AGENDA
ITEM
12 AGENDA
ITEM
CALEXICO California
WHERE CALIFORNIA AND MEXICO MEET 12
CITY COUNCIL
AGENDA STAFF REPORT
DATE: December 35d, 2025
TO: Mayor and City Council
APPROVED BY: Benjamin Martinez, City Manager Bm
REVIEWED BY: Karla Chaparro, Finance Director JU
PREPARED BY: Juan Contreras, Fire Chief Joe.
SUBJECT: Discuss and Review the Proposed Emergency Medical Services (EMS) Transportation & Optimization Study, Recommendation to Establish an Ambulance Enterprise Fund, and Approval of the Associated Budget Amendment Resolution (BAR) to Reallocate ARPA Funding for the Project =================================: ================= ============ Recommendation:
Staff recommends that the City Council approve the engagement of AP Triton, LLC to conduct a comprehensive EMS Transportation & Optimization Study for the Calexico Fire Department (CFD); direct staff to evaluate and incorporate the creation of an Ambulance Enterprise Fund as part of the study's financial and operational modeling; and approve the associated Budget Amendment Resolution (BAR) to reallocate ARPA funding to support the cost of this project.
Discussion and Analysis:
The study will assess multiple staffing models, analyze financial feasibility, and propose operational efficiencies. It includes an in-depth review of response times, service quality, and long-term sustainability of emergency medical services in Calexico.
This study will provide data-driven recommendations to ensure the City's ambulance transport services are operationally efficient, fiscally sustainable, and aligned with best practices, while maintaining the highest standard of patient care for the community.
Establishing an Ambulance Enterprise Fund would allow the City to separate EMS transport revenues and expenses from the General Fund, increase transparency and accountability of EMS financial performance, reinforce fiscal sustainability by ensuring EMS-generated revenues remain within the EMS system, and support enhanced cost-recovery strategies such as user fees, GEMT, PP-GEMT, and future treat-and-transport reimbursement opportunities. This structure would also reduce the fiscal burden on the General Fund and position the City to maximize State and Federal reimbursement programs that require enterprise-level accounting.
1 As part of the engagement, AP Triton will analyze multiple staffing configurations, deployment options, and fiscal structures, including how an Ambulance Enterprise Fund could be established, funded, and managed to provide a long-term, sustainable roadmap for EMS service delivery in Calexico.
The proposed engagement will help the City of Calexico:
Identify the most effective EMS staffing model tailored to the community's needs. • Optimize resource deployment and ensure cost-effective service delivery.
Improve response times and patient care outcomes.
• Align services with local, state, and federal regulations.
Develop a long-term roadmap for fiscal sustainability and operational excellence:
Staff strongly believe that this proactive investment will safeguard the community's health and safety and provide a foundation for the City's continued growth.
Project Scope:
The study encompasses a comprehensive analysis of different ambulance staffing models and operational structures, with key areas including:
• Firefighter-Staffed Ambulance Transport Model - Evaluating the current model where CFD provides 100% of ambulance transport services using firefighters.
Single Role Staffed Ambulance Transport Model - Considering a model where CFD provides 100% ambulance transport using EMTs and paramedics. • Hybrid Staffing Model - Assessing a combination of firefighter-staffed and single-role EMT/Paramedic staffing
• Adjustments to Ambulance Staffing Hours - Reviewing potential changes based on service demand, fiscal realities, and community needs.
The study also includes a financial and operational analysis of each model, addressing response times, service quality, and long-term viability.
Projected Timeline:
The estimated completion time for this study is 3-4 months from the date of receiving all necessary data.
The study will include stakeholder engagement and multiple review phases to ensure alignment with city priorities.
Fiscal Impact:
The total cost of the EMS Transportation & Optimization Study is $26,499, as detailed in the AP Triton proposal:
2 Section 1 - Project Initiation & Information Acquisition : $8,711 • Section 2 - Evaluation of the EMS System: $4,738
• Section 3 - EMS System Valuation: $4,520
• Section 4 - EMS System Delivery Modeling: $2,940
• Section 5 - Review & Delivery of Final Report: $5,590 A 10% deposit is required at contract signing, with monthly invoicing until 95% of work is complete, and the remaining 5% due upon final deliverable acceptance.
Staff recommends using American Rescue Plan Act (ARPA) one-time funds to fully cover the cost of this project by reallocating funding previously set aside for the now-suspended local assessment center. This reallocation maximizes the use of available ARPA resources, keeps the City in compliance with federal deadlines, avoids any General Fund impact, and aligns with eligible ARPA uses related to public health and emergency response enhancement.
Coordinated With:
City Manager, Ben Martinez
Finance Director, Karla Chaparro
AP Triton, LLC
Attachments:
1. AP Triton EMS Valuation Proposal (Final)
2. Budget Amendment Resolution (BAR)
ATTACHMENT 1
Calexico
Fire Department
California
Proposal to conduct an
23 €
EMS TRANSPORTATION &
Optimization Study
Updated November 2025
AP TRITON
VISION • INNOVATION • SOLUTIONS
EMS CONSULTINGSERVICES | CITY OF CALEXICO FIRE DEPARTMENT
CONTENTS
Project Understanding & Scope of Work 2
EMS Transportation & Optimization Study 4
Section One—Project Initiation & Information Acquisition 4 Section Two-Evaluation of the EMS System 6
Section Three-EMS System Valuation ... .........../
Section Four-EMS System Delivery Modeling.... ..8
Section Five-Review & Delivery of Final Report 9
Estimated Project Timeline. 10
Project Fee Proposal 11
Payment Information 12
About AP Triton. 13
Project Team Qualifications.. 18
Projects & Experience 25
Client References 30
Client Testimonials ......................... 32
AP Triton's Certificate of Insurance & Litigation. ..34 21S AP TRITON
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT
PROJECT UNDERSTANDING &
SCOPE OF WORK
AP Triton, LLC (AP Triton) acknowledges the specific requirements of the Calexico Fire Department (CFD) in evaluating the operational aspects of the city's ambulance service area.
The principal objective of this study is to provide actionable plans for the City of Calexico to structure its ambulance service in a fiscally sustainable manner.
This in-depth financial and operational analysis will investigate a range of emergency ambulance staffing models, considering the unique challenges and prospects specific to Calexico. The study will encompass detailed cost evaluations and operational factors for each of the following models:
Firefighter Staffed Ambulance Transport Model: This is the current model with CFD providing 100% of the ambulance transport services with firefighters. Key factors like staffing requirements, training, equipment, and financial impact will be reviewed.
Single Role Staffed Ambulance Transport Model: In this model, CFD would provide 100% of the ambulance transport services with single role EMT's and Paramedics. The assessment will focus on efficiency, cost-effectiveness, and service quality.
Hybrid Firefighter and Single Role Staffed Model: In this model, CFD would provide 100% of the ambulance transport services with a combination of firefighter staffing and single role EMT's and Paramedics. This model can maintain firefighter staffing while boosting ambulance coverage with single role personnel. Key factors like staffing requirements, training, equipment, and financial impact will be reviewed.
Changes To Ambulance Staffing Hours: AP Triton will review current staffing plan and may make recommendations based on service demand, guidelines set by CFD, fiscal realities, and community expectations.
Beyond financial aspects, AP Triton will also evaluate critical factors like response times, service quality, community impact, and the long-term viability of each model. The goal is to equip CFD with an analysis that not only meets current demands but also strategically prepares the department for upcoming challenges and opportunities in emergency medical services. 2 |
AP TRITON
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Our methodology will be highly collaborative, involving stakeholders from CFD and the City of Calexico to ensure that the study accurately reflects local conditions and preferences. By partnering with AP Triton, CFD will gain from our extensive expertise and dedication to providing bespoke, practical insights.
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EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT
EMS TRANSPORTATION &
OPTIMIZATION STUDY
SECTION ONE-PROJECT INITIATION & INFORMATION ACQUISITION Task 1-A: Project Initiation & Development of a Work Plan AP Triton will meet virtually with the CFD project team to develop a complete understanding of the organization's background, goals, and expectations for the project. AP Triton's Project Manager will develop and refine a proposed work plan that will guide the Project Team. This work plan will be developed identifying:
Project team members responsible for each task
Major tasks to be performed
Resources to be utilized
Methods for evaluating study results
Any potential constraints or issues related to accomplishing specific tasks The benefits of this process will be to develop working relationships between the AP Triton project team and client representatives, determine communications processes, and identify logistical needs for the project.
Task 1-B: Procurement of Information & Data
AP Triton will request pertinent information and data from key stakeholders. This information is critical and will be used extensively in the analysis and development of this report. The documents and information will include, but not be limited to, the following:
Any previous studies
Census and demographic data
Current fire department organizational chart
Historical budgets and financial data
• Any Current Contract between City and the County for ambulance service Current fees paid by the City for ambulance service (if any) • Current ambulance fees
AP TRITON 4|
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Standard Operating Guidelines (SOG) and service delivery and deployment practices; including policies regarding EMS quality improvement methods Memorandum of Understanding (MOU)
Historical records management data, including National Fire Incident Reporting System (NFIRS) incident data exported to an Excel spreadsheetformat • Incident records to include locations by latitude/longitude (if available) and fulladdress, timestamps to allow for calculation of response times, turnout times, call-processing times, and response mode to scene
• Ambulance transport and hospital turnaround times; including transport mode (lights & siren vs. no lights & siren) to hospital; number of patient refusals; and other data elements which may be requested
• Patient records (without any identifying information and in accordance with HIPAA) that include EMS provider impression, level of care provided (ALS vs. BLS), and patient outcomes (if available)
• Any other electronic records that may be useful for this project • Computer-Aided Dispatch (CAD) incident records
• Wages and benefits for each position rank and title
• List of most common hospitals and tertiary facilities, and their physical locations, to which patients are transported and who provide online medical control • Historical patient billing and collection records, including payer mix, write-offs, contractual allowances, adjustments, refunds, and annual number of billable patient transports
• Current fee schedule and revenue offset
Automatic and mutual aid agreements related to patient transport and ambulances Any other documents and records necessary for the successful completion of theproject Task 1-C: Stakeholder Input
The AP Triton Project Team will conduct virtual interviews with key personnel identified as being critical to the success of the project. City and CFD staff, including the firefighter union, will be included.
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2S AP TRITON
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT
SECTION TWO-EVALUATION OF THE EMS SYSTEM
Task 2-A: Overview of the Community & EMS System
AP Trition will conduct a detailed assessment of each of the primary components of the Calexico Fire Department's EMS delivery system.
Description of the city
General description of fire/EMS services
EMS administration and medical direction
Other system components related to emergency medical services to include ground and air emergency medical transport
Task 2-B: Capital Facilities & Equipment
This task will entail a review of current major capital assets (facilities, apparatus, and equipment). This evaluation will include:
FacilitiesMake observations of current station locations and future station considerations. This will entail a cursory review of each facility and not a detailed, comprehensive analysis.
Capital Medical Equipment-Review the current inventory of capital medical equipment utilized by CFD (e.g., ambulances, cardiac monitor/defibrillators, patient gurneys, automated external defibrillators, etc.).
Task 2-C: Service Delivery & Performance
To the extent data is available, AP Triton will review and observe areas affecting service levels and aperational performance. These will include, but not necessarily be limited to:
EMS Service Demand
* Review of EMS calls dispatched versus patients transported, and hospital destinations. • Analysis of current service demand.
• Projected service demand due to growth.
EMS Resource Distribution
• Overview of current ambulance deployment strategies (if available), withidentification of service gaps and redundancies.
25 AP TRITON 6|
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Response Reliability
• Analysis of current workload, including unit hour utilization and time on task of individual companies or units (to the extent data is complete).
Analysis of call concurrency and the impact on EMS system effectiveness.
Response Performance Analysis
* Ambulance response time performance analysis.
• Patient transport and hospital turnaround times.
Analysis of patient care records, to include levels of acuity, and ratios of Basic Life Support (BLS) versus Advanced Life Support (ALS) cases (if available). • Patient outcome results if available.
SECTION THREE-EMS SYSTEM VALUATION
Task 3-A: Financial Analysis of EMS Transport Services
Assess current patient transport fees and analyze the payer mix specific to the service area.
Strategize optimal transport rates to balance revenue goals with community needs.
Review current billing policies looking to streamline financial operations.
Identify advantages of incorporating Ambulance Enterprise Fund for transparency.
Task 3-B: Resource Needs and Workload Assessment
Calculate the required annual system Time on Task (TOT) for optimal performance.
Evaluate Workload Unit Hour Utilization (WUHU) to ensure effective resource allocation.
Project the necessary unit availability for a static deployment strategy to meet demand.
Task 3-C: Costs of the EMS System
Personnel costs (assigned to delivery of service in the field): Salaries, benefits, overtime, etc.
Administrative costs (supporting delivery of service; EMS Chief, nurse, CQl, etc.): Salaries, benefits, overtime, contracting services, billing, etc.
Overhead costs: ICR if available, establishing an ICR, cost allocationplan. 2S AE TRITON 7 |
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Task 3-D: Cost Recovery
Identify and analyze potential revenue streams such as funding, fees, taxation, and other financial resources alongside collection rates.
Investigate federal reimbursement programs, offering projections for Public Provider Ground Emergency Medical Transport (PP-GEMT) and Intergovernmental Transfer (IGT) participation.
Evaluate the implementation of first responder fees as a cost recovery mechanism.
SECTION FOUR-EMS SYSTEM DELIVERY MODELING
Task 4-A: Summary of All Findings & Observations
AP Triton will develop a summary description of any critical issues, findings, and observations, including:
Identification of any regulatory or other constraints.
Describe less critical or minor issues that may require attention, but not immediate.
Identify gaps in data capabilities.
Task 4-B: EMS Delivery Options & Strategies
AP Triton will explore various EMS delivery options and strategies for the City of Calexico in staffing ambulances. This task involves a multi-faceted approach to evaluate the efficacy, feasibility, and long-term viability of each potential EMS delivery model. This includes:
Comparative Analysis of Delivery Models: To assess and compare different EMS delivery models including cost and recruitment and retention of employees.
Feasibility Study: To evaluate the practicality of each model in terms of operational requirements, financial implications, and compliance with regulatorystandards. 2S AP TRITON 8|
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT
SECTION FIVE-REVIEW & DELIVERY OF FINAL REPORT
Task 5-A: Development & Review of the Draft Report
AP Triton will develop and produce an electronic version of the draft written report for technical review by representatives of the City and CFD. This feedback is a very important aspect of this project and AP Triton will provide adequate opportunities for review and discussion of the draft report prior to finalization. The report will include:
Clearly designated recommendations and benefits of implementation.
Detailed narrative analysis of each report element clearly written and presented insections with explanatory support to ensure an understanding by allreaders.
Charts, graphs, GIS maps and analyses, and diagrams, where appropriate.
Task 5-B: Publication of the Final Report
Following a final technical review and approval by the City and CFD, AP Triton will provide an electronic version of the final report.
Task 5-C: Presentation of the Final Report
AP Triton will provide a virtual final presentation of the report to representatives of CFD and any other individuals or groups as requested.
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EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT
ESTIMATED PROJECT TIMELINE
Project Completion Timeline
Based on our extensive experience in conducting a wide array of analyses across public safety disciplines, including but not limited to fire services, emergency medical services, and law enforcement, we propose an estimated timeline of 3-4 months for the successful completion of the project. It is important to emphasize that the proposed timeline will commence only upon our receipt of all the necessary information and data required to conduct a thorough and accurate evaluation of the project scope. We have allocated two weeks for the clients technical review of the draft deliverables. Please note that any additional time needed for reviews or modifications will result in an extended project timeline.
While the 3-4-month window is our estimated timeframe, our team remains committed to completing the project as efficiently as possible without compromising the quality of our work.
Our experienced consultants are dedicated to delivering actionable recommendations and high-quality outputs that align with the project's objectives.
The success of this project is contingent upon a collaborative relationship between our team and CFD. We value open communication and will provide regular updates on the project's progress, as well as any adjustments that may be needed to the initial timeline.
Our priority is to provide the city and the department with a comprehensive EMS system valuation and options for emergency medical services delivery, complete with actionable and sustainable recommendations. Should opportunities arise to expedite specific tasks or processes, we will actively pursue them in order to deliver the final report in the most efficient manner possible.
Estimated Time to Complete the Project: 3-4 months
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EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT
PROJECT FEE PROPOSAL
AP Triton, LLC presents the following formal cost proposal for the project outlined in the Scope of Work. The fee is inclusive of expenses:
Project Section Fees & Expenses
Section 1: Project Initiation & Information Acquisition $8,711 Section 2: Evaluation of the EMS System $4,738
Section 3: EMS System Valuation $4,520
Section 4: EMS System Delivery Modeling $2,940
Section 5: Review & Delivery of Final Report $5,590
Proposed Project Fee (will not exceed): $26,499
LS ME TRITON
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT
PAYMENT INFORMATION
Payment Schedule & Invoicing
Initial Payment: A deposit of 10% of the total project cost is due upon the signing of the contract, to initiate the work.
Progress Payments: Monthly invoicing will be processed as work progresses, continuinguntil 95% of the project has been completed.
Final Payment: The remaining 5% of the project cost is due upon successful completion and acceptance of the project.
Data Engineering Costs
Included Services: Data engineering for up to three specific data sets (i.e., CAD, NFIRS, ePCR) is included in our all-inclusive pricing. This encompasses gathering and assisting the agency with straightforward data pull requests.
Additional Incident Data: Any extra incident data needed (i.e., previous RMS or CAD database records) will incur a charge of $1,500 per database.
Substantial Assistance: Should AP Triton consultants provide substantial assistance or direct data pulls from the client's records, this service will be billed at $1,500 perdatabase.
Additional Hours and Expenses
Project Manager Rate: Extra hours for the Project Manager will be billed at $200 perhour.
Consultants' Rate: Additional hours for consultants will be billed at $160 per hour.
Travel Expenses: Any extra travel expenses will be billed separately, in addition to the hourly rate.
Cost Quotation Information
The bid quotation is valid for 120 days.
AP Triton Federal Employer Identification Number: 47-2170685. 21S AP TRITON 12|
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT
ABOUT AP TRITON
Contact Information
The headquarters of AP Triton, Address: 1309 Coffeen Avenue Suite 3178, Sheridan, WY 82801
LLC is located in Sheridan,
Wyoming. Consultants and Phone: 833.251.5824 (toll free) other subject matter experts
E-Mail: [email protected]
(SME) are located throughout
the United States. Website: www.aptrifon.com
About AP Triton
Established in 2014, AP Triton is a leading provider in the public safety industry with a proven track record in the fire service, emergency medical services, law enforcement, fire prevention, and life-safety programs. Our extensive experience spans a wide range of disciplines, enabling us to offer comprehensive solutions tailored to the unique needs of our clients.
Our team of consultants brings a wealth of expertise and has successfully executed numerous projects, including Master Plans, Strategic Plans, Emergency Operations Plans, Community Risk Assessments/Standards of Cover, Consolidation Feasibility Studies, EMS System Analyses, Staffing Studies, Agency Evaluations, Cost Recovery and Valuation Studies, and Fire Station Location Studies. We pride ourselves on our ability to deliver high-quality and actionable recommendations that drive positive change.
At AP Triton, we understand that traditional approaches to public safety may not always yield optimal results. That's why we prioritize innovative thinking and creative problem-solving. We believe that sustainable solutions require a forward-thinking mindset, and we bring our experience and expertise to help our clients overcome challenges and seize opportunities. 25 AP TRITON 13 |
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT With our deep understanding of public safety departments of all sizes, AP Triton is uniquely positioned to address the specific needs of the Calexico Fire Department. Our consultants have decades of experience working with diverse organizations, and we leverage this knowledge to provide customized, practical, and effective solutions. We take the time to listen to our clients, understand their local issues, and develop strategies that promote long-term success.
By choosing AP Triton as your consulting partner, you gain access to a dedicated team that is committed to delivering exceptional results. We prioritize your goals, remain responsive to your needs throughout the engagement, and provide ongoing support even after project completion. Our dedication to client satisfaction sets us apart and makes us the ideal choice for your consulting needs.
When it comes to innovative solutions, unparalleled expertise, and a commitment to your success, AP Triton is the partner you can rely on. Let us help you transform your public safety operations and achieve your goals in the most efficient and sustainable way possible.
AP Triton's Approach to Projects
AP Triton's approach to projects demonstrates our deep understanding of your expectations.
With our extensive experience working with fire departments, fire districts, EMS organizations, and various emergency services agencies across diverse communities in the United States, we bring a wealth of knowledge and expertise to every engagement. Key elements of AP Triton's methodology include:
Thorough Understanding: We ensure a complete understanding of the project background, goals, objectives, and the complex issues that need to be addressed. This allows us to develop tailored solutions that align with your specific needs.
Comprehensive Scope of Work: We develop a well-designed and practical scope of work (SOW) and workplan that actively involves key stakeholders, leadership, and otherrelevant individuals. This collaborative approach ensures that all perspectives are considered and results in a robust project plan.
Advanced Tools and Technologies: AP Triton leverages state-of-the-art GIS mapping, computer modeling, data analysis tools, and web-based communication technologies to enhance project outcomes. These sophisticated tools enable us to provide accurate analyses, insightful recommendations, and efficient collaboration. 21 AP TRITON 14 |
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Web-based Communication Platform: To facilitate seamless communication and collaboration throughout the project, we utilize secure cloud-based data-sharing applications to create an online project site. This platform allows the client and project team members to collaborate effectively. Additionally, we employ virtual conferencing software for client communications and presentations.
Subject Matter Experts: We engage experienced subject matter experts (SMES) with in- depth knowledge of the fire service, EMS, and other related emergency services disciplines. Our team also includes experts in GIS and data analysis, ensuring comprehensive expertise is applied to your project.
Commitment to Timeliness: We are committed to delivering projects and deliverables within the requested timeline while maintaining high standards of quality. Our dedicated team works diligently to meet or exceed your expectations, ensuring timely completion.
Clear and Accessible Reports: We provide high-quality printed and bound reports that present clear contents and actionable recommendations. Our reports are designed to enable easy comprehension for clients, key stakeholders, and community members alike.
At AP Triton, we combine our extensive experience, advanced tools, collaborative approach, and commitment to excellence to deliver successful projects that meet your expectations.
Best Practices & National Standards
Based on the type of project and study requirements, AP Triton will refer to and utilize current industry best practices, along with relevant national standards promulgated by a wide variety of associations and organizations that develop consensus standards for the fire service, EMS, communications, and other related services. These may include the National Fire Protection Association (NFPA), Center for Public Safety Excellence (CPSE), Commission on Accreditation of Ambulance Services (CAAS), and other organizations.
AP Trition utilizes a multi-faceted approach to providing recommendations for our clients. The following encompasses our best practices:
Understand client needs: AP Triton begins by thoroughly understanding the specific needs and goals of your agency. This allows us to tailor our recommendations accordingly.
Develop a work plan: AP Triton collaborates with the client to develop a work plan that outlines the goals, objectives, and action steps required to achieve desired outcomes of the project. This ensures the plan is realistic, measurable, and aligned with industry standards and best practices.
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AP TRITON
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Engage stakeholders: AP Triton involves key stakeholders, including elected officials, personnel, and management representatives, throughout the consulting process.
Stakeholder input and buy-in are crucial for the successful implementation and sustainability of any recommended changes.
Conduct a comprehensive assessment: AP Triton conducts a thorough assessment of the existing organization(s). We identify areas for improvement and prioritize them based on their impact and feasibility.
Enhance operational efficiency: AP Triton identifies opportunities to optimize operational processes.
Focus on continuous training and education: AP Triton emphasizes the importance of ongoing training and education. We promote a culture of continuous learning, keeping up with the latest industry advancements, protocols, and technologies.
Incorporate data-driven decision-making: AP Triton utilizes data and analytics to drive decision-making recommendations.
Foster collaboration and partnerships: AP Triton encourages collaboration between agencies when possible. These relationships facilitate information sharing, coordination, and mutual support to enhance services and outcomes.
Ensure compliance with regulations: AP Triton strives to stay current with local, state, and federal industry regulations.
Monitor and evaluate progress: AP Triton assists our clients in establishing systems for monitoring and evaluating the implementation of our recommendations and the overall performance of your organization.
Every organization is unique; therefore, AP Triton adapts these best practices to fit the specific context and needs of your agency.
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EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Conflict of Interest Statement
AP Triton has neither directly nor indirectly entered into any agreement, participated in any collusion or collusion activity, or otherwise taken any action which in any way restricts or restrains the competitive nature of this solicitation including, but not limited to, the prior discussion of terms, conditions, pricing, or other offer parameters required by this solicitation.
AP Triton is not presently suspended or otherwise prohibited by any government from participating in this solicitation or any other contract to follow thereafter. Neither AP Triton nor anyone associated with AP Triton has any potential conflict of interest because of or due to any other clients, contracts, or property interests in this solicitation or the resulting project. If a conflict of interest is identified in the provision of services, AP Triton will immediately notify the client in writing.
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EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT
PROJECT TEAM QUALIFICATIONS
AP Trition is dedicated to partnering with highly experienced and qualified public safety consultants. We have a diverse pool of individuals with extensive knowledge and expertise to meet a wide range of client needs. At AP Triton, we approach each project with unwavering commitment, treating it as our top priority. We are confident that AP Triton is the ideal choice to provide you with reliable solutions that cater to your present and future requirements.
Our Project Team boasts a wealth of experience across various locations throughout the United States. Our approach to assembling Project Teams is meticulous, considering each associate's background, education, experience, and expertise. This ensures that we match the right individuals to the specific tasks required to successfully address your agency's unique needs. As you will discover in the following biographies and resumes, each team member brings a distinct set of skills and valuable past experiences that will greatly benefit the EMS System Valuation for Calexico Fire.
By choosing AP Triton, you gain access to our exceptional talent pool and a customized team equipped to deliver optimal solutions tailored to your specific requirements. We are committed to exceeding your expectations and providing you with unparalleled expertise and support throughout the project.
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EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Project Management Structure
AP Trition's project teams have developed strong organizational skills and adaptability to effectively balance their workload and ensure successful outcomes across various engagements. AP Triton manages multiple projects simultaneously while ensuring high-quality work and meeting client expectations with the following strategies:
Team: AP Triton customizes each team, matching our associates' skills and expertise to each client's specific needs. We delegate specific tasks or engage a team to assistwith certain aspects of the project. By leveraging the expertise and skills of others, we can distribute the workload and maintain productivity.
Time Management & Task Prioritization: Effective time management is crucial for consultants. They prioritize tasks, set deadlines, and allocate dedicated time blocksfor each project. This helps them stay organized and focused on delivering results.
Project Planning: AP Triton creates work plans that outline key deliverables, milestones, and timelines for each project. This provides us with a clear roadmap and ensures we remain on track with our commitments.
Effective Communication: Clear and proactive communication with clients is essential. AP Triton keeps our clients informed about project timelines, progress, and any potential challenges. This transparency fosters trust and helps us manage client expectations.
Leveraging Technology: Consultants utilize various tools and technologies to enhance their productivity and efficiency. Project management software, communication platforms, and collaborative tools enable seamless coordination, document sharing, and real-time updates.
Efficient Work Processes: AP Triton is constantly evaluating quality assurance and quality improvement. We develop efficient work processes and methodologies based on our experience and industry best practices. We strive to streamline repetitive tasks, leverage templates and frameworks, and adopt standardized approaches to optimize ourworkflow.
Prioritization & Focus: AP Triton's designated Project Manager is available for the duration of the assigned project. They lead the team and assist our associates and subject matter experts in prioritizing their tasks based on project urgency, client needs, and strategic importance.
Collaboration: Our project teams do not operate in a silo. We possess a pool of expertise and resources. Our project teams collaborate to share insights, seek advice, and leverage collective knowledge to deliver high-quality results.
25 AP TRITON 19 |
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Gary Lee Aleshire, Jr., MBA, BS
Project Manager
Summary of Qualifications
Mr. Aleshire completed a 32-year career in the fire service; most notably as Assistant Fire Chief for Snohomish County Fire District 1 located north of Seattle, and twenty-five years at Lakewood Fire District 2 in south Pierce County, Washington. Mr. Aleshire served over ten years as a board member of the Western Division of the International Association of Fire Chiefs. Mr. Aleshire has an extensive background in EMS and progressive leadership experience in public and private organizations.
Mr. Aleshire contributes a strong background of organizational assessment skills, in part through his 12 years of Team Leader/Peer Assessor experience with the Center for Public Safety Excellence international accreditation program. In addition, Mr. Aleshire assists public safety agencies across the nation as a subject matter expert and technical writing of agency specific policies and procedures utilizing a dynamic technology platform.
Mr. Aleshire implemented an employee performance appraisal system and developed an organizational leadership program to realign the culture of merged fire service entities. Mr. Aleshire continues to refine concepts that blend traditional fire and business theory that inspire change management initiatives for the next generation of organizational service excellence.
Professional Experience
Professional Consultant/Owner, Future Values LLC
Professional Services Representative/SME, Lexipol
Assistant Fire Chief, Snohomish County Fire District 1
Division Chief-EMS, Lakewood Fire District 2
Firefighter/Paramedic, Lakewood Fire District 2
Educational Background & Certifications
• Masters of Business Administration, University of Washington Bachelor Degree, University of Washington
Associated Professional Accomplishments
Contract Consultant, Kitsap County EMS
Strategic Consultant, EF Recovery
Contract negotiator-multiple contracts
Project manager for multiple capital building projects-new and remodel Team Leader/Peer Assessor, CPSE Center for Accreditation International Legislative Lobbyist, State and National Congress
Relevant Experience
Board Member, Plaza Resort and Spa
Board President/Member, LASA Non-Profit Homeless Shelter President/Board Member, IAFF Western Division
Board Member, Washington State Fire Chiefs Association
EM$ Division Chair/Division Member, Washington State Fire Chiefs Association AP TRITON 20 |
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Dave Barry, BS, IT
Senior Associate
Summary of Qualifications
With a rich and diverse career spanning 31 years, Mr. Barry is an experienced EMS subject matter expert. His journey began with an eager step into the world of medical care as an Emergency Medical Technician (EMT) with a small ambulance company.
Now, as the EMS Manager for a prominent municipal Fire Department in Southern California, his expertise in the field is widely recognized.
Over the last decade, Mr. Barry has been instrumental in developing, implementing, and managing large-scale programs that have significantly impacted community EMS care. His visionary projects include the Community Care Response unit, which leverages Nurse Practitioners in the field to assist with low-level medical aids. Moreover, his leadership has driven the successful management of a fire-based ambulance program, adeptly handling the 24,000 EMS calls generated in the City of Anaheim.
Beyond his role in the municipal department, Mr. Barry extends his extensive experience to communities and agencies across the United States, offering specialized consulting services. His focus is on the strategic development and implementation of Emergency Medical Services tailored to the unique needs and challenges of each community.
In Mr. Barry, clients find a seasoned professional with unparalleled expertise and a track record of transformative solutions. His approach resonates with AP Triton's commitment to innovative thinking, sustainable solutions, and client-centered strategies, making him an invaluable asset to communities aiming to elevate their emergency medical services.
Professional Development & Education
• Bachelor of Science degree, Information Technology-Columbia Southern University • Associate of Science degree, Fire Science-Santa Ana College Licensure & Certifications
• Company Officer, Anaheim
• Infection Control Officer, City of Anaheim
EMS Manager-Anaheim, California
Paramedic-California
Certified Instructor (ACLS, PALS, CPR
Relevant Experience
• Ambulance program management, Anaheim
Infarmation Technology program management, Anaheim
• Alternative EMS program management, Anaheim
Associated Professional Accomplishments
• Developed/maintain reference website for Field Paramedic Care, www.paramedickardex.com Presented at the Vision 20/20 Symposium on reducing Community Risk with Emergency Response, Washington DC, 2018
2S AP TRITON 21|
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT James Long, BA
Senior Associate/GIS Analyst
summary of Qualifications
Mr. Long has almost 40 years of experience in public safety. His career has included firefighting, paramedicine, EMS personnel management, Computer Aided Dispatch System project deployment, data analysis, public safety software sales, communications coordination, project management, and Geographic Information Systems (GIS) analysis.
His career has been varied and rich exposing him to many aspects of public safety operations including communications/dispatch, data processing and analysis, logistics including fleet services, facilities, and warehouse operations; as well as managing data through different systems and projects.
Educational Background Relevant Experience
Bachelors in Liberal Arts, Pre-Medicine Boston Past President, Arizona Association of PublicSafety University, Boston, MA, 1983 Communications Officials (APCO) Paramedic Training Program, University of Commission on Fire Accreditation International Arizona, Tucson, AL, 1985 (CFAI) accreditation Data Analyst: 2011 &2016 Numerous National Incident Management BLS CPR and Advanced Cardiac Life Support training courses instructor (Former)
Numerous Environmental Systems Research Volunteer Board member, Friends of Redington Pass Institute (ESRI) training courses
Fitch and Associates Communications Center Project Experience Manager Course (CCM) Montecito/Carpinteria-Summerland Fire Station Programming and Project Management Location Study
Training (EdX) Coalinga, CA Fire-Community Risk assessment Professional Experience Solano County, CA-Fire Chiefs EMS Study Phase I • EMT Paramedic Firefighter Carson City, NV-Fire Department EMS Study EMS District Manager Salinas, CA-Fire Master Plan
Computer Aided Dispatch Manager • Salado, TX-Fire Department Organizational Study Emergency vehicle Repair Service Corporation Riverside, CA-Fire Department EMS Study Partner. • Lake County, CA-Chiefs EMS Study
Sales Executive, Public Safety Software Alameda, CA-Community Risk Assessment/Standard of Cover
President/Partner J and L Long Consulting LLC
Communications Coordinator San Ramon Valley FD, CA-Community Risk Firehouse RMS Database Administrator Assessment/Standard of Cover GIS Analyst - Senior GIS Analyst Santa Maria, CA--Community Risk Fire Department Facilities Project MGR Assessment/Standard of cover Stanislaus County/Modesto-Ambulance
Associated Professional Accomplishments Optimization Plan • 2018 Presenter at ESRI Chief Information Officer
Symposium
2017 ESRI Achievement in GIS Award
2013 Assistance to Firefighters Grant -First
Watch System
25 AP TRITON 22 |
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Don Trapp
EMS Division Manager
Summary of Qualifications
With a distinguished career spanning 35 years in Public Safety, Mr. Don Trapp stands as a respected leader and innovator in the field. His vast experience encompasses over nine years in senior Fire Chief Officer roles, where he has made significant contributions to the development and implementation of comprehensive fire and emergency services plans.
Mr. Trapp's leadership extends beyond crafting essential policies and procedures. He has adeptly facilitated the acceptance of these critical plans through collaboration with various governing bodies.
His mastery in developing and implementing emergency, strategic, master plans, and succession management processes has been instrumental in streamlining departmental operations and enhancing efficiency.
His specialized expertise in Standards of Cover Analysis, Fees for Service and Cost Recovery Programs, and Advanced Life Support (ALS) Program Development shines through both transport and engine company-based organizations. With a quarter of a century spent as a Paramedic, including the management of EMS operations comprising over 60 paramedic units and 14 ambulances, Mr. Trapp's extensive knowledge in EMS system performance, funding, billing, and staffing sets him apart as an industry authority.
Work Experience
• San Bernardino County Fire Protection District, CA—Firefighter/Paramedic to Fire Chief San Bernardino County Professional Firefighters, CA-Executive Vice-President Hemet Valley Ambulance Service, CA-Paramedic
• CAL FIRE Riverside County Fire, CAPCF Fire Apparatus Operator Education
• Columbia Southern University-AS Fire Science
California State Fire Officer
Paramedic
Background Investigator
Reserve Peace Officer
Significant Projects
• City of San Bernardino Annexation through LAFCO
Implemented Single Role Non-Safety Ambulance Operator Program City of Upland Annexation through LAFCO
City of Victorville Contract for service and transition Negotiated initial response ALS air resource contract with REACH Professional Affiliations
• California Fire Chiefs Association
Metropolitan Fire Chiefs Association
FIRESCOPE Operations
League of California Cities
Foresters and Fire Wardens
28 AP TRITON 23 |
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Melissa Vazquez Swank MA, BA
Senior Associate/Director of Project Operations
Summary of Qualifications
With a demonstrated professional journey spanning over a decade, Melissa Vazquez Swank has become a venerated figure in project management and administration.
Her specialization lies in handling the multifaceted administrative aspects of project- related assignments. This includes the meticulous planning, precise tracking, and robust documentation of numerous projects from inception at the Request for Proposal (RFP) phase through to a successful closeout.
As Director of Project Operations with over 10 years of experience, Melissa's contribution to business transcends conventional roles. She is dedicated to ensuring that all products not only meet but often exceed professional standards. Her proactive approach in enhancing project efficiency, through the reduction of time and elimination of product waste, stands as a testimony to her commitment to excellence.
Melissa's protessional acumen, attention to detail, and comprehensive training equip her to provide unmatched project management support. Her passion for accuracy, fact-checking, and optimal performance permeates every facet of her professional endeavors, aligning with AP Triton's commitment to innovative and high-quality solutions.
Professional Development & Education
Partland State University: MA, Public History/Native American History, 2010-2013 Partland State University: BA, History, 2007-2009
Professional Experience
• AP Triton: Director of Project Operations, November 2022-Present AP Triton: Professional Services Manager, September 2021-October 2022 • 3:17 Associates: Owner, Principal Consultant, 2021-Present Emergency Services Consulting International (ESCI): Various roles including Quality Assurance & Recruitment Specialist, January 2020-August 2021; Recruitment Specialist, July 2017-January 2020; Technical Proofer and Quality Assurance Specialist, March 2015-January 2020 Partland State University: Adjunct Research Assistant, December 2015-2018 Freelance: Virtual Assistant, December 2014-Present
• Emergency Services Consulting International (ESCI): Project Administrator, Sept. 2013-June 2014 Project Experience
Alameda City FD, CA: CRA-SOC
Central FD (Santa Cruz County, CA): Master Plan & Strategic Plan Napa County FD, CA: Master Plan
Pasco FD, WA: Master Plan & Strategic Plan
Redmond FD, OR: Master & Strategic Plan
Santa Barbara FD: CRA-SOC
Santa Clara LAFCO, CA: MSR-SOI Update
Yamhill County Fire Departments, OR: Consolidation Feasibility Strategic Plan 25 AP TRITON 24|
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT
PROJECTS & EXPERIENCE
Client List
The fallowing is a partial list of AP Triton's current and former clients. An expanded list can be provided upon request.
Aberdeen Fire Department (WA) Hermosa Beach Fire Department (CA) Alameda County Fire Chiefs Association (CA) Huntington Beach Fire Department(CA) Alameda County FPD (CA) Idaho Fire Chiefs Association (ID) Alaska Fire Chiefs Association (AK) Kennewick Fire & Ambulance (WA) Albany Fire Department (OR) • Kern County Fire Department (CA) American Canyon Fire Protection District (CA) • La Verne Fire Department (CA) Anaheim Fire and Rescue (CA) • Lake Ozark FPD (MO)
Aspen Fire Department (CO) • Lincoln Fire & Rescue (NE) Berkeley Fire Department (CA) • Long Beach Fire Department (CA) Bethel Fire Department (AK) Manatee County (FL)
Big Bear Lake Fire Department (CA) Marysville Fire District RFA (WA) Blaine County (ID) Medford Fire Department(OR)
Blaine County Ambulance Service District (ID) • Menio Park Fire Protection District (CA) Brattleboro Fire Department (VT) • Merced Fire Department (CA) Brea Fire Department (CA) Milwaukee Fire Department (WI) Brigham City Fire Department (UT) Modesto FD/Stanislaus County OES (CA) Burbank Fire Department (CA) Montecito FPD (CA)
California Fire Chiefs Association (CA) Napa County Fire Department (CA) California Metro Chiefs Association (CA) Napa Fire Department (CA) Carlsbad Fire Department (CA) Nevada LAFCO (CA)
Carolina Panthers, Bank of America Stadium (NC) • North View Fire District (UT) Carroll County Ambulance District (MO) Orting Valley Fire Rescue (WA) Carson City Fire Department (NV) Pflugerville Fire Department (TX) Central Fire District of Santa Cruz County (CA) Placer LAFCO (CA) Central Jackson County FPD (MO) Portland Fire Department (TX) Central Kitsap Fire & Rescue (WA) Putney Fire Department (VT) Central Pierce Fire Protection (WA) Redmond Fire & Rescue (OR) Chariton County Ambulance District (MO) Redmond Fire Department (OR) Chico Fire Department (CA) Ridgecrest Regional Hospital Chula Vista Fire Department (CA) Riverside City Fire Department (CA) City of Alameda Fire Department (CA) Salado VFD/Bell Couty ESD #1 (TX) AP TRITON 25 |
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT City of Costa Mesa Fire Department (CA) Salinas Fire Department (CA) City of Downey Fire Department (CA) San Bernardino County JPA (CA) City of Fresno Fire Department (CA) San Diego Fire Department (CA) City of Kingsburg (CA) San Luis Obispo Fire Chiefs Association (CA) City of Long Beach (CA) San Ramon Valley Fire Protection District (CA) City of Napa Fire Department (CA) Santa Barbara (City) Fire Department(CA) City of Ontario/San Bernardino County (CA) Santa Barbara County Fire Chiefs Association (CA) City of Pflugerville (TX) Santa Barbara County Fire Department(CA) City of San Diego Fire Department (CA) • Santa Clara LAFCO (CA) City of Santa Ana (CA) Santa Cruz County Fire Department (CA) City of Westminster (CA) • Santa Cruz LAFCO (CA)
Clackamas Fire District 1 (OR) Santa Maria Fire Department (CA) Clifton FPD/Grand Junction FD (CO) Santee Fire Department(CA) Coalinga Fire Department (CA) Seattle Fire Department(WA) CONFIRE JPA (CA) Solano County Fire Chiefs Association (CA) Contra Costa County FPD (CA) Sonoma County Fire District (CA) :
Cowlitz 2 Fire & Rescue (WA) Sonoma Valley Fire Department (CA) Davidson Fire Department (NC) Stockton Fire Department (CA) DeKalb County Fire Rescue (GA) Suisun City Fire Department (CA) Derby Fire Department (KS) Sunnyside Fire Department (WA) Douglas Okanogan County FD 15 (WA) Tacoma Fire Department (WA) Eastern Placer County JPA (CA) • Templeton Fire & Emergency Services (CA) El Dorado Hills Fire Department (CA) • Town of Stowe (VT) Elk Creek Fire Protection District (CO) Truckee Meadows Fire Protection District (NV) Eugene Springfield Fire (OR) • Tualatin Valley Fire & Rescue (OR) Eureka Fire Protection District (MO) • Tulare Fire Department (CA) Fairfield Fire Department (CA) Ukiah Valley Fire Authority (CA) Fort Myers Fire Department (FL) Utah Fire Chiefs Association (UT) Fremont Fire Department (CA) Vacaville Fire Department (CA) Fullerton Fire Department (CA) Valley Center Fire Protection District (CA) Gig Harbor/Pierce FD #5 (WA) Ventura County Fire Department (CA) Golden Fire Department (CO) Washington Fire Chiefs Association (WA) Galden/Fairmount/Pleasant View FDs (CO) Watsonville Fire Department (CA) Grand Junction Fire Department (CO) Webster Fire Department (TX) Grand River Regional Ambulance (MO) Whitefish Fire Department (MT) Gray's Harbor Fire District #5 (WA) • Williamson County (TX) Hawaii Fire Chiefs Association (HI) • Williston Fire Department (VT) 21S AP TRITON 26 |
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Project Types
The fallowing is a partial list of projects completed by AP Triton. Our teams have participated in numerous studies throughout the United States.
Project Description Organization
Ambulance Services Optimization Study: Alameda County Fire Chiefs Association (CA) Ambulance Services Optimization Study: Santa Barbara County Fire Department (CA) Ambulance Services Study: Modesto FD/Stanislaus County OES (CA) Ambulance Services RFP: Sonoma County Fire District (CA) Annexation Study (three districts): Contra Costa County FPD (CA) BLS Ambulance System Valuation: Seattle Fire Department (WA) Community Risk Assessment/SOC: Coalinga Fire Department (CA) Community Risk Assessment/SOC: Davidson Fire Department (NC) Community Risk Assessment/SOC: La Verne Fire Department (CA) Community Risk Assessment/SOC: Marysville Fire District RFA (WA) Community Risk Assessment/SOC: Medford Fire Department (OR) Community Risk Assessment/SOC: San Ramon Valley Fire Protection District (CA) Community Risk Assessment/SOC: Santa Barbara (City) Fire Department (CA) Community Risk Assessment/SOC: Tulare Fire Department (CA) Community Risk/Service Delivery Analysis: Santee Fire Department (CA) Cost Recovery & Fee Study: Eugene Springfield Fire (OR) CRA-SOC & Master Plan Update: Salinas Fire Department (CA) CRA-SOC & Master Plan Update: Santa Maria Fire Department (CA) Consolidation Feasibility Study: Elk Creek Fire Protection District (CO) Cooperative Services Study: Clifton FPD/Grand Junction FD (CO) Countywide Fire Service Review: Santa Clara LAFCO (CA)
Emergency Operations Plan: Carolina Panthers, Bank of America Stadium Continuity of Operations Plan: Carolina Panthers, Bank of America Stadium Emergency Operations Plan: City of Kingsburg (CA)
Continuity of Operations Plan: City of Kingsburg (CA)
EMS Agency Evaluation: Williamson County (TX)
EMS Feasibility & Optimization Study: Webster Fire Department (TX) AP TRITON 27 |
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Project Description Organization
EMS Feasibility Study: Brattleboro Fire Department (VT) EMS Optimization Study: Burbank Fire Department (CA)
EMS Optimization Study: Riverside City Fire Department (CA) EMS Optimization Study & Transition Plan: Carson City Fire Department (NV) EMS Strategic Assessment & Analysis: City of Ontario/San Bernardino County (CA) EMS Sub-Contractor RFP Response: CONFIRE JPA (CA)
EMS Sub-Contractor RFP Response: Santa Barbara County Fire Department (CA) • EMS System Evaluation & Modeling Study Ventura County Fire Department (CA) EMS Optimization and Feasibility Study: San Diego Fire Department (CA) EMS System Evaluation: Truckee Meadows Fire Protection District (NV) EMS Valuation & Transport Study: Ridgecrest Regional Hospital EMS System Valuation: San Luis Obispo Fire Chiefs Association (CA) EMS System Valuation: City of Santa Ana (CA)
EMS System Valuation: City of Westminster (CA)
EMS Transportation & Optimization Study: Alameda County Fire Chiefs Association (CA) EMS Transportation & Optimization Study: Solano County Fire Chiefs Association (CA) Facilities Master Plan: Redmond Fire Department (OR)
Financial Analysis: Long Beach Fire Department (CA)
Fire Department Evaluation: Salado VFD/Bell Couty ESD #1 (TX) Fire & EMS Municipal Service Review: Santa Clara County LAFCO (CA) Fire & EMS Organizational & Staffing Analysis: Town of Stowe (VT) Fire Department Cooperative Services Study: Golden/Fairmount/Pleasant View FDs (CO) Fire District Consolidation Study: Clackamas Fire District 1 (OR) Fire Prevention Fee Study: Manatee County (FL)
Fire Prevention Fee Study: Big Bear Lake Fire Department (CA) Fire Services Analysis: Williston Fire Department (VT)
Fire Services Special Study: Santa Cruz LAFCO (CA)
Fire Station Location Study: Portland Fire Department (TX) Fire Station & CRA/SOC Study: Montecito FPD (CA)
Fire/EMS Assessment: Pflugerville Fire Department (TX)
First Responder Fee Study: Carlsbad Fire Department (CA) 28 |
AP TRITON
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Project Description Organization
First Responder Fee Study: Merced Fire Department (CA)
First Responder Fee Study: Napa Fire Department (CA)
First Responder Fee Study: Truckee Meadows Fire Protection District (NV) Long-Range Fire Department Master Plan: Templeton Fire & Emergency Services (CA) Long-Range Master Plan: Fairfield Fire Department (CA)
Management Audit: Menlo Park Fire Protection District (CA) Master Plan:
American Canyon Fire Protection District (CA)
Master Plan:
Napa County Fire Department (CA)
Master Plan & Strategic Plan: North View Fire District (UT) Master Plan:
Orting Valley Fire-Rescue (WA)
Master Plan:
Whitefish Fire Department (MT)
Master Plan & Community Risk Assessment: Brigham City Fire Department (UT) Master Plan & CRA-SOC: Central Fire District of Santa Cruz County (CA) Master Plan & Strategic Plan: Redmond Fire & Rescue (OR) Operations Analysis: Putney Fire Department (VT)
Organizational & Operational Analysis: City of Napa Fire Department (CA) Municipal Service Review & SOl Study: Placer LAFCO (CA) Municipal Service Review & SOI Study: Nevada LAFCO (CA) Optimization Study: Alameda County Fire Chiefs Association (CA) Organizational Analysis: Grand Junction Fire Department (CO) Prevention Fee Study: Suisun City Fire Department (CA)
Regional Ambulance Study: Eastern Placer County JPA (CA) Smoke Movement Analysis: Carolina Panthers, Bank of America Stadium Staffing Study & Operational Analysis: Derby Fire Department (KS) Strategic Plan: Aspen Fire Department (CO)
Strategic Plan:
Blaine County Ambulance Service District (ID)
Strategic Plan: Davidson Fire Department (NC)
Strategic Plan: Central Fire District of Santa Cruz County (CA) Strategic Plan: La Verne Fire Department (CA)
Valuation Study: Pflugerville Fire Department (TX)
25 AP TRITON 29 |
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT
CLIENT REFERENCES
The fallowing are several references and projects out of the hundreds of projects and studies previously completed by AP Triton. Additional references can be provided.
San Luis Obispo Fire Chiefs Association (California)
Project Title & Description: Emergency Medical Services System Valuation San Luis Obispo County Fire Chiefs Association (SLOCFCA) contracted AP Triton (AP Triton) to analyze the value of the ground ambulance transport system within the county. To thoroughly model the Ground Emergency Medical Transportation (GEMT) and Intergovernmental Transfer (IGT) reimbursements, AP Triton used the San Luis Obispo County operating area for first responder and ambulance costs and revenue projections as a data-driven model. AP Triton provided an estimate for GEMT and IGT reimbursement and a solid valuation of the entire ambulance transport system.
Contact Name/Title: Steve Lieberman, Fire Chief Year: 2022 Client Phone: 805.473.5490 Status: Complete
Client E-Mail: [email protected]
Webster Fire Department (Texas)
Project Title & Description: EMS Feasibility & Optimization Study AP Triton, LLC (AP Triton) recognizes that the City of Webster Fire Department (WFD) desires to retain a qualified and experienced consulting firm to conduct an EMS Feasibility Study with specific, actionable, and quantifiable benchmarks, and subsequently make recommendations specifically for the WFD in terms of the best staffing model for the current and future needs of the community.
Client Contact: Dean Spencer, Fire Chief Year: 2022
Client Phone: 281-316-3744 Client E-Mail: [email protected] Project Manager: Richard Buchanan Status: Completed
Brattleboro Fire Department (Vermont)
Praject Title & Description: EMS Feasibility Study & Operations Analysis AP Triton conducted an EMS Feasibility Study with specific, actionable, and quantifiable benchmarks, and subsequently made recommendations in terms of the best staffing model for the current and future needs of the community. The study and detailed analyses provided the BFD with assistance in identifying the costs, risks, and vulnerabilities associated with staffing paramedic EMS ambulance services for the Brattleboro Fire Department and made recommendations for future staffing and service delivery needs of both the EMS service, as well as the fire response for the Town and community.
Client Contact: Chief Leonard Howard Year: 2022
Client Phone: 802-254-4831 Client E-Mail: [email protected] Project Manager: Rich Buchanan Status: Completed
30 |
AP TRITON
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Sonoma County Fire District (California)
Project Title & Description: Ambulance Subcontractor RFP Development, Process, & Response Sonoma County Fire District retained AP Triton to design and develop a Request for Praposals for an ambulance services provider, assist in the RFP process, and provide subject matter expertise support during the written submission evaluations and the oral presentation evaluations, and assist with the contracting of a selected provider. In addition, AP Triton provided consulting services and assistance to Sonoma County Fire District in the development and preparation of a response to an RFP from Sonoma County for emergency ambulance transportation services. Sonoma County Fire District was the successful bidder on the County's RFP.
Contact Name/Title: Mark Heine, Fire Chief Years: 2021-2023 Client Phone: 707.838.1170 Status: Complete
Client E-Mail: [email protected]
City of San Diego Fire & Rescue (California)
Project Title & Description: EMS Optimization & Feasibility Study The City of San Diego Fire and Rescue contracted AP Triton to review the ambulance transport system within the city. AP Triton's report provides an in-depth review of the current contract, performance of the contractor, correspondence between the City of San Diego and Falck, and options for contract amendments, or emergency actions to ensure continued public safety.
San Diego Fire and Rescue has additionally retained AP Triton to conduct a comprehensive study of the various components that comprise the EMS delivery system of the San Diego Fire-Rescue Department (SDFRD). The study will result in a detailed analysis and recommendations including, but not limited to, system models that would produce increased efficiency, cost-effectiveness, operational and patient-care quality improvement, long-term sustainability, and more.
Contact Name/Title: Jodie Pierce, Deputy Fire Chief EMS Year: 2021-2024 Client Phone: 619-279-4467 Status: Complete
Client E-Mail: [email protected]
2S AP TRITON 31
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT
CLIENT TESTIMONIALS
[AP Triton] communicated clear timelines from the outset and provided multiple opportunities for us to clarify and adjust the scope of our project. Most impressively, the AP Triton team remained responsive and assisted the Seattle Fire Department well beyond the completion of our evaluation. AP Triton's reputation as a leader in the industry is well earned.
--Harold D. Scoggins, Fire Chief, Seattle Fire Department, Washington It was a pleasure working with your staff. [Our Project Manager] did a fantasticjob, and the others on the team were very good to work with. All were knowledgeable and experienced in their fields. The well-rounded team ensured a complete and accurate report. We hope to work with your team again in the future. -Brandon Thueson, Fire Chief, Brigham City Fire Department, Utah The experience with you and your team has been amazing. The expertise you have brought to the project has been valuable to many leaders and has definitely helped us move forward. The time you have spent listening to the diversity ofneeds and opinions has built trust and confidence in the work that has been done and I believe we will use this report to guide us moving forward. —Kristie Hammitt, City Manager, City of Eugene, Oregon
I highly recommend them to any fire department or EMS agency looking to get perspective from consultants that use data and many years of experience and wisdom to make informed determinations. It is obvious that they know their stuff.
We are very pleased with the results.
—Jeremiah Jones, Deputy Fire Chief, North View Fire District, Utah Working with the AP Triton team was a great learning experience for all of us. Our project manager, John Stouffer, took the time to walk us through the process and gather the information necessary to make positive changes for our department.
Our final report was detailed and gave us a number of options to make our organization more efficient, work together better and make our community happier with our services. We highly recommend them!
—Shaun McGinnis, Fire Chief, Bellows Falls Fire Department, Vermont 32|
AP TRITON
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT Exceptional product and process! Very pleased with the experience with AP Triton.
The Project Manager and Project Team were extremely knowledgeable, professional, and exceptional to work with. I would like to bring them back for more projects in the future.
-Mandy Pomeroy, County Administrator, Blaine County, Idaho The AP Triton team provided well-researched information that I believe will help my Commission make informed decisions. My Commission was pleased with the outcome of the financial analysis and recently contracted AP Triton for a much more comprehensive study.
—Michelle Mcintyre, Executive Officer, Placer County LAFCO, California 2SAE TRITON 33 ||
EMS CONSULTING SERVICES | CITY OF CALEXICO FIRE DEPARTMENT
AP TRITON'S CERTIFICATE OF
INSURANCE & LITIGATION
AP Trition, LLC maintains liability insurance as shown on the following page. AP Triton has no past and/or pending litigation or unresolved lawsuits. Because AP Triton utilizes an entirely independent pool of contractors, we are exempt from carrying Workers' Compensation insurance. Each of our contractors carries their own liability insurance.
Conflict of Interest Statement
AP Triton has neither directly nor indirectly entered into any agreement, participated in any collusion or collusion activity, or otherwise taken any action which in any way restricts or restrains the competitive nature of this solicitation including, but not limited to, the prior discussion of terms, conditions, pricing, or other offer parameters required by this solicitation.
AP Tritton is not presently suspended or otherwise prohibited by any government from participating in this solicitation or any other contract to follow thereafter. Neither AP Triton nor anyone associated with AP Triton has any potential conflict of interest because of or due to any other clients, contracts, or property interests in this solicitation or the resulting project. If a conflict of interest is identified in the provision of services, AP Triton will immediately notify the client in writing.
2S AP TRITON 34
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ACORD 26 (2010/03) The ACORD name and logo are registered marks of ACORD ACORD 25(2016/03) The ACORD name and logo areregistered marks of ACORD ATTACHMENT 2
BUDGET AMENDMENT RESOLUTION NO. 2025 -
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
TO THE FINAL BUDGET FOR FISCAL YEAR 2025 - 2026
WHEREAS, the Final Budget for Fiscal Year 2025-2026 was adopted by Resolution No. 2025 - 44 of the City Council on June 30, 2025; and
WHEREAS the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s)
AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total $
2) Record Appropriation(s)
Fund No. Department Division Account Sub-Account Amount Total $
3) Record Transfer of Funds:
FROM:
Fund No. Department Division Account Sub-Account Amount 255 91 908 56000 002 $26,499.00
Total $ 26,499.00
TO:
Fund No. Department Division Account Sub-Account Amount 255 91 910 55025 000 $26,499.00
Total $ 26,499.00
4)Purpose of Budget Amendment:
Reallocating ARPA funding previously set aside for the now-suspended local assessment center to support an EMS Transportation & Optimization Study.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 3rd day of December, 2025.
DIANA NURICUMBO, MAYOR
ATTEST:
VERONICA L. ALVARADO, City Clerk
APPROVED AS TO FORMS;
CARLOS CAMPOS, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO SS.
COUNTY OF IMPERIAL)
I, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2025-, was duly adopted by the City Council at their regular meeting of said City Council held on the 3rd day of December, 2025 by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
VERONICA L. ALVARADO, City Clerk
City of Calexico