AGENDA
ITEM
15 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
15 CITY COUNCIL
AGENDA STAFF REPORT
DATE: December 3, 2025
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager
PREPARED BY: Lizeth Legaspi, Library Manager Lizeth Legaspi SUBJECT: Receive and File Library Board of Trustees Minutes for Meeting on October 6, 2025
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Recommendation:
Accept minutes for Library Board of Trustees meeting held on October 6, 2025 Background:
Library Manager shall prepare minutes of the Library Board of Trustees meetings and present to the board for approval. Once approved, a copy of the signed minutes is submitted for Council ratification.
Discussion & Analysis:
The attached minutes of the Library Board of Trustees for meeting of October 6, 2025, have been approved by the Library Board and signed by Chair Ayala for ratification by Council.
Fiscal Impact:
None
Coordinated With:
None
Attachment:
Minutes for Library Board of Trustees meeting of October 6, 2025.
ATTACHMENT NO. 1
LIBRARY BOARD OF TRUSTEES
MINUTES
MEETING OF: Library Board of Trustees Regular Meeting
DATE OF MEETING: Monday, October 6, 2025
PLACE OF MEETING: Fernando "Nene" Torres Council Chambers 608 Heber Ave. Calexico, CA 92231
5:00 pm
CALL TO ORDER: Meeting called to order at 5:01 p.m. by Chair, Abril Ayala.
ROLL CALL:
TRUSTEE ATTENDANCE
Abril Ayala, Chairperson Present
Karen Yepez, Vice-Chair Present
Stacy Olguin, Trustee Present
Roxsanna Pacheco, Trustee Present
Erika Castro, Trustee Present
STAFF PRESENT: Lizeth Legaspi, Library Manager & Lizbeth Carbajal, Executive Assistant.
PLEDGE OF ALLEGIANCE: The pledge of allegiance was led by Chairperson Ayala.
APPROVAL OF AGENDA: On motion by Trustee Olguin and seconded by Vice-Chair Yepez, the agenda was approved as delivered.
PUBLIC COMMENTS: None.
LIBRARY MANAGER'S REPORT:
Ms. Legaspi reported that the Parenting class provided by the CAP Council commenced a new 12-week course on September 17, 2025. The Incredible Years parenting class is offered in Spanish only. Imperial County Behavioral Services will be offering Life Skills workshops for teens. The series of three workshops will be offered during the month of October (Teentober). Ms. Legaspi reported that a hard copy of the flyer for the workshops was distributed to teachers from local high school and junior high. A flyer will be e-mailed to the Board of Trustees. On September 23rd we had the book presentation of Joaquiner Stinker. Both the author and illustrator attended the presentation. For the second consecutive year, we had a successful celebration of International Coffee Day on October 1st. Elementary school visits start in October. We also have several classroom visits scheduled for the month of November: ZIP Books program is back. The parking lot rehabilitation project is close to completion.
LIBRARY BOARD OF TRUSTEES COMMENTS:
Trustee Olguin shared with the board that she attended the City Council meeting on September 3rd where the council presented the Library Manger with a proclamation for September as Library Sign-up month. Trustee Olguin mentioned she also attended the book presentation of Joaquiner Stinker and
LIBRARY BOARD OF TRUSTEES
MINUTES
International Coffee Day. She mentioned she has been sharing the information for the Life Skills workshops for teens in the Parents' Chats. Trustee Pacheco shared with the board that she attended the book presentation for Joaquiner Stinker and enjoyed the author reading of the book to the audience.
Trustee Castro reported that she attended the event International Coffee Day and liked that adults enjoyed coffee while children enjoyed a safe space playing games. Vice-Chair Yepez commented that October is National Bullying Prevention Month and shared with the board it would be a good idea to host a presentation at the library for parents and teens. Vice-chair Yepez said she has the contact information from a local ICE Supervisor who does presentations at schools on the topic of cyber bullying.
She mentioned she would provide the contact information to Ms. Legaspl. Trustee Olguin asked if the library had suffered any damage during the recent storm. Ms. Legaspi reported that even though the roof had been repaired about two years ago, the rainwater leaked damaging 50+ books. The books were discarded and City Manager was notified.
CONSENT ITEMS:
1. Approval of Minutes for Special Meeting of September 2, 2025 - Trustee Olguin motioned to approve. Vice-Chair Yepez seconded the motion. Motion passed unanimously.
DISCUSSION AND POTENTIAL ACTION ITEMS:
2. Student Success card Initiative - Dool Elementary - Ms. Legaspi shared with the board information about the 2023 Senate bill approved by Governor Newsom. The initiative requires that all public libraries issue student success cards to elementary school students. Ms. Legaspi commented that she has been working with Ms. Beltran, Dool Elementary's Community School Facilitator. Dool has been scheduling school visits to the library, and each student receives their SSC during their visit. Ms. Legaspi shared with the board that she has offered to visit the schools who are not close to the library. Ms. Legaspi mentioned the SSC allows students to check out a maximum of 5 books at a time and gives them access to digital resources.
3. FY 2024 - 2025 Public Library Survey - Ms. Legaspi mentioned that this survey is used to report how busy we are at the library. Once data is collected, libraries of the same size are compared.
4. Attendance to California Library Association Conference in Riverside, CA - October 23 - 25, 2025 - Ms. Legaspi reported to the board that she will be attending California Library Association conference this year. The last time she was able to attend the annual conference was in 2019.
Ms. Legaspi mentioned she hopes to gather new ideas on how to improve library services.
5. Parent Summit & Fire Prevention Event - October 18, 2025 - Ms. Legaspi shared with the board the library will participate in the Parent Summit that will take place at William Moreno Junior High and the Calexico Fire Department Open House. Both events will take place on Saturday, October 18, 2025.
6. Approval Of Collection Management Policy - Ms. Legaspi said that the Adoption Of Collection management policy must be submitted to the California State Library for review before December 315, 2025. Ms. Legaspi commented that if this policy is not submitted for review, the library is in danger of losing funding. A copy of the Collection policy was included in the Agenda packet for the Board of Trustees' review and approval. Trustee Castro motioned to approve.
Vice-Chair Yepez seconded the motion. Motion passed unanimously.
LIBRARY BOARD'OF TRUSTEES
MINUTES
7. Altar de Muertos Exhibit in conjunction with Consulado de Mexico - Staff from Consulado de Mexico will help us in building an altar de Muertos. Ms. Legaspi commented that last year, we asked the community to bring a picture of a loved one for the altar. The altar will be displayed starting October 27'.
8. Lunch at the Library Grant Application for Summer 2026 - Ms. Legaspi shared with the board that she has submitted an agenda item for City Council's approval for the City Manager to sign the Lunch at the Library Grant application. The money received from this grant is used to purchase books, crafts and pay for two part-time staff during the summer.
9. Friends of the Library Report - A representative from Friends of the Library was not avajlable to report. Vice-Chair Yepez mentioned a good way to raise funds would be for the Friends of the Library to host an auction / gala to raise funds for the library, Vice - Chair Yepez asked if board members can visit other libraries to gather ideas on how to get funding.
INFORMATION:
Mrs. Legaspi reviewed the items under information including attendance report, monthly statistics report, New Booklist (available online), and October calendar of activities for Camarena Library and Carnegie Technology Center
ADJOURNMENT
On motion by Vice-Chair Yepez and seconded by Trustee Olguin the meeting adjourned at 6:02 p.m.
Minutes typed by Lizbeth Carbajal
Next meeting: November 3, 2025
Absictala
Abril Ayala, Chair
LIBRARY BOARD OF TRUSTEES
MINUTES
ATTEST:
Lizbeth Carbajal
izbeth Carbajal, Executive Assistan