AGENDA
ITEM
17 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
17 CITY COUNCIL
AGENDA STAFF REPORT
DATE: November 5, 2025
TO: Mayor and City Council
Bu
APPROVED BY: Benjamin A. Martinez, City Manager
PREPARED BY: Lizeth Legaspi, Library Manager Lizeth Legaspi SUBJECT: Receive and File Library Board of Trustees Minutes for Meeting on September 2, 2025
_SELLERs. assessesssses=========
Recommendation:
Accept minutes for Library Board of Trustees meeting held on September 2, 2025 Background:
Library Manager shall prepare minutes of the Library Board of Trustees meetings and present to the board for approval. Once approved, a copy of the signed minutes is submitted for Council ratification.
Discussion & Analysis:
The attached minutes of the Library Board of Trustees for meeting of September 2, 2025, have been approved by the Library Board and signed by Chair Ayala for ratification by Council.
Fiscal Impact:
None
Coordinated With:
None
Attachment:
Minutes for Library Board of Trustees meeting of September 2, 2025.
ATTACHMENT NO. 1
LIBRARY BOARD OF TRUSTEES
MINUTES
MEETING OF: Library Board of Trustees Special Meeting
DATE OF MEETING: Tuesday, September 2, 2025
PLACE OF MEETING: Fernando "Nene" Torres Council Chambers 608 Heber Ave. Calexico, CA 92231
5:00 pm
CALL TO ORDER: Meeting called to order at 5:00 p.m. bv Chair, Abril Avala.
ROLL CALL:
TRUSTEE ATTENDANCE
Abril Ayala, Chairperson Present
Karen Yepez, Vice-Chair Present
Stacy Olguin, Trustee Present
Roxsanna Pacheco, Trustee Present
Erika Castro, Trustee Absent
STAFF PRESENT: Lizeth Legaspi, Library Manager & Lizbeth Carbajal, Executive Assistant.
PLEDGE OF ALLEGIANCE: The pledge of allegiance was led by Chairperson Ayala.
APPROVAL OF AGENDA: On motion by Vice-Chair Yepez and seconded by Trustee Olguin, the agenda was approved as delivered.
PUBLIC COMMENTS: None.
LIBRARY MANAGER'S REPORT:
Ms. Legaspi reported the following to the Board: the library successfully concluded the Family Summer Reading Program. There were 466 patrons registered for the FSRP. Awards parties were held in the second week of August. Lunch at the Library / Arts & Crafts program also concluded on August 15th. Ms.
Legaspi reported she applied for a $2,000 grant and plans to purchase additional supplies and books for the arts and crafts activities that the library holds every Tuesday on early release day (ARTsy Tuesday) if awarded. The fire alarm has been malfunctioning which means the library will incur an expense of over $1000 to fix the problem. The library recently acquired a new digital platform called Pebble Go that offers nonfiction articles and interactive eBooks for K-2nd grade students. The library was awarded the ZIP Books grant for fiscal year 25-26 and will soon start accepting ZIP book requests from patrons. The re-habilitation of the library's parking lot started today and will take about 41 days to complete. The library's painting project led by the Carpenter's Union is expected to be completed this weekend. Ms.
Legaspi would like City council to present a Certificate of Recognition to the Carpenter's Union for their work at the library. Ms. Legaspi invited Trustees to attend the Proclamation for Library Card Sign Up month that will take place tomorrow at City Council meeting.
LIBRARY BOARD OF TRUSTEES
MINUTES
LIBRARY BOARD OF TRUSTEES COMMENTS:
Trustee Olguin had no comment. Vice-Chair Yepez commented she attended Lunch at the Library / Arts and Crafts. She said her children enjoyed the activities, but she thought some of the crafts were too complicated for their age group and suggested the library advertises the activity ahead of time and specifies the age group. Vice - Chair Yepez also asked if the library had posted signs for the public of where to park during the library's parking lot re-pavement. Ms. Legaspi responded that she will be asking either the Police Department or Public Works Department to provide signs. Vice-Chair Yepez shared with the board that her children visited the library during Back-to-School week and took pictures with the "Kiki Bus" and even got a prize. The children really enjoyed this. Chairperson Ayala mentioned she had the opportunity to bring her granddaughter to the library a few times during the summer, and they both enjoyed toys, books and making new friends. Trustee Pacheco reported on having attended the end of the summer Awards parties. She enjoyed seeing parents interacting with their children during the Awards parties. Trustee Pacheco also reported having attended the library's Special Presentations by Calexico Fire Department, Calexico Police Department and IID's Dippy Duck. She congratulated the library on getting a new parking lot.
CONSENT ITEMS:
1. Approval of Minutes for Regular Meeting of August 4, 2025 - Trustee Pacheco motioned to approve. Vice-Chair Yepez seconded the motion. Motion passed unanimously.
DISCUSSION AND POTENTIAL ACTION ITEMS:
2. Unidos for Literacy - Family Literacy Night - Ms. Legaspi informed the board the librarv will be hosting a literacy family night in collaboration with MAG (Mothers Against Gangs) and Soroptimist Club. This literacy family night is being held in September in celebration of Hispanic Heritage month. Registration links are in the library website. Ms. Legaspi reminded Board members they are always welcome at Family Nights.
3. Substance Abuse Presentation by Imperial County Behavioral Department - Ms. Legaspi reported that the library in collaboration with Imperial County Behavioral Health Services will be hosting a presentation on substance abuse on September 22. Ms. Legaspi hopes to attract the attention of teenagers and elementary kids.
4. English as a Second Language Classes at Carnegie Technology Center - Ms. Legaspi reported ESL classes at the Carnegie will begin on September 30t. The classes will be held three times a week for one hour and a half each day. This is a free class with a capacity for thirty students. Level one will run from September 2025 through February 2026, and level two will run from March to June 2026. After the students complete both levels, they will be able to transition to the Adult Literacy Services Program.
5. US Citizenship Preparation Classes at Carnegie Technology Center - Ms. Legaspi commented the Citizenship class at the Carnegie will begin October 6 and will conclude in November. This is a free class with a capacity for thirty students.
6. International Coffee Day - Wednesday, October 1, 2025 - Ms. Legaspi reported to the Board that the library will be hosting International Coffee Day on October 1". Starbucks will be donating
LIBRARY BOARD OF TRUSTEES
MINUTES
hot coffee. Last year, this event was highly success especially among teenagers. This year we will introduce "Mystery date with a book". The event will take place from 3:00 - 7:00 p.m.
7. Regular Fall Programming - Ms. Legaspi reported the library is now back to the regular fall programming with Chess Club moving back to the library on Thursdays at 3:30 p.m. Coloring Day, which was part of the summer programming will remain during the fall due to its popularity with families. STEAM Lab will remain at the CTC. Board Games and Movie Day will be held once a month. Copies of the activity flyers are included in the agenda packet. Chairperson Ayala asked about Homework Help. Ms. Legaspi explained to the board that Homework Help is offered Monday, Wednesday and Thursday from 3:00 - -4:00 p.m. and Tuesdays from 1:15 - 2:15 p.m. Homework Help is conducted by Ms. Nicole Lira who is contracted by United Way. Tutoring Help is offered Monday, Wednesday and Thursday from 3:00 - 6:00 p.m. and Tuesdays from 1:30 - 5:30 p.m. Tutoring Help is provided to students from K- gt* grade who need tutoring in Math and Language Arts. Tutoring is one on one and free of charge to students. Ms. Legaspi mentioned Brainfuse HelpNow is another resource provided by the library, and it provides online tutoring. The twenty-minute sessions can be accessed from 1:00 to 10:00 p.m. Trustee Pacheco asked if there were flyers for Homework Help and Tutoring Services. Ms. Legaspi said both flyers will be e-mailed to trustees.
8. Friends of the Library Report - Ms. Legaspi said a representative of Friends of the Library was not available to attend today's meeting. She reminded members of the Board that Friends of the Library continues to accept donations.
INFORMATION:
Mrs. Legaspi reviewed the items under information including attendance report, monthly statistics report, New Booklist (available online), and September calendar of activities for Camarena Library and Carnegie Technology Center.
ADJOURNMENT
On motion by Trustee Olguin and seconded by Vice-Chair Yepez the meeting adjourned at 5:38 p.m Minutes typed by Lizbeth Carbajal
Next meeting: October 6, 2025
bir take
Abril Ayalal Chair
LIBRARY BOARD OF TRUSTEES
MINUTES
ATTEST:
Lizbeth Carbajal
Lizbeth Carbajal, Executive Assistant