAS, the City is in need of services to assist with the hauling and disposal of anaerobically digested dewatered municipal sludge from the Calexico Wastewater Treatment Plant (hercinafter referred to as "WWTP") located at 298 W. Second Street, Calexico, California, and to provide labor and management for such service; and
WHEREAS, the City has found and determined that the most practical and financially responsible method for providing such service is through the utilization of an independent contractor; and WHEREAS, the City has determined that Contractor is experienced and qualified to provide reliable, timely and environmentally sound Biosolids disposal services described herein; and WHEREAS, the City finds that entering into this Agreement is in the best interest of the City of Calexico, California.
NOW, THEREFORE, the parties agree as follows:
1. That the above and foregoing is true and correct and agreed upon.
2. DUTIES OF CONTRACTOR. Contractor shall provide the following services:
A. Any and all supervision, labor, equipment, materials, permitted disposal sites, permitted storage facilities, permits, licenses, and any other resources necessary for the proper performance of the Agreement, except as otherwise indicated in this Agreement.
B. The loading and removal of the stockpiled sludge from the WWTP and for the transportation of sludge from the WWTP to Contractor permitted disposal sites(s) and/or permitted storage facilityies) and for the ultimate disposal of such sludge.
Contractor shall be responsible for compliance with any and all applicable laws, statues, regulations, ordinances, directives, licenses, and permits during the performance of this Agreement.
C. Performance of the services. Specified in detail in Exhibit "A," "Special Provisions," which is attached hereto and incorporated herein.
D. Workmanship and Supervision. In performing pursuant to this Agreement, Contractor shall provide the highest quality workmanship available.
All work shall be performed by personnel directly employed and supervised by Contractor.
Contractor shall provide management and technical supervision as required to implant the work.
The Wastewater System Supervisor of designee shall make inspections to determine the Contractors conformity with the specifications as denoted in this Agreement and the adequacy of the work being performed.
E. Equipment. Contractor shall use and furnish, unless otherwise indicated herein, at its own expense, all labor, equipment and materials necessary for the satisfactory performance of the work set forth in this Agreement. Prior to commencing work, Contractor shall make all equipment they plan on using, available for inspection and approval by the Wastewater System Supervisor. Only City-inspected equipment may be used for this Agreement. All vehicles must be clearly numbered for identification purposes.
Equipment used for hauling sludge shall comply with all permit requirements, and all Federal, State DOT, and local requirements for the state(s) where the vehicle will be used. Sludge hauling vehicles shall be equipped with seals, and splash plates, etc., as needed to prevent leakage or spillage. Tailgate seals, if required, shall be cleaned after cach delivery, and equipment shall be scraped free of any sludge that could be dropped on the road. In order to minimize the number of vehicle trips, Contractor should maximize the use of large-capacity vehicles. A sufficient number of vehicles shall be available to allow for standby(s) in case of vehicle failure. In the event of equipment breakdown, it shall be Contractor responsibility to provide substitute equipment as needed. All equipment used for this Agreement shall be kept in good mechanical repair and present an acceptable appearance to the Wastewater System Supervisor:
Contractor shall park their equipment at the WWTP in orderly manner and only in areas designated by the Wastewater System Supervisor. Contractor shall be responsible for any damage done to the asphalt roadway or loading area due to the failure of his drivers to properly support the landing wheels of a vehicle. Contractor will not be responsible for normal wear. Parking at the WWTP of Contractor equipment, other than the equipment being loaded is strictly prohibited unless prior approval by the Wastewater System Supervisor has been obtained.
Contractor must comply with State, County and City road and site dust control laws and regulations. Personnel, equipment and/or materials used for this purpose, is sole responsibility of Contractor.
Contractor must take whatever steps it feels necessary, including the use of chemicals, to ensure that ottensive odors are not generated from their vehicles a he WWTP, disposal site, storage facility, or along the haul route. There shall be thorough washing of all haul vehicles, at a location other that the WWTP, to remove any sludge that may be responsible for odors. In addition, Contractor shall provide to the Wastewater System Supervisor, copies of Material Safety Data Sheets for al chemicals used and stored on City property..
F. Holidays. The following days are City Holidays on which Contractor shall not be obligated to perform any service:
New Year's Eve New Year's Day Martin Luther King Day
President's Day Cesar Chavez BD Memorial Day
Independence Day Labor Day Admission Day
Veterans' Day Thanksgiving Day Day After Thanksgiving
Christmas Eve Christmas Day Juneteenth
Access to the facility will be denied on these days. It is the responsibility of Contractor to determine which dates these holidays are observed by the City.
G. Security. Contractor shall comply with the City's regular security and safety regulations, specifically:
(a) Contractor shall develop and implement an Illness and Injury Prevention Program (IIPP) for all employees of the Contractor at the WWTP. (b) The use, possession, sale or distribution of drugs or intoxicants by Contractor, subcontractor, or any of their employees while on City premises or while actively representing or performing work for the City is prohibited. It shall be responsibility of Contractor to prevent such activities and to remove any employee or subcontractor employee whose ability to perform appears to be affected by the use of drugs or intoxicants. Failure of Contractor to comply with this provision may result in termination of this Agreement, All obligations under this whole or in part to the performance of this Agreement.
3. TERM OF AGREEMENT. This Agreement shall be for the period of one year, commencing on the October 15, 2025 and ending on the October 14, 2026.
4. COMPENSATION. Compensation and payment shall be as provided in the Special Provision of Exhibit "A."
5. STANDARD OF PERFORMANCE. Consultant agrees to undertake and complete these services to conclusion, using that standard of care, skill, and diligence normally provided by a professional person in performance of similar consulting services.
6. PRINCIPAL IN CHARGE. Consultant hereby designates
as its principal-in-charge and person responsible
for necessary coordination with City Manager or his or her designee.
7. HOLD HARMLESS. To the full extent permitted by law, Contractor shall defend, indemnify and hold harmless City, its employees, agents and officials, from any liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, actual attorney fees incurred by City, court costs, interest, defense costs including expert witness tees and any other costs or expenses of any kind whatsoever incurred in relation to, as a consequence of or arising out of or in any way attributable in whole or in part to the performance of this Agreement. All obligations under this provision are to be paid by Contractor as the City incurs them.
Without affecting the rights of City under any provision of this Agreement or this section, Contractor shall not be required to indemnify and hold harmless City as set forth above for liability attributable to the sole fault of City, provided such sole fault is determined by Agreement between the parties or the findings of a court of competent jurisdiction. This exception will apply only in instances where the City shown to have been solely at fault and not in instance where Contractor is solely or partially at fault or in instances where City's fault accounts for only a percentage of the liability involved. In those instances, the obligation of Contractor will be all-inclusive and City will be indemnified for all liability incurred, even though a percentage of the liability is attributable to conduct of the City.
8. CONTRACTOR ACKNOWLEDGES THAT ITS OBLIGATION PURSUANT
TO THIS SECTION EATENDS TO LIABILTY ATTRIBUTABLE TO CITY, IF THAT LIABIITY IS LESS THAN THE SOLE FAULT OF CITY.
Contractor agrees to obtain executed indemnity agreement with provisions identical to those set forth here this section from each and every subcontractor, sub tier contractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns, or heirs of Contractor and shall survive the termination of this Agreement or this section.
9. INSURANCE AND ADDITIONAL REQUIREMENTS FOR HAZARDOUS
MATERIALS. Without in any manner limiting the City's right to indemnification, it is agreed that Contractor shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agreement, special and additional insurance coverage provided by insurance companies authorized to transact insurance business in the State of California as follows:
Worker's Compensation Insurance as required by California statues.
Commercial or Comprehensive General Liability Insurance, including coverage for emicts od Opted operations deal lying, porn of not less in mili 1,00, 0) per occurrence, combined single limit.
Comprehensive Excess Liability Insurance, including coverage for Premises and Operations, Contractual Liability, Personal Injuring Liability (including death and Products/Completed Operations Liability in an amount of not less than one million dollars ($1,000,000) per occurrence combined single limit.
Comprehensive Automobile Liability Coverage, including owned, non-owned and hired vehicles, in an amount of no less than one million ($1,000,000) per occurrence combined single limit, no aggregate.
Environmental Impairment (Pollution Legal Liability) Insurance in an amount of not less than one million dollar ($1,000,000) per occurrence, combined single limit, no aggregate, and Contractor's Pollution Liability Insurance in an amount of not less than one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) aggregate.
Prior to commencing any work under this Agreement, Contractor shall deliver to the City certificates of insurance in the standard accord form confirming coverage required by this Agreement and providing thirty (30) days prior written notice to the City in case of limitations of scope of coverage, cancellation or termination. The City of Calexico, and its officers, and employees (collectively, the "City") shall be named as an additional insured on each insurance policy required by this Agreement, excepting policies for Worker's Compensation and Environmental Impairment Liability provided; however, that the City shall not be included as an additional insured for claims, suits, demands or losses arising out of the City's negligence, omissions or misconduct. Said endorsements) shall be signed by an authorized representative of the insurance company, and shall include the signatures of company affiliation and title, and shall be delivered to the City prior to the City's execution of this Agreement. Should it be deemed necessary by the City, it shall be Contractor's responsibility to see that the City receives documentation acceptable to the City, which confirms that the individual signing said endorsement is authorized to do so by the insurance company. It is agreed that any insurance maintained by the City shall apply in excess of and shall not contribute to insurance provided by Contractor.
In addition to any remedies the City may have if Contractor fails to provide or maintain any insurance policies of policy endorsements to the extent and within the time herein required, the City may at its sole option:
A. Order Contractor to stop work under this Agreement and withhold payments), which become due to Contractor, hereunder until Contractor demonstrates compliance with the requirements hereof; or
B. Terminate this Agreement.
Exercise of any of the above remedies, however, is an addition to other remedies the City may have and is not exclusive remedy for Contractor failure to maintain. insurance or secure appropriate endorsements.
10. COMPLIANCE WITH ALL LAWS. In performing the services hereunder, Contractor shall comply with all applicable laws, including, without limitation, those relating to health and safety, licensing, environmental, and the like.
11. PERMITS, LICENSES, CERTIFICATE. Consultant, at Consultant's sole expense, shall obtain and maintain during the term of this Agreement, all permits, licenses, and certificates required in connection with the performance of services under this Agreement, including a City business license.
12. INDEPENDENT CONTRACTOR. In performing the services described herein, Contractor, its agents, officers, and employees shall be independent contractor of City and shall not be treated or considered employees of City.
13. CONSULTANT NOT AGENT. Except as City Manager may specify in writing, Consultant, and its agents, employees, subcontractors and sub consultants shall have no authority, expressed or implied, to act on behalf of City in any capacity, as agents or otherwise, or to bind City to any obligation.
14. CONFLICT OF INTEREST. No member, officer, or employee of City, during his tenure, or for one (1) year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof and Contractor agrees not to allow, permit, grant, transfer ot otherwise do anything which will result in such member, officer, or employee of the City from having such interest.
15. LAW GOVERNING. This Agreement shall be governed by the laws of the State of California. Any suit, brought by either party against the other, arising out of performance of this Agreement shall be filed and maintained in a court of competent jurisdiction in the County of Imperial or in the U.S. District Court, Southern District of California.
Consultant shall promptly inform City Manager, or his or her designee, of any contract, agreement, arrangement, or interest that Consultant may enter into or have during the performance of this Agreement that may conflict with City's interests. This requirement includes contracts, agreements and arrangements with manufacturers, suppliers, contractors or other clients whose interests might be served by the services performed under this Agreement and Consultant's or Consultant's clients' interest in land that might be affected by the services. Consultant shall take such measures as are necessary in the performance of this Agreement to prevent actual or appearances of conflicts of interest.
16. MODIFICATION OF AGREEMENT. This Agreement may be modified only by a written amendment signed by both parties hereto.
17. ASSIGNABILITY. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any rights, dutics or obligations arising hereunder shall be void and of no effect.
18. TERMINATION. Notwithstanding any other provision of this Agreement to the contrary, this Agreement may be terminated at any time by either party for any reason of whatever nature upon sixty (60) days written notice as follows:
CONTRACTOR: Ecology Organics, a d.b.a, of Ecology Auto Parts, Inc. 14150 Vine Place
Cerritos, CA 90703
CITY: City Manager
City of Calexico
608 Heber Ave
Calexico, CA 92231
19. FAIR EMPLOYMENT PRACTICES. Consultant agrees that all persons employed by Consultant shall be treated equally by Consultant without regard to of because of race, color, religion, ancestry, national origin, disability, sex, marital status, age, or any other status protected by law, and in compliance with all antidiscrimination laws of the United States of America, the State of California, and City.
Consultant agrees that, during the performance of this Agreement, Consultant and any other parties with whom Consultant may subcontract shall adhere to equal opportunits employment practices to assure that applicants and employees are treated equally anc oriğin, disability, sex, marinet sets age, orange lat, spigion, ed stay, national Consultant agrees to state in all of its solicitations or advertisements for applicants for employment that all qualified applicants shall receive consideration for employment without regard to their race, color, religion, ancestry, national origin, disability, sex, marital status, age, or any other status protected by law.
20. NON-DISCRIMINATION. Contractor shall comply with the provisions of Presidential Executive Order No. 11246 of September 24, 1965, and all other orders, regulations and laws governing non-discrimination in employment, including in particular, Section 122 (a) of the State and Local Fiscal Assistance Act of 1972.
21. FORCE MAJEURE. Neither party shall be considered in default in the performance of its obligations hereunder to the extent that performance of such obligations is delayed, hindered or prevented by any cause which is beyond the reasonable control of such party (hereinafter called "Forced Majeure"). Force Majeure includes but is not limited to any of the following, if reasonably beyond the control of the party claiming Force Majeure: delays caused by the other Party, war (declared or undeclared), blockades, hostilities, riots, strikes, lockout or other labor disturbances, epidemics, fires, storms, delays or interruptions in transportation, ot any laws, regulations or ordinances of any government, governmental agency of court having or claiming to have jurisdiction over any part to this Agreement, or any other cause (whether or not of kinds specifically mentioned herein). Notwithstanding anything in this Agreement, Force Majeure does not include Contractor failure to obtain necessary permits, licenses, exceptions, or other authorization required to perform this Agreement.
22. WAIVER. City and Consultant agree that no waiver of a breach of any provision of this Agreement by either Consultant or City shall constitute a waiver of any other breach of the same provision or any other provision of this Agreement. Failure of cither City or Consultant to enforce at any time, or from time to time, any provision of this Agreement, shall not be construed as a waiver of such provision or breach.
23. ENTIRE AGREEMENT. This Agreement represents the entire understanding of the parties as to these matters, contained herein. No prior oral or written understanding shall be of any force or effect with respect to these matters covered hereunder.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first above written.
"City" CITY OF CALEXICO
BY:_
Benjamin A. Martinez, City Manager
"Contractor": BY:_
APPROVED AS TO FORM:
Office of the City Attorney
Carlos Campos, City Attorney
ATTEST:
Veronica L. Alvarado, City Clerk
scare a
BEATO BARR
PROPOSAL OF ECOLOGY ORGANICS, a d.b.a. of ECOLOGY AUTO PARTS, INC.
IN RESPONSE TO REQUEST FOR PROPOSAL FOR REMOVAL OF BIOSOLIDS
AT WASTEWATER TREATMENT PLANT FOR THE CITY OF CALEXICO
Hand Delivered on Due Date: Tuesday, September 16, 2025, to the following location:
City of Calexico
Office of the City Clerk
608 Heber Ave.
Calexico, CA 92231-2840
Ecology Auto Parts, Inc.
By:_
Joel Santos
Blosolids General Manager
Phone: (213) 440-5861
E-mail: [email protected]
Address: 14150 Vine Place, Cerritos, CA 90703
Tortea
AUTO BARUE 423
Table of Contents
A. Executive Summary Letter. ......3
B. Contractor Information.... ....6
C. Project Personnel.. .....7
D. Summary of Company Experience and Referenc...... ...7-11 A. History of Service Excellence..... ..7
B. Biosolids Land Application Permitting, Monitoring, and Reporting Experienc....... .......
C. Equipment Capability and Reliabllity... .............
D. References, ..10
E. Beneficial Reuse Option Overview... ........12
F. Price Proposal. ....13
G. Summary... .13
H. Copy of Contractor's License Certificate.... .14
2 A. Executive Summary Letter
Lilliana Falomir, Public Works Manager - Administrative City of Calexico
Public Works Department
549 Pierce Avenue
Calexico, CA 92231
Ecology Organics, a cl.b.a. of Ecology Auto Parts, Inc. ("Ecology"), appreciates the opportunity to submit a proposal in response to this RFP for biosolids removal from the City of Calexico's ("City") wastewater treatment plant. We believe all quallfications will be met or exceeded by our company.
As a premier waste hauler for over two decades, Ecology hauls on an annual basis over 150,000 tons of biosolids (all classifications), over 6,000,000 tons of recyclables and MSW, and over 6,000,000 tons of various other commodities including scrap iron and metal, and over 26,000 tons of grit and screenings and 160,000 tons of construction debris.
Ecology fully understands the City's scope of work and requirements for blosollds hauling and disposal to successfully perform the contract. A brief synopsis of company highlights follows:
Ecology's Biosolids Division possesses over fifty years of combined employee experience and knowledge in sollds and organic residuals management and leadership. A summary of Ecology's Biosolids Division Team is included.
• Ecology has ample equipment in its extensive fleet of approximately 630 tractor-traller units, including diesel and alternative-fueled vehicles, of which approximately 205 are CNG tractors, and over 850 waste trailers, to meet the hauling needs of the City. Ecology is also fully compliant with the Callfornia Air Resources Board and South Coast AQMD; and its fleet of CNG tractors demonstrates our commitment to environmental sustainability.
• Ecology's environmental reporting and compliance monitoring processes fully align with the City's environmental reporting requirements, offering the City a transparent and prompt reporting process.
Our pricing is reflective of and in compliance with California Assembly Bill 5 (AB-5; which prohibits the use of Independent contractor drivers by hauling companies) in that all tractors and equipment are operated by Ecology's team of professional employee- drivers, while eliminating the need for subcontractor haulers. • For your records, our CA Class-A General Engineering Contractor License number is 1103965 and our Department of Industrial Relations number is PW-LR-1000583793.
In brief, a summary of Ecology's approach would include coordinating with our skllled drivers, management team, and office staff, in partnership with the City and our proposed beneficlal reuse outlet at SAFE Farms, to deliver the City's blosolids for purposes of soil amendment land application.
1, Aaron Siroonian, as Chief Operating Officer of Ecology, am authorized to sign this proposal and any future contract that may result from it. Joel Santos, as General Manager of our Biosolids Divison, is also authorized to sign this proposal and discuss its contents with the City. The primary contact person for discussion of the RFP is Ecology's Biosolids General Manager, Joel Santos. Mr. Santos is reachable on his cell phone at 213-440-5861, Via e-mail at Isantos @ecoperts.com, or through Ecology's headquarters office line at 562-921-9974. Ecology is headquartered at 14150 Vine Place in Cerritos, Californla, 90703.
If you have any questions or need any acclitional information, please feel free to call me on my cell phone at (562) 755-0868 or Joel Santos (213) 440-5861. [Signature Page Follows]
Very truly yours,
Ecology Organics, a doloit. of Ecology Auto Parts, Inc.
41. Name: Aaron Stroonion
Title: Chief Operating Officer
Signature Page for the City of Calexico RP for Blosolds Removal from WWTP 5 B. Contractor Information
Headquartered in Cerritos, CA (Los Angeles County), Ecology is a family-owned and operated company since 1966, and has its roots in the waste collection business from our predecessor company's fledging years in the 1940's collecting waste for 9 different cities in Southern Callfornia. Ecology has been providing specialty waste transfer services throughout Southern Callfornia since 2001. Prior to starting our dedicated Transportation Department in 2001, Ecology Auto Parts had also been operating, since the 1960's, automobile recycling centers (until 2015) and scrap metal recycling facilities (until 2018), including a large, computerized metal shredder in Colton, CA, which operations included the hauling of scrap metal and crushed car bodies for shredding.
Ecology has been operating under its current name for 59 years. We have worked tirelessly to achieve a reputation as a company that honors the terms of its contracts, the requests of its customers, the safety of Its employees, and the regulatory requirements of the State. Ecology has eagerly met increasing demands for efficiency and environmental responsibility, without compromising old family values of customer service and performance Generally speaking, Ecology has a diverse range of transportation specialties, including hauling of materials such as blosolids, MSW, green waste, recyclables, grit and screenings, commodities such as scrap Iron and metal, post-construction debris, and rail and overseas containers. Ecology is a rellable commercial hauler whose dependability is premised, in part, upon our wide array of equipment serviced by our own in-house mechanics at each of our mechanic shops located in Chula Vista, Rialto, Santa Fe Springs, Long Beach, Wasco, Arvin, Desert Center and Brea.
Ecology's vast fleet of
tractor-trailer units currently
spans approximately 630
tractor units with
approximately 850 waste
hauling trailers, of which 205
units are CNG tractors, making
us more than capable of
meeting the blosollds hauling
and equipment needs of the
Clty.
Ecology is a financially sound and well-insured company that has withstood over six decades of changing economies, and maintains the long-term viability sought by the City. 6 Co Prolect Personnel and Organization
Ecology's Blosolids Division Team, who would be responsible for overseeing the City's blosolids hauling and disposal needs, has over fifty years of collective experience and expertise in blosolids, water treatment solids, and organic residuals management. A summary of experlence for Ecology's Blosolids Division and management team Is included below.
JOEL SANTOS, General Manager- Biosolids Division:
Joel Joined Ecology on January 1st, 2023. As Ecology's Blosolids General Manager; Joel Santos brings extensive experience with rules, regulations, and compliance matters for managing water and wastewater solids, Mr. Santos has been in the organic residuals and wastewater industry for over 17 years, working directly with industrial, municipal, and commercial customers to manage their residuals brought to various permitted end-use sites throughout California and Arizona. Mr: Santos has also held previous positions in transportation operations management and OSHA safety. Along with site permitting and inspection tasks, Mr.
Santos performs the daily management oversight of Ecology's land application sites. He currently holds 2 Class-A General Engineering Contractor Licenses, in Callfornia and Arizona. Mr.
Santos graduated Highest Honors from University of California, Berkeley, where he holds a Bachelor of Science degree in Environmental Studies with an emphasis in Environmental Health and Safety. Mr. Santos's involvement with fulfillment of this contract would Include overseeing the overall system of biosolids transportation, environmental compliance, and blosolids reporting.
SAUL GRACIAN, Transportation Manager:
With over 25 years in the transportation industry moving waste, commodities, scrap metal, and various other specialty hauls, Mr. Gracian has been with Ecology for over 20 years and is available to assist the Biosolids General Manager, employees, and customers as needed.
AARON SIROONIAN, Chief Operating Officer:
As Chief Operating Officer and a Director of Ecology Auto Parts, Inc., Aaron has over 33 years in the transportation industry moving commodities, waste, scrap metal, and various other specialty hauls. He oversees all of Ecology's departments and managers, troubleshoots any issues that may arise, and maintains relationships with customers.
EcoloBy's drivers, management team, and office staff all work together daily to effectively carry out our transportation tasks in a safe and productive manner for our customers.
D. Summary of Company Experience & References
History of Service Excellence
Ecology would provide excellent service to the City based on many years of experience and expertise in the industry and in the field of solids, organic residuals, and waste management as a whole. Ecology has successfully transported blosolids, refuse, recycling, wood waste, and green waste over the past two decades for large governmental entities and large private sector companies. Ecology has successfully performed blosolids hauling for approximately sixteen (16) years for the County of Los Angeles, Sanitation District No. 2. More broadly, Ecology currently hauls waste and other materlals, in most instances for many years, for the following governmental entities and private companies; thus we have extensive experience working with local governments as indicated below:
• City of Los Angeles - Sanitation Department (CLARTS) " County of Los Angeles, Sanitation District No. 2 • City of Santa Cruz - Wastewater Treatment Facility • Encina Wastewater Authority • City of Coachella - Coachella Sanitary District • City of Oceanside - La Salina and San Luis Rey WWTP • Mission Springs Water District • Republic Services Procurement Inc. • Waste Management National Services, Inc. • Burrtec Waste Industries, Inc. • California Waste Services, LLC » Tierra Verde Industries, Inc. » "Athens"-Arakelian Enterprises Inc. • Ecology Recycling Services, LLC • Waste Connections-Santa Maria Transfer Station, LLC • Inland Empire Utilities Agency For the City's review, please see our References Section for performance information on specific projects.
With a dedicated waste transfer business since 2001, we have developed a streamlined system of management practices and policies that are centered around a commitment to safety, efficiency, and environmental responsibility. We adhere to strict procedures that prioritize the safety and well-being of our drivers and the needs of our customers. We invest in ongoing training (including monthly safety meetings and weekly driver "tailgate" meetings) and development for our employees to ensure they have the skills and knowledge needed to excel in their roles so that we can deliver exceptional service to our customers.
Biosolids Land Application Permitting, Monitoring, and Reporting Experience Ecology's biosolids environmental management system has ensured the effective monitoring and regulation of our blosolids land application activitles, supporting both environmental stewardship and regulatory compliance. Ecology's Biosolids General Manager has environmental permitting and reporting system experience that spans over 18 years of accurately monitoring and reporting with various municipal and compliance regulatory agencies such as AZDEO, and the EPA. To date, Ecology has permitted over 12,000 acres of land application sites across 5 different farm sites. Ecology Is also In the process of permitting Its own biosolids composting facility in Vicksburg, AZ.
•
8 Equipment Capabilitv and Reliability
As previously highlighted, Ecology has ample equipment in its extensive fleet to meet the hauling needs of the City. Part of Ecology's competitive advantage is in our widespread fleet and backup equipment, which minimizes service interruptions and ensures the prompt and effective management of blosolds. Our in-house mechanic shops and truck yards strategically situated along important truck routes (Rialto, Desert Center, Santa Fe Springs, Long Beach, Chula Vista, Wasco, Arvin,
and Brea) enable prompt and
efficient response and
mobilization for emergency
repairs and routine
maintenance. Ecology also has
as an additional resource for
mechanical issues, access to
multiple Peterbilt truck dealer
locations in Pico Rivera,
Fontana, Sylmar, San Diego,
and Bakersfield. This level of
mechanical support is a major
contributor to Ecology's track record as a reliable commercial hauler.
Ecology also maintains a long-standing relationship with leading truck and equipment manufacturers such as Peterbilt, Volvo, Vermeer Equipment, Western Trailers, and GreenRock Equipment. This has allowed us to take the leap into alternative-fuel vehicle additions to our truck fleet. Their partnerships allow us to provide top-tier services while integrating the latest Innovations in vehicle performance and safety to replace many of our diesel engines with CNG trucks, thereby reducing emissions, while also keeping our assets warrantied, reliable, and up to date.
Ecology also understands that the City's facilities cannot keep additional equipment to stage and store blosolids; thus we stand ready to provide the necessary equipment to provide uninterrupted blosolids loading and transportation and will be able to supply the necessary loader, loader operator, and water truck as covered in the RFP.
References
Please see the following pages for Ecology's list of References. 9 REFERENCE NO. 1
NAME OF FIRM City of Los Angeles - Sanitation Department.
ADDRESS 1149 S. Broadway, 5th FI.
CITY, STATE, ZIP Los Angeles, CA 90015
TELEPHONE NO. & E-MAIL 213-804-7919; tames greenield @aclyom CONTACT James Greenfield
PROJECT NAME Hauling of MSW and green waste from CLARTS CONTACT RESPONSIBILITY Construction and Maintenance Superintendent - Primary point of contact for MSW and green waste operations
for City.
DURATION Current contract began 2014 to present
REFERENCE NO. 2
NAME OF FIRM Los Angeles County Sanitation District No. 2 ADDRESS 24501 Figueroa St.
CITY, STATE, ZIP Carson, CA 90745
TELEPHONE NO. 8L E-MAIL 559-580-4070; [email protected] CONTACT Matthew Hutton
PROJECT NAME Hauling of biosolids, inert, and food waste CONTACT RESPONSIBILITY Civil Engineer - Primary point of contact for biosolids operations, contracts, hauling at District.
DURATION Approx. 2008 to present
REFERENCE NO.3
NAME OF FIRM Encina Wastewater Authority
ADDRESS 6200 Avenida Encinas
CITY, STATE, ZIP Carlsbad, CA 92011
TELEPHONE NO, & E-MAIL (442) 259-3975; [email protected] CONTACT Joe Cipollini
PROJECT NAME Biosolids Hauling and Beneficial Reuse/Land Application CONTACT RESPONSIBILITY Resource Recovery Manager - Primary point of contact for biosolids operations, contracts, hauling.
DURATION June 2024 - Present
REFERENCE NO. 4
NAME OF FIRM Mission Springs Water District
ADDRESS 66575 2nd Street
CITY, STATE, ZIP Desert Hot Springs, CA 92240
TELEPHONE NO. & E-MAIL 760-902-2306, [email protected] / 760-275-2339 CONTACT Andy Grunnet/ Lee Boyer (recently retired)
PROJECT NAME Hauling of Biosolids
CONTACT RESPONSIBILITY Chief Plant Operator - Primary point of contact for 10 biosolids operations, contracts, hauling at District.
DURATION March, 2023 to present
REFERENCE NO. 5
NAME OF FIRM City of Coachella - Coachelle Sanitary District ADDRESS 87-075 Avenue 54th
CITY, STATE, ZIP Coachella CA 92236
TELEPHONE NO. & E-MAIL (760) 578-9023; [email protected] CONTACT Robert Huerta
PROJECT NAME Hauling of biosolids, inert, and food waste CONTACT RESPONSIBILITY Sanitation Superintendent - Primary point of contact for biosolids operations, contracts, hauling at District.
DURATION June 24 - August '24
11 E. Beneficial Reuse Option Overview
Ecology offers the City a beneficial reuse optlon that would accept and process all of the City's biosolids. The loading, water truck for dust control, transportation, and disposal will be conducted by Ecology's team of employee drivers and staff, without the Involvement of subcontracted haulers.
Class B Direct Land Application at SAFE Farms, Somerton, AZ SAFE Farms is the newest addition to Ecology's portfollo of ADEQ-approvec beneficial reuse outlets, adding approximately 1100 acres for land application. SAFE Farms grows alfalfa for feed crops and is open for land application year-round, using both Class A and B biosolids as a slow-release fertilizer soil amendment.
We intend to remove the City's estimated 1815 metric tons within 1-4 weeks upon the project's commencement. We will apply with ADEQ, to register the City's material for SAFE Farms, which would include Class B certification and lab analysis approval.
SAFE Forms, Somerton, AZ
•3-14 3-15
3-9 3-10
3-8 3-11 3-12 9 113
12 F. Price Proposal
PRICE PROPOSAL AND CONCLUSION
We are pleased to provide the City with the proposal below for your revlew and consideration. Rates represent the total fully burdened price for the estimated 1815 metric tons stockpile indicated In the RFP, Inclusive of materials, labor, equipment, loading, dust control, transportation, fuel and tipping fees, and final disposal of blosolids.
BIOSOLIDS HAULING AND MANAGEMENT PRICING
Direct Land Apulication-SAFE Farms, Somerton, AZ
Origin Facility Destination "Trailer Type BT Miles Per Ton City of Calexico SAFE Farms Belt Trailer 120 $50.55
298W. 2nd Street Ave 3E
Calexico, CA Somerton, AZ 85350
G. Summary
In sum, Ecology's
longevity In the transportation
business, Ecology's own biosolids
hauling and management
experience, expansive truck and
trailer fleet, and Its in-house,
specialized team pooling vast
blosolids-Industry qualifications
and experience, all make Ecology
a highly suitable candidate for
partnering with the City for its
biosolids hauling and
management needs. We look
forward to the opportunity to
serve the City and will use our
best efforts to be responsive to
any Inquiries or requests that the
City may have.
13 Class-A General Engineering Contractor's License #1103965 Rink: Check A License - License Detall :
CSLhttps://www2.csib.ca.gov/OnlineServites/CheckLicensell/LicensaDetall.aspx?LicNum=1103965B(ca.gov)
STATE OF CALIFORNIA
CONTRACTORS STATE LICENSE BOARD
Pursuant to Chapter 0 of Division 3 of the Business and Profossions Cads and the Rules and Regulations of the Contractors Stele License Board, the Registrar of Contractors does hereby Issuo this licenso lo:
ECOLOGY AUTO PARTS INC
dba ECOLOGY GENERAL ENGINEERING
License Number 1103965
lo engago in the bushess or act in the capseity of a contractor in the following classifcallons;
A - GENERAL ENGINEERING
Winess my hand and coal this day,
Apal 26,2023
Issued April 25, 2023
Natiecese is the prepany eliba fighter ef CuMiesin
inst frameferee, priatelbertoisedto do festival
Mary T. Tochort, Board Chalr
ATTACHMENT NO. 2
Proposal for
Removal of Biosolids at Wastewater Treatment Plant
to the
City of Calexico
CALIFORN
Con
Submicted on
September 16, 2025
SYNAGRO
YOUR PARTNER FOR A CLEANER,
GREENER WORLD
135 Williams Court, Suite 100
Baltimore, MID 21220 SYNAGRO.
www.synagro.com
SEPTEMBER 16,2025
City of Calexico
Office of the City Clerk
608 Heber Ave.
Calexico, CA. 92231
Re: Proposal for Removal of Biosolids
Ladics and Gentlemen:
Synagso West, LLC (Synagio) is pleased to respond to the City of Calexico's Request for Proposals for Removal of Biosolids al the City's Wastewater Treatment Plant: We have enclosed oux proposal fos your review.
Synagro's mission and core business purpose is focused on the management of municipal biosolids, including project development, operations, and biosolids product recycling for 100% beneticial reuse. This focus has resulted in Synagro being North America's leading provides of he saily not of tie biold magemen and benefit do vice los for hose tha 45 years. Synagro's experience in all areas of biosolids management is unparalleled and diversified.
More than 1000 units of local government from across the United States rely on Synagto as and ability in biosolids management.
We appreciate the opportunity to submit our proposal for removal of the City's biosolids.
Should you have any questions about our submittal or out approach to the project, plcase feel free to contact me at 323-843-7265 or: via email at [email protected]. We look forward to hearing from you soon.
Sincerely,
Robert And Hear
Robert Ford
Business Development Manager
YOUR PARTNER FOR A CLEANER,
GREENER WORLD
Synagro West, LLC Proposal for Remeval of Biosolids
1. NAME OF LICENSED CONTRACTOR THAT WILL BE HAULING THE BIOSOLIDS Synagro West, LIC (Synagio) will utilize GIC Transport, Inc, for hauling of the City's biosolids.
2. NAME OF CONTACT PERSON INVOLVED WITH PROPOSAL AND ACTUAL
HAULING
Synagro's contacts for the City's biosolids management proposal are:
Brian Voss, Senior Business Development Manager
2653 Santiago Road
Taft, CA 93268
209-289-3350 mobile
[email protected]
Carol Davalos, Regional Transportation Director
2653 Santiago Road
Taft, CA 93268
661-336-8210 mobile
[email protected]
3. BIOSOLIDS BENEFICIAL USE LOCATION
Primary Compost Facility
Synagro will manage the City's biosolids at: our Arizona Soils compost facility located in La Paz County, Arizona, at 41326 McVey Road, Vicksburg; AZ 85348.
Regional Backup Facility
Synagro will utilize our Nursery Products facility located at 14479 Cougar: Road, Helendale, CA 92342 as a regional backup option giving us flexibility in beneficial use options for the City's biosolids.
With operations encompassing 40
acres, Arizona Solls Is one of the
largest outdoor blosollds composting
facilitles in the U.S.
Proposal for Removal of Biosolids
YOUR PARTNER FOR A CLEANER,
GREENER WORLD
4. STATEMENT SETTING FORTH CONTRACTOR EXPERIENCE WITH THIS TYPE OF WORK
Synagro's mission and core business prupose is focused on the management of municipal biosolids and organic waste, including project development; operations, and biosolids/organics product recycling. This focus has resulted in Synagro being North America's leading provider of high-quality, cost-effective biosolids management and beneficial use services. We have been successfully meeting the biosolids management needs of hundreds of generators fos:
more than 45 years. Synagro's experience in all areas of Synugro's avard as U.S. biosolids and organics management is unparalleled. Composting Cornell's 2010
Synagto annually manages over 16 million tons of biosolids and other organic by-products for more than 1000 generators. "Composter of the Your" Synagto employs a team of over 1100 professional engineers, and
soil scientists, agtonomists, construction managers, financial managers and the largest, most diverse operational staff in the National Blesolids industry. Our team is dedicated to working with our clients to Parenership Placinum Level find the right solution to their organic residuals management Certification challenges, Synagro, and its various subsidiaries, have been at the forefront of the environmental movement to safely Are highlighis of the compony's qualifications
process and beneficially market organic residual materials. and focus on operational ercellence
Synagro offers virtually all commercially viable processing options and product marketing channels for biosolids and organic residuals including:
• Heat drying and pelletization • Dewatering installation & operation) •. Incineration Mobile dewatering
• Composting (windrow, aerated static • Land application and reclamation pile, and in-vessel projects) • Lagoon and digester cleaning • Alkaline stabilization • Rail transportation
• Digestion • Product marketing
This ability to offer the complete range of regional composting options is unique to Synagio and allows us to develop projects that fit a municipality's individual needs with biosolids management assuxances. In addition, this breadth of experience provides us with an in-depth understanding of biosolids and organics that other companies simply do not possess.
As the industry leader in providing vatious forms of project delivery options, we have extensive experience developing and managing biosolids facility design-build-operate (DBO) and design-build- own-operate (DBOO) projects. We currently operate nine heat-dying facilities (with our tenth Proposal for Removal of Biosolids
YOUR PARTNER FOR A CLEANER,
GREENER WORLD
under construction), three thermal processing facilities, five composting facilities, over a dozen alkaline stabilization Synagre is the Menion's facilities, and approximately 70 permanent and mobile leader in biosolids dewatering facilities.
composting - proceeing
Synagro owns/opesates several biosolids composting avas 500,000 cons por facilities with associated product matketing programs, year including:
• Central Valley Composting (CVC), serving the San Francisco Bay area. CVC is located near:
Fresno, CA;
• The South Kern Compost Manufacturing Facility (SKIC), located neat Bakersfield, CA and serving the Southern California maiket;
Nursely Products, located in Helendale, CA and serving the Southern California market; Liberty Composting, located in Lost Hills, CA and serving the Southern California market; Arizona Soils in La Paz County, AZ (Phoenix area;
The Chatlotte County Bio-Recycling Center, serving the Southern Florida market; and • Burlington County, New Jersey - Synagio designed, built, and operated for ten years this regional in-vessel composting facility.
5. LIST OF FIVE DIFFERENT AGENCIES CONTRACTOR HAS DONE SIMILAR WORK
AND/OR IS CURRENTLY MANAGING BIOSOLIDS WITH BENEFICAL USE The following ate municipal biosolids composting project refesences for customers where Synagto has been performing services for the past 10 years or mote:
Orange County Sanitation District.
10844 Ellis Avenue, Fountain Valley, CA 92708
Tom Meregillano, Regulatory Specialist
714-593-7457
[email protected]
Customer since 1991
South Ounge County Wastewater Authority
34156 Del Obispo St., Dana Point, CA 92629
Jim Burror, Director of Operations
949-234-5402
[email protected]
Customer since 2006
....
Proposal for Removal of Biosolids
YOUR PARTNER FOR A CLEANER,
GREENER WORLD
County Sanitation Districts of Los Angeles County
1955 Workman Mill Road, Whittier, CA 90601
Matt Bao
562-908-4293
[email protected]
Customer since 2006
City of Los Angeles
12000 Vista Del Mar, Playa Del Ray, CA
Alan Tran, Environmental Engineering
310-648-5995
[email protected]
Customer since 2000
Western Riverside County Regional Wastewater Authority
450 Allessandra Blvd., Riverside, CA 92508
Tony Pollack, Deputy Director of Operations
951-757-6929
[email protected]
Customer since 2007
: 6. ESTIMATE OF OVERALL TIME REQUIRED TO COMPLETE THE PROJECT Synagto estimates that the project will be complete within 60 days from receipt of approved City of Calexico business license.
7. PRICE PER TON FOR REMOVAL, TRANSPORTATION AND FINAL BENIFICAL USE OF
BIOSOLIDS IN THE FORM OF CLASS A EQ COMPOST
Synagro's all-inclusive one-time event price per ton for removal, transportation and composting of the City's biosolids to our primary facility with notice is:
$104.50 per ton
Proposal for Romoval of Blosolids
ATTACHMENT NO. 3
Patriot
Environmental Services
A Crystal Clean Company
Request for Proposal
City of Calexico
Removal of Biosolids
at Wastewater Treatement Plant
•City of Calexico
Office of the City Clerk
608 Heber Avenue
Calexico, CA 92231
Prepared By:
Patriot Environmental Services
1250 23d Street
Signal Hill, CA 90755
Patriot
A Cystal Clean Company
Contractor that will be hauling the biosolids: Patriot Environmental Service, Ino.
Contact Person:
Jason Reed
[email protected]| (562) 244-5599
Location Where Sludge Will Be Disposed Of: South Yuma County Landfill- 19636 S Avenue 1E, Yuma, AZ 86365
Estimated Overall Time to Complete the Project: 19 business days for TED of the ex- pected 1815 tons
Pricing: Transportation and Disposal $117.54 PER TON
Patrlot Environmental Services, Inc. 2
Clty of Calexico Public Works | Removal of Biosollds at Wastewater Treatment Plant Company
Information
COMPANY PROFILE LOCATIONS & FACILITIES
Founded In 1977, Patriot Environmental Services Is Patriot Environmental Services, Inc. currently operates a Callfornla corporation headquartered in Signal Hill, four treatment, storage, and disposal facilities and California. We currently operate 19 facilities across fourteen regional offices and facilities strategically Callfornia and neighboring states, with ongolng efforts located across the United States. focused on natlonal expansion.
Our team is over 500 strong, All field staff are HAZWOPER- trained professionals, committed to delivering safe,
high-quality work across every project.. Arizona North Carolina Callfornia Oregon
Our services core categories: Colorado Utah
Environmental Services - Including Industrial cleaning, florida Virginia Nevada Washington
remedlation, ORSO (Oll Spill Response), and fleld services.
1. Waste Services - Covering hazardous waste
management, wastewater treatment, oilfield sludge
and mud management, and waste transportation.
Services - Encompassing
emergency spill response and preparedness, PERSONNEL TRAINING decontamination, disaster response and recovery,
and consolidated project management. All Patriot personnel are certifled and trained in accordance with OSHA and EPA requirements. Training
3. Patrlot Environmental Services is committed to
protecting people, property, and the environment— documentation available upon request includes:
• HAZWOPER (40/8-hour)
one project at a time.
• CPR/First Aid
OUR CAPABILITIES • Confined Space Entry/Rescue
• Respirator Fit Testing
"A" rated Insurnce coverage with nationwide reach, • Lockout/Tagout (LOTO) certifled ORSO provider with nationwide project • Hazardous Waste Categorization and Blohazardous management expertise Waste Handling
Specialized Equipment: Ultra-high pressure hydro
blasting units (up to 40,000 PS), Chemical cleaning
systems, Robotic tank cleaning equipment, Multi-
phase vacuum trucks, Mobile solidification units,
Emergency response vehicles, Hydro-excavation
trucks, CCTV pipeline Inspection systems
Nationwide Reach and Rapid Response: 24/7
avallability with strategically located facilities across the country, facilitating rapid deployment and
comprehensive coverage for any environmental
service need
Patriot
EXPERIENCE Environmental Sarvices
Patrlot Environmental Services is a fully licensed and certified hazardous waste management firm with over forty-one years of experience in handling diverse waste streams fully compliant with local, state, and federal regulations, Including DTSC, CalEPA, and US EPA requirements. We are uniquely qualifled to perform the full scope of services required for the City of Calexico Removal of Blosollds at Wastewater Treatment Plant.
Patrlot has been providing the highest quallty hazardous and non-hazardous waste services for the best value with the utmost safety in mind for more than four decades. We maintain all required permits and licenses for hazardous waste transportation and disposal. Our team holds current certifications including CPR/FIrst Ald, Confined Space Entry, LOTO, and Respirator Fit Testing.
Patriot performs hazardous waste management and biosolid removal services every day as part of our core operations. These services are integral to our expertise, and we are fully equipped to handle them In compliance with all regulatory and environmental standards. To demonstrate our experience and capability, we have included below a sample of projects that reflect the scope, complexity, and quallty of work we routinely deliver in this field.
Owner's Name, Address & Telepone/ Name of Description of Work Contract Email Owner's and Year Amount
Representative
Olivenhain Municipal Water District Raymond Motas Grit hauling and disposal / $150k 16595 Dove Canyon Rd, San Diego CA 92127 2020 to present 760-415-3422
[email protected]
Santa Fe Irrigation District Rocky Hughes Waste T&D, emergency $100k 5920 Linea del Cielo, Rancho Santa Fe, CA response, lab pack 92067 services / 2023 to present
858-756-2424
[email protected]
City of SD Point Loma Wastewater Carlos Nunez Grit hauling, scumming / $500k Treatment Plant 2019-2023
1902. Gatchell Rd, San Diego, CA 92106
858-292-6300
[email protected]
Western Municipal Water District Javier Arreguin Tank cleaning and waste $50k 11611 Sterling Ave, Riverside CA 92503 T&D / 2025
951-789-5156
[email protected]
Padre Dam Muntaipal Water District David Cherrick Wet well cleaning and $50k 8810 Mission Gorge Rd. Santee CA waste T&D / 2025
619-258-4740
[email protected]
ATTACHMENT NO. 4
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
BIOSOLIDS AT WASTEWATER TREATMENT PLANT
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
BIOSOLIDS AT WASTEWATER TREATMENT PLANT
ATTACHMENT NO. 5
CITY OF CALEXICO
11100
•ED
0000%
ONTERNATIONAY
Request for Proposals
for
Removal of Biosolids
at
Wastewater Treatment Plant
Public Works Department
549 Pierce Avenue
Calexico, California 92231
760/768-2160
760/768-0992Fax
www.calexico.ca.gov
August 25, 2025
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
NOTICE REQUESTING PROPOSALS
The City of Calexico is requesting proposals for the removal of biosolids generated and stored a he Calexico Wastewater Treatment Plant, located at 298 W. Second Street, Calexico, Californi Additional information may be obtained by contacting:
Lilliana Falomir, Public Works Manager - Administrative City of Calexico
Public Works Department
549 Pierce Avenue
Calexico, CA 92231
All proposals must be submitted before 2:00 p.m. on Tuesday, September 16, 2025, to the following location:
City of Calexico
Office of the City Clerk
608 Heber Ave.
Calexico, CA 92231-2840
Note: Please mark envelope "REMOVAL OF BIOSOLIDS." Late, emailed or faxed proposals will not be considered.
Copies of the Request for Proposal can be obtained at the Public Works Department, 549 Pierce Avenuc, Calexico, California 92231 or by visiting the City of Calexico website at www.calexico.ca.gov.
Selected firm will be required to obtain a City of Calexico Business License once proposal is awarded.
Lilliana Falomir, Public Works Manager - Administrative City of Calexico
City of Calexico
Public Works Department
Terms and Conditions
Biosolids Removal, Transport and Reuse
Proposals must be submitted in a sealed envelope showing on the outside the name of the bidder, bid title, and date of opening. Late, emailed or faxed proposals will not be considered.
2. Proposals submitted may be withdrawn by the written request before the time set for the opening. After that time proposals may not withdrawn by the bidder for a period of sixty (60) days and at no time in the case of the successful bidder.
3. Proposal to list the name of license contractor that will be hauling the Biosolids.
Names of contact persons involved with proposal and actual hauling. Location of where sludge will be disposed of. Statement setting forth Contractor experience with this type of work. List of five different agencies Contractor has done similar work and/or is currently hauling sludge from. Estimate of the overall time that it will require completing the project.
Price per ton for removal, transportation and final disposal of biosolids.
4. The scope of work covered under this proposal is the removal, transportation and final disposal of biosolids stored at the Calexico Wastewater Treatment Plant. Successful bidder to provide all equipment and personnel to load, transport and dispose of biosolids.
5. The right is reserved to reject any or all proposals and to waive any informality or technical defects in a proposal.
6. Bidder's signed proposal and written acceptance by the City of Calexico shall be in the form of Contractor's standard agreement.
Submission of a signed proposal will be interpreted to mean that the bidder has agreed to all the terms and conditions set forth in all of the sheets, which make up this invitation.
Where applicable, the quote by bidder in his/her proposal shall include sales or use tax levied by the California Revenue and Taxation Code, and shall exclude Federal Excise taxes pursuant to the exemption of political subdivisions in the Revenue Act of 1935 or other acts of Congress.
The decision of the City will be final.
10. Biosolids have been treated by Anacrobic digestion and air-drying, and meet class B standards.
11. Estimated quantity of processed Biosolids of approximately 1,815 metric tons.
All proposed Biosolids reused or disposal options must conform to 40 CFR Part 503 STANDARDS FOR THE USE OR DISPOSAL OF SEWAGE SLUDGE and all other applicable Federal, State and local guidelines.
The City may conduct inspections of the Biosolids transport opcration, reuse and/or final destination site of the Biosolids removed from the City during the duration of and/or following completion of the contract.
14. Biosolids removal to be completed in ongoing manner:
Vehicl: Publi: Liahity and Property Damage Insurance on eaci automobile, truck or other INSURANCE: Contractors performing work shall carry and maintain Motor vehicle used in performance of this work. Bodily injury and property damage coverage shall be for no less than $1,000,000.00 combined single limit for each occurrence and aggregate. Contractor performing work shall also carry General Liability Insurance in the amount of $1,000,000.00. Certificates of insurance shall be provided to the City prior to the start of work, and shall include proof of required Worker's Compensation insurance.
Consultant shall maintain prior to the beginning of and for the duration of this Agreement, insurance coverage as specified in Exhibit "C" attached to and part of this agreement.
16. The Contractor and Sub-Contractor shall have a business license issued by the City prior to commencing work.
Payment/Performance Bonds. The contractor shall pay all claims for labor, services, materials, plans or specifications performed, furnished, procured, used or consumed that pertain to the Work. The contractor shall maintain a list of all subcontractors, suppliers and service providers performing, furnishing or procuring labor, services, materials plans or specifications under the Contract. Provided the Contract Price is less than $25,000, no payment or performance bond will be required; however the City of Calexico shall be authorized to make direct payment to subcontractors of to pay the contractor and any subcontractors with checks that are made payable to the contractor and to one or more subcontractors. In the event the Contract Price shall exceed $25,000, payment and performance bonds shall be provided as required by law.
18. Payment: Per agreement.
19. Any question(s) should be directed to:
Pedro Sarzotti, Interim Chief Operator Wastewater Treatment Site address: 298 W. Second Street, Calexico, CA
(760) 768-2167
Mailing: 608 Heber Ave., Calexico, CA, Calexico, CA 92231-2840 EXIHIBIT "A"
SPECIAL PROVISIONS
HAULING AND BENEFICIAL REUSE OF BIOSOLIDS
1 IMPLEMENTATION SCHEDULE.
Contractor will haul biosolids currently stockpiled at the WWTP for reuse in the State of Arizona and if permitted, in Imperial County, California. Contractor will schedule hauling within thirty (30) days of receiving a notice to proceed, and copies of the City's Title 22 CAM analysis and Class B Pathogen Reduction Certification. 2 LOADING SCHEDULE.
Normally, sludge shall be loaded between hours of 7:00 a.m. and 2:00 p.m., Monday through Friday, excluding City-observed holidays. At the direction of the Wastewater System Supervisor, the loading times may be altered. If the Wastewater System Supervisor is unable to accommodate any loading operations, he shall provide a minimum of eight (8) hours notice to Contractor. As much notice as possible shall be given to Contractor if changes in the normal loading times are necessary. Normally, once loading of equipment has begun, sludge shall be loaded continually until the work is completed.
The times allowed for sludge hauling and disposal are subject to variation in accordance with the laws, regulations and requirements of State and local government organizations and the City. These hauling and disposal times may be limited to seven (7) hours per day or less. Contractor is responsible to be aware of the current restrictions and of the possibility of additional restrictions in the future. Loading shall not be done on holidays observed by the City.
3 SPILLAGE AND FACILITY UPKEEP.
Contractor shall keep the work area free of safety hazards and debris at the WWTP.
Contractor shall be responsible for the immediate cleanup of any spillage or leakage of oil or sludge at the WWTP, or while in transit. No sludge shall be dumped from the vehicle while at the WWTP. Adjustments to loads to correct overloaded conditions are acceptable.
In case of spillage, Contractor shall immediately notify the Wastewater System Supervisor at (760) 768-2167 and tell the person taking the message that the information must be passed on to the Wastewater System Supervisor immediately; in addition to the notification requirements of his permits. If Contractor is unable to contact the W WTP, he/she shall call the WWTP Standby Operator at (760) 457-6764 or the Calexico Public Works Department at (760) 768-2160 for assistance in contacting the WWTP. Information to be provided shall include the location of the spill, approximate quantities, all notifications made, problems caused by the spill and the action taken for clean up. The City shall deduct from monies due, or to become due to Contractor, any expense incurred by the City as a result of Contractor failing to correct any safety hazard or failure to promptly and completely clean up any spill or leakage, or remove any debris which in the opinion of the Wastewater System Supervisor has resulted from Contractor operations. 4 DISPOSAL SITES AND STORAGE FACILITIES.
The sludge hauled under this Agreement, shall be stored and/or disposed of at Contractor's permitted site(s).
(a) Contractor shall submit to the Wastewater System Supervisor prior to Commencing work under this Agreement, complete copies of all permits representing an inventory of permitted disposal sites, available for immediate use at the commencement date of this Agreement, which can accept the biosolids currently stored at the facility.
Complete copies of all permits shall include, but are not limited to, all applicable reference papers showing the location, size, permitted loading rate, and proposed haul route for all permitted disposal sites as well as any documents submitted to the Sate or other regulatory body to obtain such permits. In the event that a disposal site is also permitted for receipt of sludge from plants other than the City's facility, Contractor shall so indicate and advise how much of the capacity, in dry tons, at that site has been allocated for the City's sludge.
It is required that these designated permitted disposal sites be available for use at the commencement and thereafter for the performance of this Agreement. However, if at any time, Contractor should wish to substitute different peritted sites for the inventory of permitted disposal sites previously submitted and during the performance of the Agreement, or if for any reason the capacity, in dry tons, allocated for the City's sludge becomes unavailable, Contractor shall submit a new inventory of the substitute permitted disposal sites to the Wastewater System Supervisor together with complete copies (as defined above) of such permits for approval for immediate use under this Agreement.
(b) Storage of sludge shall not be permitted without the express written approval of the City.
Thercafter, Contractor must continually maintain fully constructed permitted storage facility (ies) ready for immediate use to accommodate the intended yearly amount of sludge dedicated to the storage of the Calexico WWIP sludge during the full term of this Agreement. Complete copies of additional permits necessary to maintain this storage capacity shall be submitted by Contractor to the Wastewater System Supervisor within five (5) days after receipt by Contractor. Complete copies of all permits shall include. but are not limited to, all applicable reference papers showing the location, size, permitted capacity in dry tons, and proposed haul route for all permitted storage facilities as well as any documents submitted to the State or other regulatory body to obtain such permits.
(c) Contractor shall submit to the Wastewater System Supervisor prior to commencing work under this Agreement all haul route permits required for utilizing any proposed disposal site of storage facility at the commencement date of this Agreement.
Proposed haul route(s) with all necessary regulatory approvals for each subsequent disposal site, storage facility and/or alternative facility obtained to maintain the capacities required in this Agreement shall be submitted by Contractor seven (7) days prior to use. The sludge disposal and storage capacities of the permits required in this Agreement may not be offered or committed to other sludge disposal or storage programs. The intent of the preceding sentence is to ensure that Contractor reserves enough capacity to dispose of or store the sludge quantities required under this Agreement.
In addition, Contractor shall:
(1) Monitor all disposal sites in accordance with applicable permits and will forward a copy of any and all reports to the Wastewater System Supervisor at the same time reports are forwarded to the appropriate agencies in accordance with permits. (II Maintain a daily record on site of City review, showing compliance with all parameters of applicable permits, regulations, and agreements. (II1) Assure that the City or its representatives shall be afforded the right of access to all disposal sites, or other facilities used in fulfilling this Agreement. (IV) Forward a complete copy of cach disposal site permit to the Wastewater System Supervisor within five (5) days after receipt by Contractor. In the event that a site is also permitted for receipt of sludge from facilities other than the City's, Contractor shall indicate which treatment plants and advise how much of the capacity, in dry tons, has been allocated to the Calexico WWTP's sludge. (V) Not store sludge in excess of the permitted disposal capacity available to Contractor:
(VI) Follow all Federal and State regulations for disposal of sludge in 100-year floodplain.
(VII) Provide sufficient water and adequate pressure, at the disposal site and other facilities for the proper cleaning of the sludge vehicles. Contractor shall take the necessary steps to ensure that there is not a buildup of sludge in or on the vehicles that could cause odors at the WWTP or along the haul route. (VIII) Keep roads cleared of air dust and all dirt tracked by any equipment used to fulfill this Agreement.
5 SLUDGE ACCEPTABILITY.
Sludge from the Calexico WWTP shall be suitable for land application under the Federal Sewage Sludge Management Regulations No. 503, and any applicable State of California and Arizona Regulations. If sludge becomes unacceptable for land application as set forth in the above regulations, Contractor shall not be required to dispose of such sludge. 6 COMPLIANCE WITH APPLICABLE LAW, PERMITS AND ORDINANCES.
Contractor shall conform to any and all applicable Federal, State, County and City laws, permits, regulations, ordinances and directives governing the hauling and disposal of sludge.
7 WORK PLAN.
Contractor shall submit to the Wastewater System Supervisor a weekly written schedule of anticipated work locations for each week. This work plant shall be submitted at least ten (10) days prior to the beginning of the month and is subject to the Wastewater System Supervisor acceptance. The Wastewater System Supervisor shall be verbally notified of any changes from this schedule prior to the commencement of work and any changes are also subject to the Wastewater System Supervisor's acceptance. 8 USE OF FACILITIES/UTILITIES.
Contractor shall keep all of its operations at the Calexico WWTP separate from the Calexico WWTP operations. Contractor shall not be allowed to use any of the City's telephones at the Calexico WWTP. Contractor shall not be allowed to use other City utilities, unless the Wastewater System Supervisor approves it in advance. Furthermore, Contractor shall not utilize any space or equipment without prior approval of the Wastewater System Supervisor.
9 REPORTS.
Contractor shall monitor all disposal sites and storage facilities as described herein and shall report their findings to the appropriate governmental agencies. Copies of these monthly monitoring reports shall be given to the Wastewater System Supervisor. Copies of any analysis completed by Contractor on the sludge and the surface water/groundwater surrounding the disposal sites and storage facilities, as required by State permits, shall also be provided to the Wastewater System Supervisor within five (5) days of its submission to the State.
Contractor shall also provide the Wastewater System Supervisor with a monthly status report of its progress in acquiring any additional disposal sites and storage facilities when they become necessary for maintaining the inventories required for the continued performance and requirements of this Agreement. This report shall indicate all permitted disposal sites available and showing tax map references, parcel numbers, the proposed haul route and capacity in dry tons. The report shall be submitted by the tenth I0" day of each month for the preceding month.
10 INSPECTION.
Contractor shall assure the City of its representatives)' access to the disposal site(s) and storage facilities, etc, on a daily basis for the purpose of inspecting the overall operations and performing test as required.
11 PRICING.
Contractor will provide the above described services for the fee described in the proposal submitted. Any chemicals such as lime required by Contractor disposal permit, shall be furnished and added by Contractor at no cost whatsoever or in any way to the City. The unit price shall be all-inclusive and shall constitute the sole basis for computing the payment amount to Contractor. Except as otherwise provided hercin, no additional compensation above the unit prices shall be paid for any variation in quantities, or for any changes in the Processing/Loading schedule.
SAMPLE SLUDGE ANALYSIS.
Prior to hauling, the City of Calexico will provide an independent laboratory analysis of the sludge to be hauled and disposed of under this Agreement from the WWTP. Questions regarding the sampling method, chain of custody, parameters tested, or test results may be directed to the Wastewater System Supervisor.
13 FAILURE TO PERFORM.
Should Contractor fail to perform as indicated herein, the City reserves the right to procure the required services elsewhere at its discretion, either temporarily or permanently, and to either suspend or cancel all or part of the Agreement. Should such action be taken, Contractor shall be responsible for all excess costs incurred by the City. In addition, should Contractor fail to perform as indicated herein, a charge may be assessed against Contractor for any additional costs suffered by the City.
WEIGHTS AND BILLING.
Contractor will provide a weight ticket for each load hauled. These tickets will be used for billing the City. Contractor will also prepare a load record for each load hauled, indicating time, equipment numbers, and other pertinent information. Contractor will submit an invoice on a monthly basis after hauling is completed, supported by load record and weight tickets.
AGREEMENT BETWEEN THE CITY OF CALEXICO AND CONTRACTOR
FOR
WASTEWATER TREATMENT PLANT
HAULING AND BENEFICIAL REUSE OF BIOSOLIDS
THIS AGREEMENT, is entered into and effective as of the day of 2025, by the CITY ÓF CALEXICO, CALIFORNIA, municipal government (hereinafter referred to as "City"), and , Contractor (hereinafter referred to as "Contractor")
RECITALS
WHEREAS, the City is in need of services to assist with the hauling and disposal of anaerobically digested dewatered municipal sludge from the Calexico Wastewater Treatment Plant (hereinafter referred to as "WWTP") located at 298 W. Second Street, Calexico, California, and to provide labor and management for such service; and
WHEREAS, the City has found and determined that the most practical and financially responsible method for providing such service is through the utilization of an independent contractor; and WHEREAS, the City has determined that Contractor is experienced and qualified to provide reliable, timely and environmentally sound Biosolids disposal services described herein; and WHEREAS, the City finds that entering into this Agreement is in the best interest of the City of Calexico, California.
NOW, THEREFORE, the parties agree as follows:
1. That the above and foregoing is true and correct and agreed upon.
2. DUTIES OF CONTRACTOR. Contractor shall provide the following services:
A. Any and all supervision, labor, equipment, materials, permitted disposal sites, he pite storage raci of ple is, cent, and at these ce inces any fos Agreement.
B. The loading and removal of the stockpiled sludge from the WWTP and for the transportation of sludge from the WWTP to Contractor permitted disposal sites(s) and/or permitted storage facility(ies) and for the ultimate disposal of such sludge.
Contractor shall be responsible for compliance with any and all applicable laws, statues, regulations, ordinances, directives,
performance of this Agreement.
C. Performance of the scrvices. Specified in detail in Exhibit "A," "Spccial Provisions," which is attached hereto and incorporated herein.
D. Workmanship and Supervision. In performing pursuant to this Agreement, Contractor shall provide the highest quality workmanship available.
All work shall be performed by personnel directly employed and supervised by Contractor.
Contractor shall provide management and technical supervision as required to implant the work.
The Wastewater System Supervisor or designee shall make inspections to determine the Contractors conformity with the specifications as denoted in this Agreement and the adequacy of the work being performed.
E. Equipment. Contractor shall use and furnish, unless otherwise indicated herein, at its own expense, all labor, equipment and materials necessary for the satisfactory performance of the work set forth in this Agreement. Prior to commencing work, Contractor shall make all equipment they plan on using, available for inspection approval by the Wastewater System Supervisor. Only City-inspected equipment may be used for this Agreement. All vehicles must be clearly numbered for identification purposes.
Equipment used for hauling sludge shall comply with all permit requirements, and all Federal, State DOT, and local requirements for the state(s) where the vehicle will be used. Sludge hauling vehicles shall be equipped with seals, and splash plates, etc., as needed to prevent leakage or spillage. Tailgate seals, if required, shall be cleaned after each delivery, and equipment shall be scraped free of any sludge that could be dropped on the road. In order to minimize the number of vehicle trips, Contractor should maximize the use of large-capacity vehicles. A sufficient number of vehicles shall be available to allow for standby(s) in case of vehicle failure. In the event of equipment breakdown, it shall be Contractor responsibility to provide substitute equipment as needed. All equipment used for this Agreement shall be kept in good mechanical repair and present an acceptable appearance to the Wastewater System Supervisor.
Contractor shall park their equipment at the WWTP in orderly manner and only in areas designated by the Wastewater System Supervisor. Contractor shall be responsible for any damage done to the asphalt roadway or loading area due to the failure of his drivers to properly support the landing wheels of a vehicle. Contractor will not be responsible for normal wear. Parking at the WWTP of Contractor equipment, other than the equipment being loaded is strictly prohibited unless prior approval by the Wastewater System Supervisor has been obtained, Contractor must comply with State, County and City road and site dust control laws and regulations. Personnel, equipment and/or materials used for this purpose, is sole responsibility of Contractor.
Contractor must take whatever steps it feels necessary, including the use of chemicals, to ensure that offensive odors are not generated from their vehicles a he WWTP, disposal site, storage facility, or along the haul route. There shall bo thorough washing of all haul vehicles, at a location other that the WWTP, to remove any sludge that may be responsible for odors. In addition, Contractor shall provide to the Wastewater System Supervisor, copies of Material Safety Data Sheets for al chemicals used and stored on City property.
F. Holidays. The following days are City Holidays on which Contractor shall not be obligated to perform any service:
New Year's Eve New Year's Day Martin Luther King Day
President's Day Cesar Chavez BD Memorial Day
Independence Day Labor Day Admission Day
Veterans' Day Thanksgiving Day Day After Thanksgiving
Christmas Eve Christmas Day Juneteenth
Access to the facility will be denied on these days. It is the responsibility of Contractor to determine which dates these holidays are observed by the City.
G. Security. Contractor shall comply with the City's regular security and safety regulations, specifically:
(a) Contractor shall develop and implement an Illness and Injury Prevention Program (IIPP) for all employees of the Contractor at the WWTP. (b) The usc, possession, sale or distribution of drugs or intoxicants by Contractor, subcontractor, or any of their employees while on City premiscs or while actively representing or performing work for the City is prohibited. It shall be responsibility of Contractor to prevent such activities and to remove any employee or subcontractor employee whose ability to perform appears to be affected by the use of drugs or intoxicants. Failure of Contractor to comply with this provision may result in termination of this Agreement. All obligations under this whole or in part to the performance of this Agreement.
3. TERM OF AGREEMENT. This Agreement shall be for the period of one year, commencing on the and ending on the
4. COMPENSATION. Compensation and payment shall be as provided in the Special Provision of Exhibit "A."
5. STANDARD OF PERFORMANCE. Consultant agrees to undertake and complete these services to conclusion, using that standard of care, skill, and diligence normally provided by a professional person in performance of similar consulting services.
6. PRINCIPAL CHARGE. Consultant hereby designates
as its principal-in-charge and person responsible
for necessary coordination with City Manager or his or her designee.
7. HOLD HARMLESS. To the full extent permitted by law, Contractor shall defend, indemnify and hold harmless City, its employees, agents and officials, from any liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, actual attorney fees incurred by City, court costs, interest, defense costs including expert witness fees and any other costs or expenses of any kind whatsoever incurred in relation to, as a consequence of or arising out of or in any way attributable in whole or in part to the performance of this Agreement. All obligations under this provision are to be paid by Contractor as the City incurs them.
Without affecting the rights of City under any provision of this Agreement or this section, Contractor shall not be required to indemnify and hold harmless City as set forth above for liability attributable to the sole fault of City, provided such sole fault is determined by Agreement between the parties or the findings of a court of competent jurisdiction. This exception will apply only in instances where the City shown to have been solely at fault and not in instance where Contractor is solely or partially at fault or in instances where City's fault accounts for only a percentage of the liability involved. In those instances, the obligation of Contractor will be all-inclusive and City will be indemnified for all liability incurred, even though a percentage of the liability is attributable to conduct of the City.
8. CONTRACTOR ACKNOWLEDGES THAT ITS OBLIGATION PURSUANT
TO THIS SECTION EXTENDS TO LIABITY ATTRIBUTABLE TO CITY, IF THAT LIABIITY IS LESS THAN THE SOLE FAULT OF CITY.
Contractor agrees to obtain executed indemnity agreement with provisions identical to those set forth here this section from each and every subcontractor, sub tier contractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns, or heirs of Contractor and shall survive the termination of this Agreement or this section.
9. INSURANCE AND ADDITIONAL REQUIREMENTS FOR HAZARDOUS
MATERIALS. Without in any manner limiting the City's right to indemnification, it is agreed that Contractor shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agreement, special and additional insurance coverage provided by insurance companies authorized to transact insurance business in the State of California as follows:
Worker's Compensation Insurance as required by California statues. ommercial or Comprehensive Gencral Liability Insurance, including coverage fo remises and Operations, Contractual Liability, Personal Injury Liability (including death) an Products/Completed Operations Liability in an amount of not less than one million ($1,000,000) per occurrence, combined single limit.
Operation Conse a is to nar ne in libity no for daise and Products/Completed Operations Liability in an amount of not less than one million dollars ($1,000,000) per occurrence combined single limit.
Comprehensive Automobile Liability Coverage, including owned, non-owned and hired vehicles, in an amount of no less than one million ($1,000,000) per occurrence combined single limit, no aggregate.
Environmental Impairment (Pollution Legal Liability) Insurance in an amount of not less than one million dollar ($1,000,000) per occurrence, combined single limit, no aggregate, and Contractor's Pollution Liability Insurance in an amount of not less than one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) aggregate.
Prior to commencing any work under this Agreement, Contractor shall deliver to the City certificates of insurance in the standard accord form confirming coverage required by this Agreement and providing thirty (30) days prior written notice to the City in case of limitations of scope or coverage, cancellation or termination. The City of Calexico, and its officers, and employees (collectively, the "City") shall be named as an additional insured on each insurance policy required by this Agreement, excepting policies for Worker's Compensation and Environmental Impairment Liability provided; however, that the City shall not be included as an additional insured for claims, suits, demands or losses arising out of the City's negligence, omissions or misconduct. Said endorsements) shall be signed by an authorized representative of the insurance company, and shall include the signatures of company affiliation and title, and shall be delivered to the City prior to the City's execution of this Agreement. Should it be deemed necessary by the City, it shall be Contractor's responsibility to see that the City receives locumentation acceptable to the City, which confirms that the individual signing said endorsemen s authorized to do so by the insurance company. It is agreed that any insurance maintained by th City shall apply in excess of and shall not contribute to insurance provided by Contractor:
In addition to any remedies the City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required. the City may at its sole option:
A. Order Contractor to stop work under this Agreement and withhold payments), which become due to Contractor, hereunder until Contractor demonstrates compliance with the requirements hereof; or
B. Terminate this Agreement.
Exercise of any of the above remedies, however, is an addition to other remedies the City may have and is not exclusive remedy for Contractor failure to maintain insurance or secure appropriate endorsements.
10. COMPLIANCE WITH ALL LAWS. In performing the services hereunder, Contractor shall comply with all applicable laws, including, without limitation, those relating to health and safety, licensing, environmental, and the like.
11. PERMITS, LICENSES, CERTIFICATE. Consultant, at Consultant's sole expensc, hall obtain and maintain during the term of this Agreement, all permits, licenses, an ertificates required in connection with the performance of services under thi Agreement, including a City business license.
12. INDEPENDENT CONTRACTOR. In performing the services described herein, Contractor, its agents, officers, and employees shall be independent contractor of City and shall not be treated or considered employees of City.
13. CONSULTANT NOT AGENT. Except as City Manager may specify in writing, Consultant, and its agents, employees, subeontractors and sub consultants shall have no authority, expressed or implied, to act on behalf of City in any capacity, as agents or otherwise, or to bind City to any obligation.
14. CONFLICT OF INTEREST. No member, officer, or employee of City, during his tenure, or for one (1) year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof and Contractor agrees not to allow, permit, grant, transfer or otherwise do anything which will result in such member, officer, or employee of the City from having such interest.
15. LAW GOVERNING. This Agreement shall be governed by the laws of the State of California. Any suit, brought by either party against the other, arising out of performance of this Agreement shall be filed and maintained in a court of competent jurisdiction in the County of Imperial or in the U.S. District Court, Southern District of California.
Consultant shall promptly inform City Manager, or his or her designee, of any contract, agreement, arrangement, or interest that Consultant may enter into or have during the performance of this Agreement that may conflict with City's interests. This requirement includes contracts, agreements and arrangements with manufacturers, suppliers, contractors or other clients whose interests might be served by the services performed under this Agreement and Consultant's or Consultant's clients' interest in land that might be affected by the services. Consultant shall take such measures as are necessary in the performance of this Agreement to prevent actual or appearances of conflicts of interest.
16. MODIFICATION OF AGREEMENT. This Agreement may be modified only by a written amendment signed by both parties hereto.
17. ASSIGNABILITY. Contractor shall not assign of transfer any interest in this Agreement nor the performance of any of Contractor obligations hereunder, without the prior written consent of City, and any altempt by Contractor to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect.
18. TERMINATION. Notwithstanding any other provision of this Agreement to the contrary, this Agreement may be terminated at any time by either party for any reason of whatever nature upon sixty (60) days written notice as follows:
CONTRACTOR: _
CITY: City Manager
City of Calexico
608 Heber Ave
Calexico, CA 92231
19. FAIR EMPLOYMENT PRACTICES. Consultant agrees that all persons employed by Consultant shall be treated equally by Consultant without regard to or because of ace, color, religion, ancestry, national origin, disability, sex, marital status, age, or an' ther status protected by law, and in compliance with all antidiscrimination laws of th United States of America, the State of California, and City.
Consultant agrees that, during the performance of this Agreement, Consultant and any ther parties with whom Consultant may subcontract shall adhere to equal opportuni ployment practices to assure that applicants and employees are treated equally al are not discriminated against because of their race, color, religion, ancestry, national origin, disability, sex, marital status, age, or any other status protected by law.
Consultant agrees to state in all of its solicitations or advertisements for applicants for employment that all qualified applicants shall receive consideration for employment without regard to their race, color, religion, ancestry, national origin, disability, sex, marital status, age, or any other status protected by law.
20. NON-DISCRIMINATION. Contractor shall comply with the provisions of Presidential Executive Order No. 11246 of September 24, 1965, and all other orders, regulations and laws governing non-discrimination in employment, including in particular, Section 122 (a) of the State and Local Fiscal Assistance Act of 1972.
21. FORCE MAJEURE. Neither party shall be considered in default in the performance of its obligations hereunder to the extent that performance of such obligations is delayed, hindered or prevented by any cause which is beyond the reasonable control of such party (hereinafter called "Forced Majeure"). Force Majeure includes but is not limited to any of the following, if reasonably beyond the control of the party claiming Force Majeure: delays caused by the other Party, war (declared or undeclared), blockades, hostilities, riots, strikes, lockout ot other labor disturbances, epidemics, fires, storms, delays or interruptions in transportation, or any laws, regulations or ordinances of any government, governmental agency or court having or claiming to have jurisdiction over any part to this Agreement, or any other cause (whether or not of kinds specifically mentioned herein). Notwithstanding anything in this Agreement, Force Majeure does not include Contractor failure to obtain necessary permits, licenses, exceptions, or other authorization required to perform this Agreement.
22. WAIVER. City and Consultant agree that no waiver of a breach of any provision of this Agreement by either Consultant or City shall constitute a waiver of any other breach of the same provision or any other provision of this Agreement. Failure of either City or Consultant to enforce at any time, or from time to time, any provision of this Agreement, shall not be construed as a waiver of such provision or breach.
23. ENTIRE AGREEMENT. This Agreement represents the entire understanding of the parties as to these matters, contained herein. No prior oral or written understanding shall be of any force or effect with respect to these matters covered hereunder.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first above written.
"City" CITY OF CALEXICO
BY:_
Benjamin Martinez, City Manager
"Contractor": BY:_
APPROVED AS TO FORM:
Office of the City Attorney
Carlos Campos, City Attorney
ATTEST:
Veronica L. Alvarado, City Clerk