AGENDA
ITEM
12 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
12 CITY COUNCIL
AGENDA STAFF REPORT
DATE: February 4, 2026
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager
PREPARED BY: Lizeth Legaspi, Library Manager lizeth Legaspi SUBJECT: Receive and File Library Board of Trustees Minutes for Special Meeting on December 2, 2025
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Recommendation:
Accept minutes for Library Board of Trustees special meeting held on December 2, 2025 Background:
Library Manager shall prepare minutes of the Library Board of Trustees meetings and present to the board for approval. Once approved, a copy of the signed minutes is submitted for Council ratification.
Discussion & Analysis:
The attached minutes of the Library Board of Trustees for special meeting of December 2, 2025, have been approved by the Library Board and signed by Chair Ayala for ratification by Council.
Fiscal Impact:
None
Coordinated With:
None
Attachment:
Minutes for Library Board of Trustees special meeting of December 2, 2025.
ATTACHMENT NO. 1
LIBRARY BOARD OF TRUSTEES
MINUTES
MEETING OF: Library Board of Trustees Special Meeting
DATE OF MEETING: Tuesday, December 2, 2025
PLACE OF MEETING: Fernando "Nene" Torres Council Chambers 608 Heber Ave. Calexico, CA 92231
5:00 pm
CALL TO ORDER: Meeting called to order at 5:00 p.m. by Chair, Abril Ayala.
ROLL CALL:
TRUSTEE ATTENDANCE
Abril Ayala, Chairperson Present
Karen Yepez, Vice-Chair Absent
Stacy Olguin, Trustee Present
Roxsanna Pacheco, Trustee Present
Erika Castro, Trustee Present
STAFF PRESENT: Lizeth Legaspi, Library Manager & Lizbeth Carbajal, Executive Assistant.
PLEDGE OF ALLEGIANCE: The pledge of allegiance was led by Chairperson Ayala.
APPROVAL OF AGENDA: On motion by Trustee Castro and seconded by Trustee Pacheco, the agenda was approved as delivered.
PUBLIC COMMENTS:
LIBRARY MANAGER'S REPORT:
Ms. Legaspi shared with the board that November was a very busy month at the library. Seventeen elementary school classes visited the library. One thousand six hundred fifty-two Student Success cards were issued to Calexico Unified District students. The application for Lunch at the library grant for 2026 is pending final approval. We will be granted $16,558 to help pay salaries for summer staff, and to purchase daily crafts and books. Library staff set up a table with a craft activity at the National Night Out event on November 13th and the Christmas Tree Lighting Ceremony. The library closed to the public from November 24 - 26 for inventory. The library will be open every Friday starting the week of January 12, 2026. The Library will participate in the Kidz & Badges event by providing the kids with a tote bag that will include library information, school supplies and free books. The Calexico Christmas parade will be on the second Saturday in December.
LIBRARY BOARD OF TRUSTEES COMMENTS:
Chairperson Ayala offered to volunteer at the Happy Holidays Family Night as a reader. She also asked if the IVROP students have started helping on Fridays at the library. Ms. Legaspi said no. Trustee Pacheco also offered to volunteer at the upcoming Family Night event. She shared with the board that she
LIBRARY BOARD OF TRUSTEES
MINUTES
attended the book signing and presentation of the latest book written by local author Poli Flores.
Trustee Castro offered to volunteer at the upcoming Family Night.
CONSENT ITEMS:
1. Approval of Minutes for Regular Meeting of November 3, 2025 - Chairperson Ayala motioned to approve. Trustee Pacheco seconded the motion. Motion passed unanimously.
DISCUSSION AND POTENTIAL ACTION ITEMS:
2. Incentives for Reading- Ms. Legaspi suggested to the board to include the raffle of a bike as a prize for the completion of the 500 Books before Junior High program. The raffle will entice families to complete the program. Chairperson Ayala requested to get copies of the revised 500 Books before Junior High flyer to distribute among teachers at Rockwood school.
3. Mascot Idea - Item was tabled
4. Vintage Club Get Together - Ms. Legaspi shared with the board that the Vintage Club was implemented during the pandemic for patrons 55 years old and over. Patrons receive a monthly packet containing mandala sheets, crossword puzzles, a craft activity and a surprise read in addition to a tea bag. The packet also may include information about community resources.
One of the club members suggested having a Vintage Club get together so members can meet.
The Vintage Club get together will take place on Monday, December 15 from 12:00 - 2:00 p.m.
It will be a potluck.
5. Happy Holidays Family Night - Ms. Legaspi informed the board that IVC Work Study students' last day will be on December 11th therefore we are seeking volunteers to help us at family night.
6. Author Visit - David Title - Ms. Legaspi shared with the board that David Tittle is a Calexico native who graduated from Calexico High School in 1994. Mr. Tittle recently published a book of poetry. The local manager for Mr. Title reached out to the library manager and a date was set to host a book presentation and signing. The event will take place in the library's multipurpose room on Saturday, December 20th at 1:00 p.m. Books will be available for purchase.
7. Friends of the Library Report - Ms. Legaspi reported that Friends of the Library board met last month. The Friends of the Library approved the purchase of a Santa Claus suit. A few months ago, the Police Department donated plushies that will be handed out to the first 150 kids attending the Family Night.
INFORMATION:
Mrs. Legaspi reviewed the items under information including attendance report, monthly statistics report, New Booklist (available online), December calendar of activities for Camarena Memorial Library and Carnegie Technology Center.
LIBRARY BOARD OF TRUSTEES
MINUTES
ADJOURNMENT
On motion by Trustee Olguin and seconded by Trustee Castro the meeting adjourned at 5:27 p.m.
Minutes typed by Lizbeth Carbajal
Next meeting: January 5, 2026
UMbril Ayala
Abril Ayala, Chair
ATTEST:
Lizbeth Cartajal
İzbeth Carbaial, Executive Assistan