AGENDA
ITEM
17 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
17 CITY COUNCIL
AGENDA STAFF REPORT
DATE: November 19, 2025
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager I3~
PREPARED BY: Karla Chaparro, Finance Director Je
SUBJECT: Status Update on Remaining Projects Funded with American Rescue Plan Act (ARPA) Allocations
Recommendation:
It is recommended that the City Council receive the status update on remaining projects funded with American Rescue Plan Act (ARPA) allocations.
Background:
The City of Calexico received funding through the American Rescue Plan Act (ARPA) to support COVID-19 response, economic recovery, essential government services, and community resilience. In prior meetings, the City Council allocated ARPA funds to multiple departments for projects that addressed pandemic impacts, improved public infrastructure, enhanced service delivery, or supported community well-being.
As federal guidelines require full expenditure of ARPA funds within established deadlines, staff is conducting periodic reviews of project status and funding utilization to ensure transparency, compliance, and responsible stewardship of one-time funds. This report provides an update on remaining active projects, timelines, and unspent balances.
Discussion and Analysis:
City departments were asked to review the remaining ARPA-funded projects assigned to them and confirm:
• Whether the project will be completed as planned
• The anticipated completion timeframe
• Whether any funding should be reallocated
1 The responses received have been consolidated into the attached status spreadsheet. The data reflects:
• Active Projects: Projects that are still moving forward, with updated timelines where provided.
• Potential Reallocations: Funding that may become available because a project will not be completed or because there are remaining funds after completion.
The purpose of this update is to provide the current status of ARPA-funded projects and to identify the remaining unspent balances. As of mid-October 2025, the combined available balance across ARPA- funded projects is $2,813,362, of which approximately $405,572 has been identified by departments as Because ARPA funds are one-time and must be fully expended by December 31, 2026, staff will need to return to the City Council at a future meeting with reallocation adjustments. Council direction is needed to determine how any remaining funds should be allocated. Some departments have identified possible projects for reallocation, which are listed in the attached spreadsheet.
Staff will continue to monitor ARPA project progress and funding balances to ensure timely use of these one-time resources and will return to the City Council with updates and recommended reallocation adjustments as needed.
Fiscal Impact:
None.
Coordinated With:
Police Department
Fire Department
Public Works Department
Planning and Building Department
Recreation Department
Library
Attachment:
1) ARPA Project Status Update Spreadsheet
2 ATTACHMENT 1
ARPA Project Status Update
Available Will Project Estimated If Not, Amount
Department Account Number Project Name Balance Be Completed? Completion Date to be Reallocated Potential Reallocation Project POLICE
255-91-907-56000-006 Police Equipment 45,033 Yes 3/31/2026 255-91-907-56000-007 Police Gear 17,240 Yes 3/31/2026
255-91-907-56000-008 Firearms/Ammunition 72 Yes 3/31/2026 255-91-907-56000-009 Firearms Training Program/Equip 3,635 Yes 3/31/2026 255-91-907-56000-011 Dispatch Chairs 3,307 Yes 12/31/2026 255-91-923-56000-003 Police Cnf Room&Disp/Roof Repa 90,000 Yes 3/31/2026 255-91-923-56000-018 Temp Police/Traffic SubStatio 50,000 Yes 12/31/2026 255-91-923-56000-019 Police Dept. Parking Lot Pavement 132,413 Yes 12/31/2026 255-91-923-56000-022 Police and Fire Dept. Server Assesment 12,500 Yes 3/31/2026 255-91-927-56000-009 Traffic Ctri - Laptops 1,337 Yes 3/31/2026 255-91-927-56000-010 Traffic Ctri - Equipment 5,830 Yes 3/31/2026 255-91-927-56000-011 Animal Control - Truck 15,802 Yes 3/31/2026 377,170
FIRE
255-91-907-56000-002 Fire Utility Vehicles 599 Yes 11/30/2025 255-91-907-56000-005 Fire Ambulance Repair 76,573 Yes TBD 255-91-911-56000-002 ER Res/Pub Safe-Fire Hose 2,295 Yes 11/30/2025 255-91-911-56000-003 ER Res/Pub Safe-Narcotics Prog 952 TBD TBD TBD 255-91-923-56000-005 Fire Station 1/Roof Repair 350 Yes 11/30/2025 255-91-923-56000-022 Police and Fire Dept. Server Assesment 12,500 Yes TBD 255-91-927-56000-012 Fire Breathing Apparatus + Turn Outs 17,837 Yes 11/30/2025 111,106
PUBLIC WORKS
Parks
255-91-914-56000-000 Emergency Park Infrastructure 163,759 Yes 12/31/2026 255-91-914-56000-001 Emergency Park Infrast-Parks 202,609 Yes 12/31/2026 255-91-914-56000-004 Emergency Park Infrast- Nosotros Park 498,103 Yes 12/31/2026 255-91-914-56000-005 Border Friendship park 250,000
250,000 Heber Park Expansion Project
255-91-914-56000-006 Rodriguez Baseball Field 86,975 Yes 6/30/2026 Drainage Basin Valves/Construction
255-91-915-56000-001 Drainage Basin Valves/Construction 24,450 Yes 12/31/2026 255-91-915-56000-002 Drainage Basin Valves/Construction 131,000 Yes 12/31/2026 Facilities
255-91-923-56000-006 Water Distr Breakroom/Roof Rep 350 Completed 350 Rodriguez Baseball Field 255-91-923-56000-007 Cix International Airport/Roof 350 Completed 350 Rodriguez Baseball Field
Engineering
ARPA Project Status Update
Available Will Project Estimated If Not, Amount
Department Account Number Project Name Balance Be Completed? Completion Date to be Reallocated Potential Reallocation Project 255-91-927-56000-014 Engineering -Computer/Supplies 2,393 Yes 6/30/2026 Vehicles/Equipment
255-91-927-56000-015 Public Works - Fleet - Vehicles/Equipment 65,000 Yes 6/30/2026 255-91-927-56000-016 Public Works - Parks - Lawn Mowers 8,221 Yes 6/30/2026 Downtown
255-91-908-56000-000 Downtown Rehabilitation 76,354 Yes 12/31/2026 255-91-908-56000-004 Downtown Light Fixing 13,599 Yes 12/31/2026 1,523,163 250,700
LIBRARY
255-91-923-56000-002 E.C.M Library, restrooms, roof 21,618 Yes 6/30/2026 255-91-923-56000-020 Library Parking Lot Pavement 131,692 Yes 10/20/2025 255-91-927-56000-029 CTC Fire Alarm 1,220 Yes 6/30/2026 154,530
RECREATION
255-91-923-56000-004 Community Senior Hall/Roof Rep 344 Completed 344 67 EA Yes
255-91-923-56000-015 Community Center Lighting 816 4/30/2026 255-91-923-56000-021 Community Center Parking Lot Pavement - tA 25,250 Yes In progress 255-91-923-56000-024 Community Center Air Condition tA 5,966 Yes 8/31/2026 255-91-923-56000-026 Community Center Vandalism 18,817 Yes In progress 255-91-927-56000-021 Recreation - Community Ctr 43,871 Yes In progress 255-91-927-56000-023 Recreation - Community Ctr 23,986 Yes In progress 255-50-520-53029-608 Recreational Programs-Tree L 2,259 Yes 12/31/2025 255-50-520-55025-000 Summ Swim Other Operating Cnts 11,156 Yes 7/31/2026 132,465 344
PLANNING/BUILDING
255-91-924-56000-001 Development Fee Study 324 Yes TBD
NON-DEPARTMENTAL
255-91-908-56000-012 Downtown Cooling Center 50.000 TBD TBD TBD 255-91-923-56000-008 City Hal/Council Chamber/Roof 75,000 Yes 12/31/2026 255-91-923-56000-009 City Hall/Carpet Replacement 6,273 Yes 12/31/2026 255-91-923-56000-012 Restrooms/Various Water Heater 8,650 Yes 12/31/2026 255-91-923-56000-013 827 E.7th St/United Fam/Roof R 344 Completed 344 City Hall Elevator 255-91-923-56000-014 827 E.7th St/United Fam/New AC 10,056 Completed 10,056 City Hall Elevator 255-91-923-56000-017 Laptop, C.C. Chamber Projector 71,452 Yes 6/30/2026 255-91-927-56000-017 Facilities - Chamber of Commerce 4,580 Yes 12/31/2026 255-91-927-56000-018 Facilities - United Families 24,598 Yes 12/31/2026 2,813,362 Remaining ARPA Balance
(6,713,125) Total ARPA Expenditures
9,526,487 Total ARPA Allocation $
405,572 2,813,362 Grand Total - All Departments $
154,528 514,606
City Hall Elevator 3,995 Completed 3,995 255-91-908-56000-003 Elec Upgrades for Veh Charging Community Center Park Playground Rehabilitation 135,270 - No 135,270 255-91-908-56000-002 Local Assessment Center City Hall Elevator 4,863 4,863 255-91-909-56000-000 Essential Worker Relief Program 12/31/2026 Yes 119,526 255-91-927-56000-019 Facilities - City Hall Potential Reallocation Project to be Reallocated Completion Date Be Completed? Balance Project Name Account Number Department If Not, Amount Estimated Will Project Available
ARPA Project Status Update